5-9-17 Minutes
Members Present:
Santa Rosa Junior Hockey Club Board Meeting Minutes May 9, 2017 Snoopy’s Home Ice
Anne Woida
President
X
Bridget Paul
Vice President
X
Diane Blakeslee
Treasurer
X
Jessika Albrecht
Secretary
X
Kari Sampietro
Registrar
X
Kevin McCallum
Scheduler
X
Chris Woida
Equipment Director
X
Rebecca Chambers
Tournament Director
Vacant
Asst. Tournament Director
Vacant
Special Events/Fundraising
Geoff Towle
Communications
X
Michelle Siemsen
Intro Coordinator
X
Brian Mills
LTP Coordinator
Jeff Hutcheon
ACE Coordinator
X
Jennifer Krug
Volunteer Coordinator
X
Michael McCarthy
Member-at-Large
X
Mike Converse
Member-at-Large
Others Present: Blake Johnson, Snoopy’s Hockey Director Proceedings: I. Meeting called to order at 7:00 p.m. by President, Anne Woida. A. Introduction of new board members - All present introduced themselves and their new positions. B. Travel team tryouts- Tryout dates/times have been set. Kari will print out registration list and get stickers with registration # to put on helmets, so coaches will know who has been checked in and paid for jersey. There was discussion if Kari needs volunteers to help check in. Kevin later brought up the delay/difficulty in booking ice for tryouts from Snoopy’s. Part of the problem is the Charlie Brown Tournament (2nd weekend of June). Blake offered to help secure ice times earlier. C. Financial review - Club is in good financial standing. Diane still needs to learn the club’s accounting system (Quickbooks). She is working on getting new bookkeeper, generating automatic payment/ reminders, and this year statements will be provided. Discussion about handling delinquent accounts, setting policy, establishing late fees, pay in full/pay in installment options. Jeff H. requested advance notice to families regarding Scholarship program. Board agreed to set policy on delinquencies as follows: 30 days late after 15th of month = $25 Due on the 1st of the month, late on the 15th, fee assessed on the 16th (JA) 60 days late = Player suspension until account is paid current. “Player cannot be on ice until further notice.” Motion carried, seconded and approved. D. ACE update - Jeff H. announced the Head Coaches for the 2017-18 season: Mites - TJ Albrecht Squirts - Jeff Latz (possible two teams) PeeWees - Warren Smith
Bantam - Mike Kovanis HS - (JV) Peter Kaspar (D2) Jeff Hutcheon Intro - Chris Woida LTP - John Merola Motion carried, seconded, approved via email. Spring program and Clinics have had phenomenal turnout, good numbers (45+ players) and encourages doing it again next season. Body Contact clinic coming up. Jeff H. asked the board to approve an ACE Assistant position (non voting board position). Jeff Latz was designated as ACE assistant, to support ACE and work as liaison with the younger/development players. Board tabled voting until after review of By-Laws and get further clarification from Jeff H. E. Banquet update - Everyone thought this year’s banquet was very successful, great food, and approved of the addition of beer/wine. It was proposed that next year’s clean up directions be clearer/specific. Participation award name plates were misspelled with “Santa Rose”. Corrected name plates were provided by award vendor and will be made available at tryouts for players to pick up. II. Reports A. President - Nothing to report, still learning updates. Discussion about upcoming camps: Robby Glantz (contact Blake Johnson), Garry Hebert (end May/June), Turcotte (10-12, late July) B. Vice President - Bridget would be interested in volunteering at camps to get club discount. Bridget proposed voting in Anna Kemps as Special Events/Fundraising Coordinator (MCSA). Bridget suggested “Time to Score” training at Back to Hockey Night, maybe give out some swag for completing training. Board was reminded that last meeting it was voted to get a new laptop with mouse or touch screen for score keeping. Kevin McCallum agreed to purchase for the club and get reimbursed. C. Treasurer - Financials in good standing. Delinquencies to be taken care of before tryouts. Last year’s tax returns need to be filed (reported). Procedures will be taken care of by end of month, as well as getting new signatures on file. Bridget will ask rink for general mail in one spot (a board member will sort). D. Secretary - Rose Parade is on May 20th. An invitation to all players to go out. Board approved a new SRJHC banner can be ordered if old one cannot be found in the back shed. Blake will check about flags from WCFO. E. Registrar - There will be a Registrars meeting in June. Kari want to schedule team managers meeting (August) to discuss changes/train new managers, give binders, all team managers must be Safe Sport certified/USAH#. F. Scheduler - Current ice buy for June (8 tryouts, 4 Intro) only. Kevin commented on delay from rink to book tryout times and would like commitment earlier for known events. Blake said he would help. G. Volunteer Coordinator - Jennifer is looking into community service/outreach for the club. Jessika will send info about volunteering at Vineman Triatholon in July. H. Equipment Director - no updates. I. Tournament / Asst - no updates. We are still in need of an Asst. Tournament Director. J. Communication - no updates. K. Intro - current session 27 players, 5 trying out for travel. L. Special Events/Fundraising - Bridget mentioned the success of participating in school silent auctions (stick, puck, jersey, 2 days ice) and encouraged doing it again this year. M. Learn To Play - no update. N. Hockey Director - Blake mentioned the upcoming Senior Tournament July 14-23, 2017 and the need for volunteers (score keepers, score board, BBQ, etc). He mentioned the possibility of the club setting up a booth/silent auction at the tournament. III. Old Business - none IV. New Business - none VII. Announcements - none VIII. Meeting adjourned at 8:11 PM Next meeting June 13, 2017 @ 7:00 PM Minutes submitted by Secretary, Jessika Albrecht
