2o 17 OCR.pdf
City of Santa Fe, New Mexico LEGISLATIVE SUMMARY Resolution No. 2017-_ Library Planning Study SPONSOR(S):
Mayor Gonzales, Councilors Ives, Rivera and Harris
SUMMARY:
The proposed resolution grants the City Manager to initiate a planning and feasibility study for the future of the Santa Fe City Library system.
PREPARED BY:
Rebecca Seligman, Legislative Liaison Assistant
FISCALIMPACT: Yes DATE:
June 29, 2d17
ATTACHMENTS: Resolution FIR
1
CITY OF SANf A FE, NEW MEXICO 2
RESOLUTION NO. 2017~_
3
INTRODUCED BY:
4 5
Mayor Javier M. Gonzales
6
Councilor Peter lves
7
Councilor Chris Rivera
8
Councilor Mike Harris
9 10
A RESOLUTION
11
DIRECTING THE CITY MANAGER TO INITIATE A PLANNING AND FEASIDILITY
12
STUDY FOR THE FUTURE OF THE SANTA FE CITY LIBRARY SYSTEM.
13 14 15 16 17 18 19 20 21 22 23 24 25
WHEREAS, libraries are living, vital places in all communities that see even higher usage in hard economic times; and
WHEREAS, libraries are the perfect example of democracy in action, the only service that provides for every member of the community; and
WHEREAS, libraries are adapting to a world where in addition to printed books and materials, electronic resources and technology are increasingly important; and
WHEREAS, the last Community Needs Assessment and Master Plan for the city library was performed in 1.998-1999; and
WHEREAS, citizens of the City of Santa Fe would benefit from a 21st century library system that was designed to meet current and future needs; and
WHEREAS, the City library system already provides considerable contribution to education and literacy in the community,
but could offer more with additional space and
1
2
1
resources for homework help centers, entrepreneurial suppoti centers, early childhood
2
programming, makerspace, digital learning programs, and free meeting spaces; and
3 '
WHEREAS, a community-based strategic plan would identify specific needs and issues
~'' .
4
as well as future funding requirements.
5
NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE
6
CITY OF SANTA FE directs the City Manager to initiate a planning and feasibility study for the
7
future of the City of Santa Fe library system.
8
BE IT FURTHER RESOLVED the study shall include the following:
9
1. An RFP for a consultant with expertise in community-based strategic planning for
10
libraries.
11
2. A committee to work with City staff to include members of the Library Board and
12
Friends ofthe Library Board, as well as library staff and community citizens. This
13
committee will assist in developing an RFP to select a consultanfifirm to gather data
14
on the City of Santa Fe library system for comparison to the library systems in other
15
similar communities around the country.
16
17
3. The consultant will provide such research and work, including but not limited to: a)
18
Setting up local outreach and town hall meetings to gather and assess community needs and ideas.
19
b)
Create surveys for various parts of the community to participate in.
20
c)
Create aud access information from focus groups.
21
d)
Creating a planning, assessment and fea sibility strategic plan for the
22
Santa Fe Public Libraries.
23 24
PASSED, APPROVED AND ADOPTEDthis _ _dayof _ __ _, 2017.
25 2
3
1 2 3
4
.TAVIER M. GONZALES, MAYOR ATTEST:
5 6
7
YOLANDA Y. VIGIL,. CITY CLERK
8
APPROVED AS TO FORM:
9
10 11
KELLEY A, BRENNAN,ClTY ATTORNEY
12 13 14
15 16 17
18
19
20 21 22 23
24 25
M!Legislation/Reso/utions 2017/Libr(Jiy Planning Study
3
4
City of Santa Fe Fiscal Impact Report (FIR) This Fiscal Impact Report (FIR) shall be completed for each proposed bill or resolutio11 as to its direct impact upon the City's operating budget and is intended for use by any of the standing committees of and the Governing Body of the City of Santa Fe. Bills or resolutions with no fiscal impact still require a completed FIR. Bills or resolutions with a fiscal impact must be reviewed by the Fjn.ance Committee. Bills or resolutions without a fiscal impact generally do not require review by the Finance·~ unless the subject of the bill or resolution is financial in nature. Section A.
