2013-2014 Planning Calendar
2013-2014 PLANNING CALENDAR
JUNE 2013 DATE
COMPLETED RESPONSIBILITY YES
ACTIVITY TO BE COMPLETED
NO
1ST
• •
6TH 7-9TH 9TH 15TH 25TH 30TH 30th
• •
30th 30th 30th 30th
CHAPTER CHAPTER BOARD ALL BOARD DIVISION CHAPTER CHAPTER DIVISION
• •
• •
DIVISION DIVISION DIVISION ALL
CHAPTER – COE #5 – SEND DELEGATE TO DIVISION ANNUAL MEETING CHAPTER – COE #6 – HOLD MEMBERSHIP DRIVE/SUBMIT FORM TENNESSEE DIVISION BOARD MEETING (HILTON MEMPHIS) TENNESSEE DIVISION ANNUAL MEETING (HILTON MEMPHIS) TENNESSEE DIVISION BOARD MEETING (HILTON MEMPHIS) DIVISION – DOE #5 – SUBMIT CHAPTER MEMBERSHIP DRIVE EVALUATION FORM CHAPTER – COE #7 – HOLD NEW MEMBER ORIENTATION/SUBMIT FORM CHAPTER – COE #8 – 7% OF MEMBERS EARN MEMBER OF EXCELLENCE DIVISION – DOE #6 – SUBMIT CHAPTER NEW MEMBER ORIENTATION EVALUATION FORM DIVISION – DOE #7 – SUBMIT DAM CREDENTIALS VERIFICATION FORM DIVISION – DOE # 8a – 20% OF CHAPTERS EARN COE DIVISION – DOE #8b – 7% OF MEMBERS EARN MOE THE FOUNDATION OF IAAP AMAZING WALK ENDS
JULY 2013 DATE
COMPLETED YES
1st
DELEGATES/ ALTERNATES
1st 1st
DIVISION & CHAPTER
1st
DIVISION NEWSLETTER EDITOR BOARD CHAPTER CHAPTER
TBD 11TH 15TH 27-31
RESPONSIBILITY
ACTIVITY TO BE COMPLETED
NO
•
ALL • EFAM ATTENDEES CHAPTER PRESIDENT DIVISION PRESIDENT
DEADLINE – CREDENTIALS/PROXY FORM TO BE COMPLETED AND SIGNED AND SUBMITTED TO IAAP HEADQUARTERS BY 11:59 PM CENTRAL TIME. BEGINNING OF IAAP FISCAL YEAR DEADLINE TO SUBMIT 2013-2014 INCOMING OFFICERS AND COMMITTEE CHAIRMEN TO HEADQUARTERS (COPY TO HQ, DISTRICT DIRECTOR, DIVISION PRESIDENT, DIVISION BOARD CONTACT, AND CHAPTER FILE) DISTRIBUTE DIVISION NEWSLETTER (INCLUDING INFORMATION ON NEW BOARD) BOARD CONFERENCE CALL (6:00 P.M. CENTRAL TIME) CHAPTER PRESIDENTS CONFERENCE CALL (6:00 P.M. CENTRAL TIME) FINAL QUARTERLY REPORT DUE TO DIVISION PRESIDENT & BOARD CONTACT (USE CHAPTER PRESIDENT’S REPORT FORM) EFAM, ANAHEIM, CA. DIVISION PHOTO DEADLINE FOR ONLINE SUBMISSION OF CHAPTER OF EXCELLENCE APPLICATION (11:59 PM CT) DEADLINE FOR ONLINE SUBMISSION OF DIVISION OF EXCELLENCE APPLICATION (11:59 PM CT)
2013-2014 PLANNING CALENDAR
AUGUST 2013 DATE
COMPLETED YES
RESPONSIBILITY
ACTIVITY TO BE COMPLETED
NO
TBD 11TH 15th
BOARD CHAPTER ALL •
