Chennai Metro Rail Limited

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b) Beneficiary Bank : Corporation Bank, Ashok Nagar Branch, Chennai c) Account no. : 510341000054264 d) Type Of Account : Current Account e) IFSC Code.

Chennai Metro Rail Limited (A Joint Venture of Govt. of India and Govt. of Tamil Nadu) Tender No: CMRL/MEP/DEPOT/06/2018

Date: 11.05.2018

Sub: Invitation of online tenders for “Supply of Fire Hydrant System Accessories in CMRL Administrative Building” Chennai Metro Rail Limited (CMRL) invites online tenders from the agencies through e-procurement under single stage two envelope with initial filter (Technical & Financial) for “Supply of Fire Hydrant System Accessories in CMRL Administrative Building” having following details:-

S.No

Name of the Item

Qty

Unit

1.

Stainless Steel Instantaneous Female Outlet Adaptor

100

No‟s

2.

Short Branch Pipe

100

No‟s

3.

Fire Hose

50

No‟s

4.

Fire Hose Box - wall mounting type

5

No‟s

5.

CI hand wheel for hydrant valve

20

No‟s

Specifications

Detailed technical specifications and compliance sheets are attached in Annexure - A

1. Scope of Work:The detailed technical specifications is attached in “Annexure – A” 2. Safety:i.

ii.

The contractor shall be solely liable for and shall indemnify CMRL in respect of any liability, loss, claim or proceeding whatsoever, arising under any legislation in respect of personal injury to or the death of any person whomsoever arising out of or in the course of or caused by the execution of the work whether or not due to his negligence. Any failure during warranty period should be attended immediately on complaint basis without any charges.

3. Instructions to the Bidders:a. CPP Portal: The procurements of goods and services of CMRL will be done through e-procurement. This is implemented to ensure free & fair vendor participation, and to ensure greater transparency in procurement. b. Eligibility to Participate in Tender: i)

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Tenders are open to all bidders. In order to submit the bid, the bidders have to get themselves registered on-line on the e-procurement portal (http://eprocure.gov.in/eprocure/app) with valid

Seal And Sign of Authorized Rep of Bidder Date:

class II/III Digital Signature Certificate (DSC) issued from any agency authorized by Controller of Certifying Authority (CCA), Govt. of India. ii) The on-line registration of the bidders on the portal will be free of cost and one time activity only. If the bidder is an individual person then he should register himself under “Individual” category and if the bidder is a proprietorship firm/Joint Venture/Company/Consortium then registration should be under “Corporate” category. iii) The registration must be in the name of bidder, whereas DSC holder may be either bidder himself or authorized person. c. Enrolment: To participate in e-procurement all vendors must enroll themselves with the CPP portal. The procedure mentioned below is to be followed: i) Go to “http://eprocure.gov.in/eprocure/app” website ii) Click on “Click here to enroll”. It will take you to „online enrolment‟ screen. iii) Against User Type, select either „individual‟ or „corporate‟. iv) Specify your login ID, indicated in the application while applying for DSC. v) Create your own password. Before creating, refer to „Password Policy‟ that appears on the right side of the screen. Password should be in accordance with that policy. vi) Confirm the password once again. vii) Click on “Next”. viii) You will see a screen which will have several fields. Please fill as many fields as possible, but keep in mind to fill all mandatory fields which are marked with an asterisk (*). ix) After entering the fields, Click on “Submit”. x) You will get a message that Login ID registered successfully, that completes your entry.

d. The bidder shall submit the bids on line in the system available at the e-procurement portal (http://eprocure.gov.in/eprocure/app) .The bidder has to agree to the on-line user portal agreement. Then only the system will permit the bidder to proceed further in the system. e. The bidder shall fill all mandatory fields indicated by an asterisk (*). All documents indicated to be submitted in „cover details‟ are to be enclosed without fail. These documents are to be uploaded only in .doc or .pdf or .jpg or .rar formats. f. Eligibility Criteria to qualify in the Techno-commercial Bid Process Work Experience:

S.No

Documents to be submitted

Criteria Work Experience:During last 7 years ending last day of month previous to the one in which applications are invited bidder should have any one of the following:-

