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Governing Board Minutes Somerton Elementary School District #11 Governing Board Agenda Work Study Session Regular Governing Board Meeting and Executive Session Date: Time:
April 10, 2008 4:00 p.m. Work Study Session 6:00 p.m. Regular Meeting and Executive Session
Place:
Professional Development Room • 215 N. Carlisle Avenue • Somerton AZ 85350 • (928) 341-6000 • w w w .somerton.k12.az.us
Attending Board:
Jose Moreno Martha Camacho
Agustin Tumbaga Jr. Leticia Yepez
Fern Soto
Absent Board: Attending Staff:
Dr. Doug Rutan Bob Cassidy
Dr. Frank Reed Maria P. Vasquez Maria Villarreal
Margarita Camacho Jorge Cano Elizabeth Garza
Melissa Porchas Kim Seh Shelly Mezei Maria
Jerry Cabrera Jody Attaway
Jeanie Volpe Adriana Valladares
Maureen Irr Frankie Delgadillo
Duane Sheppard
Elena De la Fuente
Attending Public:
Martin Porchas Maria Figueroa Veronica Garcia Cristina Alonso Frank Gradias Jr. Imelda Tapia Alicia Rodriguez Imelda Caudillo Maria Ahedo Guillermina Paz Erika Delgadillo Lucila Figueroa Juan Larmas Margarita Larmas Zorya Castro Sara Vargas Susana Alvarado M. Mercedes Valois _______________________________________________________________________________________________________ Work Study Session discussion: Mr. Moreno called the Work Study Session to order at 4:13 p.m. Dr. Rutan distributed a handout on the 2008-2009 Budget Information. He explained the following: Budget preparation Budget calculation for 2008-2009 Worksheet how the budget was developed for next year. He explained line by line the total of the budgeted expenditures. Revised budget--due May 15, 2008 Tax Rate--due August 15, 2008. No raises are included in this expenditure budget. Expenditure Code: Dr. Rutan handed out a list of the expenditure codes and he explained the description of each account.
1 . Regular Governing Board Meeting Agenda Opening and Announcements 1.1. Call to Order/Pledge of Allegiance Mr. Moreno called the regular Governing Board meeting to order at 6:06 p.m. Minutes for April 10, 2008 Board Meeting Page 1 of 5 Printed: 5/5/08 2:38 PM
The Pledge of Allegiance was led by Mrs. Camacho 1.2. Comments from the Audience Under Comments from the Audience, the public may address the Board on any subject not listed on the agenda. An individual may only address the Board once under this item. Five (5) minutes may be allotted to each speaker but can be extended by a Board member, if so desired. The Board cannot act on non-agenda items and cannot respond to issues other than to provide general information or give direction to the Superintendent to add to a future agenda or for the Superintendent to follow up with speaker. The individual shall state his/her name and address before addressing the Board. Mr. Moreno mentioned that the Board cannot act or comment on the issues and also that the individuals shall state their name and address before speaking. Mr. Martin Porchas thanked TDS staff for their participation on the Science Fair. Mr. Porchas was concerned with the deficit the district is going through and the personnel cuts.
1.3. Call for Executive Session 1. Executive session pursuant to A.R.S. Section 38-431.03.A 1---personnel; discussion or consideration of employment, assignment, promotion, demotion dismissal, salaries, disciplining or resignation of a certificated teacher. Dr. Rutan stated there was no need to enter into Executive Session. 2 . Reports/Discussion Items 2.1. Superintendent 2.1.1. Current Events Dr. Rutan mentioned that all the teachers are doing excellent with the AIMS testing. The Somerton School District had its 2nd Annual Picnic. The majority of the staff attended this great event. 2.2. Assistant Superintendent Dr. Reed handed out a binder with the County Data Sweep information for 2007-2008. 2.3. Board Members Report 2.3.1. President and other Board member comments Mr. Moreno commented that he attended the picnic which was a very nice event. Mr. Tumbaga thanked Melissa Porchas for the well explained information presented at the Work Study Session. 2.4. Administrators/Directors 2.4.1. Mrs. Arvizo, Mrs. Garza, and Mr. Streit Assistant Principals SMS Mrs. Garza mentioned that the Arizona Department of Education Solution Team visited SMS on March 24, 25, & 26, 2008. The SMS Improvement Plan was found to be proficient.
