Board Meeting April 13, 2017
Board Meeting April 13, 2017 Members in Attendance: Bobbie Gregory Nick Salvetti Tim Gaither Joey Marchesotti DJ Moffett Randy Borland Liz Hernandez Cassie Hinde Charlotte Lowe Perla Garibay Doug Clark Neil Hanlan Sal Nolfo Meeting called to order: 7:20pm Approval of Minutes: Nick Motioned to approve Perla Second Zero opposed Outstanding Business addressed: Guest: Sal Nolfo Rec Coach has contacts and would like to see how he can help the league Referee Liaison: (doug) Doug Clark: has been working on the comp schedule. He would like to remind us that our contract specifics a two week scheduling window. This is for all comp games. Cassie: a two week window for scheduling fields will work as well. Joey: I don’t think Tim was aware that there was a two week window per the contract. Doug: It is always easier to get the games in the schedule and then remove them later if need be. At least we can get refs in the calendar for these games. We need to have this games in by Sunday 2 weeks ahead.
Joey: for spring league for comp teams it might be too late but moving forward this will definitely be addressed. And we can work on this for fall. Perla: can teams contract their own refs? Doug: NO! not if you want to continue on contract with us. It’s against our contract. Doug: on a different topic we have had issues during check in of rec games. What to do when we do not have proper credentials of rec players or coaches. (player passes or 1601s) Perla: why do they not have these so late in the season? DJ: New coaches, have not been approved as of yet or pending info. So they have not received the info (player passes) Doug: a good option is to find the mentor and give him the authority to sign off as needed. Bobbie: we (board members) have been out there but only a few of us. Myb we can create a schedule so we can all alternate DJ: its also important to have members out there in case of injuries Randy: we need one or 2 board members at any given time. I can be out there from 8am till 11am this Saturday. Nick: DJ can you please send out an email to all boards members and see who is available to be out there this Saturday. Doug: additionally we cannot do the 2 man ref system. Our contract was set for 3 refs and our budget for the year for our organization was set based on this numbers. When doug (chard) was approached to drop the refs down to 2 it completely messed up our numbers and our budget. Randy: myb we can work together moving forward before the budget is set for your organization to determine which age groups need how many refs? Office Admin: Cassie: Can we please set up a 1st aid station for any potential injury? Randy: Yes. I will pick one up and bring it out on Saturday REC COORDINATORS (Roy & DJ): Dj: I am handing in my resignation to the board. I will help train the next person. Due to family situations. I will finish of the spring season. Nick: we are sad to see you go. Thank you for all you have done. We hope when things get better you will come back in any capacity. DJ: we are working on the jamboree and eos tournament. Based on the email that went out we are approved on the shirts. Roy is ordering. We will also hand out backpacks for the other kids and medals for winning teams. We will use items we have in stock first.
COMP COORDINATORS (Joey & Tim): Perla: we have been working on a budget for all comp teams. In the past it has been a every man for themselves type of situation. We are trying to move away from that. The club has never collected funds from comp teams. A committee consisting of Perla, Joey, tim, Randy, Liza. Met to come up with a budget for all comp teams. (see attached budget proposal) Nick: I think it looks good from a club perspective. Are the reserves going specifically for the comp program? ($55,000 reserves) Perla: let’s go thru the report first. Basic cost, will increase as we are looking to have each player pay an additional $340 to cover admin cost. Liz: is this increase across the board? What about the teams that do not utilize the practice fields? Tim: Either you use it or not but you still have to pay the cost. Cassie: who will collect this $$ Perla: the parents will be responsible to cover the cost each month they will have to come into the office each month to pay their dues if they choose the pay as you go option, or they can choose to pay all in one lump sum and received a discount. We expect the numbers to drop down as we know some players will be unhappy. DJ: I’m not onboard I think its not realistic for some parents to cover this additional cost. Liz: I disagree as well. You are increasing fees and really the club hasn’t done anything for the comp teams. We do not have any advertising for try outs no players come out to them. Coaches are forced to recruit on their own and when they do they go to these outside Mexican leagues and hate to say it but the majority are lower income. They cannot afford these additional cost. They can barely afford what they have to pay now. Perla: the cost will be broken down for them $120 up front and then $20 a month per player. Joey: this budget will go up until June of next year, which means that whatever you have budgeted for admin cost this year can go towards what the parents will have to pay for this year. Liz: What portion of this surplus will be designated for scholarships for lower income families? Tim: for this year none we will see how it goes and review it again for next year. Nick: I like it and think it’s a great idea. Good job guys Liz: who will present this to the parents? Do coaches/team managers have to do that?