BOARD CONFERENCE CALL (6:00 P.M. CENTRAL TIME) CHAPTER PRESIDENTS CONFERENCE CALL (6:00 P.M. CENTRAL TIME) CAP & OM EXAM REGISTRATION DEADLINE (AUG 31 WITH LATE FEE) •
SEPTEMBER 2013 DATE
COMPLETED YES
RESPONSIBILITY
ACTIVITY TO BE COMPLETED
NO
5TH 12TH
BOARD CHAPTER
14th
• • •
ALL BOARD ALL
BOARD CONFERENCE CALL (6:00 P.M. CENTRAL TIME) CHAPTER PRESIDENTS CONFERENCE CALL (6:00 P.M. CENTRAL TIME) • • • •
SUBMIT ITEMS FOR DIVISION NEWSLETTER DIVISION BOARD MEETING LEADERSHIP DEVELOPMENT CONFERENCE
OCTOBER 2013 DATE
COMPLETED YES
15th
ACTIVITY TO BE COMPLETED
NO
3RD 12TH 1ST 5th 15th 15th
RESPONSIBILITY BOARD CHAPTER
•
CHAPTER DIV TREASURER DIVISION CHAPTER
•
DIVISION NEWSLETTER DIRECTOR
BOARD CONFERENCE CALL (6:00 P.M. CENTRAL TIME) CHAPTER PRESIDENTS CONFERENCE CALL (6:00 P.M. CENTRAL TIME) COE #2 – Send Annual Meeting Calendar QUARTERLY REPORT DUE TO BOARD AND CHAPTER PRESIDENTS COE #2 – SUBMIT CHAPTER MEETING CALENDAR EVALUATION FORM FIRST QUARTERLY REPORT DUE TO DIVISION PRESIDENT AND BOARD CONTACT (USE CHAPTER PRESIDENT’S REPORT FORM) DISTRIBUTE DIVISION NEWSLETTER
2013-2014 PLANNING CALENDAR
NOVEMBER 2013 DATE
COMPLETED YES
RESPONSIBILITY
ACTIVITY TO BE COMPLETED
NO
7TH 14TH 1st 1st 1st 1st
BOARD CHAPTER DIVISION CHAPTER CHAPTER DIVISION
2nd
ALL
BOARD CONFERENCE CALL (6:00 P.M. CENTRAL TIME) CHAPTER PRESIDENTS CONFERENCE CALL (6:00 P.M. CENTRAL TIME) APPLICATION FOR APPOINTMENT TO INTERNATIONAL COMMITTEE DUE ANNUAL OFFICE TEAM ADMINISTRATIVE EXCELLENCE AWARD NOMINATIONS DUE COE #3 – SEND BUDGET AND FINANCIAL REVIEW/AUDIT REPORT DOE #3A – SEND DIVISION ANNUAL BUDGET AND FINANCIAL REVIEW/AUDIT REPORT CAP & ORGANIZATIONAL MANAGEMENT EXAM
15
TREASURERS
MAIL FORM 990 TO IRS
15th
DIVISION
DOE #3B – SUBMIT CHAPTER FINANCIAL EVALUATION FORM
th
DECEMBER 2013 DATE
COMPLETED YES
RESPONSIBILITY
ACTIVITY TO BE COMPLETED
NO
5TH 12TH
BOARD CHAPTER
BOARD CONFERENCE CALL (6:00 P.M. CENTRAL TIME) CHAPTER PRESIDENTS CONFERENCE CALL (6:00 P.M. CENTRAL TIME)
15TH
DIVISION TREASURER
CONTACT CHAPTER TREASURERS REGARDING FORMS 1099 AND 1096. DIVISION TREASURER WILL NEED TO KNOW HOW MANY FORMS THEY WILL NEED. DIVISION TREASURER WILL OBTAIN THE FORMS AND MAIL TO EACH CHAPTER TREASURER.
