NUMBERED MEMO 2015-07 Implementation Plan form

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is accompanied by forms for that election. Once again ... Of course, the County Board of Elections is welcome to conduct hours beyond the .... SCOTLAND. 113.

Mailing Address: P.O. Box 27255 Raleigh, NC 27611-7255 Phone: (919) 733-7173 Fax: (919) 715-0135 KIM WESTBROOK STRACH Executive Director

NUMBERED MEMO 2015-07 TO:

County Boards of Elections

FROM:

Kim Strach, Executive Director

RE:

One-stop voting for the 2016 Primary

DATE:

November 3, 2015

Following up on Numbered Memo 2015-05 (which announced the March 15, 2016 date of the upcoming Statewide Primary and provided due dates for one-stop materials) this memo provides more details and is accompanied by forms for that election. Once again, counties are required to offer at least as many cumulative hours of one-stop voting as were offered four years previous (the 2012 Primary). Attached, find a calculation of total hours for one-stop offered by each county during the 2012 Primary. The total cumulative hours indicated for each county represents the minimum number of hours of one-stop voting that county must offer for the 2014 General Election. Of course, the County Board of Elections is welcome to conduct hours beyond the required minimum, and counties should ensure that sufficient resources have been allocated for this very important and high-profile Presidential Primary that will be the first time in-person voters will be asked to show photo ID as a general requirement. Because all counties will need to extend hours or open additional one-stop sites for the 2016 Primary in order to meet their minimum hours requirements, all counties must submit a One-stop Implementation Plan as outlined below.

Implementation Plan form The 2016 edition of the Implementation Plan form is very similar to the format introduced for 2015. The main Implementation Plan form will include a cover page, a page for the County Board of Elections site and its schedule, and the schedule for all additional sites. The form to enter in the address and sitespecific information for each additional site will be in a separate file. Use the Additional Site form for each of your additional sites. Please keep the Implementation Plan and Additional Site forms in their native, save-able electronic PDF format (do not return a scanned copy). Note that the main form does not include a place for Board Member signatures. Instead, please include a resolution signed by all three Board Members along with the completed form. You may use your County Board’s resolution in any format, or you may use our

Numbered Memo 2015-07 Page 2

sample signature sheet/resolution form. Submit both (1) the Implementation Plan form, completed but in original format, (2) as many copies of the Additional Site form as there are additional sites, in original format, and (3) the resolution or signature page to the State Board of Elections office via FTP (link and technical details provided in the e-mail that delivered this Numbered Memo.) Remember that if any sites have not been used as voting sites before, or if any conditions have changed, an Accessibility Survey should also be submitted to provide documentation that the property has been inspected to ensure it will be accessible as a voting site. One-stop Implementation Plans for the 2016 Primary are due to the State Board of Elections no later than Friday, 1/15/16.

One-stop matters to be heard by the State Board Non-unanimous Implementation Plans If the County Board is not unanimous in its designation of one-stop sites, one or more County Board Members should petition the State Board of Elections to decide the matter. Petitions should be submitted — using the One-Stop Implementation Plan form and the cover sheet form outlined below — as soon as possible to allow the State Board time to hold a meeting. Along with this Numbered Memo, a cover sheet form is provided for non-unanimous plans to summarize the issue and differences between proposed plans. Completing this form is the responsibility of the County Elections Director, and the Director should plan to be present for the State Board meeting to consider a non-unanimous Implementation Plan. County Board Members are welcome to provide documents and evidence in advance of the meeting in support of their proposed Plan. Unanimous requests to reduce the number of required hours

G.S. § 163-227.2(g3) allows a unanimous County Board to request a reduction in the number of required cumulative hours, although a request can be granted only by a unanimous vote of the State Board. Because that means that a successful request is subject to the expectations of every single State Board Member, the following expectations have been authorized to be communicated. Subject to the qualifications below, plans should include the following attributes:  

On at least four weekdays, at least one site is open until 8:00 p.m.; or alternately, on at least four weekdays, at least one site is open for 12 hours; AND On the first Saturday, at least one site is open for at least three hours.

These expectations came into play for the 2014 General Election. They were set along with the caveat that there may be exceptions if the County Board of Elections can persuasively explain why there are good reasons for an hours reduction and why these criteria are unnecessary for a certain county.

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Specific circumstances will be taken into consideration, particularly for smaller counties and with respect to the first of the two criteria. Along with the completed Implementation Plan forms, requests for hours reductions should include a cover letter from the County Board of Elections explaining why a reduction is necessary. Statistics and specific evidence is helpful to allow the State Board Members to understand why a request is being made. Hours reduction requests will be accepted until Thursday, 12/31/15.

Questions about one-stop plan approvals can be directed to [email protected] Thank you all for your time and dedication. Here is to an exciting 2016 Presidential Primary!

One-stop minimum cumulative hours requirements, 2016 Primary 156

HAYWOOD

213

SWAIN

ALEXANDER

123

HENDERSON

372

TRANSYLVANIA

ALLEGHANY

123

HERTFORD

ALAMANCE

235.5

200 106.5

TYRRELL

100

106.5

HOKE

194

UNION

578

129

HYDE

109

VANCE

213

AVERY

113

IREDELL

191

WAKE

603

BEAUFORT

113

JACKSON

349

WARREN

ANSON ASHE

110.5

BERTIE

106.5

JOHNSTON

336

WASHINGTON

107

BLADEN

298.5

JONES

113

WATAUGA

193

BRUNSWICK

439.5

LEE

226

WAYNE

339

BUNCOMBE

1287

LENOIR

460

WILKES

100

339

LINCOLN

320

WILSON

205

MACON

120

YADKIN

113

336

YANCEY

112

113

BURKE CABARRUS

106.5

CALDWELL

262

MADISON

CAMDEN

113

MARTIN

CARTERET

380

MCDOWELL

CASWELL

181

MECKLENBURG

723

CATAWBA

135

MITCHELL

226

CHATHAM

393

MONTGOMERY

107

CHEROKEE

112

MOORE

104

CHOWAN

113

NASH

240

CLAY

126

NEW HANOVER

330

CLEVELAND

132

NORTHAMPTON

106

COLUMBUS

322.5

ONSLOW

226

380

ORANGE

426

CUMBERLAND

492

PAMLICO

113

CURRITUCK

113

PASQUOTANK

113

PENDER

238

196

PERQUIMANS

113

DAVIE

249

PERSON

213

DUPLIN

100

PITT

441

DURHAM

846

POLK

282

EDGECOMBE

240

RANDOLPH

336

FORSYTH

423

RICHMOND

106.5

FRANKLIN

283

ROBESON

GASTON

300

ROCKINGHAM

339

GATES

118

ROWAN

231

GRAHAM

106

RUTHERFORD

191

GRANVILLE

213

SAMPSON

132

GREENE

101

SCOTLAND

113

GUILFORD

716

STANLY

234

HALIFAX

318

STOKES

182.5

HARNETT

177

SURRY

225.75

CRAVEN

DARE DAVIDSON

202.5

110.5

338.25

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