City of Placerville FY 2004-2005 Operating & CIP Budget Proposals

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13. Fourth year of skyrocketing personnel benefit costs….(Cont.) ▫ But there is a silver lining; reduced worker's compensation insurance premiums!

City of Placerville Fiscal Year 2005/2006 Operating & CIP Budget Proposals

A sound Budget plan for a bright financial future 1

Budget Adoption General Fund „ Economic Challenges „ Budget Development „ Operating Budget „ Capital Improvement Program (CIP) Budget „ Transportation Projects „

2

Focus on the General Fund „ „

„

Only true source of discretionary dollars Local economic vitality and aggressive cost recovery are key to a healthy General Fund General Fund revenues pay for most major City services (primarily public safety, streets, and roads, Parks and Recreation) including a significant amount of overall personnel costs 3

General Fund Uses Police, 34%

Central Stores, 6%

Finance, 5%

Administration, 7%

Public Works, 18%

Elected Officials, 2% Public Services, 23%

Community Development, 5%

4

General Fund Revenues by Source Sales Tax 50%

Taxes-All Oth 8%

Other Financing Sources 10% Use of Money and Property 2%

Charges for Services 14% Intergovernmental Fines & Forfeitures Revenues 6% 8%

Licenses & Permits 2%

5

Sales Tax Revenues „ „ „ „ „

Sales tax represents 50% of total General Fund revenue and is our primary economic indicator $3,513,629 Receipts in 2002/2003 $3,318,345 Receipts or $195,284 less in 2003/2004 $3,292,910 Budgeted in 2004/2005 $3,503,888 Projected or $185,543 more than last year 6

Placerville’s Sales Tax Revenue Trend 4,000,000 3,500,000

Actual Sales Tax Revenues

3,000,000 2,500,000

Adjusted for Inflation

2,000,000 1,500,000

1996 Constant Dollars

1,000,000 500,000

20 (P 03 ro /0 je ct 4 ed )2 00 4/ 05

02 /0 3 20

01 /0 2 20

00 /0 1 20

99 /0 0 19

98 /9 9 19

97 /9 8 19

19

96 /9 7

-

7

Sales Tax Revenues (Continued) Local sales have stabilized and are projected to grow in the next several years „ Staff projects a $300,000 increase in Sales Tax revenue for 2005/2006 „ Based on the latest Sales Tax trends and new incoming businesses like Home Depot „

8

General Fund Revenue Impacts „

Proposition 1A was approved by voters in November 2004 … $1.3

Billion hit to Local Government for two years … Originally 1/3 Sales Tax, 1/3 Property Tax, 1/3 VLF … SB 1096 Trailer Bill changed to 100% Property Tax (ERAF Shift #3) 9

General Fund Revenue Impacts … $103,182

Hit in 2004/2005 & 2005/2006 … 1.38% General Fund revenues … In exchange, revenues for cities, counties, and special districts are constitutionally protected against arbitrary State raids „

No proposed revenue grabs to local government

10

Maintaining a Healthy General Fund Continue to aggressively pursue cost recovery for both City and development projects „ Update Master Fee Schedule as necessary „ Maintain appropriate reserves and contingencies „

11

Some economic challenges continue…….. Rising gasoline and propane prices „ CalPERS Retirement impacts „ Increased health insurance premiums „ Remaining inadequate labor (staff hours) „

12

Fourth year of skyrocketing personnel benefit costs….(Cont.) „

But there is a silver lining; reduced worker’s compensation insurance premiums!

13

Worker’s Comp. Insurance „ „

„ „ „

Recent State reform legislation (SB 899) will provide relief Placerville is a member agency of the Northern California Cities Self Insurance Fund (NCCSIF) JPA Placerville’s premium is estimated to drop by 15% Actual premium netted by the JPA’s pool needs is estimated at 9% Local experience (claims) and payroll also dictate rates 14

Worker’s Comp. Insurance (Cont.) Fiscal Year Ending June 30

General

Water

Sewer

Special Revenue

$95,681 $21,085 $38,306 $18,293 2003 $85,795 $16,820 $28,927 $27,215 2004 $10,079 $1,547 $3,096 $3,631 2005 2006 $(74,431) $(10,055) $(30,589) $(36,284) 4 Year $117,124 $29,397 $39,740 $12,855 Total 15

