2009 Budget

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GENERAL FUND – FUND 101

City of Bloomington, Minnesota

Annual Budget Fiscal Year 2009

General Fund – Fund 101 Table of Contents Total General Fund Budget Summary

65a

General Government

66 - 71

City Manager

72 - 73

Legal

74 - 75

Human Resources

76 - 77

Finance

78 - 85

Public Safety

86 - 95

Community Development

96 - 107

Community Services

108 - 123

Public Works

124 - 137

Technical Services Group

138 - 143

Contingency

144 - 145

City of Bloomington Minnesota – 2009 Budget

Finance Divisions Administration Accounting Support Services

The Finance Department provides financial management for the City, Port Authority, Housing and Redevelopment Authority and support services to other departments. Financial services include financial management and advice, accounting, audit, budget and risk management. The department also oversees the Support Services Division, a proprietary fund for telephone, mail and print shop operations. Billings and collection activities are charged back to the appropriate Utility Funds.

Objectives ƒ ƒ ƒ

Provide efficient, cost-effective financial management and guidance to City staff and City Council. Supply quality support services to City departments and agencies. Take all appropriate budgets to City Council for approval by year end.

Outputs •

Reviewed all departmental submissions to City Council agendas for financial matters.



Coordinated, analyzed, and reviewed 2007 budgets for all funds.



Coordinated, analyzed, reviewed and updated the 5-Year Capital Improvement Plan for submittal to the City Council.



Retained the GFOA Distinguished Budget Presentation Award.



Budget document available on City web site.



Continual participation in financial and debt modeling for major development projects within Bloomington. Some of these projects include Mall of America Phase I and II, Bloomington Central Station and Normandale Lake Area Plan.

Expenditures

Salaries/Wages/Benefits Materials/Supplies/Services Reimbursed Expenditures

Personnel

General Fund - 78

FY2008 Original Budget $ 1,843,331 526,893 (1,073,355) $ 1,296,869 FY2007 23

FY2009 Approved Budget $ 1,769,518 552,712 (1,096,725) $ 1,225,505 FY2008 22

Percent Change -4.0% 4.9 2.2 -5.5% FY2009 22

FINANCE BUDGET SUMMARY Revenues and Expenditures 2008 ORIGINAL BUDGET

2007 ACTUAL Revenues Program Income

$

10,023

$

2008 AMENDED BUDGET

10,000

$

10,000

2008 ESTIMATED

$

33,359

2009 BUDGET

$

10,000

TOTAL REVENUES

10,023

10,000

10,000

33,359

10,000

Expenditures Staffing Salaries and Wages Fringe Benefits

1,285,303 396,703

1,387,069 456,262

1,387,069 456,262

1,286,270 437,970

1,317,015 452,503

96,180 507 153,472 199,453 36,065

30,814 4,135 194,983 245,433 51,528

84,066 4,135 197,894 245,433 52,700

66,219 2,300 172,200 243,676 34,272

70,549 2,340 194,794 238,966 46,063

-

-

22,359

22,359

-

Operating Expenditures Professional and Technical Services Utilities and Maintenance Operations City Support Services Materials and Supplies Capital Outlay Equipment TOTAL EXPENDITURES Less Expenses Charged to Others NET TOTAL EXPENDITURES AMOUNT FUNDED BY TAX LEVY

2,167,683 (1,000,454)

2,370,224 (1,073,355)

2,449,918 (1,073,355)

2,265,266 (1,119,750)

2,322,230 (1,096,725)

1,167,229

1,296,869

1,376,563

1,145,516

1,225,505

$ 1,157,206

$ 1,286,869

$ 1,366,563

$ 1,112,157

$ 1,215,505

General Fund - 79

City of Bloomington Minnesota – 2009 Budget

Finance - Administration The administration component of the department provides administrative support to its activities and serves the City in its finance role. Finance provides financial management services to the City Manager and City Council and support to operating departments, including work in capital financing, budget coordination and debt management. It also coordinates the City’s Five-Year Capital Improvement Program, tax increment financing, budget and financial services to other City agencies such as the Port Authority and the Housing and Redevelopment Authority.

Objectives ƒ ƒ ƒ ƒ ƒ

Effective management of departmental functions. Effective budget and capital finance planning and debt management. Maintenance of the highest bond rating possible through conservative financial management and accurate reporting of the City’s financial and economic position. Quality financial reporting based on feedback from the Government Finance Officers’ Association (GFOA), City Council and other organization best practices. Excellent financial services to internal and external customers.

