(877) 595-8380 Fax (888) 592-3640 5/25/2010 Remax Crest Realty Dan
Forms Department 13520 78th Ave Surrey, BC, V3W 8J6 Toll Free (877) 595-8380 Fax (888) 592-3640 5/25/2010 Remax Crest Realty Dana Propp Order #5547 1428 W. 7th Avenue, Vancouver, BC V6H 1C1 Re: vr1408
#316 - 1655 Nelson Street, VANCOUVER BC V6G 1M4
(Strata Lot 53)
Line Item
Page Count
Price
FormB
1
$35.00
FormBAttachments
2
$0.50
Minutes
6
$1.50
Sub Total:
$37.00
GST# 12080 8654 RT 0001
GST:
$1.85
Order Number: 5547
Total:
$38.85
5/25/2010
Strata Property Act SECTION 59 (Form B) INFORMATION CERTIFICATE The Owners of Strata Plan VR1408, certify that the information contained in this certificate with respect to Strata Lot 53 #316 - 1655 Nelson Street VANCOUVER, BC is correct as of the date of this certificate. (a)
Monthly Strata Fees payable by the Owner of the strata lot described above
(b)
Any amount owing to the Strata Corporation by the Owner of the strata lot described above (other than an amount paid into court, or to the Strata Corporation in trust under Section 114 of the Strata Property Act)
(c)
$300.54
$0.00
Are there any agreements under which the Owner of the strata lot described above takes responsibility for expenses relating to alterations to the strata lot, the common property or the common assets? Not to the Best of Our Knowledge Since records may be unavailable or incomplete, purchaser should check bylaws, rules, and other documents registered at Land Titles Office and request the seller to disclose any applicable agreements
(d) (e)
Any amount that the Owner of the strata lot described above is obligated to pay in the future for a Special Levy that has already been approved Any amount by which the expenses of the Strata Corporation for the current fiscal year are expected to exceed the expenses budgeted for the fiscal year. Final expenses may not be determined until the conclusion of the fiscal year
(f)
(g)
$0.00
Amount in the Contingency Reserve Fund minus any expenditures which have already been approved but not yet taken from the fund. This figure may not include emergency expenditures approved by the Strata Council.
$0.00
$34582.35
Are there any amendments to the Bylaws that are not yet filed in the Land Title office? NO - not to the best of our knowledge
(h)
Are there any Resolutions passed by a ¾ vote or unanimous vote that are required to be filed in the Land Title office but that have not yet been filed in the Land Title office? NO - Not to the best of our knowledge
(i)
Has notice been given for any Resolutions, requiring a ¾ vote or unanimous vote? NO - Not to the best of our knowledge
(j)
Is the Strata Corporation party to any court proceeding or arbitration, and/or are there any judgments or orders against the Strata Corporation? NO - not to the best of our knowledge
(k)
Have any notices or work orders been received by the Strata Corporation that remain outstanding for the strata lot, the common property or the common assets? NO - not to the best of our knowledge
(l)
Number of strata lots in the Strata Plan that are rented. This figure is to the best of our knowledge as reported to us.
Date: May 19, 2010
Signature of Strata Manager, if authorized by Strata Corporation
26
STRATA PLAN VR 1408HEMPSTEAD MANOR 1655 Nelson St Vancouver, BC RULES 1.
Fob
Additional fob may be purchased for a $15.00 refundable deposit per fob. 2.