Generallnformfltion
(Check) Bill: Resolution: X (A single FIR may be used for related bills and/or resolutions) A RESOLUTION DIRECTING THE CITY MANAGER TO INITIATE A Short Title(s):
PLANNING AND FEASIDILITY STUDY FOR THE FUTURE OF THE SANTA FE CITY LIDRARY SYSTEM. Sponsor(s): _ _:!;M~auy~or.._G~on'-"z,.,a...:le""'s'-----------------------------
6/20117
Persons Completing FIR:
Phone: _ __L.9""-'55""·~67J-'8~8:.____
?bo/1;
Reviewed by Finance Director:
& ===
~J6_ e)
Date:
(Sig~Ult
I I '1~ 7·1~
=================::===c::.;:;:;=====
Summary Section B, Briefly explain the purpose and major provisions of the bill/resolution:
The proposed resolution directs the City Manager to initiate a planning and feasibility study for the future of the Santa Fe City Library system. = = =-;&===-
......=====
Section C. Fiscal Impact Note.: Financial information on this FIR does not directly translate into a City of Santa Fe budget increase. For a budget increase, the following are required: a. The item must be on the agenda at the Finance Committee and City Council as a "Request for Approval of a City of Santa Fe Budget Increase" with a definitive funding source (could be same item and same time as bill/resolution) b. Detailed budget information must be attached as to fund, business units, and line item, amounts, attd explanations (similar to annual requests for budget) c. Detailed personnel forms must be attached as to range, salary, and benefit allocation and signed by Human Resource Department for each new position(s) requested (prorated for period to be .employed by fiscal year)• l. Projected Expenditures: a. Indicate Fiscal Year(s) affected - usually current fiscal year and following fiscal year (i.e., FY 03/04 and FY 04/05) "A" if current budget and level of staffing will absorb the costs b. Indicate: "N" if new, additional, or increased budget or staffing will be required c. Indicate: "R" - if recurring annual costs "NR" if one-time, non-recurring costs, such as start-up, contract or equipment costs d. Attach additional projection schedules if two years does not adequately project revenue and cost patterns e. Costs may be netted or shown as an offset if some cost savings are prqjected (explain in Section 3 Narrative) Finance Director:._ _ __
5
_ _ __ _ _ Check here if no fiscal impact Column f:l·
2 Expenditure Classification
3
4
N
"R" Costs Recurring or"NR" Nonrecurring
FY 2017118
5 FY - - -
Personnel•
$
$
Fringe,...
$
$
Capital Outlay
$
$
Land/ Building
$
$
Professional Services
$ 37.550
$
All Other Operating Costs
$
~
Total:
$ 37.550
6 "A" Costs Absorbed or"N"New Budget Required
7 "R" CostsRecurring or"NR" Nonrecurring
8 Fund Affected
I(
"' Any indication that additional staffing would be required must be reviewe d and approved in advance by the City Manager by attached memo before release of FIR to committees: ,...For fringe benefits contact the Finance Dept. 2. Revenue Sources: a. To indicate new revenues and/or b. Required for costs for which new expenditure budget is proposed above in item l .
2
Column#: Type of Revenue
FY _2017- -
$
Total:
4
3 NR
FY -
5
--
"R" CostsReeurring or "NR"Nonrecurring
6 Fund Affected
$
$
$
$
$
$
$
2
6
3. Expcnditut·e/Revenue Narrative: Explain revenue source(s). Include revenue calculations, grant(s) available, anticipated date of receipt of revenues/grants, etc. Explain expenditures, grant match(s), justify personnel increase(s), detail capital and operating uses, etc. (Attach supplemental page, if necessary.) Under the Mayor's Resolution nsl
Mayor Gonzales, Councilors Ives, Rivera and Harris
SUMMARY:
The proposed resolution grants the City Manager to initiate a planning and feasibility study for the future of the Santa Fe City Library system.
