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12040.570010 for the Trucks, Water tanker, Dump Bed, Plow and Spreader Box. ..... Tires must be speed rated to the Spf:cifications of the truck. Or prior ...

ACTION SHEET ITEM FROM FINANCE COMMITTEE MEETING OF 01/22/19 FOR CITY COUNCIL MEETING OF 01/30/19 Request for Approval of Procurement under State Price Agreements #61-805-16-14415, 60-805m) 16-14425, 80-805-17-16215 in the Total Amount of $344,916.91 for One Truck with a Plow, Spreader and Dump Bed and One Truck with a 3500 Gallon Water Tank; Summit Truck Group, MCT Industries (Javier Martinez, Streets Division Director, Inc and Construction Truck Equipment LLC. [email protected], 955-2402)

FINANCE COMMITTEE ACTION: Approved as consent item. FUNDING SOURCE: SPECIAL CONDITIONS OR AMENDMENTS

VOTE COUNCILOR ROMERO-WIRTH COUNCILOR RIVERA COUNCILOR LINDELL COUNCILOR HARRIS CHAIRPERSON ABEYTA

FOR

AGAINST

ABSTAIN

X X X X Excused

3-19-18

1

ACTION SHEET ITEM FROM THE PUBLIC WORKS/CIP AND LAND USE COMMITTEE MEETING OF MONDAY, JANUARY 7, 2019

ITEM7 REQUEST FOR APPROVAL OF PROCUREMENT UNDER STATE PRICE )~GREEMENTS #61-805-16-14415, 60-805-16-14425, 80-805-17-16215 \vTfH SUMMIT TRUCK GROUP, MCT INDUSTRIES INC AND CONSTRUCTION TRUCK EQUIPMENT LLC FOR ONE (1) TRUCK WITII A PLOW, SPREADER AND DUMP BED AND ONE (1) TRUCK WITH A 3500 GALLON WATER TANK IN THE TOTAL AMOUNT OF $344,916.91 GAVIER MARTINEZ, STREETS

DIVISION DIRECTOR, [email protected], 955-2402)

PUBLIC WORKS COMMITTEE ACTION: Approved as discussed FUNDING SOURCE: 12040.570010 SPECIAL CONDITIONS I AMENDMENTS I STAFF FOLLOW UP:

VOTE

FOR

AGAINST

ABSTAIN

CHAIRPERSON IVES COUNCILOR ABE YT A

X

COUNCILOR VIGIL COPPLER

X --

COUNCILOR HARRIS

X

COUNCILOR VILLARREAL

X

--

2

DATE:

December 19, 2018

TO:

Pub(9,Wor~ I ~inance C01,,ittee

VIA:

___ \_ - (______ . -- ------Regiha Wheeler, Public Works Department Director

~~ROM:

Javier Martinez, PE, Streets & Drainage Maintenance Division Director

SUBJECT: Request to purchase one (1) Plow/Spreader Boxes, one (1) 3500 Gallon Water Tanker & two (2) Trucks We are requesting the purchase of one ( 1) Plow /Spreader Boxes and Dump bed attached to one (I) Truck and one (1) 3500 Gallon Water Tanker attached to one (1) Truck to supplement our older equipment originally acquired in the early 90's. Procurement will be via the following Vendors and Price Agreements; SUMMIT TRUCK GROUP_ 1623 Aspen Ave ALBUQUERQUE, NM 87104 State Price Agreement SPA #61-805-16-14415, Truck Cab and Chassis

$125,775.9]

SUMMIT TRUCK GROUP 1623 Aspen Ave ALBUQUERQUE, NM 87104 State Price Agreement SPA #61-805-16-14415, Truck Cab and Chassis

$102,600.00

MCT INDUSTRIES, INC 7451 Pan American Freeway ALBUQUERQUE, NM 87109 State Price Agreement SPA# 60-805-16-14425, 10 CY Dump Bodies, Plow & Spreader Box

$ __ 80,806.00

3

~onstruction Truck EquJ2ment_LLC PO Box 16020 ALBUQUERQUE, NM 87104 State Price Agreement SPA# 80-805-17-16215, 3500 Gallon Water Tanker

TOTAL COST

$._35,735.00

$344,916.91

Funding for this equipment has been budgeted for, and is available under Business Unit 12040.570010 for the Trucks, Water tanker, Dump Bed, Plow and Spreader Box. RECOMMENDATION: Recommend approval for the purchase of one (1) Plow/Spreader Boxes and Dump bed attached to one (I) Truck and one (1) 3500 Gallon Water Tanker attached to one (I) Truck via Price Agreements for a total cost of $344,916.91.