2013-2014 PLANNING CALENDAR
JANUARY 2014 DATE
COMPLETED YES
RESPONSIBILITY
ACTIVITY TO BE COMPLETED
NO
2ND 9TH Tbd 5th 15th
BOARD CHAPTER BOARD DIV TREASURER NOMINATIONS DIRECTOR
BOARD CONFERENCE CALL (6:00 P.M. CENTRAL TIME) CHAPTER PRESIDENTS CONFERENCE CALL (6:00 P.M. CENTRAL TIME) BOARD MEETING (LOCATION TBD) QUARTERLY REPORT DUE TO BOARD AND CHAPTER PRESIDENTS NOMINATIONS DIRECTOR NOTIFIES CHAPTER PRESIDENTS, MEMBERS-AT-LARGE AND DIVISION BOARD OF DIRECTORS OF DEADLINE FOR SUBMITTING NOMINATIONS FOR DIVISION OFFICERS.
31
CHAPTER/ DIVISION
FORM 1099 DUE TO VENDOR (INFORMATION RETURN)
FEBRUARY 2014 DATE
COMPLETED YES
RESPONSIBILITY
ACTIVITY TO BE COMPLETED
NO
6TH 13TH 1st
BOARD CHAPTER CHAPTER & DIVISION
1st
DIVISION BYLAWS DIRECTOR ALL CHAPTER/ DIVISION
15th
28TH
BOARD CONFERENCE CALL (6:00 P.M. CENTRAL TIME) CHAPTER PRESIDENTS CONFERENCE CALL (6:00 P.M. CENTRAL TIME) AVERY GREAT RESULTS CHAPTER AND DIVISION ACHIEVEMENT AWARDS PROGRAM APPLICATIONS DUE NOTIFY CHAPTERS OF DEADLINE FOR SUBMITTING PROPOSED CHANGES TO DIVISION BYLAWS AND STANDING RULES CAP & OM EXAM REGISTRATION DEADLINE (FEB 28 WITH LATE FEE)
FORM 1096 DUE TO IRS
MARCH 2014 DATE
COMPLETED YES
6TH 13TH 14-16 TBD TBD TBD TBD
RESPONSIBILITY
ACTIVITY TO BE COMPLETED
NO BOARD CHAPTER ALL BOARD/CHAPTERS OFFICERS BOARD ALL DIVISION/CHAPTER
BOARD CONFERENCE CALL (6:00 P.M. CENTRAL TIME) CHAPTER PRESIDENTS CONFERENCE CALL (6:00 P.M. CENTRAL TIME) TEC – ATLANTA, GA OFFICERS FORUM (HELD PRIOR TO DIVISION EDUCATIONAL SEMINAR) – LOCATION TBD DIVISION BOARD MEETING DIVISION EDUCATIONAL SEMINAR DEADLINE FOR PROPOSED AMENDMENTS TO INTERNATIONAL BYLAWS AND STANDING RULES SUBMITTED TO INTERNATIONAL BYLAWS AND STANDING RULES COMMITTEE.