1. a. Three Similar Completed Works costing not less than the amount equal to Rs. 1, 56,000/- (Rupees. One Lakh Fifty Six Thousand Only); Or. b. Two similar completed works costing not less than the

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Documents as mentioned in Annexure – D

Seal And Sign of Authorized Rep of Bidder Date:

amount equal to Rs. 1,95,000/- (Rupees One Lakh Ninety Five Thousand only). Or. c. One Similar Completed Work costing not less than the amount equal to Rs. 3,12,000/- (Rupees Three Lakhs Twelve Thousand Only). Similar Work defines “Supply of Fire Hydrant System Accessories in Indian Railways / Metro Stations ”

2.

g. Price Bid: i. The price bid containing the price schedule will be in excel format and the bidder shall quote the rates, taxes & duties etc. for his offered services on this excel file only. Where, any row or column is not applicable, the bidder has to indicate „0‟ against this and no cells shall be left blank. ii. Lowest bidder shall be chosen on the values as specified in “Total” value (exclusive of all taxes, duties, and other charges) of price schedule. iii. The bidder may modify and resubmit the bid on-line, if he wishes so, before the bid submission date and time. iv. The system will accept only the last submitted bid. Bidder can find out the status of his tender on line, any time after opening the bids. v. The bidder shall not rename the Price Schedule File (BOQ) or modify the format while uploading in the system. The file name should be the same as the file given in the tender. vi. All bids are to be submitted on-line on the website (http://eprocure.gov.in/eprocure/app ). h. Withdrawal of bid: The bidder may withdraw already submitted bid before the bid submission date and time. 4. Tender Security Amount (EMD - Earnest Money Deposit): i.

The EMD shall be made payable without any condition to the CMRL. An amount of Rs. 3,900/(Rupees Three Thousand Nine Hundred Only) is required to be paid online through NEFT/RTGS to CMRL Bank Account (Provided in NIT), as bid security. All bidders including those who possess NSIC, SSIC certificate etc. shall pay EMD in full. The UTR no is required to be filled in Checklist of details/documents to be uploaded and submitted (Annexure – B) and same need to be signed and submitted along with techno-commercial bid. ii. CMRL Bank details are listed below: a) Beneficiary name : M/s Chennai Metro Rail Limited b) Beneficiary Bank : Corporation Bank, Ashok Nagar Branch, Chennai c) Account no : 510341000054264 d) Type Of Account : Current Account e) IFSC Code : CORP0000578 f) MICR : 600017014 iii. All bidders shall submit proof of payment for EMD along with the bid documents. Any bid document submitted without the EMD in the approved form shall be summarily rejected. No interest is payable for the EMD amount. iv. Bid securities of the unsuccessful bidders will be returned back within 30 days after the award of contract v. EMD of successful bidders will be returned back within 30 days from the date of acceptance of delivered items. vi. The EMD may be forfeited:a. Page 3 of 10

If the bidder withdraw / modify his tender during the period of tender validity.

Seal And Sign of Authorized Rep of Bidder Date:

b.

In case of Successful bidder fails to: Revokes or cancel their tender after submission or vary any terms therof without the consent of CMRL  Changes/varies any terms and conditions mentioned in P.O. thereof without the consent of CMRL