Elevator Key
A $50.00 deposit is required when borrowing the elevator key . Ratified – September 14,2009
Hempstead Manor (vr1408)
Page 1
Annual Budget Period = May 2010 Book = Accrual 08/2009 - 07/2010 REVENUE Interest Income Laundry Income Owners' Contributions TOTAL REVENUE
200.00 8,000.00 191,836.50 200,036.50
OPERATING EXPENSES ADMIN EXPENSES Statutory Review of Books Audit Bank Charges Miscellaneous Insurance Appraisal Insurance Premium Legal Fees Licenses & Fees Management Fees Postage/Copies/Office Exp. TOTAL ADMIN EXPENSES
367.50 4,200.00 276.00 400.00 650.00 19,000.00 1,000.00 400.00 20,160.00 4,000.00 50,453.50
UTILITY EXPENSES Electricity Gas Water & Sewer TOTAL UTILITY EXPENSES
6,510.00 48,500.00 12,810.00 67,820.00
CONTRACT & BUILDINGS EXPENSES Alarm Monitoring Elevator & License Enterphone Fire Protection Garbage Collection Janitorial Landscaping Mechanical Pest Control Recycling TOTAL CONTRACT & BLDG EXPENSES
353.00 4,200.00 590.00 2,000.00 6,500.00 10,650.00 9,600.00 1,750.00 720.00 850.00 37,213.00
REPAIRS & MTCE EXPENSES Carpet Cleaning Fire Protection Repairs & Maintenance Grounds Improvements Locks/Keys Mechanical Power Washing Snow Removal TOTAL REPAIRS & MTCE EXPENSES
950.00 1,550.00 18,000.00 1,200.00 1,000.00 2,000.00 850.00 1,000.00 26,550.00
CRF & OTHER BUDGETED RESERVES Contingency Reserve Fund TOTAL CRF & BUDGETED RESERVES
18,000.00 18,000.00
TOTAL EXPENSES / RESERVES
200,036.50
Tuesday, May 25, 2010 10:01 AM
MONDAY, MAY 17, 2O1O
COUNCIL MEETING MINUTES HEMPSTEAD MANOR VR I4O8
LOGATION: 6:30 p.m. # 412 1655 Nelson St
Vancouver. B.C STRATA COUNCIL
ATTENDANCE: Penny Harris VickiWebster Marnie Dolin Kate Moss Lisa Wilcox
REGRETS: Gillian Astbury Carol Smit
200912010 PRESIDENT Penny Harris # 310
VICE PRESIDENT VickiWebster # 303 TREASURER Kate Moss # 102 LANDSCAPE Marnie Dolin # 106
AT LARGE Carol Smit # 104 Gillian Astbury # 311 Lisa Wilcox # 412 STRATA MANAGER Esthel lssa
Direct Phone: (604) 7 I
4-1 544
Fax: (604) 592-3698
[email protected] ACCOUNTANT 1-877-585-4411
BAYWEST MANAGEMENT 300-1770 Burrard St Vancouver BC V6J 3G7 604-257-0325
Esthel Issa, Baywest Management Corporation
(1)
GALL TO ORDER
The President called the meeting to order at 6:32 p.m. A quorum was established.
(2)
ADOPTTON OF PREV¡OUS MINUTES
Following review of the minutes of the meeting held April 19, 2010 and there being no errors or omissions noted, it was moved and seconded to adopt the minutes as distributed. CARRIED
(3) 3.1
BUSTNESS ARTSING FROM PREVIOUS MINUTES
BALCONY CONDITION
ln follow-up to section 3.1 of the previous minutes, the strata manager reported that the engineers from Halsall Associates Ltd are currently preparing a scope of work for the balcony repairs. Once that scope of work is ready, the engineers will forward it to Columbus Construction so they can prepare an estimate.
The strata manager further advised that a copy will also be fon¡rarded to council for their review. An update will be provided at the next meeting.
3.2
AUGURING
ln follow-up to section 6.3 of the previous minutes, it was kitchen drain blockages, council electronically approved the estimate noted that due to reported provided by Roto Rooter to augur all stacks. The project was successfully completed last week. Council directed the strata manager to add this maintenance item on the building maintenance check list.
3.3
UPCOMING AGM
ln follow-up to section 6.4 of the previous minutes, council reviewed samples of bylaw amendments for charging back the cost to repair in-suite damage when the damage to the common property is caused by the owner/tenant or guest of that unit. Following a lengthy discussion, it was decided not to present this bylaw amendment for the owner's consideration at the next AGM, but to handle those situations on a per case basis.
(4) 4.1
FTNANCTAL REPORT
FINANCIAL STATEMENTS
The approval of the financial statements for the period ending March 31 2010 was deferred to the next meeting.
4.2
AGCOUNTS REGEIVABLE
Council reviewed the Accounts Receivable as of the date of the meeting. Reminder letters have been fonvarded to owners whose strata lot accounts are in arrears. The strata manager reported that six owners have not paid the special levy that was due and payable on April 1, 2010. Owners are reminded that a late payment penalty may be applied to all outstanding accounts.
(5)
CORRESPONpENCE
Council subsequently dealt with the correspondence received and, where deemed necessary, the strata manager was directed to correspond with the various authors. ln addition, the strata manager was directed to place a fine on the strata lot of an owner who has yet to have the in-suite fire safety device inspected.
(6) 6.1
NEW BUSTNESS
APPRAISAL
Council reviewed the new appraisal from Suncorp Valuation. The appraisal places the value of the building and common assets at $9,312,000 which is a decrease of $416,000 from last year. Council accepted this appraisal for filing.