2.4.2. Ms. Attaway - Director of Special Programs The Somerton School District Department of Special Programs is working in collaboration with the NAU-Yuma mentor program for Special Education.
2.4.3. Mr. Cabrera - Special Projects Coordinator/HR Mr. Cabrera mentioned that the Somerton School District received a $7,000 Grant for the Adult Ed Program.
2.4.4. Mr. Cano - Food Service Director Mr. Cano mentioned that the Somerton School District will be providing free lunches during the summer for those that are under 18 years of age.
2.4.5. Mr. Cassidy - Director of Technology Mr. Cassidy was able to save the district between $20,000.00 and $30,000.00 by using the existing servers to replace our Visions Financial system server.
Minutes for April 10, 2008 Board Meeting Page 2 of 5 Printed: 5/5/08 2:38 PM
2.4.6. Ms. De La Fuente - Principal ELC Mrs. De La Fuente started an exercise class two weeks before spring break for the Adult Ed. These parents are excited to participate in this program.
2.4.7. Mrs. Irr - Grant Writer Mrs. Irr mentioned that that she is working on 21st Century Community Learning Center Grant for ELC, SMS & OGE.
2.4.8. Mrs. Lopez - Principal and Mrs. Zepeda, Assistant Principal TDS Mrs. Zepeda is very happy that 12 of TDS staff finished The Take One certification in math & science. Also, Ms. Lindsey Price, 1st grade teacher, is on her second round of interviews questions for Teacher of the Year.
2.4.9. 2.4.10. 2.4.11. 2.4.12. 2.4.13. 2.4.14. 2.4.15. 2.4.16.
Mrs. Porchas -Assistant to Director of Financial Services Ms. Reed-Mezei - Director of Federal Programs Mrs. Santos - Coordinator Health Service Mrs. Seh - Principal OGE Mr. Sheppard - Director of Instructional Services Mrs. Vasquez - Principal DSS Mrs. Villarreal - Director of Transportation Mrs. Volpe - Director of ELL/HQ Mr. Moreno thanked all the staff for the information.
2.5. Other discussion items/Presentations (Information) 2.5.1. Number of Suspensions District wide ( Information) The number of suspensions Monthly DSS0 ELC1 OGE1 SMS9 TDS6
Cumulatively 2 2 1 50 41
2.5.2. Date to Remember Governing Board Study Session Thursday, May 8, 2008 at 4:00 p.m. Regular Meeting at 6:00 p.m.
2.5.3. Family Literacy/Migrant Education Event Start (MEES) Presentation by Mr. Cabrera Ms. Mia Armenta presented a powerpoint presentation on the Family Literacy Program. This presentation showed the importance of continuing the Adult Ed. Programs.
