12/10/14& 1
12/10/14&
It’s Easy To Get Overwhelmed
Limit Programs & Tabs
www.irisreading.com
www.irisreading.com
Objectives
Objectives
Getting Organized: Simple Ways to Declutter Your Online Life Presenter: Paul Nowak Founder | Iris Reading www.irisreading.com
!
Avoid Multi-Tasking
Organizing Your… 1. 2. 3. 4.
Organizing Your… 1. Reading 2. 3. 4.
www.irisreading.com
www.irisreading.com
www.irisreading.com
Objectives
Objectives
Objectives
Organizing Your… 1. Reading 2. Tasks 3. 4. www.irisreading.com
Organizing Your… 1. Reading 2. Tasks 3. Email 4. www.irisreading.com
Organizing Your… 1. Reading 2. Tasks 3. Email 4. Thinking www.irisreading.com
1&
12/10/14&
Save Articles for Later
Save Articles for Later
Use GetPocket.com
Use Evernote.com
www.irisreading.com
www.irisreading.com
Use News Aggregator Apps
Use News Aggregator Websites
Organize Your Reading
!
Organize Your Reading Use Feedly.com
www.irisreading.com
Flipboard, Pulse, Zite, News360
www.irisreading.com
www.irisreading.com
Use News Aggregator Websites RealClearTechnology.com RealClearMarkets.com RealClearPolitics.com RealClearScience.com RealClearWorld.com RealClearSports.com RealClearBooks.com RealClearEnergy.org RealClearHistory.com
www.irisreading.com
Pick 3 Most Important Tasks
M.I.T. 1.) __________________
Organize Your Tasks
2.) __________________ 3.) __________________
!
www.irisreading.com
2&
12/10/14&
Use Google Tasks
Use Evernote.com
Use Asana.com Great for Collaborative Tasks & Projects
Works in Gmail & Google Calendar (integrates with many mobile apps & browser extensions)
www.irisreading.com
www.irisreading.com
www.irisreading.com
Too Much Email? Not Enough Time?
Send Less Email
www.irisreading.com
www.irisreading.com
Unnecessary Replies
Be Concise.
Dealing with Wordy Emails
www.irisreading.com
www.irisreading.com
www.irisreading.com
Organize Your Email
!
3&
12/10/14&
Turn Off Email Notifications
Dealing with Wordy Emails
Dealing with Wordy Emails
www.irisreading.com
Turn Off Email Notifications
Start with the Easiest First 1. Reply to any emails that take less than 1 minute
Start with the Easiest First 1. Reply to any emails that take less than 1 minute 2. Archive or Delete or Label Notification/Reference Emails
www.irisreading.com
www.irisreading.com
www.irisreading.com
Don’t Get Addicted to Email
Are you procrastinating?
Create a “Backburner” Folder or Label
www.irisreading.com
www.irisreading.com
www.irisreading.com
4&
12/10/14&
Set a Limit on Time Spent in Your Inbox
Check Email at Specific Times
Action vs Reference
www.irisreading.com
www.irisreading.com
How To Create “Nested Labels” in Gmail
Create “Reply By ” Folders or Labels
Step 1: Click “Settings
How To Create “Nested Labels” in Gmail
Step 2: Click “Labels”
www.irisreading.com
www.irisreading.com
How To Create “Nested Labels” in Gmail
How To Create “Nested Labels” in Gmail
Create Templates or Canned Responses
Step 3: Scroll down & click “Create new label”
Step 4: Check the box
www.irisreading.com
www.irisreading.com
www.irisreading.com
5&
12/10/14&
How To Create a Canned Response in Gmail
How To Create a Canned Response in Gmail
How To Create a Canned Response in Gmail
Step 1: Click “Settings”
Step 2: Click “Labs”
Step 3: Scroll down & enable “Canned Responses”
www.irisreading.com
www.irisreading.com
www.irisreading.com
How To Create a Canned Response in Gmail
Use Filters to Automatically Process Emails
How To Create a Filter in Gmail
Step 1: Click within the search box
Step 4: Click “Compose” & Create Canned Response
www.irisreading.com
www.irisreading.com
www.irisreading.com
How To Create a Filter in Gmail
How To Create a Filter in Gmail
Get Your Reading List Out of Your Inbox
Step 2: Enter info & click “Create filter with this search”
Step 3: Create the Filter
Use a “Read it Later” App Recommended: GetPocket.com
www.irisreading.com
www.irisreading.com
