PeopleSoft Data Access Request Form
Extended Education International Programs Data Access Request
California State University, Monterey Bay Student Information Systems (SIS)
This form is to be used by Extended Education/International Programs (EEIP) employees (Staff, Temporary Employees, or Student Assistants) who require access to the OASIS, Document Management, Data Warehouse, or CSUMB Reporting systems. Route your rd completed form to the Student Information Systems department (SA Building, 3 Floor).
Step 1: Provide Personal Information (All fields required) Name (please print): ___________________________________ PS EmplID (not SSN):__________________________ Otter ID (Network Logon) ______________Email Address:___________________________ Campus Phone:__________ Title/Job Function: ___________________________________________ Department (check one): EE
IP
Step 2: Complete Information Security & Privacy Rights Training Requirement
CSUMB employees: Complete FERPA and Data Security & Privacy training through SkillPort accessible from your dashboard. Non-CSUMB Employees: An alternative training process exists for temporary employees, volunteers and guest speakers.
**** Complete this training requirement prior to submitting form.
Step 3: Select Your Position/Job from the list below OR describe the OASIS access required EE Program Support Staff***(L1) Extended Education***(L1) ALCP Coordinator*(L1) EEIP Manager* (L1) Temporary Employee (Answer questions A and B below) EE Student Assistant
Legend: These positions may also include access to: * CSUMB Reporting (aka Hyperion, EPM 11 system) ** OnBase *** Both (CSUMB Reporting and On%ase)
EEIP Accounting Technician IP Outbound Coordinator***(L1) Academic Program Coordinator***(L1) Coordinator of IP Students and Scholar Services***(L1) EEIP Advising Staff***(L1)
L1 OASIS Level 1 sensitive data (SSN, DOB) Note: CSUMB Reporting requires use of IE v8.0 browser. All OASIS users will get user level access to Data Warehouse.
Additional or Custom OASIS Access (Data Owner’s approval required) – Answer questions A and B below A) Name person in your department with the same access you are requesting: .vel 1 sensitive data a(SSN, DOB)
____________________________________________________________________
B) Describe the access you are requesting:
____________________________________________________________________ ____________________________________________________________________
Examples: Admissions Inquiry, View Grades/Term Statistics, Class Rosters, Class Permission Numbers, Grade Roster/Timeblock, Manage Committees, SEVIS: Batch Coordinator/ PDSO/DSO/student assistant.
Step 4: Select OnBase, Data Warehouse or Reporting system access below if required.
Document Management System (OnBase) (Data Owner’s approval required) - Specify whether user is new user or a replacing user. Describe the access you require or provide the name of a person that currently has the access you require: ____________________________________________________________________________________________________ CSUMB Reporting System (aka Hyperion or EPM 11 Workspace) (Data Owner’s approval required) - Describe the access you require or provide the name of a person that currently has the access you require: ____________________________________________________________________________________________________ Data Warehouse Access - Describe the level of access required. Options are User: ____________________________________________________________________________________________________
Step 5: Approval From Department Manager (Required for ALL requests). Department Manager Signature: __________________________________________ Date:________________________
Step 5: Approval From Department Trainers (Required for ALL requests). Trainer Signature__________________________________________ Date:___________________
Step 6: Approval from Data Owner (Required when requesting additional/ custom access. directors. Ex: if requesting Admissions access, approval is required from the admission director).
Typically data owners are department
Data Owner Signature:__________________________________________________ Date:________________________ 11/23/2015
California State University, Monterey Bay Student Information Systems (SIS)
This form is to be used by Extended Education/International Programs (EEIP) employees (Staff, Temporary Employees, or Student Assistants) who require access to the OASIS, Document Management, Data Warehouse, or CSUMB Reporting systems. Route your rd completed form to the Student Information Systems department (SA Building, 3 Floor).
Step 1: Provide Personal Information (All fields required) Name (please print): ___________________________________ PS EmplID (not SSN):__________________________ Otter ID (Network Logon) ______________Email Address:___________________________ Campus Phone:__________ Title/Job Function: ___________________________________________ Department (check one): EE
IP
Step 2: Complete Information Security & Privacy Rights Training Requirement
CSUMB employees: Complete FERPA and Data Security & Privacy training through SkillPort accessible from your dashboard. Non-CSUMB Employees: An alternative training process exists for temporary employees, volunteers and guest speakers.
**** Complete this training requirement prior to submitting form.
Step 3: Select Your Position/Job from the list below OR describe the OASIS access required EE Program Support Staff***(L1) Extended Education***(L1) ALCP Coordinator*(L1) EEIP Manager* (L1) Temporary Employee (Answer questions A and B below) EE Student Assistant
Legend: These positions may also include access to: * CSUMB Reporting (aka Hyperion, EPM 11 system) ** OnBase *** Both (CSUMB Reporting and On%ase)
EEIP Accounting Technician IP Outbound Coordinator***(L1) Academic Program Coordinator***(L1) Coordinator of IP Students and Scholar Services***(L1) EEIP Advising Staff***(L1)
L1 OASIS Level 1 sensitive data (SSN, DOB) Note: CSUMB Reporting requires use of IE v8.0 browser. All OASIS users will get user level access to Data Warehouse.
Additional or Custom OASIS Access (Data Owner’s approval required) – Answer questions A and B below A) Name person in your department with the same access you are requesting: .vel 1 sensitive data a(SSN, DOB)
____________________________________________________________________
B) Describe the access you are requesting:
____________________________________________________________________ ____________________________________________________________________
Examples: Admissions Inquiry, View Grades/Term Statistics, Class Rosters, Class Permission Numbers, Grade Roster/Timeblock, Manage Committees, SEVIS: Batch Coordinator/ PDSO/DSO/student assistant.
Step 4: Select OnBase, Data Warehouse or Reporting system access below if required.
Document Management System (OnBase) (Data Owner’s approval required) - Specify whether user is new user or a replacing user. Describe the access you require or provide the name of a person that currently has the access you require: ____________________________________________________________________________________________________ CSUMB Reporting System (aka Hyperion or EPM 11 Workspace) (Data Owner’s approval required) - Describe the access you require or provide the name of a person that currently has the access you require: ____________________________________________________________________________________________________ Data Warehouse Access - Describe the level of access required. Options are User: ____________________________________________________________________________________________________
Step 5: Approval From Department Manager (Required for ALL requests). Department Manager Signature: __________________________________________ Date:________________________
Step 5: Approval From Department Trainers (Required for ALL requests). Trainer Signature__________________________________________ Date:___________________
Step 6: Approval from Data Owner (Required when requesting additional/ custom access. directors. Ex: if requesting Admissions access, approval is required from the admission director).
Typically data owners are department
Data Owner Signature:__________________________________________________ Date:________________________ 11/23/2015
