September 13, 2017 minutes for GLAYF Board of Directors ... - AWS

September 13, 2017 minutes for GLAYF Board of Directors meeting Called to order at 8:36 P.M. Board members present: Rob Curie, Bill Darnell, Kelli Bohnet, John Ellsworth, Matt Pierson, Scott Kebler, & Steve Young. Sandra Prince & John Irwin absent. Others present: Russ Hammond. Minutes for the August 9, 2017 meeting presented by John E. Matt moved to accept, seconded by Kelli. Voted on and passed. Treasurer’s report by Kelli. GLAYF has $37,682.38 in checking account, according to an unofficial balance check before our September 13, 2017 board meeting. Official ending balance of general account was $33,571.04. Official ending balance of referee account was $7,490.00. John E. moved to accept the treasurer’s report, seconded by Scott. Voted on and passed. Full treasurer’s report at end of minutes. Executive reports. Vice President Bill had no report. President Rob reported: (1) Rob and John each had a refund item to be discussed, and board agreed to issue refunds less the transaction fees for both & (2) Rob reported a $500 bill for the 2016 taxes and $490 bill for the 2015 taxes; Rob gave secretary John E. the taxes from Siena Accounting. Rules & League Representative Committee no report by Bill. Grounds Committee no report by Matt. Kelli reported that toilet paper holders are needed for bathrooms; Rob has purchased; Matt will install. Scott is getting some trash containers. Russ talked about the bent grass invasion on our field. Equipment Committee no report by Scott. Concessions Committee report by Kelli. Game-a-rama went well. Kelli reported how the coaches are doing on concession volunteers. Dan 6, Chris L. 7, Andy 6, Ron 10, Chris P. 5, Craig 4, Steve 5, Anthony *, Matt 8, John E. *, Chris R. 10, & Rob 7. Kelli did not have rosters for Anthony and John E. when she did her tallying. Kellie reports that some parents are volunteering more than once, and Kelli encourages coaches to pressure parents to do their shift in concessions. Kelli shared that Vicki Kebler is opening concessions this weekend. Kelli said we need propane; Matt agreed to get it. Draft Committee no report by Steve. Coaches Selection Committee no report by Scott. Spirit & Cheer Committee no report by Sandra. Publicity Committee report by John E. GLAYF has 7 hudl accounts for $1,215.00 because hudl increased the cost of new accounts. Hopefully next year, GLAYF can continue to pay for the five $100 hudl accounts that they have grandfathered in, but drop the two new $400 accounts. Hopefully next year GLAYF will be able to use the 4 hudl accounts that Coach Bird and the high school program has available for 7th and 8th grades. Log Jam is replacing Sawyers on the scoreboard; Sawyers has picked up their signs; Log Jam signs have been ordered. John E. wants to order two signs to let people know about advertising on the fence and scoreboard. Matt moved to spend up to $250 to buy two signs, seconded by Kelli. Voted on and passed. John E. reported the auto renewal for Constant Contact has been stopped, but there are still some funds left on the account; the new website by blue sombrero allows us to accomplish the same email capabilities.

GLAYF minutes for September 13, 2017, page 1 of 3

Bylaws Special Committee no report by John E. Old business item: Photos for GLAYF. Scott reports pictures are coming Monday or Tuesday, September 18 or 19. New business item: “Proud to Care” decals. John E. moved to spend up to $300.00 for “Proud to Care” decals so GLAYF could do something uniform for breast cancer awareness month, motion not seconded. In discussion, it was determined that GLAYF as an organization does not require teams/coaches to do anything for breast cancer awareness month. Next meeting October 11, 2017 at 8:30 P.M. (or as soon as possible after practices) Adjourned at 9:23 P.M.

Treasurer’s report:

Treasurer’s report continued on next page… GLAYF minutes for September 13, 2017, page 2 of 3

Treasurer’s report (continued):

GLAYF minutes for September 13, 2017, page 3 of 3