Fulton County Board of Commissioners
BOC Meeting Date
Agenda Item Summary
01-07-15
Requesting Agency Commission Districts Affected All Districts Aging and Youth Services Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.) Request approval to amend existing contract – Aging and Youth Services Department, RFP#11RFP03312011A-DR, Health & Human Services Transportation Services, in the amount of $961,821.19 with MV Contract Transportation, Inc. (Atlanta, GA) to provide transportation services for the Office of Aging and Behavioral Health programs. Effective dates: January 1, 2015 through December 31, 2015. Requirement for Board Action (Cite specific Board policy, statute or code requirement) In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval. Is this Item Goal Related? (If yes, describe how this action meets the specific Board Focus Area or Goal) Yes
Health and Human Services: Goal 1. Develop a network of integrated and effective health and human services that improve health outcomes and promote health equity. Objective 4 Support aging in place and a high quality of life for seniors.
Is this a purchasing item? Yes
Summary & Background
(First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
The Aging and Youth Services Department requests approval to amend the existing contract in order to increase spending authority to provide transportation services for the Office of Aging and Behavioral Health programs. The increase in spending authority is needed to pay for service costs incurred in 2014. Currently, the Department is unable to pay for services rendered as the spending authority for 2014 has been exhausted due to the below 2013 expenditures and 2013 billing adjustments applied to the 2014 contract. Additionally, historical practices of applying previous year expenditures to the current year will have to cease as of FY2015 due to this being the last year for the current transportation contract. If approved, the spending authority will increase from $5,390,941.84 to $6,352,763.03. The allocation of $961,821.19 will be applied to the following 2014 invoices: Partial October $ 105,739.44 November $ 425,125.42 December $ 430,956.33 TOTAL $ 961,821.19
Agency Director Approval Typed Name and Title
Phone
Signature
Date
Revised 03/12/09 (Previous versions are obsolete)
County Manager’s Approval
Continued Services include transportation to and from the Fulton County Neighborhood Seniors Centers, Adult Day Programs, and the Behavioral Health Training Centers; and non-emergency transportation for seniors age 60 and over. This service will provide access to services for approximately 2,500 seniors age 60 and older; and approximately 200 developmentally disabled Fulton County residents age 18 and older. Senior services accessed through this contract include nutrition services, health education, fitness activities, health screenings, shopping assistance, socialization, medical appointments, and other community services. Behavioral Health services accessed through this contract include education, training, nutrition, work skills training, and employment. CURRENT CONTRACT HISTORY
BOC ITEM
DATE
Original Award Amount 1st Renewal Amendment No. 1 2nd Renewal 3rd Renewal Amendment No.2 4th Renewal Amendment No.3 Total Revised Amount
11-0654 12-0054 12-0810 12-0805 13-1050 14-0205 14-0857
9/07/2011 2/01/2012 9/19/2012 9/19/2012 11/20/2013 3/19/2014 10/15/14
Contract & Compliance Information
(Provide
DOLLAR AMOUNT $3,306,738.00 $3,306,738.00 $1,893,285.00 $5,200,023.00 $5,200,023.00 $ 190,918.84 $5,390,941.84 $961,821.19 $25,450,488.87
Contractor and Subcontractor details.)
Contract Value: Prime Vendor: Prime Status: Location: County: Prime Value:
$6,352.763.03 MV Transportation Non-Minority Fairfield, CA Solano County $5,082,210.42 or 80%
Subcontractor: Subcontractor Status: Location: County: Contract Value:
Banneker Energy, LLC African American Male Business Enterprise Certified Sandy Springs, GA Fulton County $1,270,552.61or 20%
Total Contract Value: Total M/FBE Value:
$6,352.763.03 or 100% $1,270,552.61 or 20%
.
Contract Contract Contractor Addres City State Zip Contact Contact Contact Email Upon Amount Percent Prime/Contract or Type or Status Name s Code Name Phone Approval age Value Prime NonMV 610 Atlant Georgi 3031 Russell 336- rtieskoetter@mvtransit. $6,352,763.03 80% $5,082,552.42 M/FBE Transportatio Bronne a a 0 Tieskoett 362- com n Inc. r er 9307 Brother s Way, SW Sub MBE Banneker $1,270,552.61 20% Energy LLC
Agency Director Approval Typed Name and Title
Phone
Signature
Date
Revised 03/12/09 (Previous versions are obsolete)
County Manager’s Approval
Solicitation Information No. Bid Notices Sent: No. Bids Received:
Total Contract Value Total M/FBE Values Total Prime Value
NON-MFBE
MBE
FBE
TOTAL
$6,352.763.03 or 100% $1,270,552.61 or 20% $5,082,210.42 or 80%
Fiscal Impact / Funding Source
(Include projected cost, approved budget amount and account number, source of funds, and any future funding requirements.)
100-183-1834-1192: General, Human Services, Aging Grant Supplemental - $5,766,453.88 461-183-AR15-1500: Grant Fund, Human Services, Contingency - $125,805 461-183-TR15-1183: Grant Fund, Human Services Transportation Services - $460,504.15 (Provide copies of originals, number exhibits consecutively, and label all Exhibits Attached exhibits in the upper right corner.)
