2016â2017 Outstanding Secretary Award Application ... AWS
2016‐2017 Outstanding Secretary Award Application Form Criteria for this award is shown below. Club: ________________________________________________________________________ City: _________________________________________________________________________ Division: ______________________________________________________________________ Number of Members: ________________________________________________________________
Criteria for the Club to verify: (Check those completed) 1. Take and circulate minutes for meetings/Board meetings (unless another member takes care of weekly meeting minutes/notes). 2.
Add members as they join or are approved.
3.
Delete members as soon as possible during the month that the members resign from the club.
4.
Send welcome letters to new members.
5.
Send letter to members who have resigned or have been deleted by the Board.
6.
Keep track of participation in fellowship/interclub activities.
7.
Keep track of attendance and participation in service/fundraisers.
8.
Perfect attendance awards (in clubs that track that).
9.
Circulate Division, District and International communications to members.
10.
Apply for awards when necessary, including Legion of Honor, membership and distinguished awards.
Submitted by Club President _________________________________________________________________
Signature Printed Date Due by December 15 to Past District Governor November 2, 2017
2016‐2017 Outstanding Secretary Award Criteria
To recognize a club secretary for his/her exemplary service to his/her Kiwanis club. The award will be a Certificate of Appreciation and be awarded at Midyear Conference based on the criteria being met for the previous Kiwanis year. The Club President verifies the Club’s criteria and submits the name of the secretary, club name, what Division and any other pertinent information offered by the Club to the then Past Governor by December 15 who will determine those being awarded. 1. Submit monthly report by the 10th of the next month (at least 11 of 12 monthly reports). 2. Annual membership roster updated by October 10. 3. Annual report filed by November 15th (Completed automatically by Kiwanis International if monthly reports are up to date.) 4. File Election Report by June 1. 5. File Delegate Certification forms for Kiwanis International Convention by June 1. 6. Submit Delegate Certification for Mid‐Year and District Convention by deadline. 7. Attend at least one convention during the year (either Mid‐Year Conference, District Convention, or Kiwanis International Convention). 8. Update meeting time and location if changed. 9. Complete annual secretary training.
November 2, 2017
Criteria for the Club to verify: (Check those completed) 1. Take and circulate minutes for meetings/Board meetings (unless another member takes care of weekly meeting minutes/notes). 2.
Add members as they join or are approved.
3.
Delete members as soon as possible during the month that the members resign from the club.
4.
Send welcome letters to new members.
5.
Send letter to members who have resigned or have been deleted by the Board.
6.
Keep track of participation in fellowship/interclub activities.
7.
Keep track of attendance and participation in service/fundraisers.
8.
Perfect attendance awards (in clubs that track that).
9.
Circulate Division, District and International communications to members.
10.
Apply for awards when necessary, including Legion of Honor, membership and distinguished awards.
Submitted by Club President _________________________________________________________________
Signature Printed Date Due by December 15 to Past District Governor November 2, 2017
2016‐2017 Outstanding Secretary Award Criteria
To recognize a club secretary for his/her exemplary service to his/her Kiwanis club. The award will be a Certificate of Appreciation and be awarded at Midyear Conference based on the criteria being met for the previous Kiwanis year. The Club President verifies the Club’s criteria and submits the name of the secretary, club name, what Division and any other pertinent information offered by the Club to the then Past Governor by December 15 who will determine those being awarded. 1. Submit monthly report by the 10th of the next month (at least 11 of 12 monthly reports). 2. Annual membership roster updated by October 10. 3. Annual report filed by November 15th (Completed automatically by Kiwanis International if monthly reports are up to date.) 4. File Election Report by June 1. 5. File Delegate Certification forms for Kiwanis International Convention by June 1. 6. Submit Delegate Certification for Mid‐Year and District Convention by deadline. 7. Attend at least one convention during the year (either Mid‐Year Conference, District Convention, or Kiwanis International Convention). 8. Update meeting time and location if changed. 9. Complete annual secretary training.
November 2, 2017