2013-2014 PLANNING CALENDAR
APRIL 2014 DATE
COMPLETED YES
3RD 10TH 1st 1st 1st 3rd 5th
RESPONSIBILITY
ACTIVITY TO BE COMPLETED
BOARD CHAPTER DIVISION TREASURER DIVISION APW DIRECTOR DIVISION/CHAPTER DIVISION/CHAPTER DIV TREASURER DIVISION PRESIDENT-
BOARD CONFERENCE CALL (6:00 P.M. CENTRAL TIME) CHAPTER PRESIDENTS CONFERENCE CALL (6:00 P.M. CENTRAL TIME) INCORPORATION RENEWAL MUST BE FILED PRIOR TO THIS DATE! SCHEDULE PROCLAMATION SIGNING AND PHOTO APPOINTMENT WITH GOVERNOR’S OFFICE AND NOTIFY DIVISION BOARD. DEADLINE FOR NOMINATION FOR DIVISION AWARD OF EXCELLENCE DEADLINE FOR NOMINATIONS FOR DIVISION OFFICE QUARTERLY REPORT DUE TO BOARD AND CHAPTER PRESIDENTS INCOMING DIVISION PRESIDENTS CONFERENCE – KANSAS CITY, MO
NO
ELECT
15th 15th
15th 15th 15th
DIVISION PINNACLE AWARD DIRECTOR DIVISION NEWSLETTER DIRECTOR DIVISION BYLAWS DIRECTOR CHAPTERS
20-26 23rd 30th
DIVISION/CHAPTERS / NEWSLETTER DIRECTOR ALL ALL CHAPTER
30th 30th
CHAPTER DIVISION
DISTRIBUTE CRITERIA AND INFORMATION ON PINNACLE AWARDS TO CHAPTERS AND M-A-L’S DISTRIBUTE DIVISION NEWSLETTER
BYLAWS AND STANDING RULES PROPOSED AMENDMENTS DUE TO DIVISION MEMBERS THIRD QUARTERLY REPORT DUE TO DIVISION PRESIDENT AND BOARD CONTACT (USE CHAPTER PRESIDENT’S REPORT FORM) CHAPTERS SUBMIT THREE COPIES OF TWO OF THE BEST CHAPTER NEWSLETTERS FOR THE DIVISION NEWSLETTER AWARD. ADMINISTRATIVE PROFESSIONALS WEEK ADMINISTRATIVE PROFESSIONALS DAY CHAPTER HISTORIAN REPORTS ARE DUE TO DIVISION HISTORIAN; COPY DIVISION PRESIDENT COE #4 – SEND BUSINESS PLAN DOE #4A – SEND DIVISION BUSINESS PLAN
2013-2014 PLANNING CALENDAR
MAY 2014 DATE
COMPLETED YES
RESPONSIBILITY
ACTIVITY TO BE COMPLETED
NO
1ST 8TH 3 15th
BOARD CHAPTER ALL DIVISION
15th
DIVISION PINNACLE AWARD DIRECTOR DIVISION
15th
BOARD CONFERENCE CALL (6:00 P.M. CENTRAL TIME) CHAPTER PRESIDENTS CONFERENCE CALL (6:00 P.M. CENTRAL TIME) CAP & ORGANIZATIONAL MANAGEMENT EXAM DIVISION MEMBERSHIP RECRUITMENT AWARD NOMINATIONS DUE TO DIVISION PRESIDENT DISTRIBUTE CRITERIA/INFORMATION ON PINNACLE AWARDS TO CHAPTERS, M-A-L’S
DOE #4B - SUBMIT CHAPTER BUSINESS PLAN EVALUATION FORM
JUNE 2014 DATE
COMPLETED YES
1 TH 5 TH 6–8 TH 8 TH 15 TH 25 TH 30 th 30 th
30 th 30 th 30
RESPONSIBILITY
ACTIVITY TO BE COMPLETED
NO
• •
CHAPTER CHAPTER BOARD ALL BOARD DIVISION CHAPTER CHAPTER DIVISION DIVISION DIVISION DIVISION
• •