Joey: no we will have a meeting with coaches and team managers informing them of this and them we will set up a meeting with parents. Tim: but this needs to come as a directive from the board. When we speak to the coaches, its impossible to get them to agree to anything. DJ: will parents have any say in this matter? Joey: yes if they care they will come to the meeting and we will present it at that point to them. We are hoping that they understand that this is for the better ment of the club. DJ; I take offense to that “if they Care” its not always if they care. They have to work they have other obligations. And these are the parents who will be the most affected by this new budget. Nick Motioned to approve draft of new comp budget Charlotte 2nd the motion Bobbie Randy Joey Perla Agreed DJ says no TREASURES REPORT (Jena): Please review attached reports. Player Development (Randy): Randy: I need bobbie to sign contract with Dicks sporting goods for coachng kits. In this contract we are not allowed to be affliated with any other big sporting goods company. Soccer city is okay Coaches will get soccer ball Cones and goals. Dicks wants us to hand out flyers 2 weeks before each season starts. Vice President Report: Nick: meeting with the county on the 25th of may. I would like to set up a lease with them for Arch rd. I will reques that the county be in charge of all the maintance work out there (water, mowing etc) Presidents Report: Bobbie: Cassie, Jena, and I have a meeting on May 17th to go over the treasures position with Michelle. I also appointed Rose as the new snack coordinator All agreed MEETING ADJOURNED 9:36pm
Joey: for spring league for comp teams it might be too late but moving forward this will definitely be addressed. And we can work on this for fall. Perla: can teams contract their own refs? Doug: NO! not if you want to continue on contract with us. It’s against our contract. Doug: on a different topic we have had issues during check in of rec games. What to do when we do not have proper credentials of rec players or coaches. (player passes or 1601s) Perla: why do they not have these so late in the season? DJ: New coaches, have not been approved as of yet or pending info. So they have not received the info (player passes) Doug: a good option is to find the mentor and give him the authority to sign off as needed. Bobbie: we (board members) have been out there but only a few of us. Myb we can create a schedule so we can all alternate DJ: its also important to have members out there in case of injuries Randy: we need one or 2 board members at any given time. I can be out there from 8am till 11am this Saturday. Nick: DJ can you please send out an email to all boards members and see who is available to be out there this Saturday. Doug: additionally we cannot do the 2 man ref system. Our contract was set for 3 refs and our budget for the year for our organization was set based on this numbers. When doug (chard) was approached to drop the refs down to 2 it completely messed up our numbers and our budget. Randy: myb we can work together moving forward before the budget is set for your organization to determine which age groups need how many refs? Office Admin: Cassie: Can we please set up a 1st aid station for any potential injury? Randy: Yes. I will pick one up and bring it out on Saturday REC COORDINATORS (Roy & DJ): Dj: I am handing in my resignation to the board. I will help train the next person. Due to family situations. I will finish of the spring season. Nick: we are sad to see you go. Thank you for all you have done. We hope when things get better you will come back in any capacity. DJ: we are working on the jamboree and eos tournament. Based on the email that went out we are approved on the shirts. Roy is ordering. We will also hand out backpacks for the other kids and medals for winning teams. We will use items we have in stock first.
COMP COORDINATORS (Joey & Tim): Perla: we have been working on a budget for all comp teams. In the past it has been a every man for themselves type of situation. We are trying to move away from that. The club has never collected funds from comp teams. A committee consisting of Perla, Joey, tim, Randy, Liza. Met to come up with a budget for all comp teams. (see attached budget proposal) Nick: I think it looks good from a club perspective. Are the reserves going specifically for the comp program? ($55,000 reserves) Perla: let’s go thru the report first. Basic cost, will increase as we are looking to have each player pay an additional $340 to cover admin cost. Liz: is this increase across the board? What about the teams that do not utilize the practice fields? Tim: Either you use it or not but you still have to pay the cost. Cassie: who will collect this $$ Perla: the parents will be responsible to cover the cost each month they will have to come into the office each month to pay their dues if they choose the pay as you go option, or they can choose to pay all in one lump sum and received a discount. We expect the numbers to drop down as we know some players will be unhappy. DJ: I’m not onboard I think its not realistic for some parents to cover this additional cost. Liz: I disagree as well. You are increasing fees and really the club hasn’t done anything for the comp teams. We do not have any advertising for try outs no players come out to them. Coaches are forced to recruit on their own and when they do they go to these outside Mexican leagues and hate to say it but the majority are lower income. They cannot afford these additional cost. They can barely afford what they have to pay now. Perla: the cost will be broken down for them $120 up front and then $20 a month per player. Joey: this budget will go up until June of next year, which means that whatever you have budgeted for admin cost this year can go towards what the parents will have to pay for this year. Liz: What portion of this surplus will be designated for scholarships for lower income families? Tim: for this year none we will see how it goes and review it again for next year. Nick: I like it and think it’s a great idea. Good job guys Liz: who will present this to the parents? Do coaches/team managers have to do that?
Joey: no we will have a meeting with coaches and team managers informing them of this and them we will set up a meeting with parents. Tim: but this needs to come as a directive from the board. When we speak to the coaches, its impossible to get them to agree to anything. DJ: will parents have any say in this matter? Joey: yes if they care they will come to the meeting and we will present it at that point to them. We are hoping that they understand that this is for the better ment of the club. DJ; I take offense to that “if they Care” its not always if they care. They have to work they have other obligations. And these are the parents who will be the most affected by this new budget. Nick Motioned to approve draft of new comp budget Charlotte 2nd the motion Bobbie Randy Joey Perla Agreed DJ says no TREASURES REPORT (Jena): Please review attached reports. Player Development (Randy): Randy: I need bobbie to sign contract with Dicks sporting goods for coachng kits. In this contract we are not allowed to be affliated with any other big sporting goods company. Soccer city is okay Coaches will get soccer ball Cones and goals. Dicks wants us to hand out flyers 2 weeks before each season starts. Vice President Report: Nick: meeting with the county on the 25th of may. I would like to set up a lease with them for Arch rd. I will reques that the county be in charge of all the maintance work out there (water, mowing etc) Presidents Report: Bobbie: Cassie, Jena, and I have a meeting on May 17th to go over the treasures position with Michelle. I also appointed Rose as the new snack coordinator All agreed MEETING ADJOURNED 9:36pm
