201604 EYH Board Minutes
Board Meeting Agenda: April 18th, 2016 6:30 – 9:00 pm; Greenheck Room G209 Mission: Everest Youth Hockey is committed to maximizing skill development of young hockey players in a positive atmosphere of fun competition, sportsmanship, and equal participation Attendees: Chad Landwehr, Dani Bunnell, Brad Myska, Laura Strek, Jennifer Zynda, Kirsten Schulz, Mark Reede, Luke Stachovak, Scott Ziemer, Nick Spencer, Crystal Sabatke Guest: Brenda Piskula 1. Call to order
Luke
2. Secretary’s Report – Minutes Approval 5 min -Scott Motion to approve March minutes approved 3. Treasurer’s Report 10 min- Laura Reviewed March financials. Motion to approve passed 4. HOC update 10 min- Nick/Luke Reviewed meeting minutes from last HOC meeting. Considering different uses of ice on Wednesdays, number of games per weekend, length and number of practices, try-out modifications. Need recommendations/changes by August board meeting in order to consider for 2016/2017. Makeup of HOC will continue but considering ACE coordinator to be leader of HOC responsible for on and off ice direction. Developing requirements/description of position and may consider making a paid position. 5.
2016 Budget 60 min – All Motion to waive mini mite registration fee for all years. Approved. Reviewed key budget items including fundraising, advertising, apparel, golf outing, tournament reimbursements, coaching certification reimbursement, dry land expenses, recruitment and retention, etc. 6. Ice Schedule Update 5 min – Mark No increase in ice fees. Mark has identified 2016/2017 ice buy 7. STORM update 5 min – Mark No updates 8. Manager of Manager Topics 5 min- Crystal
Equipment needs: 60 jersey (30 sets), goalie gear for mites and squirts (2 sets), mini mite helmets (20), coaches bags (1) and wipe boards (3). Separate motions for each purchase made and all approved.
9. Volunteer update 5 min – Kirsten Kirsten to work with Laura to get family counts. May need to increase volunteer hours 10. Recruitment & Retention 5 min – Dani Luke to transition information to Dani from last year 11. Advertising 5 min. Jen No update 12. Fundraising 5 min Brad Myska will be lead for Fundraising 13. Misc Topics Update EYH Policy & Procedures – consider certain eligibility requirements to apply for Board. May need to consider dress code in locker room. President Elect – need to identify potential candidates Bantam Co-Op with Mosinee for 2016/2017 season – looking more probable given the numbers. Should have more information next meeting EYH camp this summer/fall (need ice time) – DuVair considering camp in August EYH logo will need to be added next time ice is out. Board missed getting logo to Greenheck. SCRIP Coordinator – Linda Hurt willing to stay on Ref in Chief – Ken Jensen willing to stay on REGISTRAR – Jacque Jakubek willing to stay on 14. Open Floor to Membership Motion made to adjourn and approved. NEXT MEETING: May 16th, 2016 @ 6:30pm : Greenheck Rm G209 Updates:
Via email Board agreed to commit to volunteering hours toward the WI Valley Fair. EYH can staff one of the entrances/exits and earn $600 for EYH.
Via email Board agreed to support Everest High School Hockey and their Drive a Dodge promotion, during the 2016 3x3 tournament.
Via email Board agreed to move from Football Mania to Sportsman raffle for 2016/2017
Luke
2. Secretary’s Report – Minutes Approval 5 min -Scott Motion to approve March minutes approved 3. Treasurer’s Report 10 min- Laura Reviewed March financials. Motion to approve passed 4. HOC update 10 min- Nick/Luke Reviewed meeting minutes from last HOC meeting. Considering different uses of ice on Wednesdays, number of games per weekend, length and number of practices, try-out modifications. Need recommendations/changes by August board meeting in order to consider for 2016/2017. Makeup of HOC will continue but considering ACE coordinator to be leader of HOC responsible for on and off ice direction. Developing requirements/description of position and may consider making a paid position. 5.
2016 Budget 60 min – All Motion to waive mini mite registration fee for all years. Approved. Reviewed key budget items including fundraising, advertising, apparel, golf outing, tournament reimbursements, coaching certification reimbursement, dry land expenses, recruitment and retention, etc. 6. Ice Schedule Update 5 min – Mark No increase in ice fees. Mark has identified 2016/2017 ice buy 7. STORM update 5 min – Mark No updates 8. Manager of Manager Topics 5 min- Crystal
Equipment needs: 60 jersey (30 sets), goalie gear for mites and squirts (2 sets), mini mite helmets (20), coaches bags (1) and wipe boards (3). Separate motions for each purchase made and all approved.
9. Volunteer update 5 min – Kirsten Kirsten to work with Laura to get family counts. May need to increase volunteer hours 10. Recruitment & Retention 5 min – Dani Luke to transition information to Dani from last year 11. Advertising 5 min. Jen No update 12. Fundraising 5 min Brad Myska will be lead for Fundraising 13. Misc Topics Update EYH Policy & Procedures – consider certain eligibility requirements to apply for Board. May need to consider dress code in locker room. President Elect – need to identify potential candidates Bantam Co-Op with Mosinee for 2016/2017 season – looking more probable given the numbers. Should have more information next meeting EYH camp this summer/fall (need ice time) – DuVair considering camp in August EYH logo will need to be added next time ice is out. Board missed getting logo to Greenheck. SCRIP Coordinator – Linda Hurt willing to stay on Ref in Chief – Ken Jensen willing to stay on REGISTRAR – Jacque Jakubek willing to stay on 14. Open Floor to Membership Motion made to adjourn and approved. NEXT MEETING: May 16th, 2016 @ 6:30pm : Greenheck Rm G209 Updates:
Via email Board agreed to commit to volunteering hours toward the WI Valley Fair. EYH can staff one of the entrances/exits and earn $600 for EYH.
Via email Board agreed to support Everest High School Hockey and their Drive a Dodge promotion, during the 2016 3x3 tournament.
Via email Board agreed to move from Football Mania to Sportsman raffle for 2016/2017