COE #5 – SEND DELEGATE TO DIVISION ANNUAL MEETING COE #6 – HOLD MEMBERSHIP DRIVE/SUBMIT FORM BOARD MEETING (KNOXVILLE) TENNESSEE DIVISION ANNUAL MEETING (KNOXVILLE) BOARD MEETING (KNOXVILLE) DIVISION – DOE #5 – SUBMIT CHAPTER MEMBERSHIP DRIVE EVALUATION FORM CHAPTER – COE #7 – HOLD NEW MEMBER ORIENTATION/SUBMIT FORM CHAPTER – COE #8 – 7% OF MEMBERS EARN MEMBER OF EXCELLENCE DIVISION – DOE #6 – SUBMIT CHAPTER NEW MEMBER ORIENTATION EVALUATION FORM DIVISION – DOE #7 – SUBMIT DAM CREDENTIALS VERIFICATION FORM DIVISION – DOE # 8a – 20% OF CHAPTERS EARN COE DIVISION – DOE #8b – 7% OF MEMBERS EARN MOE
JUNE 2013 DATE
COMPLETED RESPONSIBILITY YES
ACTIVITY TO BE COMPLETED
NO
1ST
• •
6TH 7-9TH 9TH 15TH 25TH 30TH 30th
• •
30th 30th 30th 30th
CHAPTER CHAPTER BOARD ALL BOARD DIVISION CHAPTER CHAPTER DIVISION
• •
• •
DIVISION DIVISION DIVISION ALL
CHAPTER – COE #5 – SEND DELEGATE TO DIVISION ANNUAL MEETING CHAPTER – COE #6 – HOLD MEMBERSHIP DRIVE/SUBMIT FORM TENNESSEE DIVISION BOARD MEETING (HILTON MEMPHIS) TENNESSEE DIVISION ANNUAL MEETING (HILTON MEMPHIS) TENNESSEE DIVISION BOARD MEETING (HILTON MEMPHIS) DIVISION – DOE #5 – SUBMIT CHAPTER MEMBERSHIP DRIVE EVALUATION FORM CHAPTER – COE #7 – HOLD NEW MEMBER ORIENTATION/SUBMIT FORM CHAPTER – COE #8 – 7% OF MEMBERS EARN MEMBER OF EXCELLENCE DIVISION – DOE #6 – SUBMIT CHAPTER NEW MEMBER ORIENTATION EVALUATION FORM DIVISION – DOE #7 – SUBMIT DAM CREDENTIALS VERIFICATION FORM DIVISION – DOE # 8a – 20% OF CHAPTERS EARN COE DIVISION – DOE #8b – 7% OF MEMBERS EARN MOE THE FOUNDATION OF IAAP AMAZING WALK ENDS
JULY 2013 DATE
COMPLETED YES
1st
DELEGATES/ ALTERNATES
1st 1st
DIVISION & CHAPTER
1st
DIVISION NEWSLETTER EDITOR BOARD CHAPTER CHAPTER
TBD 11TH 15TH 27-31
RESPONSIBILITY
ACTIVITY TO BE COMPLETED
NO
•
ALL • EFAM ATTENDEES CHAPTER PRESIDENT DIVISION PRESIDENT
DEADLINE – CREDENTIALS/PROXY FORM TO BE COMPLETED AND SIGNED AND SUBMITTED TO IAAP HEADQUARTERS BY 11:59 PM CENTRAL TIME. BEGINNING OF IAAP FISCAL YEAR DEADLINE TO SUBMIT 2013-2014 INCOMING OFFICERS AND COMMITTEE CHAIRMEN TO HEADQUARTERS (COPY TO HQ, DISTRICT DIRECTOR, DIVISION PRESIDENT, DIVISION BOARD CONTACT, AND CHAPTER FILE) DISTRIBUTE DIVISION NEWSLETTER (INCLUDING INFORMATION ON NEW BOARD) BOARD CONFERENCE CALL (6:00 P.M. CENTRAL TIME) CHAPTER PRESIDENTS CONFERENCE CALL (6:00 P.M. CENTRAL TIME) FINAL QUARTERLY REPORT DUE TO DIVISION PRESIDENT & BOARD CONTACT (USE CHAPTER PRESIDENT’S REPORT FORM) EFAM, ANAHEIM, CA. DIVISION PHOTO DEADLINE FOR ONLINE SUBMISSION OF CHAPTER OF EXCELLENCE APPLICATION (11:59 PM CT) DEADLINE FOR ONLINE SUBMISSION OF DIVISION OF EXCELLENCE APPLICATION (11:59 PM CT)