5. Warranty & Guarantee: a. Supplier is required to, without charge, repair or rectify defective goods or to replace such goods with similar goods free from defects. Any goods repaired or replaced by the supplier shall be delivered at the CMRL premises without costs to the CMRL b. Minimum one year warranty / guarantee (applicable from the date of Acceptance of the items by CMRL) should be given in the form of certificate indicating the warranty period along with the terms & conditions for the warranty / guarantee. 6. Delivery Period: Fire Hydrant System Accessories shall be delivered in specified quantity in CMRL Administrative Building within 04 weeks from the date of receipt of Purchase Order. 7. Evaluation of Bids: i. All quotations will be evaluated and compared based on the substantial responsiveness to the technical specification and commercial conditions set out in the bidding documents and fully conforming to the terms and conditions ii. The tenderer has to completely fill all the spaces in price schedule in excel format and upload the same as financial bid. iii. The techno-commercial bids will be decrypted and opened online, on or after the scheduled dates and time. Till such time, the bids will be only in the encrypted form. After the scheduled time, the bids will be opened by stipulated bid openers with their Digital Signature Certificates (DSC). The technical-bids shall be evaluated based on the information furnished by bidders. If any clarification is required from bidder, CMRL will seek such clarifications iv. After evaluation of technical-bids, only successful bidders who have participated in the tender will be informed regarding the acceptance of their tender. Thereafter, a system generated e-mail confirmation will be sent to the successful bidders communicating the date and time of opening of price-bid v. The price-bid of the successful bidders (qualified in technical-bid) will be decrypted and opened online, on or after the scheduled date and time by the bid openers with their Digital Signature Certificates (DSC). vi. Techno-commercially qualified bids will be evaluated on the value as specified in “Total” value (exclusive of all taxes, duties and other charges) of the price schedule. vii. The system will generate a comparative statement. Therefore, all costs are to be indicated in the price schedule format. The successful bidders will get the information regarding the status of their financial bid and ranking of bidders on website viii. The purchase order will be issued to the lowest techno-commercially qualified bidder subject to fulfilling other requirements specified in this tender document. ix. No representations will be entertained in the matter of selection of the L1 bidder. x. CMRL reserves the right to accept or reject any tender without assigning any reason thereof at any stage. CMRL reserves the right to alter the conditions of the tender schedule in appropriate cases, in the interest of CMRL xi. CMRL reserves the right not to return back or disclose any documents that are submitted along with this tender.

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Seal And Sign of Authorized Rep of Bidder Date:

8. Payment Terms: 100% payment would be released through RTGS/NEFT within thirty days on receipt and acceptance of items or works All the payments will be released against the following documents: a. Original invoice duly signed by the authorized signatory b. Item Acceptance Certificate or Work Completion certificate duly signed and sealed from authorized representative of CMRL after delivery/completion of all the items/works in full quantity as mentioned in Purchase/ Work Order. c. Warranty/Guarantee certificate for the items/works supplied/executed d. PAN Card number, Bank Account details, Bank address, RTGS details and GST details of the Agency are to be forwarded along with the Invoice. In case if you are registered under MSME Act, 2006, the copy of the registration certificate to be provided. 9. Tender Validity: Tender shall be valid for a period of 180 Days from Last Date of Submission of Bid. 10. Supply of items and Variations: i.

ii.

The number of items to be supplied is indicative only and the same may be varied during the period of bid validity period. The bidders should provide the item as per the rate quoted in the bid based on the requirement of CMRL. There may be a plus or minus 25% (±25%) variation in terms of total value of contract

11. Agency details: The Agency has to fill in the vendor detail form enclosed with this Tender Document as Annexure-C and same shall be uploaded in CPP portal along with the bid. 12. Jurisdiction: All questions disputes or differences under, out of, or in connection with contract if included shall be subject to the exclusive jurisdiction of the court within the Chennai jurisdiction. The English language shall be the official language for all purpose. 13. Acceptance of terms & conditions: Bidders are requested to submit the sealed and signed copy of this tender document along with quotation as acceptance of all terms & conditions. 14. In the event of the contractor backing out/violation of the contract in the midway without any explicit consent of CMRL, the contractor will be liable for the recovery of higher rates vis-à-vis contracted rates, which may have to be incurred by CMRL on procurement of said item by alternative means. 15. Late/Delayed tenders by any means shall not be accepted by CPP portal. Any other means of tender submission will not be accepted by CMRL. 16. Contact Details of CMRL Official for further tender details: “Joint General Manager / MEP (UG)” Chennai Metro Rail Limited, CMRL Depot, Admin Building, Poonamalle High Road, (Adjacent to Koyambedu Metro Station), Koyambedu, Chennai – 107” 17. It shall be the responsibility of the tenderer to ensure that his tender is submitted on time before the deadline of submission through CPP portal.