3 . Approval of Consent Agenda The following items may be approved in one motion under the Consent Agenda. If a particular item is to be discussed, it may be pulled from the Consent Agenda and taken as a separate agenda item. The Board may take action on the following items or defer them to the next regularly scheduled meeting
3.1. Approval of Board Minutes. 3.1.1. Regular Session Minutes March 13, 2008 3.1.2. Work Study Session Minutes March 20, 2008 3.2. Discussion and possible action to approve the Second Reading of Policy Advisories: 3.2.1. No. 301------GCCC--Professional/Support Staff Leaves of Absence Without Pay GCCC-EA - Professional/Support Staff Leaves of Absence Without Pay
Minutes for April 10, 2008 Board Meeting Page 3 of 5 Printed: 5/5/08 2:38 PM
GCCC-EB - Professional/Support Staff Leaves of Absence Without Pay GCCC-EC - Professional/Support Staff Leaves of Absence Without Pay
3.2.2. No. 302------JR--Student Records JR-R Student Records
3.3. New Hires 3.3.1. Linarez, Manuel 3.3.2. McCutcheon, Maria 3.4. Reassignments 3.4.1. Munoz, Jennifer
Position Description Substitute Adult Ed Teacher Previous Description Accounting III
Location District ELC New Description Temp Secretary II
Range 65.00/day 22.96/hr
Location ELC
Status Temporary Part-Time Old Range 36
New Range 36
3.5. Leave Request Position Description Food Service Worker
Location ELC
Leave Date Reason 3/11/08-4/28/08 FMLA
3.6. Resignations/Retirement/Terminations Position Description 3.6.1. Arreola, Francisco Warehouse Clerk 3.6.2. McBride, Anita Teacher 3.6.3. Amezaga, Angela Teacher 3.6.4. Avila, Viviana IA 3.6.5. Doyle, Twyla Teacher 3.6.6. Flores, Minerva Secretary III 3.6.7. Vasquez, Mary Secretary III 3.6.8. Elliott, Jessica Teacher
Location District DSS OGS OGS OGS SMS SP ED TDS
Term Date 3/26/08 6/06/08 6/06/08 3/25/08 6/06/08 6/27/08 6/29/08 6/06/08
Reason Resigned Resigned Resigned Resigned Resigned Resigned Retirement Resigned
3.7. Additional Assignments/Stipends Position Description 3.7.1. *TBD Spring Break Program
Location SMS/OGE
Amount *Varies
Status Temporary
3.5.1. Ramirez, Maria C
*TBD includes Bus drivers, Crossing-Guards, Nurses, and Counselors; Varies rate includes 22.00/hr for certified and current hourly rate for classified.
3.9. Acceptance of Student Activity Fund Report. 3.10. Acceptance of Accounts Payable Reports. 3.10.1. Voucher No. 1044 for the sum of $ 1,035.97 3.10.2. Voucher No. 1043 for the sum of $ 104,440.65 3.10.3. Voucher No. 1042 for the sum of $ 176,221.86 3.10.4. Voucher No. 1041 for the sum of $ 57,575.82 3.11. Acceptance of Payroll Voucher Reports. 3.11.1. Voucher No. 42 for the sum of $ 3.11.2. Voucher No. 41 for the sum of $ 3.11.3. Voucher No. 40 for the sum of $ 3.11.4. Voucher No. 39 for the sum of $
49,194.16 557,437.73 47,868.11 559,517.59
END OF CONSENT AGENDA MOTION: Mrs. Camacho moved, Mr. Tumbaga seconded the motion. Motion passed 4 . Action Items 4.1. Approval of Representative and Alternate for the Education Foundation of Yuma County. Minutes for April 10, 2008 Board Meeting Page 4 of 5 Printed: 5/5/08 2:38 PM
Dr. Rutan was selected as representative and Dr. Reed as Alternate. MOTION: Mr. Moreno moved, Mrs. Camacho seconded the motion. Motion passed 4.2. Approval to rescind Leah Avery’s initial retirement letter approved on the November 8, 2007, Governing Board Meeting. This request is due to an error made by the Arizona State Retirement System. MOTION: Mrs. Camacho moved, Mrs. Yepez seconded the motion. Motion passed 4.3. Approval of revised salary schedule for 2007-2008 school year. Mr. Tumbaga recommended for agenda item 4.3 to be tabled. Mrs. Camacho requested a formula for the base salary and how it is compared to the old salary. MOTION: Mrs. Camacho moved to table, Mrs. Yepez seconded the motion. Motion passed 4.4. Approval of Proposed Action Items for ASBA FY 2009 4.5. .
5. Adjournment MOTION: Mr. Moreno moved to adjourn the meeting at 7:30 p.m. Mrs. Camacho seconded the motion. Motion passed.