2013-2014 PLANNING CALENDAR
AUGUST 2013 DATE
COMPLETED YES
RESPONSIBILITY
ACTIVITY TO BE COMPLETED
NO
TBD 11TH 15th
BOARD CHAPTER ALL •
BOARD CONFERENCE CALL (6:00 P.M. CENTRAL TIME) CHAPTER PRESIDENTS CONFERENCE CALL (6:00 P.M. CENTRAL TIME) CAP & OM EXAM REGISTRATION DEADLINE (AUG 31 WITH LATE FEE) •
SEPTEMBER 2013 DATE
COMPLETED YES
RESPONSIBILITY
ACTIVITY TO BE COMPLETED
NO
5TH 12TH
BOARD CHAPTER
14th
• • •
ALL BOARD ALL
BOARD CONFERENCE CALL (6:00 P.M. CENTRAL TIME) CHAPTER PRESIDENTS CONFERENCE CALL (6:00 P.M. CENTRAL TIME) • • • •
SUBMIT ITEMS FOR DIVISION NEWSLETTER DIVISION BOARD MEETING LEADERSHIP DEVELOPMENT CONFERENCE
OCTOBER 2013 DATE
COMPLETED YES
15th
ACTIVITY TO BE COMPLETED
NO
3RD 12TH 1ST 5th 15th 15th
RESPONSIBILITY BOARD CHAPTER
•
CHAPTER DIV TREASURER DIVISION CHAPTER
•
DIVISION NEWSLETTER DIRECTOR
BOARD CONFERENCE CALL (6:00 P.M. CENTRAL TIME) CHAPTER PRESIDENTS CONFERENCE CALL (6:00 P.M. CENTRAL TIME) COE #2 – Send Annual Meeting Calendar QUARTERLY REPORT DUE TO BOARD AND CHAPTER PRESIDENTS COE #2 – SUBMIT CHAPTER MEETING CALENDAR EVALUATION FORM FIRST QUARTERLY REPORT DUE TO DIVISION PRESIDENT AND BOARD CONTACT (USE CHAPTER PRESIDENT’S REPORT FORM) DISTRIBUTE DIVISION NEWSLETTER
2013-2014 PLANNING CALENDAR
NOVEMBER 2013 DATE
COMPLETED YES
RESPONSIBILITY
ACTIVITY TO BE COMPLETED
NO
7TH 14TH 1st 1st 1st 1st
BOARD CHAPTER DIVISION CHAPTER CHAPTER DIVISION
2nd
ALL
BOARD CONFERENCE CALL (6:00 P.M. CENTRAL TIME) CHAPTER PRESIDENTS CONFERENCE CALL (6:00 P.M. CENTRAL TIME) APPLICATION FOR APPOINTMENT TO INTERNATIONAL COMMITTEE DUE ANNUAL OFFICE TEAM ADMINISTRATIVE EXCELLENCE AWARD NOMINATIONS DUE COE #3 – SEND BUDGET AND FINANCIAL REVIEW/AUDIT REPORT DOE #3A – SEND DIVISION ANNUAL BUDGET AND FINANCIAL REVIEW/AUDIT REPORT CAP & ORGANIZATIONAL MANAGEMENT EXAM
15
TREASURERS
MAIL FORM 990 TO IRS
15th
DIVISION
DOE #3B – SUBMIT CHAPTER FINANCIAL EVALUATION FORM
th
DECEMBER 2013 DATE
COMPLETED YES
RESPONSIBILITY
ACTIVITY TO BE COMPLETED
NO
5TH 12TH
BOARD CHAPTER
BOARD CONFERENCE CALL (6:00 P.M. CENTRAL TIME) CHAPTER PRESIDENTS CONFERENCE CALL (6:00 P.M. CENTRAL TIME)
15TH
DIVISION TREASURER
CONTACT CHAPTER TREASURERS REGARDING FORMS 1099 AND 1096. DIVISION TREASURER WILL NEED TO KNOW HOW MANY FORMS THEY WILL NEED. DIVISION TREASURER WILL OBTAIN THE FORMS AND MAIL TO EACH CHAPTER TREASURER.