PREPARED BY:
Rebecca Seligman, Legislative Liaison Assistant
FISCALIMPACT: Yes DATE:
June 29, 2d17
ATTACHMENTS: Resolution FIR
1
CITY OF SANf A FE, NEW MEXICO 2
RESOLUTION NO. 2017~_
3
INTRODUCED BY:
4 5
Mayor Javier M. Gonzales
6
Councilor Peter lves
7
Councilor Chris Rivera
8
Councilor Mike Harris
9 10
A RESOLUTION
11
DIRECTING THE CITY MANAGER TO INITIATE A PLANNING AND FEASIDILITY
12
STUDY FOR THE FUTURE OF THE SANTA FE CITY LIBRARY SYSTEM.
13 14 15 16 17 18 19 20 21 22 23 24 25
WHEREAS, libraries are living, vital places in all communities that see even higher usage in hard economic times; and
WHEREAS, libraries are the perfect example of democracy in action, the only service that provides for every member of the community; and
WHEREAS, libraries are adapting to a world where in addition to printed books and materials, electronic resources and technology are increasingly important; and
WHEREAS, the last Community Needs Assessment and Master Plan for the city library was performed in 1.998-1999; and
WHEREAS, citizens of the City of Santa Fe would benefit from a 21st century library system that was designed to meet current and future needs; and
WHEREAS, the City library system already provides considerable contribution to education and literacy in the community,
but could offer more with additional space and
1
2
1
resources for homework help centers, entrepreneurial suppoti centers, early childhood
2
programming, makerspace, digital learning programs, and free meeting spaces; and
3 '
WHEREAS, a community-based strategic plan would identify specific needs and issues
~'' .
4
as well as future funding requirements.
5
NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE
6
CITY OF SANTA FE directs the City Manager to initiate a planning and feasibility study for the
7
future of the City of Santa Fe library system.
8
BE IT FURTHER RESOLVED the study shall include the following:
9
1. An RFP for a consultant with expertise in community-based strategic planning for
10
libraries.
11
2. A committee to work with City staff to include members of the Library Board and
12
Friends ofthe Library Board, as well as library staff and community citizens. This
13
committee will assist in developing an RFP to select a consultanfifirm to gather data
14
on the City of Santa Fe library system for comparison to the library systems in other
15
similar communities around the country.
16
17
3. The consultant will provide such research and work, including but not limited to: a)
18
Setting up local outreach and town hall meetings to gather and assess community needs and ideas.
19
b)
Create surveys for various parts of the community to participate in.
20
c)
Create aud access information from focus groups.
21
d)
Creating a planning, assessment and fea sibility strategic plan for the
22
Santa Fe Public Libraries.
23 24
PASSED, APPROVED AND ADOPTEDthis _ _dayof _ __ _, 2017.
25 2
3
1 2 3
4
.TAVIER M. GONZALES, MAYOR ATTEST:
5 6
7
YOLANDA Y. VIGIL,. CITY CLERK
8
APPROVED AS TO FORM:
9
10 11
KELLEY A, BRENNAN,ClTY ATTORNEY
12 13 14
15 16 17
18
19
20 21 22 23
24 25
M!Legislation/Reso/utions 2017/Libr(Jiy Planning Study
3
4
City of Santa Fe Fiscal Impact Report (FIR) This Fiscal Impact Report (FIR) shall be completed for each proposed bill or resolutio11 as to its direct impact upon the City's operating budget and is intended for use by any of the standing committees of and the Governing Body of the City of Santa Fe. Bills or resolutions with no fiscal impact still require a completed FIR. Bills or resolutions with a fiscal impact must be reviewed by the Fjn.ance Committee. Bills or resolutions without a fiscal impact generally do not require review by the Finance·~ unless the subject of the bill or resolution is financial in nature. Section A.