_________________________________ Signature of Board President/Clerk
______________________________ Date
Minutes for April 10, 2008 Board Meeting Page 5 of 5 Printed: 5/5/08 2:38 PM
April 10, 2008 4:00 p.m. Work Study Session 6:00 p.m. Regular Meeting and Executive Session
Place:
Professional Development Room • 215 N. Carlisle Avenue • Somerton AZ 85350 • (928) 341-6000 • w w w .somerton.k12.az.us
Attending Board:
Jose Moreno Martha Camacho
Agustin Tumbaga Jr. Leticia Yepez
Fern Soto
Absent Board: Attending Staff:
Dr. Doug Rutan Bob Cassidy
Dr. Frank Reed Maria P. Vasquez Maria Villarreal
Margarita Camacho Jorge Cano Elizabeth Garza
Melissa Porchas Kim Seh Shelly Mezei Maria
Jerry Cabrera Jody Attaway
Jeanie Volpe Adriana Valladares
Maureen Irr Frankie Delgadillo
Duane Sheppard
Elena De la Fuente
Attending Public:
Martin Porchas Maria Figueroa Veronica Garcia Cristina Alonso Frank Gradias Jr. Imelda Tapia Alicia Rodriguez Imelda Caudillo Maria Ahedo Guillermina Paz Erika Delgadillo Lucila Figueroa Juan Larmas Margarita Larmas Zorya Castro Sara Vargas Susana Alvarado M. Mercedes Valois _______________________________________________________________________________________________________ Work Study Session discussion: Mr. Moreno called the Work Study Session to order at 4:13 p.m. Dr. Rutan distributed a handout on the 2008-2009 Budget Information. He explained the following: Budget preparation Budget calculation for 2008-2009 Worksheet how the budget was developed for next year. He explained line by line the total of the budgeted expenditures. Revised budget--due May 15, 2008 Tax Rate--due August 15, 2008. No raises are included in this expenditure budget. Expenditure Code: Dr. Rutan handed out a list of the expenditure codes and he explained the description of each account.
1 . Regular Governing Board Meeting Agenda Opening and Announcements 1.1. Call to Order/Pledge of Allegiance Mr. Moreno called the regular Governing Board meeting to order at 6:06 p.m. Minutes for April 10, 2008 Board Meeting Page 1 of 5 Printed: 5/5/08 2:38 PM
The Pledge of Allegiance was led by Mrs. Camacho 1.2. Comments from the Audience Under Comments from the Audience, the public may address the Board on any subject not listed on the agenda. An individual may only address the Board once under this item. Five (5) minutes may be allotted to each speaker but can be extended by a Board member, if so desired. The Board cannot act on non-agenda items and cannot respond to issues other than to provide general information or give direction to the Superintendent to add to a future agenda or for the Superintendent to follow up with speaker. The individual shall state his/her name and address before addressing the Board. Mr. Moreno mentioned that the Board cannot act or comment on the issues and also that the individuals shall state their name and address before speaking. Mr. Martin Porchas thanked TDS staff for their participation on the Science Fair. Mr. Porchas was concerned with the deficit the district is going through and the personnel cuts.
1.3. Call for Executive Session 1. Executive session pursuant to A.R.S. Section 38-431.03.A 1---personnel; discussion or consideration of employment, assignment, promotion, demotion dismissal, salaries, disciplining or resignation of a certificated teacher. Dr. Rutan stated there was no need to enter into Executive Session. 2 . Reports/Discussion Items 2.1. Superintendent 2.1.1. Current Events Dr. Rutan mentioned that all the teachers are doing excellent with the AIMS testing. The Somerton School District had its 2nd Annual Picnic. The majority of the staff attended this great event. 2.2. Assistant Superintendent Dr. Reed handed out a binder with the County Data Sweep information for 2007-2008. 2.3. Board Members Report 2.3.1. President and other Board member comments Mr. Moreno commented that he attended the picnic which was a very nice event. Mr. Tumbaga thanked Melissa Porchas for the well explained information presented at the Work Study Session. 2.4. Administrators/Directors 2.4.1. Mrs. Arvizo, Mrs. Garza, and Mr. Streit Assistant Principals SMS Mrs. Garza mentioned that the Arizona Department of Education Solution Team visited SMS on March 24, 25, & 26, 2008. The SMS Improvement Plan was found to be proficient.
