GENERAL FUND – FUND 101
City of Bloomington, Minnesota
Annual Budget Fiscal Year 2009
General Fund – Fund 101 Table of Contents Total General Fund Budget Summary
65a
General Government
66 - 71
City Manager
72 - 73
Legal
74 - 75
Human Resources
76 - 77
Finance
78 - 85
Public Safety
86 - 95
Community Development
96 - 107
Community Services
108 - 123
Public Works
124 - 137
Technical Services Group
138 - 143
Contingency
144 - 145
City of Bloomington Minnesota – 2009 Budget
Finance Divisions Administration Accounting Support Services
The Finance Department provides financial management for the City, Port Authority, Housing and Redevelopment Authority and support services to other departments. Financial services include financial management and advice, accounting, audit, budget and risk management. The department also oversees the Support Services Division, a proprietary fund for telephone, mail and print shop operations. Billings and collection activities are charged back to the appropriate Utility Funds.
Objectives
Provide efficient, cost-effective financial management and guidance to City staff and City Council. Supply quality support services to City departments and agencies. Take all appropriate budgets to City Council for approval by year end.
Outputs •
Reviewed all departmental submissions to City Council agendas for financial matters.
•
Coordinated, analyzed, and reviewed 2007 budgets for all funds.
•
Coordinated, analyzed, reviewed and updated the 5-Year Capital Improvement Plan for submittal to the City Council.
•
Retained the GFOA Distinguished Budget Presentation Award.
•
Budget document available on City web site.
•
Continual participation in financial and debt modeling for major development projects within Bloomington. Some of these projects include Mall of America Phase I and II, Bloomington Central Station and Normandale Lake Area Plan.
Expenditures
Salaries/Wages/Benefits Materials/Supplies/Services Reimbursed Expenditures
Personnel
General Fund - 78
FY2008 Original Budget $ 1,843,331 526,893 (1,073,355) $ 1,296,869 FY2007 23
FY2009 Approved Budget $ 1,769,518 552,712 (1,096,725) $ 1,225,505 FY2008 22
Percent Change -4.0% 4.9 2.2 -5.5% FY2009 22
FINANCE BUDGET SUMMARY Revenues and Expenditures 2008 ORIGINAL BUDGET
2007 ACTUAL Revenues Program Income
$
10,023
$
2008 AMENDED BUDGET
10,000
$
10,000
2008 ESTIMATED
$
33,359
2009 BUDGET
$
10,000
TOTAL REVENUES
10,023
10,000
10,000
33,359
10,000
Expenditures Staffing Salaries and Wages Fringe Benefits
1,285,303 396,703
1,387,069 456,262
1,387,069 456,262
1,286,270 437,970
1,317,015 452,503
96,180 507 153,472 199,453 36,065
30,814 4,135 194,983 245,433 51,528
84,066 4,135 197,894 245,433 52,700
66,219 2,300 172,200 243,676 34,272
70,549 2,340 194,794 238,966 46,063
-
-
22,359
22,359
-
Operating Expenditures Professional and Technical Services Utilities and Maintenance Operations City Support Services Materials and Supplies Capital Outlay Equipment TOTAL EXPENDITURES Less Expenses Charged to Others NET TOTAL EXPENDITURES AMOUNT FUNDED BY TAX LEVY
2,167,683 (1,000,454)
2,370,224 (1,073,355)
2,449,918 (1,073,355)
2,265,266 (1,119,750)
2,322,230 (1,096,725)
1,167,229
1,296,869
1,376,563
1,145,516
1,225,505
$ 1,157,206
$ 1,286,869
$ 1,366,563
$ 1,112,157
$ 1,215,505
General Fund - 79
City of Bloomington Minnesota – 2009 Budget
Finance - Administration The administration component of the department provides administrative support to its activities and serves the City in its finance role. Finance provides financial management services to the City Manager and City Council and support to operating departments, including work in capital financing, budget coordination and debt management. It also coordinates the City’s Five-Year Capital Improvement Program, tax increment financing, budget and financial services to other City agencies such as the Port Authority and the Housing and Redevelopment Authority.
Objectives
Effective management of departmental functions. Effective budget and capital finance planning and debt management. Maintenance of the highest bond rating possible through conservative financial management and accurate reporting of the City’s financial and economic position. Quality financial reporting based on feedback from the Government Finance Officers’ Association (GFOA), City Council and other organization best practices. Excellent financial services to internal and external customers.