Generallnformfltion
(Check) Bill: Resolution: X (A single FIR may be used for related bills and/or resolutions) A RESOLUTION DIRECTING THE CITY MANAGER TO INITIATE A Short Title(s):
PLANNING AND FEASIDILITY STUDY FOR THE FUTURE OF THE SANTA FE CITY LIDRARY SYSTEM. Sponsor(s): _ _:!;M~auy~or.._G~on'-"z,.,a...:le""'s'-----------------------------
6/20117
Persons Completing FIR:
Phone: _ __L.9""-'55""·~67J-'8~8:.____
?bo/1;
Reviewed by Finance Director:
& ===
~J6_ e)
Date:
(Sig~Ult
I I '1~ 7·1~
=================::===c::.;:;:;=====
Summary Section B, Briefly explain the purpose and major provisions of the bill/resolution:
The proposed resolution directs the City Manager to initiate a planning and feasibility study for the future of the Santa Fe City Library system. = = =-;&===-
......=====
Section C. Fiscal Impact Note.: Financial information on this FIR does not directly translate into a City of Santa Fe budget increase. For a budget increase, the following are required: a. The item must be on the agenda at the Finance Committee and City Council as a "Request for Approval of a City of Santa Fe Budget Increase" with a definitive funding source (could be same item and same time as bill/resolution) b. Detailed budget information must be attached as to fund, business units, and line item, amounts, attd explanations (similar to annual requests for budget) c. Detailed personnel forms must be attached as to range, salary, and benefit allocation and signed by Human Resource Department for each new position(s) requested (prorated for period to be .employed by fiscal year)• l. Projected Expenditures: a. Indicate Fiscal Year(s) affected - usually current fiscal year and following fiscal year (i.e., FY 03/04 and FY 04/05) "A" if current budget and level of staffing will absorb the costs b. Indicate: "N" if new, additional, or increased budget or staffing will be required c. Indicate: "R" - if recurring annual costs "NR" if one-time, non-recurring costs, such as start-up, contract or equipment costs d. Attach additional projection schedules if two years does not adequately project revenue and cost patterns e. Costs may be netted or shown as an offset if some cost savings are prqjected (explain in Section 3 Narrative) Finance Director:._ _ __
5
_ _ __ _ _ Check here if no fiscal impact Column f:l·
2 Expenditure Classification
3
4
N
"R" Costs Recurring or"NR" Nonrecurring
FY 2017118
5 FY - - -
Personnel•
$
$
Fringe,...
$
$
Capital Outlay
$
$
Land/ Building
$
$
Professional Services
$ 37.550
$
All Other Operating Costs
$
~
Total:
$ 37.550
6 "A" Costs Absorbed or"N"New Budget Required
7 "R" CostsRecurring or"NR" Nonrecurring
8 Fund Affected
I(
"' Any indication that additional staffing would be required must be reviewe d and approved in advance by the City Manager by attached memo before release of FIR to committees: ,...For fringe benefits contact the Finance Dept. 2. Revenue Sources: a. To indicate new revenues and/or b. Required for costs for which new expenditure budget is proposed above in item l .
2
Column#: Type of Revenue
FY _2017- -
$
Total:
4
3 NR
FY -
5
--
"R" CostsReeurring or "NR"Nonrecurring
6 Fund Affected
$
$
$
$
$
$
$
2
6
3. Expcnditut·e/Revenue Narrative: Explain revenue source(s). Include revenue calculations, grant(s) available, anticipated date of receipt of revenues/grants, etc. Explain expenditures, grant match(s), justify personnel increase(s), detail capital and operating uses, etc. (Attach supplemental page, if necessary.) Under the Mayor's Resolution nsl
