KWKW Volunteer Job Descriptions The following is an extract of job descriptions from our online postings. The extract purpose is to assist those trying to browse and decide which jobs to sign up for this season. Almost any job that would show up in a home or away meet is included in the practice meet (the meet extracted below). Specific jobs and the number of volunteers needed vary by meet (e.g. we do not do concessions, merchandise sales, meet director, starter, event monitor at home meets and the practice meet doubles the number of timers and judges needed). Also in this document are the non-meet volunteer opportunities (which fulfill your entire season’s volunteer quota) and the Fun Friday Donuts opportunity (which is for fun only and does not award any volunteer points). Please note that throughout the season we may adjust job positions as needed. Please consult the online sign up for the latest jobs listing. As always, please let us know of any questions. We are happy to help! Happy Swimming!
NEW for 2017 We’ve made a few minor tweeks from last year, but here are the major updates: -
Some new positions now require a charged cell phone and App Install (either SQUARE or MeetBop). These positions will say “App Installation & Charged Phone Required” next to them. KWKW will provide the login for the App and the SQUARE swipe device. These positions are: o Concessions Cashier o Merchandise Sales o Event Monitor
- Three new non-meet volunteer positions are available: o Chick-Fil-A-Sales (Wednesdays in May) (Whole Season) o Make Meet Event Flip Chart (Counts for Whole Season) o Team Merchandise Sales (Wednesdays in May) (SQUARE App Install & Charged Phone Req'd) (Whole Season)
Manage: Killer Whales
1 of 10
https://kelliwoodswimteam.swimtopia.com/manage/swim_meets/63229/...
Concession Stand - Cashier (App Installation & Charged Phone Required)
Practice Meet May 25, 2017
***NOTICE: THIS POSITION MUST INSTALL SQUARE APP ON THEIR PHONE PRIOR TO THE MEET. IT REQUIRES A CHARGED CELL PHONE.*** This job has 2 shifts. First shift, please arrive 1 hour (7am for morning meets, 5pm for evening meets) before the meet starts to complete set up and begin selling Concessions to hungry swimmers before the meet. This position will be in charge of handling cash and credit card transactions at the concession stand. The volunteer MUST INSTALL SQUARE APP ON THEIR PHONE PRIOR TO THE MEET. Kelliwood will provide SQUARE login and swipe device. Volunteer will be expected to utilize their phone during the meet to swipe and process credit card transactions at the concession stand so a charged cell phone is required.
Start: #1 Mixed 6 & Under 100 Freestyle Relay End: #77 Mixed 15-18 100 Medley Relay
First Shift (5pm-7:30pm) Name
Sign-In
1.)
Start: #1 Mixed 6 & Under 100 Freestyle Relay End: #77 Mixed 15-18 100 Medley Relay
Second Shift (7:30pm-end of meet) Name
Sign-In
1.)
Concession Stand - Food & Drink
Practice Meet May 25, 2017
This job has 2 shifts. First shift, please arrive 1 hour (7am for morning meets, 5pm for evening meets) before the meet starts to complete set up and begin selling concessions to hungry swimmers before the meet.
Start: #1 Mixed 6 & Under 100 Freestyle Relay End: #77 Mixed 15-18 100 Medley Relay
First Shift (5pm-7:30pm) Name
Sign-In
1.) 2.) 3.)
Second Shift (7:30pm-end of meet)
Start: #1 Mixed 6 & Under 100 Freestyle Relay End: #77 Mixed 15-18 100 Medley Relay
4/18/2017 11:41 AM
Manage: Killer Whales
2 of 10
https://kelliwoodswimteam.swimtopia.com/manage/swim_meets/63229/...
Start: #1 Mixed 6 & Under 100 Freestyle Relay End: #77 Mixed 15-18 100 Medley Relay
Second Shift (7:30pm-end of meet) Name
Sign-In
1.) 2.)