www.irisreading.com
6&
12/10/14&
Unsubscribe
Create an “Email Day”
Learn Keyboard Shortcuts
Either a day to catch up or a day to entirely ignore
Gmail Shortcuts
www.irisreading.com
www.irisreading.com
www.irisreading.com
How To Enable Keyboard Shortcuts in Gmail
How To Enable Keyboard Shortcuts in Gmail
Enable “Send & Archive” in Gmail
Step 1: Click “Settings”
Step 2: Under the “General” Tab turn “Keyboard shortcuts on”
www.irisreading.com
www.irisreading.com
www.irisreading.com
Enable “Send & Archive” in Gmail
Enable “Send & Archive” in Gmail
Enable “Send & Archive” in Gmail
Step 1: Click “Settings”
Step 2: Under the “General” click “Show ‘Send & Archive’ button in reply
www.irisreading.com
www.irisreading.com
www.irisreading.com
7&
12/10/14&
Enable “Undo Send” in Gmail
Enable “Undo Send” in Gmail
Enable “Undo Send” in Gmail
Step 1: Click “Settings”
Step 2: Click “Labs”
www.irisreading.com
www.irisreading.com
www.irisreading.com
Enable “Undo Send” in Gmail
Other Useful Features in Gmail Labs
Other Useful Features in Gmail Labs
Step 3: Scroll down & enable “Undo Send”
Custom Keyboard Shortcuts
Google Calendar Gadget
www.irisreading.com
www.irisreading.com
www.irisreading.com
Brainstorming
Control Your Email. Don’t Let it Control You
Organizing Notes Visually
Organize Your Thinking
www.irisreading.com
!
www.irisreading.com
8&
12/10/14&
Brainstorming
Brainstorming
Organizing Notes Visually with xmind.net
Organizing Notes Visually with mindmeister.com
How To Stay Focused Online
(desktop)
(web-based)
www.irisreading.com
www.irisreading.com
www.irisreading.com
Summary
Summary
Summary
Organizing Your… 1. 2. 3. 4.
Organizing Your… 1. Reading 2. 3. 4.
Organizing Your… 1. Reading 2. Tasks 3. 4.
www.irisreading.com
www.irisreading.com
www.irisreading.com
Summary
Summary
Contact Information
Organizing Your… 1. Reading 2. Tasks 3. Email 4. www.irisreading.com
Organizing Your… 1. Reading 2. Tasks 3. Email 4. Thinking www.irisreading.com
Paul Nowak Founder | Iris Reading [email protected]
www.irisreading.com
9&
It’s Easy To Get Overwhelmed
Limit Programs & Tabs
www.irisreading.com
www.irisreading.com
Objectives
Objectives
Getting Organized: Simple Ways to Declutter Your Online Life Presenter: Paul Nowak Founder | Iris Reading www.irisreading.com
!
Avoid Multi-Tasking
Organizing Your… 1. 2. 3. 4.
Organizing Your… 1. Reading 2. 3. 4.
www.irisreading.com
www.irisreading.com
www.irisreading.com
Objectives
Objectives
Objectives
Organizing Your… 1. Reading 2. Tasks 3. 4. www.irisreading.com
Organizing Your… 1. Reading 2. Tasks 3. Email 4. www.irisreading.com
Organizing Your… 1. Reading 2. Tasks 3. Email 4. Thinking www.irisreading.com
1&
12/10/14&
Save Articles for Later
Save Articles for Later
Use GetPocket.com
Use Evernote.com
www.irisreading.com
www.irisreading.com
Use News Aggregator Apps
Use News Aggregator Websites
Organize Your Reading
!
Organize Your Reading Use Feedly.com
www.irisreading.com
Flipboard, Pulse, Zite, News360
www.irisreading.com
www.irisreading.com
Use News Aggregator Websites RealClearTechnology.com RealClearMarkets.com RealClearPolitics.com RealClearScience.com RealClearWorld.com RealClearSports.com RealClearBooks.com RealClearEnergy.org RealClearHistory.com
www.irisreading.com
Pick 3 Most Important Tasks
M.I.T. 1.) __________________
Organize Your Tasks
2.) __________________ 3.) __________________
!
www.irisreading.com
2&
12/10/14&
Use Google Tasks
Use Evernote.com
Use Asana.com Great for Collaborative Tasks & Projects
Works in Gmail & Google Calendar (integrates with many mobile apps & browser extensions)
www.irisreading.com
www.irisreading.com
www.irisreading.com
Too Much Email? Not Enough Time?
Send Less Email
www.irisreading.com
www.irisreading.com
Unnecessary Replies
Be Concise.
Dealing with Wordy Emails
www.irisreading.com
www.irisreading.com
www.irisreading.com
Organize Your Email
!