2.4.2. Ms. Attaway - Director of Special Programs The Somerton School District Department of Special Programs is working in collaboration with the NAU-Yuma mentor program for Special Education.
2.4.3. Mr. Cabrera - Special Projects Coordinator/HR Mr. Cabrera mentioned that the Somerton School District received a $7,000 Grant for the Adult Ed Program.
2.4.4. Mr. Cano - Food Service Director Mr. Cano mentioned that the Somerton School District will be providing free lunches during the summer for those that are under 18 years of age.
2.4.5. Mr. Cassidy - Director of Technology Mr. Cassidy was able to save the district between $20,000.00 and $30,000.00 by using the existing servers to replace our Visions Financial system server.
Minutes for April 10, 2008 Board Meeting Page 2 of 5 Printed: 5/5/08 2:38 PM
2.4.6. Ms. De La Fuente - Principal ELC Mrs. De La Fuente started an exercise class two weeks before spring break for the Adult Ed. These parents are excited to participate in this program.
2.4.7. Mrs. Irr - Grant Writer Mrs. Irr mentioned that that she is working on 21st Century Community Learning Center Grant for ELC, SMS & OGE.
2.4.8. Mrs. Lopez - Principal and Mrs. Zepeda, Assistant Principal TDS Mrs. Zepeda is very happy that 12 of TDS staff finished The Take One certification in math & science. Also, Ms. Lindsey Price, 1st grade teacher, is on her second round of interviews questions for Teacher of the Year.
2.4.9. 2.4.10. 2.4.11. 2.4.12. 2.4.13. 2.4.14. 2.4.15. 2.4.16.
Mrs. Porchas -Assistant to Director of Financial Services Ms. Reed-Mezei - Director of Federal Programs Mrs. Santos - Coordinator Health Service Mrs. Seh - Principal OGE Mr. Sheppard - Director of Instructional Services Mrs. Vasquez - Principal DSS Mrs. Villarreal - Director of Transportation Mrs. Volpe - Director of ELL/HQ Mr. Moreno thanked all the staff for the information.
2.5. Other discussion items/Presentations (Information) 2.5.1. Number of Suspensions District wide ( Information) The number of suspensions Monthly DSS0 ELC1 OGE1 SMS9 TDS6
Cumulatively 2 2 1 50 41
2.5.2. Date to Remember Governing Board Study Session Thursday, May 8, 2008 at 4:00 p.m. Regular Meeting at 6:00 p.m.
2.5.3. Family Literacy/Migrant Education Event Start (MEES) Presentation by Mr. Cabrera Ms. Mia Armenta presented a powerpoint presentation on the Family Literacy Program. This presentation showed the importance of continuing the Adult Ed. Programs.