Concession Stand - Snow Cones
Practice Meet May 25, 2017
This job has 2 shifts. First shift, please arrive 1 hour (7am for morning meets, 5pm for evening meets) before the meet starts to complete set up and begin selling concessions to hungry swimmers before the meet. Will be in charge to the Snow Cone portion of concessions. You will make, serve, and handle all sales transactions of snow cones.
Start: #1 Mixed 6 & Under 100 Freestyle Relay End: #77 Mixed 15-18 100 Medley Relay
First Shift (5pm-7:30pm) Name
Sign-In
1.) 2.)
Start: #1 Mixed 6 & Under 100 Freestyle Relay End: #77 Mixed 15-18 100 Medley Relay
Second Shift (7:30pm-end of meet) Name
Sign-In
1.)
Console Operator (Training Required)
Practice Meet May 25, 2017
Operators the computer to ensure all information from the wireless spot watches downloads into the computer. Records the order of finish and the times, notes all DQs for all events. Complies team scores. Directs information to awards/ribbon table. This job requires training and volunteers must be assigned the proper role. Volunteers for this position must have completed the West Houston Aquatic League Electronic Timer Training.
Start: #1 Mixed 6 & Under 100 Freestyle Relay End: #77 Mixed 15-18 100 Medley Relay
Console Operator Name
Sign-In
1.)
4/18/2017 11:41 AM
Manage: Killer Whales
3 of 10
https://kelliwoodswimteam.swimtopia.com/manage/swim_meets/63229/...
Event Monitor (App Installation & Charged Phone Required)
Practice Meet May 25, 2017
***NOTICE: THIS POSITION MUST INSTALL MEETBOP APP ON THEIR PHONE PRIOR TO THE MEET. IT REQUIRES A CHARGED CELL PHONE.*** Flips event numbers on the KWKW event flip stand so swimmers and parents can easily view what event the meet is currently on. Also updates the MeetBop app after each heat. MeetBop admin login will be given by KWKW. Volunteer will be expected to utilize their phone during the meet to update MeetBop so a charged cell phone is required.
Start: #1 Mixed 6 & Under 100 Freestyle Relay End: #77 Mixed 15-18 100 Medley Relay
Event Monitor Name
Sign-In
1.)
Ice and Drinks Coordinator (Whole Season)
Practice Meet May 25, 2017
Whole Season - Purchase individual sodas, waters, and juices for concession stand for all home meets. Fill team coolers with ice and chill drinks prior to meets. Transport drinks from Neighborhood Wal-Mart to concession stand, pick up ice from local Fire Department by start of concessions set-up (4:30 for pm meets, 6:30 for am meets).
Start: #1 Mixed 6 & Under 100 Freestyle Relay End: #77 Mixed 15-18 100 Medley Relay
Ice and Drinks Coordinator Name
Sign-In
1.)
Practice Meet May 25, 2017
Lane Coordinator
Assist Ready Bench in lining swimmers up in correct lanes at the swim deck and directing the younger swimmers off the deck back to their Ready Bench parent after they swim. One coordinator will be at each end of the pool deck.
Start: #1 Mixed 6 & Under 100 Freestyle Relay End: #77 Mixed 15-18 100 Medley Relay
Lane Coordinator Name
Sign-In
1.) 2.)
Meet Director (Training Required)
Practice Meet May 25, 2017
This volunteer is in complete charge of the swim meet, including ejecting spectators for objectionable behavior and has the final word in all disputes according to the League Bylaws. Must hold current WHALe certification and work all home meets; volunteers for
4/18/2017 11:41 AM
Manage: Killer Whales
4 of 10
https://kelliwoodswimteam.swimtopia.com/manage/swim_meets/63229/...
this role require the stroke and touch judge as well as starter and referee training as well as electronic timer training. They have full oversight of the Starter, Stroke and Touch/turn judges including ensuring meets are fully staffed.