The strata manager reported that a credit for $335 was received from Costal lnsurance due to the decrease in total value of the building and assets.
6,2
IN.SUITEELECTRICALINSPECTION
Council discussed the feasibility to hire an electrician to inspect the electrical system in the units in order to ensure that all electrical upgrades undertaken by owners were done according to the Building Code.
Following a lengthy discussion, it was decided to invite Brian Cook from PowerCheck to further discuss this item. An update will be provided at the next meeting.
6.3
STRATA MANAGER VACATION
The strata manager advised that she will be on vacation from June 8 to June 23, 2010 inclusively. During her absence, one of her colleagues will be appointed to deal with urgent matters and emergency situation that may arise at Hempstead Manor. Furthermore as her email and voice mail will not be checked during her absence, residents with nonurgent concerns should contact her after June 23, 2010.
6.4
ELEVATOR DOOR
Following review of an estimate to wrap the existing elevator door frames with stainless steel, it was moved and seconded to add this item to the budget for the next fiscal year.
2
(7',)
TERMINATION
There being no further business, the meeting was terminated at 7:40 p.m. The next meeting
is
scheduled for Monday, July 19,2010.
Submitted By: Esthel lssa Strata Manager Baywest Management Please be advised that copies of Council & General Meeting Minutes should be retained for a period of two
COUNCIL MEETING MINUTES
MONDAY, APRIL 19, 2010
HEMPSTEAD MANOR VR 1408 LOCATION: 6:30 p.m. # 310 1655 Nelson St Vancouver. B.C STRATA COUNCIL 2009/2010 PRESIDENT Penny Harris # 310 VICE PRESIDENT Vicki Webster # 303 TREASURER Kate Moss # 102 LANDSCAPE Marnie Dolin # 106 AT LARGE Carol Smit # 104 Gillian Astbury # 311 Lisa Wilcox # 412 STRATA MANAGER Esthel Issa Direct Phone: (604) 714-1544 [email protected] Fax: (604) 592-3698 ACCOUNTANT 1-877-585-4411 BAYWEST MANAGEMENT 300-1770 Burrard St Vancouver BC V6J 3G7 604-257-0325
ATTENDANCE: Penny Harris Vicki Webster Marnie Dolin Kate Moss Carol Smit
REGRETS Gillian Astbury Lisa Wilcox
Esthel Issa, Baywest Management Corporation (1)
CALL TO ORDER
The President called the meeting to order at 6:36 p.m. A quorum was established. (2)
ADOPTION OF PREVIOUS MINUTES
Following review of the minutes of the meeting held March 15, 2010 and there being no errors or omissions noted, it was moved and seconded to adopt the minutes as distributed. CARRIED (3)
BUSINESS ARISING FROM PREVIOUS MINUTES
3.1
BALCONY CONDITION
In follow-up to section 3.1 of the previous minutes, council reviewed a report prepared by Halsall Associates Ltd on the balcony construction along with recommendations on how best to repair the balconies. Following discussion, it was moved and seconded to approve the recommended Retrofit Column and Beam Support approach. CARRIED It was noted that this approach will alter the existing building aesthetics, but will address all structural and membrane concerns. An update will be provided at the next meeting. 3.2
FIRE SAFETY DEVICES
In follow-up to section 3.5 of the previous minutes, the strata manager reported that three of the four residents that were requested to schedule an inspection of their in-suite fire safety devices at their own cost have complied with the request. It was then moved and seconded to apply a fine to the strata lot whose owner has not comply with the request. CARRIED Council also directed the strata manager to follow with this owner to ensure that the inspection of the unit’s fire safety devices is undertaken shortly. Residents are advised that from now on, the annual fire safety inspection will be scheduled on the 3rd Saturday of November of every year. Residents should mark their calendar now to ensure that access is provided to their unit for this mandatory yearly inspection.
