ORDERING SUPPLIES FOR BUILDING USE (MNO-P011)

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5.6 Open the e-mail program. 5.7 Address the message to the Assistant Director of Maintenance and Operations. 5.8 Click on the saved supply list and attach to ...

ORDERING SUPPLIES FOR BUILDING USE (MNO-P011) WENATCHEE SCHOOL DISTRICT 1.0 SCOPE: 1.1 This procedure describes how lead custodians order supplies for building use. 2.0 RESPONSIBILITY:

The online version of this procedure is official; therefore, all printed versions are unofficial copies.

2.1 Lead Custodian 3.0 APPROVAL AUTHORITY: 3.1 Assistant Director of Maintenance and Operations 4.0 DEFINITIONS: 4.1 Supply order form – the supply list located on computer 4.2 Lead custodian – lead custodian at the building level 4.3 Assistant Director of Maintenance and Operations – person supervising the custodial staff 5.0 PROCEDURE: 5.1 Access the blank Custodial Supply Order Form on the computer. 5.2 Fill out the form, indicating what supplies are needed. 5.3 Go to File, track down to Save As, and click on it. 5.4 Save the form as “SUPPLIES-NAME OF SCHOOL-MONTH AND YEAR. 5.5 Save new form to the computer’s desktop. 5.6 Open the e-mail program. 5.7 Address the message to the Assistant Director of Maintenance and Operations. 5.8 Click on the saved supply list and attach to the message. 5.9 Indicate on e-mail message: supply list enclosed. 5.10 Send message. 5.11 File new supply list in supply folder on computer hard drive. 6.0 ASSOCIATED DOCUMENTS: 6.1 Custodial Supply Order Form

Date: 21-Dec-05, Rev. C

Doc# MNO-P011

Page 1 of 2

ORDERING SUPPLIES FOR BUILDING USE (MNO-P011) WENATCHEE SCHOOL DISTRICT

6.0 RECORD RETENTION TABLE: Identification

Storage

Retention

Disposition

Protection

Supply list

Lead Custodian’s computer

One year

Discarded as desired

None

7.0 REVISION HISTORY: Date:

Rev:

Description of Revision:

13-Jan-04

A

Original Release

04-Nov-04

B

Updated job title, removed e-mail program name from 5.6, reworded 5.8, deleted flowchart

21-Dec-05

C

Replaced “Custodial Supervisor” with “Assistant Director of Maintenance and Operations”

* * E n d

Date: 21-Dec-05, Rev. C

o f

p r o c e d u r e * *

Doc# MNO-P011

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