Start: #1 Mixed 6 & Under 100 Freestyle Relay End: #77 Mixed 15-18 100 Medley Relay
Meet Director Name
Sign-In
1.)
Practice Meet May 25, 2017
Merchandise Sales & Alternate
Please arrive 10 minutes before swimmers are instructed to arrive. This volunteer stands at the KWKW swimmer merchandise table and distributes merchandise to persons who purchased online or sales merchandise to new customers. This volunteer may need to “float” during their shift and fill in, as needed, for open volunteer slots or volunteers that need a break.
Start: #1 Mixed 6 & Under 100 Freestyle Relay End: #77 Mixed 15-18 100 Medley Relay
Merchandise Sales & Alternate Name
Sign-In
1.)
Practice Meet May 25, 2017
Ready Bench
RB volunteers stay with an assigned age group for entire meet. They are responsible for taking attendance, informing swimmers of their events, heats, lanes & escorting to Deck Ready Bench. Please arrive 10 to 15 minutes before swimmers are to arrive so you may collect supplies and be ready to assist swimmers. Volunteers for 6&Under must have a swimmer in that age group.
Start: #1 Mixed 6 & Under 100 Freestyle Relay End: #2 Girls 7-8 100 Freestyle Relay
Girls 11&12 Ready Bench Name
Sign-In
1.) 2.)
Start: #1 Mixed 6 & Under 100 Freestyle Relay End: #77 Mixed 15-18 100 Medley Relay
All 13 and Up Ready Bench Name
Sign-In
1.)
4/18/2017 11:41 AM
Manage: Killer Whales
5 of 10
https://kelliwoodswimteam.swimtopia.com/manage/swim_meets/63229/...
Start: #1 Mixed 6 & Under 100 Freestyle Relay End: #77 Mixed 15-18 100 Medley Relay
Boys 11&12 Ready Bench Name
Sign-In
1.) 2.)
Boys 6&Under Ready Bench (Requires swimmer in this age group) Name
Start: #1 Mixed 6 & Under 100 Freestyle Relay End: #77 Mixed 15-18 100 Medley Relay
Sign-In
1.) 2.)
Start: #1 Mixed 6 & Under 100 Freestyle Relay End: #77 Mixed 15-18 100 Medley Relay
Boys 7&8 Ready Bench Name
Sign-In
1.) 2.)
Start: #1 Mixed 6 & Under 100 Freestyle Relay End: #77 Mixed 15-18 100 Medley Relay
Boys 9&10 Ready Bench Name
Sign-In
1.) 2.)
Girls 6&Under Ready Bench (Requires swimmer in this age group)
Start: #1 Mixed 6 & Under 100 Freestyle Relay End: #77 Mixed 15-18 100 Medley Relay
4/18/2017 11:41 AM
Manage: Killer Whales
6 of 10
https://kelliwoodswimteam.swimtopia.com/manage/swim_meets/63229/...
Girls 6&Under Ready Bench (Requires swimmer in this age group) Name
Start: #1 Mixed 6 & Under 100 Freestyle Relay End: #77 Mixed 15-18 100 Medley Relay
Sign-In
1.) 2.)
Start: #1 Mixed 6 & Under 100 Freestyle Relay End: #77 Mixed 15-18 100 Medley Relay
Girls 7&8 Ready Bench Name
Sign-In
1.) 2.)
Start: #1 Mixed 6 & Under 100 Freestyle Relay End: #77 Mixed 15-18 100 Medley Relay
Girls 9&10 Ready Bench Name
Sign-In
1.) 2.)
Ready Bench - Head (Whole Season)
Practice Meet May 25, 2017
Whole Season – coordinates ready bench parents and addresses issues on meet nights as needed. Makes sure supplies are stocked for ready bench parents and set-up in advance of the meet.
Start: #1 Mixed 6 & Under 100 Freestyle Relay End: #77 Mixed 15-18 100 Medley Relay
Head Ready Bench Name
Sign-In
1.)
