CWMA 24 Annual Meeting Business Meeting Minutes May 6

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May 6, 2009 - From the floor there was a motion and second to eliminate the current mascot, Steve the Sly Fox. Motion failed. It was suggested that the history ...

CWMA 24 Annual Meeting Business Meeting Minutes May 6, 2009 St. Louis, MO th

The meeting was called to order by Chairman Steve Gill at 10:14 am Approval of Agenda: One additional item was added under new business. Roll Call: Present: Illinois, Iowa, Kansas, Michigan, Minnesota, Missouri, Nebraska, Ohio, Wisconsin Absent: Indiana, N. Dakota, S. Dakota Secretary’ Report: The minutes were read by Vicky Dempsey, a motion was made and seconded to accept the minutes as read and motion passed. Vicky reported that 65 people were registered; 32 regulatory, 29 Industry and 4 Federal Government. Treasurer’s Report: Vicky announced one correction on the savings account and total assets in the annual financial report. The report was as follows; Checking-$9068.51, Associate Membership-4462.60 and Savings Acct of $500. Total assets equal $19,031.11. A motion was made to accept the Treasurer’s report as corrected. There was a second and the motion passed. A motion was made to approve the expenditure of up to $900 toward the purchase of a new lap top for use by the Secretary/Treasurer. The motion obtained a second and the motion carried. Committee Reports Auditing: Chairman Tom Konst reported the auditing committee met on May 5 with all members present. They found one error and after that error had been corrected they found the books to be in very good shape and commended Vicky for her work in maintaining the finances A motion was made and seconded. Motion passed Resolutions: Chairman Gary Ebinger presented the Resolutions committee report. A motion was made and seconded. Motion passed. Nominating: Chairman Judy Cardin present the following: Chair-Elect – Celeste Bennett (MI) Executive Committee Steve Gill (MO) Immediate Past Chair Jonelle Brent (IL) Chair Celeste Bennett (MI) Chair-Elect Vicky Dempsey (Mont Co., OH) Secretary/Treasurer Judy Cardin (WI) Member Tim Tyson (KS) Member Chris Guay Associate Member-Procter&Gamble Paul Lewis Associate Member-Rice Lake There we no nominations from the floor. A motion and a second was made and the nominating committee reported was accepted as presented.

Unfinished Business: CWMA Serviceperson Exams: In the PDC open hearings it was asked if questions from the CWMA exam could be forwarded to the NCWM. Due to the confidentiality of the questions there was some discussion on how we could offer the questions to the NCWM without altering the already established policy that questions needed to remain confidential. It was stated that the questions could be used if there would be no identification of where the questions came from. Julie will include the CWMA questions along with Minnesota questions when she submits to the Chair of NCWM chair without any identification. Will Wotthlie, MD asked if he could obtain the questions. Julie will share the same questions with MD. It was moved and seconded to approve that Julie forward the CWMA questions to the NCWM and the state of Maryland. Motion carried. Updated information was requested for contact information on the registration form. Julie Quinn asked that state links be added on the website. Judy stated that it be added to the registration form that it be clearly stated that prior taking the exam they have to contact their local jurisdiction for all pertinent information on taking the exam. Malone asked that state websites be added to the registration form. Next year will be the year to update the actual exams. New Business Jonelle Brent announced that the 2009 Interim Meeting be held Sept 13-16, 2009 at the Holiday Inn Rock Island, Illinois. From the floor there was a motion and second to eliminate the current mascot, Steve the Sly Fox. Motion failed. It was suggested that the history of the mascot be published and Steve be placed in the CWMA “trunk” along with the other CWMA historical display for safe keeping. Jonelle announced that the Annual Meeting for 2010 will be May 16-20th in Springfield, IL. Room rate will be $70 or the current government rate at the time. Parliamentary Procedure: Judy has suggested a by-law change to reflect how we actually vote on committee reports. It was suggested that a script be available for committee chairs and be institutionalized for every year. It was suggested that the explanation (script) be placed in the conference book. It was suggested to have an orientation session at the meeting early in the week to explain the process. Jonelle offered to organize an orientation session. Steve Malone, Judy Cardin, Vicky Dempsey will work on the by-law committee. Another comment was made that an orientation session could add credibility to the entire association. In summary, the following three points were made. 1. Orientation session will be established 2. Plan a session with the committee chairs and provide a script for voting procedures. 3. Steve, Vicky and Judy will be the by-law committee and present proposed by-law changes at the Interim meeting Chair Paul Lewis reported that the Associate Membership Meeting met with 7 members present. One request of $395 for travel expenses for Shelly Miller was approved. The CWMA money will only provide training expenses for CWMA meetings and not for individual State trainings. At the NCWM 2009 Interim the AMC approved to give each Regional Association $2000. Paul Lewis stated that we should have that money within a couple of weeks. Chairman Gill presented certificates of appreciation to committee chairs and presiding officers. Chairman Gill thanked everyone for a great year and with that passed the gavel to Chair Jonelle Brent. Chair Brent presented Steve Gill with his Chairman’s plaque and thanked him for his work and as Chair.

Chair Brent shared comments and thoughts for the coming year. Poet Laureate Ivan Hankins presented a very moving prose about the meeting. The meeting was adjourned at 11:30 am. Respectfully submitted,

Vicky L. Dempsey Secretary/Treasurer

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