ERYHA Grievance Policy
ERYHA Grievance Policy (taken from the ERYHA Handbook) ERYHA is committed to assuring equitable treatment for all and to guaranteeing the protection of volunteers, players and coaches from harassment and abuse. The association recognizes that in the course of its activities, diverging opinions and difficulties can emerge and consequently, complaints may arise about a member, team official, a policy or a practice of the association or one of its teams. It is our goal to have issues resolved at the lowest level possible and keep the lines of communication open. The reporting of unacceptable behavior by a director, spectator, coach, player or official is the triggering event of the complaint handling procedure. The reporting process will govern the person(s) responsible for investigating the complaint. The methods of enforcement will vary dependent on the severity of the event. If an incident occurs which meets the definition of unacceptable behavior and in the opinion of a player, spectator, coach, official or administrator, is serious enough to warrant a formal complaint, then a Grievance Report must be completed online on ERYHAs website. It is the intent of the ERYHA Board of Directors to provide an opportunity for parents and players to express their concerns and receive a timely and appropriate response. In order to ensure a respectful and professional experience, the board insists that players, parents, coaches and board members follow the Grievance procedures as presented. NO GRIEVANCES WILL BE ADDRESSED AT THE MONTHLY MEMBERSHIP MEETINGS. Board members will give reports, updates and answer questions to the best of their ability at the monthly membership meetings. However, if an issue brought up at a membership meeting is determined, at the judgment of the Board members, to be a Updated 9/20/16
grievance the ERYHA Board of Directors will direct the appropriate party(ies) to complete a Grievance Report and follow the established procedures as laid out below. 1. 24-hour rule. There are to be no spontaneous grievance related conversations immediately following a game or practice. Players and parents agree to wait at least 24 hours after a game or practice prior to initiating a conversation with a coach, coordinator or board member. Coaches, coordinator and board members agree to not participate in any conversations where the grievance procedure has not been followed. 2. Grievance Report. Prior to any conversations being held between a parent and a coach, a grievance report must be completed online by the parent. 3. Parent/Coach Meeting. The coach will contact the parent and arrange a time to meet with the parent and player (if appropriate) in order to resolve the issue. Both parent and coach agree to conduct themselves professionally and respectfully at all times. 4. Level Director Involvement. In the event the issue is not resolved to the satisfaction of the parent, coach or both, a meeting will be scheduled with the appropriate ERYHA Level Director, parent(s) and coach in order to resolve the issue. 5. Board of Directors. In the event the issue is not resolved or the grievance is specific to procedures or actions directed by the ERYHA Board of Directors, the parent may request a meeting with the ERYHA Board of Directors. Grievances as it relates to the tryout process will be addressed individually with parents completing the Grievance Report and each parent will be allowed 15 minutes in a closed meeting with the Board of Directors, or a select group of the Board as appropriately determined based on the nature of the grievance. All decisions made by the ERYHA Board of Directors in the grievance procedures process as laid out above are final. SafeSport Reporting: Incidents and/or Grievances involving SafeSport Policy (Sexual, Physical, Emotional Abuse and/or Misconduct, Bullying, Threats and Harassment, Hazing, Locker Room Policy) should be reported directly via the SafeSport reporting protocol and done via USA Hockey’s SafeSport Reporting website (link is available on Policies Page).
Updated 9/20/16
grievance the ERYHA Board of Directors will direct the appropriate party(ies) to complete a Grievance Report and follow the established procedures as laid out below. 1. 24-hour rule. There are to be no spontaneous grievance related conversations immediately following a game or practice. Players and parents agree to wait at least 24 hours after a game or practice prior to initiating a conversation with a coach, coordinator or board member. Coaches, coordinator and board members agree to not participate in any conversations where the grievance procedure has not been followed. 2. Grievance Report. Prior to any conversations being held between a parent and a coach, a grievance report must be completed online by the parent. 3. Parent/Coach Meeting. The coach will contact the parent and arrange a time to meet with the parent and player (if appropriate) in order to resolve the issue. Both parent and coach agree to conduct themselves professionally and respectfully at all times. 4. Level Director Involvement. In the event the issue is not resolved to the satisfaction of the parent, coach or both, a meeting will be scheduled with the appropriate ERYHA Level Director, parent(s) and coach in order to resolve the issue. 5. Board of Directors. In the event the issue is not resolved or the grievance is specific to procedures or actions directed by the ERYHA Board of Directors, the parent may request a meeting with the ERYHA Board of Directors. Grievances as it relates to the tryout process will be addressed individually with parents completing the Grievance Report and each parent will be allowed 15 minutes in a closed meeting with the Board of Directors, or a select group of the Board as appropriately determined based on the nature of the grievance. All decisions made by the ERYHA Board of Directors in the grievance procedures process as laid out above are final. SafeSport Reporting: Incidents and/or Grievances involving SafeSport Policy (Sexual, Physical, Emotional Abuse and/or Misconduct, Bullying, Threats and Harassment, Hazing, Locker Room Policy) should be reported directly via the SafeSport reporting protocol and done via USA Hockey’s SafeSport Reporting website (link is available on Policies Page).
Updated 9/20/16