Ribbon Table
Practice Meet May 25, 2017
Organizes and distributes ribbons to the swimmers based on placing information provided by the console/scoring table.
4/18/2017 11:41 AM
Manage: Killer Whales
7 of 10
https://kelliwoodswimteam.swimtopia.com/manage/swim_meets/63229/...
Start: #1 Mixed 6 & Under 100 Freestyle Relay End: #77 Mixed 15-18 100 Medley Relay
Ribbon Table Name
Sign-In
1.) 2.)
Practice Meet May 25, 2017
Runner
Ensures all times from the wireless stop watches is correctly loaded into the meet computer. If not, bring written time from timer to console operator. Also helps distribute water to home and visitor volunteers at home meets.
Start: #1 Mixed 6 & Under 100 Freestyle Relay End: #77 Mixed 15-18 100 Medley Relay
Runner Name
Sign-In
1.)
Practice Meet May 25, 2017
Set Up
Come 1.5 hours before the home meet starts (6:30am for morning meets, 4:30pm for evening meets) and help set up all of the equipment - including set up of tables, ready benches, canopies, etc.
Start: #1 Mixed 6 & Under 100 Freestyle Relay End: #1 Mixed 6 & Under 100 Freestyle Relay
Set Up Name
Sign-In
1.) 2.) 3.)
Starter (Training Required)
Practice Meet May 25, 2017
After referee’s signal, announces age/gender/distance/stroke/which heat and asks swimmers to take their mark and starts race. Calls back competitors in event of a false start. This job requires training and volunteers must be assigned the proper role. Volunteers for this position require the stroke and touch judge as well as starter and referee training as well as electronic timer training.
Start: #1 Mixed 6 & Under 100 Freestyle Relay End: #77 Mixed 15-18 100 Medley Relay
4/18/2017 11:41 AM
Manage: Killer Whales
8 of 10
https://kelliwoodswimteam.swimtopia.com/manage/swim_meets/63229/...
Starter Name
Sign-In
1.)
Practice Meet May 25, 2017
Swimmer Check-in & Alternate
Please arrive 10 minutes before swimmers are instructed to arrive. This volunteer stands at the KWKW swimmer check-in table and marks KWKW swimmers as present as swimmers report in to them (list of expected swimmers for the meet will be provided). About 15 minutes prior to meet start, volunteer should report absent swimmers to KWKW Head Coach. Afterwards, these volunteers will “float” during their shift and fill in, as needed, for open volunteer slots or volunteers that need a break.
Start: #1 Mixed 6 & Under 100 Freestyle Relay End: #77 Mixed 15-18 100 Medley Relay
Swimmer Check-in & Alternate Name
Sign-In
1.)
Swimmer Judge (Stroke and Touch-Turn) (Training Required)
Practice Meet May 25, 2017
Judges will rotate through stroke and touch-turn judging slots. One judge will be on a break at any given time (3 judges are required, 4 are included in the sign-up). Stroke Judge: Observe swimmers within each heat of the meet to ensure that their strokes are legal according to the WHALe swimming rules. They also watch for false starts on the relay takeoffs. Report all DQs to the Meet Director. All judges must hold current WHALe certification. This Job requires training and volunteers must be assigned the proper role; volunteers for this position require the stroke and touch judge training. Touch Turn Judge: Observe swimmers within each heat of the meet to ensure that all turns and touches are legal according to the WHALe swimming rules. They also watch for false starts on the relay takeoffs. Report all DQs to the Meet Director. All judges must hold current WHALe certification; volunteers for this position require the stroke and touch judge training.
Start: #1 Mixed 6 & Under 100 Freestyle Relay End: #77 Mixed 15-18 100 Medley Relay
Judge Name
Sign-In
1.) 2.) 3.) 4.) 5.) 6.)
4/18/2017 11:41 AM
Manage: Killer Whales
9 of 10
https://kelliwoodswimteam.swimtopia.com/manage/swim_meets/63229/...