Outputs
Maintained highest bond rating possible from three rating agencies: Moody’s Aaa since 1998 Standard and Poor’s AAA since 2000 Fitch Rating Agency AAA, October 2004 Department has been the recipient of the GFOA annual award for Excellence in Financial Reporting for 37 years. Received the GFOA Distinguished Budget Award for the twelfth consecutive year. Received the GFOA Award for Outstanding Achievement in Popular Annual Financial Reporting for the ninth year.
Expenditures
Salaries/Wages/Benefits Materials/Supplies/Services Reimbursed Expenditures
Personnel Administrative Assistant Budget Manager Chief Financial Officer
General Fund - 80
FY2008 Original Budget $ 330,937 104,857 (158,188) $ 277,606
FY2009 Approved Budget $ 347,380 97,216 (168,659) $ 275,937
Percent Change 5.0% -7.3 6.6 -0.6%
FY2007 3 1 1 1
FY2008 3 1 1 1
FY2009 3 1 1 1
FINANCE - ADMINISTRATION BUDGET SUMMARY Revenues and Expenditures
2007 ACTUAL Revenues Program Income
$
3,205
2008 ORIGINAL BUDGET
$
10,000
2008 AMENDED BUDGET
2008 ESTIMATED
$
$
10,000
22,613
2009 BUDGET
$
10,000
TOTAL REVENUES
3,205
10,000
10,000
22,613
10,000
Expenditures Staffing Salaries and Wages Fringe Benefits
244,268 65,678
256,654 74,283
256,654 74,283
256,000 74,200
265,369 82,011
85,080
17,214
70,466
15,100
22,071
16,343 32,734 10,895
24,875 48,268 14,500
24,875 48,268 15,672
18,000 48,000 7,500
24,158 38,087 12,900
454,998 (152,774)
435,794 (158,188)
490,218 (158,188)
418,800 (158,188)
444,596 (168,659)
302,224
277,606
332,030
260,612
275,937
Operating Expenditures Professional and Technical Services Utilities and Maintenance Operations City Support Services Materials and Supplies TOTAL EXPENDITURES Less Expenses Charged to Others NET TOTAL EXPENDITURES AMOUNT FUNDED BY TAX LEVY
$
299,019
$
267,606
$
322,030
$
237,999
$
265,937
General Fund - 81
City of Bloomington Minnesota – 2009 Budget
Activities Accounts Payable Accounts Receivable Cash Management Customer Billing General Accounting Payroll Purchasing Audit
Finance - Accounting The Accounting Division manages the day-to-day accounting of the City’s transactions, including payroll, accounts receivable, purchasing, investments, accounts payable, customer billing, cash receipts and general accounting. The division prepares monthly and quarterly financial statements and compiles the Comprehensive Annual Financial Report. Accounting staff provides support for the finance functions including budgeting and debt management. The Audit function is now part of the Accounting Division.
Objectives
The objective of the Accounting Division is to provide quality accounting and related financial services to all City departments as efficiently and effectively as possible to meet the following criteria:
To provide accurate and timely financial statement information in an easily understood format to both internal and external users. To invest public funds in such a manner that all daily cash flow needs are met and the portfolio yield will not fall below 25 basis points of a U.S. Treasury obligation of comparable duration. Coordinate with City Manager’s office to develop a report format that will satisfy the needs of the City Council members. To record all transactions in a timely manner to allow for the closing of monthly accounting periods within ten days. To produce checks and purchase orders in a timely manner, keep accurate records, monitor grants and capital assets for compliance with internal and external policies and provide helpful financial system assistance to our users.
Outputs
Received Certificate of Achievement for Excellence in Financial Reporting for last 36 years. Enhanced monthly reports for internal users and quarterly reports for Council members were prepared and distributed in a timely manner. Received Popular Annual Financial Reporting Award.