CalPERS Retirement Costs „

Increase in CalPERS retirement rates … Poor

investment performance the last four

year … Mandated “pooling” for member agencies with less than 100 eligible employees … Local retirement experience and payroll also affect contribution rates 16

CalPERS Investment Performance Trend Fiscal Year Ending June 30

% Return on CalPERS Assets

1998

19.5

1999

12.5

2000

10.5

2001

-7.2

2002

-5.9

2003

3.9

2004

16.7

17

Placerville’s Anticipated CalPERS Rate Changes Fiscal Year Ending June 30

Miscellaneous Plan

Public Safety Plan

2003

8.59

9.00

2004

11.84

17.31

2005

16.24

26.25

2006

20.82

32.20 18

Fiscal Impacts of Anticipated CalPERS Rate Changes Fiscal Year Ending June 30

2003 2004 2005 2006 Total

General

Water

Sewer

Special Revenue

$69,144

$7,205

$9,271

$15,916

$121,942

$9,577

$15,879

$46,047

$144,820 $13,848

$24,698

$69,244

$147,410 $12,325

$29,906

$45,473

$483,316 $42,955

$79,754

$176,680 19

CalPERS Health Insurance „ „ „ „ „ „ „ „ „

Regional Rates were implemented last year Coverage area broke into six regions Placerville is in the Bay Area/Sacramento Region Southern-Cal. rates dropped while Northern-Cal. rates rose in 2004 Plans remain the same (Blue Shield, Blue Cross, and Kaiser) Most City employees are utilizing Blue Shield EPO plan Estimated 19% increase for Blue Shield EPO plan in 2005 CalPERS Board is scheduled to adopt new rates on June 14th City’s benefit is capped 20

Health Insurance Impacts Fiscal Year Ending June 30

2006

General

Water

$124,985 $13,409

Sewer

$26,146

Special Revenue $18,192

21

Budget Development Began with a status quo approach to most operating expenditures „ Department budgets were adjusted according to anticipated costs of providing service „ Will continue to revise the Master Fee Schedule to capture increased operational costs „

22

Budget Development (Cont.) „

Full exposure budgeting … All

costs are budgeted at full exposure, (e.g., the full potential cost) … Salaries at top step … Health benefits at family rate … This is done so that year-to-year trends are not distorted by fluctuations within cost structures 23

Budget Development (Cont.) … Aids

in accurate budgeting and forecasting … Any realized savings from costs not reaching full exposure are added back as revenue or contingency for the current year (a one-time source)

24

Proposed Operating Budget Assumptions Year 2 of 5 of salary study implementation „ COLA salary adjustment „ Continuation of health insurance benefit program „ New City Hall debt service „ $300,000 CIP cost recovery „

25

Proposed Operating Budget Assumptions (Continued) Includes fund transfer from Reserve for Economic Impacts for increased cost of employment (CalPERS, worker’s comp., and health insurance) previously authorized by the Council „ Maintained $150,000 Contingency „

26

Capital Outlay Requests Police Department Public Works Department Public Services Department Adminsistration Department Finance Department Total Capital Outlay-General Fund Portion

$

$

60,320 8,333 26,375 2,950 1,667 99,645

27

Alternative Service Level (ASL) Requests Request Maintenance Worker I (PWD)

Total

11,919 $

Office Assistant II (CDD/PWD 0.50 FTE)

19,543

19,543

-

-

Archive Technician Position (Admin.)

59,934

59,934

-

-

IT Analyst (Admin./IT)

65,937

26,375

19,781

19,781

205,011 $

117,771 $

43,620 $

43,620

$

23,839 $

Sewer Enterprise Fund

59,597 $

Total

$

General Fund

Water Enterprise Fund

23,839

28

Line Item Reductions by Department Police Department

$

(44,206)

Public Works Department

(12,782)

Public Services Department

(30,000)

Community Development Department Administration Department

(2,200) (16,102)

Finance Department

(8,380)

Non-Departmental (Central Stores)

(3,750)

Total General Fund Operating Budget Cuts

$ (117,420)

29

Transfer From Economic Impact Reserve (at 2004/2005 Level) 2005/2006 Health insurance and retirement contribution increases absorbed in the operating budget „ First time in three years! „ Fund transfer is used to smooth spikes in premiums and contributions for the past three years „ Reserve will not last forever! „

