6 October 2014

Bethlehem Youth Hockey Association Agenda/Minutes for Board Meeting: 6 October 2014

BOARD ATTENDANCE B. Gregg (Pres) Y J. Robinson (VP) N S. Kopplin (Trsr) A. Kurdziolek (Regstr) Y K. Conforti Y G. Cunningham G. Leary Y J. McMahon Y I. O’Connor

Y D. Devaprasad (Sec’y) Y Y M. Koenig N Y T. Spath Y

Others Present: Rusty Gallagher, Dan Harder, Paul Kelly, Christine Hans Agenda Item Materials for review

Reports/Topics  9/8 draft meeting minutes  Sponsorship menus  Treasurer’s Report  Mental toughness workshop outline  Level coordinator form intro letter  USAH concussion management program  BYH sponsorship menu & 3rd jersey

1

Meeting called to order

 6:30p

2

Review and approval of prior meeting minutes

3

Officer Reports

Details

Motions

Motion BG to approve minutes, second GL, passed unanimously

Bethlehem Youth Hockey Association Agenda/Minutes for Board Meeting: 6 October 2014 Agenda Item President’s Report

Treasurer’s Report

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Registration Registrar’s Report (AMK)

Hockey Operations Coaches Development (RG) Coaching Selection (RG)

Player Development (JM)

Disciplinary Review BG) Goalie Development (BG) 6 Coordinator Reports ADM (MH) LTP (BB)

Reports/Topics  HS Varsity Hockey jamboree  Locker room supervision, and room for girls  PW sectionals; JT is coordinator  Set up new account  Booster’ requested to review financials – discussed and decided no need to disclose at this time

Details

Motions

269 registrations Registration closed except wait list for LTP (33), target is 40

 ADM structure guidelines  Review process and changes needed for next year.  Team selection process; procedure and documentation  USAH concussion management posted on web  Things running smoothly      None 

  Incorporate into new schedule being drafted for next year; work on planning and scheduling and getting things done earlier. 



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Bethlehem Youth Hockey Association Agenda/Minutes for Board Meeting: 6 October 2014 Agenda Item Mite (PK)

Squirt (DD)

Peewee (KC) Bantam (GC)

Midget (BG)

Reports/Topics  Going well.  Dryland training (17 showed up tonight) @6p for squirts and 6:45p for mites; need 13 more players hit target of 20  Request for mite to play up on squirt; per NYSAHA said no allowed  Squirt rosters almost final; A team (13), B1 (13), B2 (11) and C team 17 skaters.  Still trying to find a couple of C’s to move up, but not likely.  Check to see if Jillian Randall will move to Squirt B2  All going well.  Bantam B teams had their first  few pre-season games this weekend and all went well.  Practices have run smoothly with station based and small area games. The kids are constantly in motion.  Albany Academy could have better signs up to let us know which locker rooms we can use and get the times of practices straight as we went on late the first day and the second day they kicked the pee-wees off early.  All running well. 

Details

Motions

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Bethlehem Youth Hockey Association Agenda/Minutes for Board Meeting: 6 October 2014 Agenda Item Ice Schedule (TS)

Equipment (IO)

Officials Liaison (TS) Tech Valley Hockey League (DD)

Parent Education (KC/MH/MK)

Advertising/Fund Raising/ Sponsorship/Public Relations (JR) Scholarship (GC)

Website (BG) Banquet (?)

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Old Business

Reports/Topics  Not enough room at AA for bantam locker rooms  Bit of difficulty scheduling this year, but now have ADM scheduling experience  ADM supplies reimbursement  Shuffling around equipment; need to get right sizes for kids  Refs notified of all games  Need to be prepared to schedule games earlier to avoid scrambling at the last minute.  New level coordinator form letter to parents/coaches at start of season  Sponsorship menu  CSX sponsoring cross ice boards  Handed out all of the scholarship money already; one addt’l request which we will fund  No report  Put out request to organization for volunteer; look for season ticket holder to help.

Details

Motions

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BG motion to approve additional scholarship, GC second, passed unanimously

 By laws, incorporation   Northern Zone said that BYHA can separate from boosters; any change will not impact our registration  Board will support separation 4

Bethlehem Youth Hockey Association Agenda/Minutes for Board Meeting: 6 October 2014 Agenda Item

Reports/Topics and take that position to booster as next step

8

New Business

 Picture day  Player workshop - mental toughness; board to approve $450 cost  Allow player from Troy to play here with conditions.  Insurance for boards and property in shed ($30k value), cost $600/year to insure with $500 deductible

9

Executive Session

N/A

10

Next Meeting

11/3 at 6:30p

11

Meeting adjourned

8:45p

Details

 Gerry will get more information about what is covered under Y policy.

Motions

BG motion to approve mental toughness clinic, SK second, passed unanimously

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