FY2008 Original Budget
Expenditures
Salaries/Wages/Benefits Materials/Supplies/Services Reimbursed Expenditures
$1,399,128 372,993 (831,601) $ 940,520
Authorized Full-Time Accountant Accounting Assistant Assistant Finance Manager Auditor Customer Billing Supervisor Finance Manager Office Assistant Office Support Specialist Payroll Specialist Purchasing Agent
FY2009 Approved Budget $1,303,426 412,628 (841,575) $ 874,479
Percent Change -6.8% 10.6 1.2 -7.0%
FY2007 16
FY2008 16
FY2009 17
3 2 1 0 1 1 5 1 1 1
3 2 1 0 1 1 5 1 1 1
3 2 1 1 1 1 5 1 1 1
Portfolio Return Versus Benchmark 6.0% Percentage
5.0% 4.0% 3.0% 2.0% 1.0% 0.0% 2003
General Fund - 82
2004
2005 Actual
2006
2007
2-Year Treasury Bond
2008
FINANCE - ACCOUNTING BUDGET SUMMARY Revenues and Expenditures 2008 ORIGINAL BUDGET
2007 ACTUAL Program Income
$
6,818
$
2008 AMENDED BUDGET
-
2008 ESTIMATED $
2009 BUDGET
10,746
TOTAL REVENUES
6,818
-
-
10,746
-
Expenditures Staffing Salaries and Wages Fringe Benefits
958,481 303,905
1,045,691 353,437
1,045,691 353,437
940,000 335,270
963,765 339,661
Operating Expenditures Professional and Technical Services Utilities and Maintenance Operations City Support Services Materials and Supplies
11,100 507 125,181 148,749 22,486
12,600 1,030 157,274 170,144 31,945
12,600 1,030 160,185 170,144 31,945
51,119 800 141,400 168,776 25,180
47,478 1,330 157,969 176,151 29,700
-
-
22,359
22,359
-
Capital Outlay Equipment TOTAL EXPENDITURES Less Expenses Charged to Others NET TOTAL EXPENDITURES AMOUNT FUNDED BY TAX LEVY
$
1,570,409 (766,945)
1,772,121 (831,601)
1,797,391 (831,601)
1,684,904 (875,071)
1,716,054 (841,575)
803,464
940,520
965,790
809,833
874,479
796,646
$
940,520
$
965,790
$
799,087
$
874,479
General Fund - 83
City of Bloomington Minnesota – 2009 Budget
Finance – Support Services Activities
Support Services provides risk management support to all operating divisions of the City.
General Support Risk Management
Objectives
Complete required insurance renewals and provide necessary reports to City Council.
Outputs
Secured insurance policies for 2009. Completed a RFP process for the City’s Insurance Broker.
Expenditures
Salaries/Wages/Benefits Materials/Supplies/Services Reimbursed Expenditures
Authorized Full-Time Office Support Specialist Support Services/Risk Manager
FY2008 Original Budget $ 113,266 49,043 (83,566) $ 78,743
FY2009 Approved Budget $ 118,712 42,868 (86,491) $ 75,089
Percent Change 4.8% -12.6 3.5 -4.6%
FY2007 2 1 1
FY2008 2 1 1
FY2009 2 1 1
Cost Savings Resulting from Self-Insurance Worker’s Compensation Costs – Last Ten Years Self-Insured Plan Compared to Estimated Insurance Premium Costs 1,600,000
Est. Insurance Premium
1,400,000 1,200,000 1,000,000 800,000
Actual Costs
600,000 400,000 200,000 0 2000
2001
2002
2003
2004
2005
2006
2007
2008
Cumulative Savings since 1986 is $16,954,197 through 2008.
General Fund - 84
2009 (est.)
FINANCE - SUPPORT SERVICES BUDGET SUMMARY Revenues and Expenditures
2007 ACTUAL Expenditures Staffing Salaries and Wages Fringe Benefits
$
82,554 27,120
2008 ORIGINAL BUDGET
$
84,724 28,542
2008 AMENDED BUDGET
2008 ESTIMATED
$
$
84,724 28,542
90,270 28,500
2009 BUDGET
$
87,881 30,831
Operating Expenditures Professional and Technical Services Utilities and Maintenance Operations City Support Services Materials and Supplies
11,948 17,970 2,684
1,000 3,105 12,834 27,021 5,083
1,000 3,105 12,834 27,021 5,083
1,500 12,800 26,900 1,592
1,000 1,010 12,667 24,728 3,463
TOTAL EXPENDITURES Less Expenses Charged to Others
142,276 (80,735)
162,309 (83,566)
162,309 (83,566)
161,562 (86,491)
161,580 (86,491)
61,541
78,743
78,743
75,071
75,089
NET TOTAL EXPENDITURES AMOUNT FUNDED BY TAX LEVY
$
61,541
$
78,743
$
78,743
$
75,071
$
75,089
General Fund - 85