3 . Approval of Consent Agenda The following items may be approved in one motion under the Consent Agenda. If a particular item is to be discussed, it may be pulled from the Consent Agenda and taken as a separate agenda item. The Board may take action on the following items or defer them to the next regularly scheduled meeting
3.1. Approval of Board Minutes. 3.1.1. Regular Session Minutes March 13, 2008 3.1.2. Work Study Session Minutes March 20, 2008 3.2. Discussion and possible action to approve the Second Reading of Policy Advisories: 3.2.1. No. 301------GCCC--Professional/Support Staff Leaves of Absence Without Pay GCCC-EA - Professional/Support Staff Leaves of Absence Without Pay
Minutes for April 10, 2008 Board Meeting Page 3 of 5 Printed: 5/5/08 2:38 PM
GCCC-EB - Professional/Support Staff Leaves of Absence Without Pay GCCC-EC - Professional/Support Staff Leaves of Absence Without Pay
3.2.2. No. 302------JR--Student Records JR-R Student Records
3.3. New Hires 3.3.1. Linarez, Manuel 3.3.2. McCutcheon, Maria 3.4. Reassignments 3.4.1. Munoz, Jennifer
Position Description Substitute Adult Ed Teacher Previous Description Accounting III
Location District ELC New Description Temp Secretary II
Range 65.00/day 22.96/hr
Location ELC
Status Temporary Part-Time Old Range 36
New Range 36
3.5. Leave Request Position Description Food Service Worker
Location ELC
Leave Date Reason 3/11/08-4/28/08 FMLA
3.6. Resignations/Retirement/Terminations Position Description 3.6.1. Arreola, Francisco Warehouse Clerk 3.6.2. McBride, Anita Teacher 3.6.3. Amezaga, Angela Teacher 3.6.4. Avila, Viviana IA 3.6.5. Doyle, Twyla Teacher 3.6.6. Flores, Minerva Secretary III 3.6.7. Vasquez, Mary Secretary III 3.6.8. Elliott, Jessica Teacher
Location District DSS OGS OGS OGS SMS SP ED TDS
Term Date 3/26/08 6/06/08 6/06/08 3/25/08 6/06/08 6/27/08 6/29/08 6/06/08
Reason Resigned Resigned Resigned Resigned Resigned Resigned Retirement Resigned
3.7. Additional Assignments/Stipends Position Description 3.7.1. *TBD Spring Break Program
Location SMS/OGE
Amount *Varies
Status Temporary
3.5.1. Ramirez, Maria C
*TBD includes Bus drivers, Crossing-Guards, Nurses, and Counselors; Varies rate includes 22.00/hr for certified and current hourly rate for classified.
3.9. Acceptance of Student Activity Fund Report. 3.10. Acceptance of Accounts Payable Reports. 3.10.1. Voucher No. 1044 for the sum of $ 1,035.97 3.10.2. Voucher No. 1043 for the sum of $ 104,440.65 3.10.3. Voucher No. 1042 for the sum of $ 176,221.86 3.10.4. Voucher No. 1041 for the sum of $ 57,575.82 3.11. Acceptance of Payroll Voucher Reports. 3.11.1. Voucher No. 42 for the sum of $ 3.11.2. Voucher No. 41 for the sum of $ 3.11.3. Voucher No. 40 for the sum of $ 3.11.4. Voucher No. 39 for the sum of $
49,194.16 557,437.73 47,868.11 559,517.59
END OF CONSENT AGENDA MOTION: Mrs. Camacho moved, Mr. Tumbaga seconded the motion. Motion passed 4 . Action Items 4.1. Approval of Representative and Alternate for the Education Foundation of Yuma County. Minutes for April 10, 2008 Board Meeting Page 4 of 5 Printed: 5/5/08 2:38 PM
Dr. Rutan was selected as representative and Dr. Reed as Alternate. MOTION: Mr. Moreno moved, Mrs. Camacho seconded the motion. Motion passed 4.2. Approval to rescind Leah Avery’s initial retirement letter approved on the November 8, 2007, Governing Board Meeting. This request is due to an error made by the Arizona State Retirement System. MOTION: Mrs. Camacho moved, Mrs. Yepez seconded the motion. Motion passed 4.3. Approval of revised salary schedule for 2007-2008 school year. Mr. Tumbaga recommended for agenda item 4.3 to be tabled. Mrs. Camacho requested a formula for the base salary and how it is compared to the old salary. MOTION: Mrs. Camacho moved to table, Mrs. Yepez seconded the motion. Motion passed 4.4. Approval of Proposed Action Items for ASBA FY 2009 4.5. .
5. Adjournment MOTION: Mr. Moreno moved to adjourn the meeting at 7:30 p.m. Mrs. Camacho seconded the motion. Motion passed.
_________________________________ Signature of Board President/Clerk
______________________________ Date
Minutes for April 10, 2008 Board Meeting Page 5 of 5 Printed: 5/5/08 2:38 PM