Santa Rosa Junior Hockey Club Board Meeting Minutes May 9, 2017 Snoopy’s Home Ice
Anne Woida
President
X
Bridget Paul
Vice President
X
Diane Blakeslee
Treasurer
X
Jessika Albrecht
Secretary
X
Kari Sampietro
Registrar
X
Kevin McCallum
Scheduler
X
Chris Woida
Equipment Director
X
Rebecca Chambers
Tournament Director
Vacant
Asst. Tournament Director
Vacant
Special Events/Fundraising
Geoff Towle
Communications
X
Michelle Siemsen
Intro Coordinator
X
Brian Mills
LTP Coordinator
Jeff Hutcheon
ACE Coordinator
X
Jennifer Krug
Volunteer Coordinator
X
Michael McCarthy
Member-at-Large
X
Mike Converse
Member-at-Large
Others Present: Blake Johnson, Snoopy’s Hockey Director Proceedings: I. Meeting called to order at 7:00 p.m. by President, Anne Woida. A. Introduction of new board members - All present introduced themselves and their new positions. B. Travel team tryouts- Tryout dates/times have been set. Kari will print out registration list and get stickers with registration # to put on helmets, so coaches will know who has been checked in and paid for jersey. There was discussion if Kari needs volunteers to help check in. Kevin later brought up the delay/difficulty in booking ice for tryouts from Snoopy’s. Part of the problem is the Charlie Brown Tournament (2nd weekend of June). Blake offered to help secure ice times earlier. C. Financial review - Club is in good financial standing. Diane still needs to learn the club’s accounting system (Quickbooks). She is working on getting new bookkeeper, generating automatic payment/ reminders, and this year statements will be provided. Discussion about handling delinquent accounts, setting policy, establishing late fees, pay in full/pay in installment options. Jeff H. requested advance notice to families regarding Scholarship program. Board agreed to set policy on delinquencies as follows: 30 days late after 15th of month = $25 Due on the 1st of the month, late on the 15th, fee assessed on the 16th (JA) 60 days late = Player suspension until account is paid current. “Player cannot be on ice until further notice.” Motion carried, seconded and approved. D. ACE update - Jeff H. announced the Head Coaches for the 2017-18 season: Mites - TJ Albrecht Squirts - Jeff Latz (possible two teams) PeeWees - Warren Smith
Bantam - Mike Kovanis HS - (JV) Peter Kaspar (D2) Jeff Hutcheon Intro - Chris Woida LTP - John Merola Motion carried, seconded, approved via email. Spring program and Clinics have had phenomenal turnout, good numbers (45+ players) and encourages doing it again next season. Body Contact clinic coming up. Jeff H. asked the board to approve an ACE Assistant position (non voting board position). Jeff Latz was designated as ACE assistant, to support ACE and work as liaison with the younger/development players. Board tabled voting until after review of By-Laws and get further clarification from Jeff H. E. Banquet update - Everyone thought this year’s banquet was very successful, great food, and approved of the addition of beer/wine. It was proposed that next year’s clean up directions be clearer/specific. Participation award name plates were misspelled with “Santa Rose”. Corrected name plates were provided by award vendor and will be made available at tryouts for players to pick up. II. Reports A. President - Nothing to report, still learning updates. Discussion about upcoming camps: Robby Glantz (contact Blake Johnson), Garry Hebert (end May/June), Turcotte (10-12, late July) B. Vice President - Bridget would be interested in volunteering at camps to get club discount. Bridget proposed voting in Anna Kemps as Special Events/Fundraising Coordinator (MCSA). Bridget suggested “Time to Score” training at Back to Hockey Night, maybe give out some swag for completing training. Board was reminded that last meeting it was voted to get a new laptop with mouse or touch screen for score keeping. Kevin McCallum agreed to purchase for the club and get reimbursed. C. Treasurer - Financials in good standing. Delinquencies to be taken care of before tryouts. Last year’s tax returns need to be filed (reported). Procedures will be taken care of by end of month, as well as getting new signatures on file. Bridget will ask rink for general mail in one spot (a board member will sort). D. Secretary - Rose Parade is on May 20th. An invitation to all players to go out. Board approved a new SRJHC banner can be ordered if old one cannot be found in the back shed. Blake will check about flags from WCFO. E. Registrar - There will be a Registrars meeting in June. Kari want to schedule team managers meeting (August) to discuss changes/train new managers, give binders, all team managers must be Safe Sport certified/USAH#. F. Scheduler - Current ice buy for June (8 tryouts, 4 Intro) only. Kevin commented on delay from rink to book tryout times and would like commitment earlier for known events. Blake said he would help. G. Volunteer Coordinator - Jennifer is looking into community service/outreach for the club. Jessika will send info about volunteering at Vineman Triatholon in July. H. Equipment Director - no updates. I. Tournament / Asst - no updates. We are still in need of an Asst. Tournament Director. J. Communication - no updates. K. Intro - current session 27 players, 5 trying out for travel. L. Special Events/Fundraising - Bridget mentioned the success of participating in school silent auctions (stick, puck, jersey, 2 days ice) and encouraged doing it again this year. M. Learn To Play - no update. N. Hockey Director - Blake mentioned the upcoming Senior Tournament July 14-23, 2017 and the need for volunteers (score keepers, score board, BBQ, etc). He mentioned the possibility of the club setting up a booth/silent auction at the tournament. III. Old Business - none IV. New Business - none VII. Announcements - none VIII. Meeting adjourned at 8:11 PM Next meeting June 13, 2017 @ 7:00 PM Minutes submitted by Secretary, Jessika Albrecht