30

Transfer From Economic Impact Reserve (at 2004/2005 Level, Cont.) General Fund must be “weaned” off of the reserve to maintain fiscal health „ Planned $100,000 interfund transfer from the General Fund to begin restoring the reserve in 2004/2005 „ Further restoration of the reserve planned in the next several years „

31

Transfer From Economic Impact Reserve (at 2004/2005 Level, Cont.) CalPERS Retirement $266,762 Worker’s Comp. 95,874 Health Insurance 36,565 Total transfer to General Fund $399,201

32

Proposed General Fund Operating Sources After Adjustments Revenues Before Adjustments Less Proposition 1A (Year 2 of 2) Net General Fund Revenues

$ 7,557,416 (103,182) 7,454,234

Transfer in: CalPERS Retirement, Medical Insurance, 399,201 & Worker's Compensation Insurance Increases Total General Fund Sources $ 7,853,435

33

Proposed General Fund Uses After Department Cuts Proposed Operating Expenditures Less Total Line Item Reductions 2005/2006 Medical Insurance Increase 2005/2006 CalPERS Retirement Increase 2005/2006 Worker's Compensation Relief Contingency for Unforeseen Expenditures Capital Outlay Requests Alternative Service Level Requests Total operating budget after department cuts

$ 7,406,055 (117,420) 124,985 147,410 (75,010) 150,000 7,636,020 99,644 117,771 $ 7,853,435 34

Water & Sewer Enterprise Fund Budgets „ „ „ „

„

New revenue program required to meet capital and operating needs Water rates have not been adjusted since 1994 Sewer rates have not been adjusted since 1997 Staff will present new water and sewer revenue programs to the Council within the next two months Propose continuing appropriation until new revenue programs are adopted by the Council 35

Capital Improvement Program Budget

36

Completed Capital Improvement Program Projects in 2004/2005 Water Treatment Plant Bypass „ Cedar Ravine Road Overlay „ Barrett Drive Sewer Line/Slope Repair „ Center Street Parking Structure Lighting „ City Website Redevelopment „ Housing Element Update „ WWTP Upgrade Design „

37

Completed Capital Improvement Program Projects 2004/2005 (Cont.) Fixed Asset Inventory & Valuation (GASB 34) „ City Pool Reconstruction (Later this month) „

38

Proposed Capital Improvement Program Budget Canal Street Drainage Repair Upper Main Street Rehabilitation Project Pedestrian Circulation System Improvement Program Blair’s Lane Bridge Over Hangtown Creek Annual Street Striping

$

68,000 1,450,000 22,000 1,265,000 48,000 39

Proposed Capital Improvement Program Budget (Continued) Document Imaging System Public Safety Building Feasibility Study Tot Lot Development-Lions Park (Dependant upon grant funding) Tunnel Street Sewer Lining (Deferred) Water Treatment Plant Pipeline Bypass, Phase II (Deferred) Total

$

55,000 20,000 120,000 0 0

$3,048,000 40

Transportation Projects Governor’s budget proposal includes restoring Proposition 42 Gas Tax revenues to cities and counties „ Placerville could receive an estimated $42,000 annually under this proposal „ Dependent on State budget adoption (no guarantees) „

41

Transportation Projects (Cont.) City is negotiating a $1,284,000 RSTP advance with SACOG to repave upper Main Street „ Gas Tax and other RSTP dollars May be available for other road projects „ Size and scope of other transportation projects will be determined by the outcome of the potential SACOG loan „

42

Transportation Projects (Cont.) „

Scenario #1 (SACOG Advance is Approved) … Funds

available for other projects

Unencumbered Gas Tax Unencumbered RSTP Main St. Project- $166,000 Match (#40512) Subtotal Proposed Street Striping Proposed Canal St. Storm Drain Balance available for other projects

$433,104 19,628 282,475 735,207 (48,000) (68,000) $ 619,207 43

Transportation Projects (Cont.) „

Scenario #2 (No SACOG Advance) … Funds

available for projects including Main

Street Unencumbered Gas Tax Unencumbered RSTP Main St. Project #40512 FY 05/06 RSTP Subtotal Proposed Street Striping Proposed Canal St. Storm Drain Balance available for other projects

$

433,104 19,628 448,475 340,000 1,241,207 (48,000) (68,000) $1,125,207 44

Conclusion „ „ „

Questions? Comments? That’s all folks!

45

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