3&
12/10/14&
Turn Off Email Notifications
Dealing with Wordy Emails
Dealing with Wordy Emails
www.irisreading.com
Turn Off Email Notifications
Start with the Easiest First 1. Reply to any emails that take less than 1 minute
Start with the Easiest First 1. Reply to any emails that take less than 1 minute 2. Archive or Delete or Label Notification/Reference Emails
www.irisreading.com
www.irisreading.com
www.irisreading.com
Don’t Get Addicted to Email
Are you procrastinating?
Create a “Backburner” Folder or Label
www.irisreading.com
www.irisreading.com
www.irisreading.com
4&
12/10/14&
Set a Limit on Time Spent in Your Inbox
Check Email at Specific Times
Action vs Reference
www.irisreading.com
www.irisreading.com
How To Create “Nested Labels” in Gmail
Create “Reply By ” Folders or Labels
Step 1: Click “Settings
How To Create “Nested Labels” in Gmail
Step 2: Click “Labels”
www.irisreading.com
www.irisreading.com
How To Create “Nested Labels” in Gmail
How To Create “Nested Labels” in Gmail
Create Templates or Canned Responses
Step 3: Scroll down & click “Create new label”
Step 4: Check the box
www.irisreading.com
www.irisreading.com
www.irisreading.com
5&
12/10/14&
How To Create a Canned Response in Gmail
How To Create a Canned Response in Gmail
How To Create a Canned Response in Gmail
Step 1: Click “Settings”
Step 2: Click “Labs”
Step 3: Scroll down & enable “Canned Responses”
www.irisreading.com
www.irisreading.com
www.irisreading.com
How To Create a Canned Response in Gmail
Use Filters to Automatically Process Emails
How To Create a Filter in Gmail
Step 1: Click within the search box
Step 4: Click “Compose” & Create Canned Response
www.irisreading.com
www.irisreading.com
www.irisreading.com
How To Create a Filter in Gmail
How To Create a Filter in Gmail
Get Your Reading List Out of Your Inbox
Step 2: Enter info & click “Create filter with this search”
Step 3: Create the Filter
Use a “Read it Later” App Recommended: GetPocket.com
www.irisreading.com
www.irisreading.com
www.irisreading.com
6&
12/10/14&
Unsubscribe
Create an “Email Day”
Learn Keyboard Shortcuts
Either a day to catch up or a day to entirely ignore
Gmail Shortcuts
www.irisreading.com
www.irisreading.com
www.irisreading.com
How To Enable Keyboard Shortcuts in Gmail
How To Enable Keyboard Shortcuts in Gmail
Enable “Send & Archive” in Gmail
Step 1: Click “Settings”
Step 2: Under the “General” Tab turn “Keyboard shortcuts on”
www.irisreading.com
www.irisreading.com
www.irisreading.com
Enable “Send & Archive” in Gmail
Enable “Send & Archive” in Gmail
Enable “Send & Archive” in Gmail
Step 1: Click “Settings”
Step 2: Under the “General” click “Show ‘Send & Archive’ button in reply
www.irisreading.com
www.irisreading.com
www.irisreading.com
7&
12/10/14&
Enable “Undo Send” in Gmail
Enable “Undo Send” in Gmail
Enable “Undo Send” in Gmail
Step 1: Click “Settings”
Step 2: Click “Labs”
www.irisreading.com
www.irisreading.com
www.irisreading.com
Enable “Undo Send” in Gmail
Other Useful Features in Gmail Labs
Other Useful Features in Gmail Labs
Step 3: Scroll down & enable “Undo Send”
Custom Keyboard Shortcuts
Google Calendar Gadget
www.irisreading.com
www.irisreading.com
www.irisreading.com
Brainstorming
Control Your Email. Don’t Let it Control You
Organizing Notes Visually
Organize Your Thinking
www.irisreading.com
!
www.irisreading.com
8&
12/10/14&
Brainstorming
Brainstorming
Organizing Notes Visually with xmind.net
Organizing Notes Visually with mindmeister.com
How To Stay Focused Online
(desktop)
(web-based)
www.irisreading.com
www.irisreading.com
www.irisreading.com
Summary
Summary
Summary
Organizing Your… 1. 2. 3. 4.
Organizing Your… 1. Reading 2. 3. 4.
Organizing Your… 1. Reading 2. Tasks 3. 4.
www.irisreading.com
www.irisreading.com
www.irisreading.com
Summary
Summary
Contact Information
Organizing Your… 1. Reading 2. Tasks 3. Email 4. www.irisreading.com
Organizing Your… 1. Reading 2. Tasks 3. Email 4. Thinking www.irisreading.com
Paul Nowak Founder | Iris Reading [email protected]
www.irisreading.com
9&