(4)
FINANCIAL REPORT
4.1
FINANCIAL STATEMENTS
It was moved and seconded to approve the financial statements for the period ending February 28, 2010 as distributed. CARRIED 4.2
ACCOUNTS RECEIVABLE
Council reviewed the Accounts Receivable as of the date of the meeting. Reminder letters have been forwarded to owners whose strata lot accounts are in arrears. The strata manager reported that 13 owners have not paid the special levy that was due and payable on April 1, 2010. Owners are reminded that a late payment penalty may be applied to all outstanding accounts. (5)
CORRESPONDENCE
5.1
RENOVATION
Council reviewed an email from an owner requesting permission to install bamboo flooring in the unit. Council approved the request subject to ensuring that proper underlay is installed. In addition, the owner will be asked to properly dispose of the renovation debris. (6)
NEW BUSINESS
6.1
KITCHEN FIRE
Council discussed a request from an owner to have the strata corporation pay for the repair of the damage caused by a small kitchen fire in the unit. The owner reported the fire was caused by an unattended pot on the stove. Following a lengthy discussion, council decided that if the cost to repair is higher than the insurance deductible then a claim will be submitted on behalf of the strata and the insurance deductible will be charged back to the owner of the unit as permitted by the Hempstead Manor Bylaws. If the cost is less than the deductible, the strata will pay for the repair and then charge the cost back to the owner’s strata lot account. Council then directed the strata manager to obtain an estimate for the repair in question and to forward it electronically to council for their review and decision once it is received. 6.2
LANDSCAPE
It was moved and seconded to approve the installation of top soil and seeds on an area near the sidewalk on the front of the building. CARRIED A council member will follow-up with the landscape contractor. 6.3
AUGURING
Following a sink back-up incident that occurred in a unit on the first floor, council directed the strata manager to obtain an estimate from Roto Rooter to augur all stacks. This estimate will be reviewed at the next council meeting. In addition, council directed the strata manager to have the 1st floor carpet cleaned as some of the dirty water from the back-up had spilled into the common hallway. 2
6.4
UPCOMING ANNUAL GENERAL MEETING
In preparation of the upcoming annual general meeting that will be held in the second week of September, council discussed bylaw amendments and budget items to be brought forward for the owner’s consideration at the AGM. An update on these items will be provided at the next meeting. (7)
TERMINATION
There being no further business, the meeting was terminated at 8:00 p.m. The next meeting is scheduled for Monday, May 17, 2010.
Submitted By: Esthel Issa Strata Manager Baywest Management Please be advised that copies of Council & General Meeting Minutes should be retained for a period of two years.
3
#316 - 1655 Nelson Street, VANCOUVER BC V6G 1M4
(Strata Lot 53)
Line Item
Page Count
Price
FormB
1
$35.00
FormBAttachments
2
$0.50
Minutes
6
$1.50
Sub Total:
$37.00
GST# 12080 8654 RT 0001
GST:
$1.85
Order Number: 5547
Total:
$38.85
5/25/2010
Strata Property Act SECTION 59 (Form B) INFORMATION CERTIFICATE The Owners of Strata Plan VR1408, certify that the information contained in this certificate with respect to Strata Lot 53 #316 - 1655 Nelson Street VANCOUVER, BC is correct as of the date of this certificate. (a)
Monthly Strata Fees payable by the Owner of the strata lot described above
(b)
Any amount owing to the Strata Corporation by the Owner of the strata lot described above (other than an amount paid into court, or to the Strata Corporation in trust under Section 114 of the Strata Property Act)
(c)
$300.54
$0.00
Are there any agreements under which the Owner of the strata lot described above takes responsibility for expenses relating to alterations to the strata lot, the common property or the common assets? Not to the Best of Our Knowledge Since records may be unavailable or incomplete, purchaser should check bylaws, rules, and other documents registered at Land Titles Office and request the seller to disclose any applicable agreements
(d) (e)
Any amount that the Owner of the strata lot described above is obligated to pay in the future for a Special Levy that has already been approved Any amount by which the expenses of the Strata Corporation for the current fiscal year are expected to exceed the expenses budgeted for the fiscal year. Final expenses may not be determined until the conclusion of the fiscal year
(f)
(g)
$0.00
Amount in the Contingency Reserve Fund minus any expenditures which have already been approved but not yet taken from the fund. This figure may not include emergency expenditures approved by the Strata Council.
$0.00
$34582.35
Are there any amendments to the Bylaws that are not yet filed in the Land Title office? NO - not to the best of our knowledge
(h)
Are there any Resolutions passed by a ¾ vote or unanimous vote that are required to be filed in the Land Title office but that have not yet been filed in the Land Title office? NO - Not to the best of our knowledge
(i)
Has notice been given for any Resolutions, requiring a ¾ vote or unanimous vote? NO - Not to the best of our knowledge
(j)
Is the Strata Corporation party to any court proceeding or arbitration, and/or are there any judgments or orders against the Strata Corporation? NO - not to the best of our knowledge
(k)
Have any notices or work orders been received by the Strata Corporation that remain outstanding for the strata lot, the common property or the common assets? NO - not to the best of our knowledge
(l)
Number of strata lots in the Strata Plan that are rented. This figure is to the best of our knowledge as reported to us.