4

CITY OF SANTA FE OTHER METHOD PROCUREMENT CHECKLIST Contractor Name: Summit Truck Group Procurement Title: Truck Cab and Chassis Other Methods: State Price Agreement [B{ooperative

D Sole Source D Exempt D Other,__,__ _ _ _ _ _ __

Department Requesting/Staff Member: Public Works/Streets & Draincige Maintenance Division/Javier Martine;: Procurement Requirements:

A procurement file shall be maintained for alf contracts, regardless of the method of procurement. The procurement fife shall contain the basis on which the aword is made, off submitted bids, afl evaluation materiols, score sheets, quotations and all other documentotion related to or prepared in conjunction with evaluation, negotiation, and the award process. The procurement shalf contain a written determination from the Requesting Department, signed by the purchasing officer, setting forth the reasoning for the contract award decision before submitting to the Committees, . REQUIRED DOCUMENTS FOR APPROVAL BY PURCHASING"' YES N/A

8'"" D W D g- D D W D G-' D ~ D ~ D D B"' D ~ D ~ D ~ D ~/ D ~

w

Approved Procurement Checklist (by Purchasing) Departments Recommendation of Award Memo addressed to Finance State Price Agreement Cooperative Agreement Sole Source Request and Determination Form Contractors Exempt Letter Purchasing Officers approval for exempt procurement BAR

FIR Contract, Agreement or Amendment Current Business Registration and CRS numbers on contract or agreement Summary of Contracts and Agreements form Certificate of Insurance Other: - - - - - - - - - - - - - - -

Javier Martinez S.\..t-c.e.\-:, .\- bt-..,.l""'\ Department Rep Printed Name and Title

De

~e b,v ~~;~lilt t, if~ t.,4.-,o,..-

ment Rep Signature attesting that all information included

.s~h~d

01-03-19

PurchasgotticfilteStg that all information is reviewed

REQUIRED DOCUMENTS FOR OTHER METHOD FILE 111

YES

N/A

~D D Er

D

G"'

8

~

D

B"'

State Price Agreement Cooperative Agreement Sole source Request and Determination Form Contractors Exempt Letter Purchasing Officers approval of exempt procurement Copies of all Sole Source submittais 1

5

[8'_.....

Other:

Fully executed Memo to Committees from the Department with recommendation of award Other:

CONTRACT* N/A

YES

D ~· ~D

B' [J

D

r:::r""'

Copy of Executed Contrna Copy of all documentation presented to the Committees Finalized Council Committee Minutes Other:

Include all either substantive documents and records of communication that pertain to the procurement and any resulting contract.

Create a separate file folder which may contain any documents with trade secrets or other rompetitivel\1 :sensitive, confidential or proprietary information.

Javier Martinez . Department Rep Printed Name and Title

I.

6

1623 1\spen Ave NW

I Albuquerque,

NM 87104

Oct 22, 2010 5219-01

Date:

Phone ii: 50:i-243- 7883

Deal

Fax #: 505-242-6233

.If;

Luis Garcio

Sales Rep:

mu To

j

l\larne:

City of S,inta Fe

Add re'.,$:

f'O Box 909

City/State/Zip:

Santa Fe, NM 07501



I-I ,IL '

Ship To Name:

City of Santa Fe PO

City/State/Zip:

Santa Fe, NM 875(1)

Qty 1

nox

Address:

909

Unit Prke

2019 International HV513

Tot.DI

$117,485.00

$117,405.00

($198.00)

($19B.OO)

Chassis Options

!: Remove AntH;l,ire Black Hood Paint V: Snow Plow Ught Switch

$178.00

$178.00

W: Front Air Intalrn

$264.00

$264.00

X: Remote Power Module w/Switches

$440.00

$440,00

/\L: Safety Package

$154,00

$154.00

$262.00

$262.00

BY: Allison 4500 RDS 6-sp
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