Start: #1 Mixed 6 & Under 100 Freestyle Relay End: #77 Mixed 15-18 100 Medley Relay
Judge 7.)
Practice Meet May 25, 2017
Take Down
Stay after the home meet finishes (around 10pm for pm meets, noon for am meets) and help take down all of the equipment.
Start: #77 Mixed 15-18 100 Medley Relay End: #77 Mixed 15-18 100 Medley Relay
Take Down Name
Sign-In
1.) 2.) 3.)
Practice Meet May 25, 2017
Timer - Head Timer
In charge of any malfunctions with the electronic timers and will notify the console operator, the Starter and the Referee if there is an issue. Holds extra stop watches to provide back-up times for each race and relieves Timers as necessary.
Start: #1 Mixed 6 & Under 100 Freestyle Relay End: #77 Mixed 15-18 100 Medley Relay
Head Timer Name
Sign-In
1.)
Practice Meet May 25, 2017
Timers Sits at end of the lane with stop watch and/or Dolphin timing device to time each event.
Start: #1 Mixed 6 & Under 100 Freestyle Relay End: #77 Mixed 15-18 100 Medley Relay
Timers Name
Sign-In
1.) 2.)
4/18/2017 11:41 AM
Manage: Killer Whales
10 of 10
Timers
https://kelliwoodswimteam.swimtopia.com/manage/swim_meets/63229/...
Start: #1 Mixed 6 & Under 100 Freestyle Relay End: #77 Mixed 15-18 100 Medley Relay
3.) 4.) 5.) 6.) 7.) 8.) 9.) 10.) 11.) 12.)
4/18/2017 11:41 AM
Manage: Killer Whales
1 of 2
https://kelliwoodswimteam.swimtopia.com/manage/generic_e ents/6199...
Chick-Fil-A-Sales (Wednesdays in May) (Whole Season)
Non-Meet olunteer Points May 1, 2017
Attend all practices on all Wednesdays in May to hand out Chick-Fil-A fundraiser purchases to those who signed up to participate in the fundraiser. Also, before practices, buy cookies and water at the store to pair with the Chick-Fil-A delivery. KWKW will reimburse for the cookies and water. A list of purchasers will be provided so you will need to check persons against the list before giving out the food. Fulfills your entire volunteer requirement for this swim season.
Start: 4:30 PM End: 7:30 PM
Hand out Chick-Fil-A Orders Name
Sign-In
1.)
Make Meet Event Flip Chart (Counts for Whole Season)
Non-Meet olunteer Points May 1, 2017
A template and sample of what we would like the flip chart to look like will be provided. Essentially it will be made with PVC pipe and stand in a cement filled bucket. The volunteer will purchase supplies and do the construction. KWKW will reimburse for the materials. Fulfills your entire volunteer requirement for this swim season.
Start: 8:00 AM End: 4:00 PM
olunteer Name
Sign-In
1.)
Non-Meet olunteer Points May 1, 2017
Team Merchandise Sales (Wednesdays in May) (App Install & Charged Phone Req d) (Whole Season)
***NOTICE: THIS POSITION MUST INSTALL SQUARE APP ON THEIR PHONE PRIOR TO FIRST PRACTICE IN MAY. IT REQUIRES A CHARGED CELL PHONE.*** Attend all practices on all Wednesdays in May to hand out team merchandise purchased online and sell additional merchandise on the spot. A list of purchasers will be provided so you will need to check persons against the list before giving out the merchandise. This position will be in charge of handling cash and credit card transactions resulting from on the spot sales. The volunteer MUST INSTALL SQUARE APP ON THEIR PHONE PRIOR TO THE FIRST PRACTICE IN MAY. Kelliwood will provide SQUARE login and swipe device. Volunteer will be expected to utilize their phone during the practices to swipe and process credit card transactions so a charged cell phone is required. Fulfills your entire volunteer requirement for this swim season.
