Chad Horner, Walter Rogers, Teresa Fo

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May 15, 2019 - Members Present: Chad Horner, Walter Rogers, Teresa Fox, Lin ... Others: Anna Fletcher ... Mrs. Fox made a motion to accept the proposal.

Roxboro Community School Board of Directors Meeting May 14, 2018 6 p.m.

Members Present: Chad Horner, Walter Rogers, Teresa Fox, Lin Cates, Dr. Tom Long, Dr. Kimmie Yarborough, and Beth Townsend Staff Present: Dave Ebert, Donna Ingram, Darkarai Bryant, Phyliss Boatwright Others: Anna Fletcher Call to Order: Mr. Rogers called the meeting to order at 6:04 p.m. Dr. Long read the mission statement. Mr. Rogers led the Pledge of Allegiance. A moment of silence was held for Mrs. Evans, whose grandfather died, and Casey Martin, whose grandfather died. Public Comment: None. Consent Agenda* a. Approval of agenda b. Approval of 4/9/2018 minutes c. Approval of 4/9/2018 closed session minutes d. Academic Excellence Committee Report e. Finance Committee Report – Mr. Rogers asked to pull out. f. Raise the Roof Report g. Principal’s Report – Mr. Rogers asked to pull out. h. MED Report

Mr. Walt Rogers

Ms. Townsend made a motion to approve the Consent Agenda, with the Finance Committee and Principals’ Reports pulled out. Mr. Horner seconded. The motion passed unanimously. Finance Committee Report – Mr. Rogers said the light bill was tracking higher, and asked why. Mr. Ebert said the parking lot lights could be contributing to it. Ms. Townsend said a notation on the bill – Depot Street – represents the parking lot. Gym lights are still on a timer. Mrs. Elliott adjusted the timer for the gym due to the longer daylight hours. Principals’ Report – Mr. Rogers said many student achievements were highlighted. He asked for letters of congratulations to go out to students who were recognized for receiving honors and awards. He said the story on Scholar Athletes was nice to see in the paper. Mr. Bryant said the Men’s Cross Country and Girls’ Basketball teams received the Scholar Athlete Team Award awarded by the NCHSAA. Their GPAs are 3.854 and 3.853 respectively. Lexi Bowen was outstanding young teenager. Mr. Rogers attended senior speeches and was impressed. Mrs. Fox said she was proud of all the students, and mentioned the Band’s performances and honors in competition in Tennessee.

Board Chair Remarks

Mr. Walt Rogers

Facilities Update Mr. Walt Rogers Mr. Ebert wrote a contract with Denny’s Lawn Care at a cost of $270 each time the grass is mowed. This includes all grounds. Mr. Denny has been doing the lawn care for the past few weeks. He comes after school hours to do the work. Mr. Rogers made a motion to approve the contract. Mrs. Fox seconded. The motion passed unanimously.

The garage door for the storage building on Foushee/Depot will be replaced. Superior Garage Doors checked and said the current door could not be repaired. A new one is ordered and will be installed. The cost is around $1,000. Mr. Ebert contacted Duke Energy about a proposal that would update lighting and save money on the electricity bill. Duke representatives walked the entire site, and will come in, swap out old lights with LED. This will lead to a savings of about $800 per year. The upfront cost will be recouped in five to eight years. LED lasts longer and will provide better light. The total price is around $4,400. Mrs. Fox made a motion to accept the proposal. Ms. Townsend seconded. The motion passed unanimously.

Fundraising Account/Possible Consolidation Ms. Beth Townsend Ms. Townsend said she talked with Mrs. Rimmer about account costs on savings, checking, money market, and fundraising. The savings account has had no movement for about a year, and RCS is charged a small fee each quarter. She spoke with the bank, and was told we can consolidate the savings into another account. The fundraising account was created when the last renovations began. The bulk of the work is done, and we are paying off the bank loans now. Mr. Rogers said the railroad bill is about $15,000. Ten percent is still owed on the parking lot. Engineers may have to come back out to work on the retaining pond. All of those will be paid from fundraising. Dr. Long said, during the Raise the Roof campaign, we told donors all funds would be kept separate from the operating expenses. Mr. Cates said it could be inconvenient to donors who have to change routing for their direct deposit donations. Mr. Horner said, over the past year, we’ve made about $12 on interest. Mrs. Fox said we have a savings account for a contingency plan. Ms. Townsend will talk with the bank and Mrs. Rimmer and bring more information back to the Board next month. Board Member Remarks Mrs. Fox said she appreciated the Board members and administrators’ hard work, and the MED and Principals’ Reports, pointing out all of the good things happening with RCS students. Closed Session NC G.S.143-318.11 Ms. Towsend made a motion to go into closed session to discuss personnel. Mrs. Fox seconded. The motion passed unanimously. The Board entered closed session at 6:35 p.m. A motion to return to open session was made by Dr. Long. Dr. Yarborough seconded. The motion passed unanimously. The Board returned to open session at 6:47 p.m. Dr. Long made a motion to approve the hiring of Carol Nelson as a high school English teacher, Charis Shattuck as a middle school English teacher, and Melanie Winstead as Academic Coach. Dr. Yarborough seconded. The motion passed unanimously. Adjourn Dr. Long made a motion to adjourn. Dr. Yarborough seconded. The motion passed unanimously. The meeting adjourned at 6:57 p.m.

The next meeting of the Roxboro Community School Board of Directors will be on June 11, 2018, at 6 p.m.

Upcoming Events: 5/14 5/15 5/17 5/17 5/22

Board Meeting at 6 p.m. Eighth Grade Advancement Ceremony Bulldogs Excellence Awards Senior Exams Begin Senior Awards Dinner at 6 p.m.

5/22-5/25 5/28 5/29-6/1 5/30-6/1 6/1 6/4-6/5 6/6-6/7 6/8 6/11 6/11-6/20 6/21-6/22 6/11-7/27

EOGs/EOCs Memorial Day, No School Jeans Day Week -- $1 Flex Days Graduation at 7 p.m. Required Work Days Optional Work Days Report Cards Board Meeting Summer School Summer School Testing Summer PE (8 a.m.-1 p.m.)

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