Outputs ƒ

ƒ ƒ ƒ

Maintained highest bond rating possible from three rating agencies: Moody’s Aaa since 1998 Standard and Poor’s AAA since 2000 Fitch Rating Agency AAA, October 2004 Department has been the recipient of the GFOA annual award for Excellence in Financial Reporting for 37 years. Received the GFOA Distinguished Budget Award for the twelfth consecutive year. Received the GFOA Award for Outstanding Achievement in Popular Annual Financial Reporting for the ninth year.

Expenditures

Salaries/Wages/Benefits Materials/Supplies/Services Reimbursed Expenditures

Personnel Administrative Assistant Budget Manager Chief Financial Officer

General Fund - 80

FY2008 Original Budget $ 330,937 104,857 (158,188) $ 277,606

FY2009 Approved Budget $ 347,380 97,216 (168,659) $ 275,937

Percent Change 5.0% -7.3 6.6 -0.6%

FY2007 3 1 1 1

FY2008 3 1 1 1

FY2009 3 1 1 1

FINANCE - ADMINISTRATION BUDGET SUMMARY Revenues and Expenditures

2007 ACTUAL Revenues Program Income

$

3,205

2008 ORIGINAL BUDGET

$

10,000

2008 AMENDED BUDGET

2008 ESTIMATED

$

$

10,000

22,613

2009 BUDGET

$

10,000

TOTAL REVENUES

3,205

10,000

10,000

22,613

10,000

Expenditures Staffing Salaries and Wages Fringe Benefits

244,268 65,678

256,654 74,283

256,654 74,283

256,000 74,200

265,369 82,011

85,080

17,214

70,466

15,100

22,071

16,343 32,734 10,895

24,875 48,268 14,500

24,875 48,268 15,672

18,000 48,000 7,500

24,158 38,087 12,900

454,998 (152,774)

435,794 (158,188)

490,218 (158,188)

418,800 (158,188)

444,596 (168,659)

302,224

277,606

332,030

260,612

275,937

Operating Expenditures Professional and Technical Services Utilities and Maintenance Operations City Support Services Materials and Supplies TOTAL EXPENDITURES Less Expenses Charged to Others NET TOTAL EXPENDITURES AMOUNT FUNDED BY TAX LEVY

$

299,019

$

267,606

$

322,030

$

237,999

$

265,937

General Fund - 81

City of Bloomington Minnesota – 2009 Budget

Activities Accounts Payable Accounts Receivable Cash Management Customer Billing General Accounting Payroll Purchasing Audit

Finance - Accounting The Accounting Division manages the day-to-day accounting of the City’s transactions, including payroll, accounts receivable, purchasing, investments, accounts payable, customer billing, cash receipts and general accounting. The division prepares monthly and quarterly financial statements and compiles the Comprehensive Annual Financial Report. Accounting staff provides support for the finance functions including budgeting and debt management. The Audit function is now part of the Accounting Division.

Objectives ƒ

The objective of the Accounting Division is to provide quality accounting and related financial services to all City departments as efficiently and effectively as possible to meet the following criteria: ƒ ƒ ƒ ƒ ƒ

To provide accurate and timely financial statement information in an easily understood format to both internal and external users. To invest public funds in such a manner that all daily cash flow needs are met and the portfolio yield will not fall below 25 basis points of a U.S. Treasury obligation of comparable duration. Coordinate with City Manager’s office to develop a report format that will satisfy the needs of the City Council members. To record all transactions in a timely manner to allow for the closing of monthly accounting periods within ten days. To produce checks and purchase orders in a timely manner, keep accurate records, monitor grants and capital assets for compliance with internal and external policies and provide helpful financial system assistance to our users.

Outputs ƒ ƒ ƒ

Received Certificate of Achievement for Excellence in Financial Reporting for last 36 years. Enhanced monthly reports for internal users and quarterly reports for Council members were prepared and distributed in a timely manner. Received Popular Annual Financial Reporting Award.