2013-2014 PLANNING CALENDAR
JANUARY 2014 DATE
COMPLETED YES
RESPONSIBILITY
ACTIVITY TO BE COMPLETED
NO
2ND 9TH Tbd 5th 15th
BOARD CHAPTER BOARD DIV TREASURER NOMINATIONS DIRECTOR
BOARD CONFERENCE CALL (6:00 P.M. CENTRAL TIME) CHAPTER PRESIDENTS CONFERENCE CALL (6:00 P.M. CENTRAL TIME) BOARD MEETING (LOCATION TBD) QUARTERLY REPORT DUE TO BOARD AND CHAPTER PRESIDENTS NOMINATIONS DIRECTOR NOTIFIES CHAPTER PRESIDENTS, MEMBERS-AT-LARGE AND DIVISION BOARD OF DIRECTORS OF DEADLINE FOR SUBMITTING NOMINATIONS FOR DIVISION OFFICERS.
31
CHAPTER/ DIVISION
FORM 1099 DUE TO VENDOR (INFORMATION RETURN)
FEBRUARY 2014 DATE
COMPLETED YES
RESPONSIBILITY
ACTIVITY TO BE COMPLETED
NO
6TH 13TH 1st
BOARD CHAPTER CHAPTER & DIVISION
1st
DIVISION BYLAWS DIRECTOR ALL CHAPTER/ DIVISION
15th
28TH
BOARD CONFERENCE CALL (6:00 P.M. CENTRAL TIME) CHAPTER PRESIDENTS CONFERENCE CALL (6:00 P.M. CENTRAL TIME) AVERY GREAT RESULTS CHAPTER AND DIVISION ACHIEVEMENT AWARDS PROGRAM APPLICATIONS DUE NOTIFY CHAPTERS OF DEADLINE FOR SUBMITTING PROPOSED CHANGES TO DIVISION BYLAWS AND STANDING RULES CAP & OM EXAM REGISTRATION DEADLINE (FEB 28 WITH LATE FEE)
FORM 1096 DUE TO IRS
MARCH 2014 DATE
COMPLETED YES
6TH 13TH 14-16 TBD TBD TBD TBD
RESPONSIBILITY
ACTIVITY TO BE COMPLETED
NO BOARD CHAPTER ALL BOARD/CHAPTERS OFFICERS BOARD ALL DIVISION/CHAPTER
BOARD CONFERENCE CALL (6:00 P.M. CENTRAL TIME) CHAPTER PRESIDENTS CONFERENCE CALL (6:00 P.M. CENTRAL TIME) TEC – ATLANTA, GA OFFICERS FORUM (HELD PRIOR TO DIVISION EDUCATIONAL SEMINAR) – LOCATION TBD DIVISION BOARD MEETING DIVISION EDUCATIONAL SEMINAR DEADLINE FOR PROPOSED AMENDMENTS TO INTERNATIONAL BYLAWS AND STANDING RULES SUBMITTED TO INTERNATIONAL BYLAWS AND STANDING RULES COMMITTEE.