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Seal And Sign of Authorized Rep of Bidder Date:

18. Amendment of Bid Document: At any time prior to the deadline for submission of bid, the CMRL may for any reason, whether at its own initiative or in response to clarifications requested by a bidder, modify the bid document by the issuance of addenda on its official website www.chennaimetrorail.org and the e-procurement portal http://eprocure.gov.in/eprocure/app or through email.

Joint General Manager / MEP (UG) For Chennai Metro Rail Limited Note: If due to any exigency, the due date for opening of tender is declared closed holiday, in such case the tenders will be opened on next working day at the same time or any other day/time as intimated by the CMRL.

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Seal And Sign of Authorized Rep of Bidder Date:

“ANNEXURE A”

S.No

1.

2.

3.

4.

Technical Specifications and Compliance Sheet To be filled and signed by the Technical Compliance bidder Compliance If No, state Description Unit Qty (Write Yes or the deviation No only) Supply of Stainless Steel Instantaneous Female Outlet Adaptor 100 No‟s Make: New Age / Equivalent Supply of 63 mm dia gun metal Short branch pipe with 15 mm (nominal internal diameter) nozzle conforming 100 No‟s to IS: 903:1993. Make : New Age / Equivalent Supply of 63 mm dia, 15 M long of RRL fire hose pipe Type - A, conforming to IS:636 with 63 mm dia 50 No‟s male and female stainless steel couplings conforming to IS:903:1993. Make : New Age / Equivalent Fire Hose Box, wall mounting type, made out of FRP 3mm thickness, Size: 30” (W) x 24” (H) x 10” (D), Suitable to accommodate 02 Nos. of 15mtr. 5 No‟s length of delivery hose and 01 no. branch pipe, Double door with Acrylic fittings, with lock, two keys and a break glass recess for keys Make: New Age / Equivalent

5.

CI hand wheel for hydrant valve Make: New Age / Equivalent

6.

Minimum of One Year Warranty for Specify the warranty supply of above materials period

Page 7 of 10

20

No‟s

Seal And Sign of Authorized Rep of Bidder Date:

“ANNEXURE – B” CHECKLIST OF DETAILS/DOCUMENTS TO BE UPLOADED / SUBMITTED

S.No

Details / Documents uploaded / submitted

1.

Have you sealed and signed all pages of the Tender Document and uploaded?

2.

Have you filled Technical Specification Compliance Statement and uploaded?

3. 4.

Whether Complied Yes / No

Have you filled Vendor Information Form and uploaded? Have you filled necessary Work Experience Details in separate sheets and uploaded? EMD Fee of Rs.3,900/-

5.

Details of online transaction (UTR No.) of EMD for Transferred Date: _________ amount of Rs. 3,900/Transaction UTR No. _______

6.

Have you transferred EMD (Online Transaction UTR no to be provided)

7.

8.

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GST Number of the Bidder (Please enclose the attested photocopy of Service Tax / GST Registration Certificate issued by relevant authorities) Have you quoted rate as per specified in Price Schedule

Seal And Sign of Authorized Rep of Bidder Date:

“Annexure –C” Vendor Information Form Note: Bidders are requested to furnish the following information and enclose along with quotation.

NAME & COMPANY ADRESS

NAME & DESIGNATION OF THE KEY PERSON CONTACT INFORMATION MOBILE No. TELEPHONE No. FAX No. E - Mail BANK DETAILS

BANK NAME

BENEFICIARY NAME

BANK ADDRESS

BANK ACCOUNT NO

IFSC CODE

PAN NO.

GST NO.

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Seal And Sign of Authorized Rep of Bidder Date:

“Annexure-D” SIMILAR WORK EXPERIENCE DETAILS

Specific Experience (shall be submitted separately for each work claimed for work experience) Contract Number of Work Name of the Company

Details of Work

Award date

Completion date

Employer Name

Employer Address: Telephone / number: E Mail: Completion Cost

Fax Currency (as In equivalent INR at as on date of tender submission stated in Clients price level Certificate)

NOTE: 1.Only the value of contract as executed by the applicant/member in his own name should be indicated. 2. Separate photocopy of Work order to be submitted. 3. Please enclose the Purchase Order copy of above mentioned work

Page 10 of 10

Seal And Sign of Authorized Rep of Bidder Date:

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