FY2008 Original Budget

Expenditures

Salaries/Wages/Benefits Materials/Supplies/Services Reimbursed Expenditures

$1,399,128 372,993 (831,601) $ 940,520

Authorized Full-Time Accountant Accounting Assistant Assistant Finance Manager Auditor Customer Billing Supervisor Finance Manager Office Assistant Office Support Specialist Payroll Specialist Purchasing Agent

FY2009 Approved Budget $1,303,426 412,628 (841,575) $ 874,479

Percent Change -6.8% 10.6 1.2 -7.0%

FY2007 16

FY2008 16

FY2009 17

3 2 1 0 1 1 5 1 1 1

3 2 1 0 1 1 5 1 1 1

3 2 1 1 1 1 5 1 1 1

Portfolio Return Versus Benchmark 6.0% Percentage

5.0% 4.0% 3.0% 2.0% 1.0% 0.0% 2003

General Fund - 82

2004

2005 Actual

2006

2007

2-Year Treasury Bond

2008

FINANCE - ACCOUNTING BUDGET SUMMARY Revenues and Expenditures 2008 ORIGINAL BUDGET

2007 ACTUAL Program Income

$

6,818

$

2008 AMENDED BUDGET

-

2008 ESTIMATED $

2009 BUDGET

10,746

TOTAL REVENUES

6,818

-

-

10,746

-

Expenditures Staffing Salaries and Wages Fringe Benefits

958,481 303,905

1,045,691 353,437

1,045,691 353,437

940,000 335,270

963,765 339,661

Operating Expenditures Professional and Technical Services Utilities and Maintenance Operations City Support Services Materials and Supplies

11,100 507 125,181 148,749 22,486

12,600 1,030 157,274 170,144 31,945

12,600 1,030 160,185 170,144 31,945

51,119 800 141,400 168,776 25,180

47,478 1,330 157,969 176,151 29,700

-

-

22,359

22,359

-

Capital Outlay Equipment TOTAL EXPENDITURES Less Expenses Charged to Others NET TOTAL EXPENDITURES AMOUNT FUNDED BY TAX LEVY

$

1,570,409 (766,945)

1,772,121 (831,601)

1,797,391 (831,601)

1,684,904 (875,071)

1,716,054 (841,575)

803,464

940,520

965,790

809,833

874,479

796,646

$

940,520

$

965,790

$

799,087

$

874,479

General Fund - 83

City of Bloomington Minnesota – 2009 Budget

Finance – Support Services Activities

Support Services provides risk management support to all operating divisions of the City.

General Support Risk Management

Objectives ƒ

Complete required insurance renewals and provide necessary reports to City Council.

Outputs ƒ ƒ

Secured insurance policies for 2009. Completed a RFP process for the City’s Insurance Broker.

Expenditures

Salaries/Wages/Benefits Materials/Supplies/Services Reimbursed Expenditures

Authorized Full-Time Office Support Specialist Support Services/Risk Manager

FY2008 Original Budget $ 113,266 49,043 (83,566) $ 78,743

FY2009 Approved Budget $ 118,712 42,868 (86,491) $ 75,089

Percent Change 4.8% -12.6 3.5 -4.6%

FY2007 2 1 1

FY2008 2 1 1

FY2009 2 1 1

Cost Savings Resulting from Self-Insurance Worker’s Compensation Costs – Last Ten Years Self-Insured Plan Compared to Estimated Insurance Premium Costs 1,600,000

Est. Insurance Premium

1,400,000 1,200,000 1,000,000 800,000

Actual Costs

600,000 400,000 200,000 0 2000

2001

2002

2003

2004

2005

2006

2007

2008

Cumulative Savings since 1986 is $16,954,197 through 2008.

General Fund - 84

2009 (est.)

FINANCE - SUPPORT SERVICES BUDGET SUMMARY Revenues and Expenditures

2007 ACTUAL Expenditures Staffing Salaries and Wages Fringe Benefits

$

82,554 27,120

2008 ORIGINAL BUDGET

$

84,724 28,542

2008 AMENDED BUDGET

2008 ESTIMATED

$

$

84,724 28,542

90,270 28,500

2009 BUDGET

$

87,881 30,831

Operating Expenditures Professional and Technical Services Utilities and Maintenance Operations City Support Services Materials and Supplies

11,948 17,970 2,684

1,000 3,105 12,834 27,021 5,083

1,000 3,105 12,834 27,021 5,083

1,500 12,800 26,900 1,592

1,000 1,010 12,667 24,728 3,463

TOTAL EXPENDITURES Less Expenses Charged to Others

142,276 (80,735)

162,309 (83,566)

162,309 (83,566)

161,562 (86,491)

161,580 (86,491)

61,541

78,743

78,743

75,071

75,089

NET TOTAL EXPENDITURES AMOUNT FUNDED BY TAX LEVY

$

61,541

$

78,743

$

78,743

$

75,071

$

75,089

General Fund - 85