2013-2014 PLANNING CALENDAR
APRIL 2014 DATE
COMPLETED YES
3RD 10TH 1st 1st 1st 3rd 5th
RESPONSIBILITY
ACTIVITY TO BE COMPLETED
BOARD CHAPTER DIVISION TREASURER DIVISION APW DIRECTOR DIVISION/CHAPTER DIVISION/CHAPTER DIV TREASURER DIVISION PRESIDENT-
BOARD CONFERENCE CALL (6:00 P.M. CENTRAL TIME) CHAPTER PRESIDENTS CONFERENCE CALL (6:00 P.M. CENTRAL TIME) INCORPORATION RENEWAL MUST BE FILED PRIOR TO THIS DATE! SCHEDULE PROCLAMATION SIGNING AND PHOTO APPOINTMENT WITH GOVERNOR’S OFFICE AND NOTIFY DIVISION BOARD. DEADLINE FOR NOMINATION FOR DIVISION AWARD OF EXCELLENCE DEADLINE FOR NOMINATIONS FOR DIVISION OFFICE QUARTERLY REPORT DUE TO BOARD AND CHAPTER PRESIDENTS INCOMING DIVISION PRESIDENTS CONFERENCE – KANSAS CITY, MO
NO
ELECT
15th 15th
15th 15th 15th
DIVISION PINNACLE AWARD DIRECTOR DIVISION NEWSLETTER DIRECTOR DIVISION BYLAWS DIRECTOR CHAPTERS
20-26 23rd 30th
DIVISION/CHAPTERS / NEWSLETTER DIRECTOR ALL ALL CHAPTER
30th 30th
CHAPTER DIVISION
DISTRIBUTE CRITERIA AND INFORMATION ON PINNACLE AWARDS TO CHAPTERS AND M-A-L’S DISTRIBUTE DIVISION NEWSLETTER
BYLAWS AND STANDING RULES PROPOSED AMENDMENTS DUE TO DIVISION MEMBERS THIRD QUARTERLY REPORT DUE TO DIVISION PRESIDENT AND BOARD CONTACT (USE CHAPTER PRESIDENT’S REPORT FORM) CHAPTERS SUBMIT THREE COPIES OF TWO OF THE BEST CHAPTER NEWSLETTERS FOR THE DIVISION NEWSLETTER AWARD. ADMINISTRATIVE PROFESSIONALS WEEK ADMINISTRATIVE PROFESSIONALS DAY CHAPTER HISTORIAN REPORTS ARE DUE TO DIVISION HISTORIAN; COPY DIVISION PRESIDENT COE #4 – SEND BUSINESS PLAN DOE #4A – SEND DIVISION BUSINESS PLAN
2013-2014 PLANNING CALENDAR
MAY 2014 DATE
COMPLETED YES
RESPONSIBILITY
ACTIVITY TO BE COMPLETED
NO
1ST 8TH 3 15th
BOARD CHAPTER ALL DIVISION
15th
DIVISION PINNACLE AWARD DIRECTOR DIVISION
15th
BOARD CONFERENCE CALL (6:00 P.M. CENTRAL TIME) CHAPTER PRESIDENTS CONFERENCE CALL (6:00 P.M. CENTRAL TIME) CAP & ORGANIZATIONAL MANAGEMENT EXAM DIVISION MEMBERSHIP RECRUITMENT AWARD NOMINATIONS DUE TO DIVISION PRESIDENT DISTRIBUTE CRITERIA/INFORMATION ON PINNACLE AWARDS TO CHAPTERS, M-A-L’S
DOE #4B - SUBMIT CHAPTER BUSINESS PLAN EVALUATION FORM
JUNE 2014 DATE
COMPLETED YES
1 TH 5 TH 6–8 TH 8 TH 15 TH 25 TH 30 th 30 th
30 th 30 th 30
RESPONSIBILITY
ACTIVITY TO BE COMPLETED
NO
• •
CHAPTER CHAPTER BOARD ALL BOARD DIVISION CHAPTER CHAPTER DIVISION DIVISION DIVISION DIVISION
• •
COE #5 – SEND DELEGATE TO DIVISION ANNUAL MEETING COE #6 – HOLD MEMBERSHIP DRIVE/SUBMIT FORM BOARD MEETING (KNOXVILLE) TENNESSEE DIVISION ANNUAL MEETING (KNOXVILLE) BOARD MEETING (KNOXVILLE) DIVISION – DOE #5 – SUBMIT CHAPTER MEMBERSHIP DRIVE EVALUATION FORM CHAPTER – COE #7 – HOLD NEW MEMBER ORIENTATION/SUBMIT FORM CHAPTER – COE #8 – 7% OF MEMBERS EARN MEMBER OF EXCELLENCE DIVISION – DOE #6 – SUBMIT CHAPTER NEW MEMBER ORIENTATION EVALUATION FORM DIVISION – DOE #7 – SUBMIT DAM CREDENTIALS VERIFICATION FORM DIVISION – DOE # 8a – 20% OF CHAPTERS EARN COE DIVISION – DOE #8b – 7% OF MEMBERS EARN MOE