Exhibit 1 - Amendment No 3 to Form of Contract Exhibit 2: Contractor’s Performance Report Source of Additional Information (Type Name, Title, Agency and Phone) Sheila Benefield, Interim Director, Aging and Youth Services Department - 404-612-7378.
Agency Director Approval Typed Name and Title
Phone
Signature
Date
Revised 03/12/09 (Previous versions are obsolete)
County Manager’s Approval
Continued
Procurement Contract Attached: Previous Contracts: Yes Yes Solicitation Number: Submitting Agency: Staff Contact: 11RFP03312011A-DR Aging and Youth Sheila Benefield Description: Health & Human Services Transportation Services
Contact Phone: .
FINANCIAL SUMMARY MBE/FBE Participation: $ 3,306,738.00 Amount: . %: . $21,181,929.68 Amount: . %: . $ 961,821.19 Amount: . %: . $25,450,488.87 Amount: . %: .
Total Contract Value: Original Approved Amount: Previous Adjustments: This Request: TOTAL: Grant Information Summary: Amount Requested: . Match Required: . Start Date: . End Date: . Match Account $: . Funding Line 1: Funding Line 2: 100-183-1834-1192: 461-183-AR15-1500: General, Human Grant Fund, Human Services, Aging Grant Services, Supplemental Contingency $5,766,453.88 $125,805
Cash In-Kind Approval to Award Apply & Accept Funding Line 3: 461-183-TR15-1183: Grant Fund, Human Services Transportation Services $460,504.15
Funding Line 4: .
KEY CONTRACT TERMS Start Date: 1/1/2015 Cost Adjustment: .
End Date: 12/31/2015 Renewal/Extension Terms: . ROUTING & APPROVALS (Do not edit below this line)
X . X X . X
Originating Department: County Attorney: Purchasing/Contract Compliance: Finance/Budget Analyst/Grants Admin: Grants Management: County Manager:
Benefield, Sheila . Strong-Whitaker, Felicia Whitted, Ivan . O'Connor, Patrick
Date: 12/3/2014 Date: . Date: 12/11/2014 Date: 12/4/2014 Date: . Date: 12/11/2014
AMENDMENT NO. 3 TO FORM OF CONTRACT Contractor:
MV Contract Transportation, Inc.
Contract No.
11 RFP03312011A-DR
Address: City, State
610 Bronner Brother Way SW Atlanta, GA 30310
Telephone:
614-778-9769
Facsimile or:
[email protected] E-mail address Contact:
Russell Tieskoetter Regional Vice-President WITNESSETH
WHEREAS, Fulton County ("County") entered into a Contract with MV Contract Transportation, Inc. to provide/perform Human Services Transportation services, dated the 1st day of November, 2011, on behalf of the Housing and Human Services Department and WHEREAS, the Fulton County Board of Commissioners has approved an increase in spending authority in the amount of $961,821.19; and, WHEREAS, the Contractor has performed satisfactorily overthe period of the contract; and WHEREAS, this amendment was approved by the Fulton County Board of Commissioners on (Insert Board of Commissioners approval date and item number1
Amendment 2 Page 2
NOW, THEREFORE, the County and the Contractor agree as follows: This Amendment No.3 to Form of Contract is effective no more than 60 days following approval by the Fulton County Board of Commissioners, between the County and MV Contract Transportation, Inc., who agree that all Services specified will be performed by in accordance with this Amendment No.3 to Form of Contract and the Contract Documents. 1.
COMPENSATION: The services described under Scope of Work herein shall be performed by Contractor for a total amount not to exceed $6,352,763.03.
2.
3.
LIABILITY OF COUNTY: This Amendment No.3 to Form of Contract shall not become binding on the County and the County shall incur no liability upon same until such agreement has been executed by the Chair to the Commission, attested to by the Clerk to the Commission and delivered to Contractor. EFFECT OF AMENDMENT NO.3 TO FORM OF CONTRACT: this Amendment No.3 to Form of Contract, the Contract, remain in full force and effect.
Except as modified by and all Contract Documents,
Amendment 2 Page 2
IN WITNESS THEREOF, the Parties hereto have caused this Contract to be executed by their duly authorized representatives as attested and witnessed andtheir corporate seals to be hereunto affixed as of the day and year date first above written.
OWNER:
OPERATOR:
FULTON COUNTY, GEORGIA
MV CONTRACT TRANSPORA TION, INC.
John H. Eaves, Commission Chair Board of Commissioners
Brad Cornelsen, Chief, Financial Officer
ATTEST:
ATTEST:
Mark Massey Clerk to the Commission (Seal)
Secretary/ Assistant Secretary (Affix Corporate Seal)
APPROVED AS TO FORM:
Office of the County Attorney APPROVED AS TO CONTENT:
Sheila Benefield, Interim Director Housing and Human Services Department
Amendment 2 Page 2
Contractors Perfonnance Report - MV Transpotation
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Inc.j Professional Services Rating...
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OEPARTMENTOF PURCHASING
14-0857
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CONTR}\CTORS PERFORMANCE REPORT PROFESSIONAL SERlilcES
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