Start: 4:30 PM End: 7:30 PM
Hand out Merchandise Orders Name
Sign-In
4/18/2017 11:42 AM
Manage: Killer Whales
2 of 2
Hand out Merchandise Orders
https://kelliwoodswimteam.swimtopia.com/manage/generic_e ents/6199...
Start: 4:30 PM End: 7:30 PM
1.)
4/18/2017 11:42 AM
Manage: Killer Whales
1 of 6
https://kelliwoodswimteam.swimtopia.com/manage/generic_e ents/6199...
Friday June 02 2017 (Fun only no volunteer points)
Fun Friday Donuts (Fridays in June) June 30, 2017
Bring 1 dozen donuts to swim practice for enjoyment by our swimmers Fun tradition, but note no volunteer points are awarded for this activity.
11 & Up Donuts Name
Sign-In
1.) 2.) 3.) 4.) 5.)
6 & Under Donuts Name
Sign-In
1.) 2.) 3.)
7 & 8 Donuts Name
Sign-In
1.) 2.) 3.)
4/18/2017 12:37 M
Manage: Killer Whales
2 of 6
https://kelliwoodswimteam.swimtopia.com/manage/generic_e ents/6199...
9 & 10 Donuts Name
Sign-In
1.) 2.) 3.) 4.)
Friday June 09 2017 (Fun only no volunteer points)
Fun Friday Donuts (Fridays in June) June 30, 2017
Bring 1 dozen donuts to swim practice for enjoyment by our swimmers Fun tradition, but note no volunteer points are awarded for this activity.
11 & Up Donuts Name
Sign-In
1.) 2.) 3.) 4.) 5.)
6 & Under Donuts Name
Sign-In
1.) 2.) 3.)
4/18/2017 12:37 M
Manage: Killer Whales
3 of 6
https://kelliwoodswimteam.swimtopia.com/manage/generic_e ents/6199...
7 & 8 Donuts Name
Sign-In
1.) 2.) 3.)
9 & 10 Donuts Name
Sign-In
1.) 2.) 3.) 4.)
Friday June 16 2017 (Fun only no volunteer points)
Fun Friday Donuts (Fridays in June) June 30, 2017
Bring 1 dozen donuts to swim practice for enjoyment by our swimmers Fun tradition, but note no volunteer points are awarded for this activity.
11 & Up Donuts Name
Sign-In
1.) 2.) 3.) 4.) 5.)
4/18/2017 12:37 M
Manage: Killer Whales
4 of 6
https://kelliwoodswimteam.swimtopia.com/manage/generic_e ents/6199...
6 & Under Donuts Name
Sign-In
1.) Schulz, Rebecca 2.) 3.)
7 & 8 Donuts Name
Sign-In
1.) Schulz, Rebecca 2.) 3.)
9 & 10 Donuts Name
Sign-In
1.) 2.) 3.) 4.)
Fun Friday Donuts (Fridays in June) June 30, 2017
Friday June 23 2017 (Fun only no volunteer points) (Meet of Champs Practice)
Bring 1 dozen donuts to swim practice for enjoyment by our swimmers Fun tradition, but note no volunteer points are awarded for this activity.
11 & Up Donuts
4/18/2017 12:37 M
Manage: Killer Whales
5 of 6
https://kelliwoodswimteam.swimtopia.com/manage/generic_e ents/6199...
11 & Up Donuts Name
Sign-In
1.) 2.) 3.) 4.) 5.)
6 & Under Donuts Name
Sign-In
1.) 2.) 3.)
7 & 8 Donuts Name
Sign-In
1.) 2.) 3.)
9 & 10 Donuts Name
Sign-In
1.) 2.)
4/18/2017 12:37 M
Manage: Killer Whales
6 of 6
https://kelliwoodswimteam.swimtopia.com/manage/generic_e ents/6199...
9 & 10 Donuts 3.) 4.)
4/18/2017 12:37 M