Date: May 19, 2010
Signature of Strata Manager, if authorized by Strata Corporation
26
STRATA PLAN VR 1408HEMPSTEAD MANOR 1655 Nelson St Vancouver, BC RULES 1.
Fob
Additional fob may be purchased for a $15.00 refundable deposit per fob. 2.
Elevator Key
A $50.00 deposit is required when borrowing the elevator key . Ratified – September 14,2009
Hempstead Manor (vr1408)
Page 1
Annual Budget Period = May 2010 Book = Accrual 08/2009 - 07/2010 REVENUE Interest Income Laundry Income Owners' Contributions TOTAL REVENUE
200.00 8,000.00 191,836.50 200,036.50
OPERATING EXPENSES ADMIN EXPENSES Statutory Review of Books Audit Bank Charges Miscellaneous Insurance Appraisal Insurance Premium Legal Fees Licenses & Fees Management Fees Postage/Copies/Office Exp. TOTAL ADMIN EXPENSES
367.50 4,200.00 276.00 400.00 650.00 19,000.00 1,000.00 400.00 20,160.00 4,000.00 50,453.50
UTILITY EXPENSES Electricity Gas Water & Sewer TOTAL UTILITY EXPENSES
6,510.00 48,500.00 12,810.00 67,820.00
CONTRACT & BUILDINGS EXPENSES Alarm Monitoring Elevator & License Enterphone Fire Protection Garbage Collection Janitorial Landscaping Mechanical Pest Control Recycling TOTAL CONTRACT & BLDG EXPENSES
353.00 4,200.00 590.00 2,000.00 6,500.00 10,650.00 9,600.00 1,750.00 720.00 850.00 37,213.00
REPAIRS & MTCE EXPENSES Carpet Cleaning Fire Protection Repairs & Maintenance Grounds Improvements Locks/Keys Mechanical Power Washing Snow Removal TOTAL REPAIRS & MTCE EXPENSES
950.00 1,550.00 18,000.00 1,200.00 1,000.00 2,000.00 850.00 1,000.00 26,550.00
CRF & OTHER BUDGETED RESERVES Contingency Reserve Fund TOTAL CRF & BUDGETED RESERVES
18,000.00 18,000.00
TOTAL EXPENSES / RESERVES
200,036.50
Tuesday, May 25, 2010 10:01 AM
MONDAY, MAY 17, 2O1O
COUNCIL MEETING MINUTES HEMPSTEAD MANOR VR I4O8
LOGATION: 6:30 p.m. # 412 1655 Nelson St
Vancouver. B.C STRATA COUNCIL
ATTENDANCE: Penny Harris VickiWebster Marnie Dolin Kate Moss Lisa Wilcox
REGRETS: Gillian Astbury Carol Smit
200912010 PRESIDENT Penny Harris # 310
VICE PRESIDENT VickiWebster # 303 TREASURER Kate Moss # 102 LANDSCAPE Marnie Dolin # 106
AT LARGE Carol Smit # 104 Gillian Astbury # 311 Lisa Wilcox # 412 STRATA MANAGER Esthel lssa
Direct Phone: (604) 7 I
4-1 544
Fax: (604) 592-3698
[email protected] ACCOUNTANT 1-877-585-4411
BAYWEST MANAGEMENT 300-1770 Burrard St Vancouver BC V6J 3G7 604-257-0325
Esthel Issa, Baywest Management Corporation
(1)
GALL TO ORDER
The President called the meeting to order at 6:32 p.m. A quorum was established.
(2)
ADOPTTON OF PREV¡OUS MINUTES
Following review of the minutes of the meeting held April 19, 2010 and there being no errors or omissions noted, it was moved and seconded to adopt the minutes as distributed. CARRIED
(3) 3.1
BUSTNESS ARTSING FROM PREVIOUS MINUTES
BALCONY CONDITION
ln follow-up to section 3.1 of the previous minutes, the strata manager reported that the engineers from Halsall Associates Ltd are currently preparing a scope of work for the balcony repairs. Once that scope of work is ready, the engineers will forward it to Columbus Construction so they can prepare an estimate.
The strata manager further advised that a copy will also be fon¡rarded to council for their review. An update will be provided at the next meeting.
3.2
AUGURING
ln follow-up to section 6.3 of the previous minutes, it was kitchen drain blockages, council electronically approved the estimate noted that due to reported provided by Roto Rooter to augur all stacks. The project was successfully completed last week. Council directed the strata manager to add this maintenance item on the building maintenance check list.
3.3
UPCOMING AGM
ln follow-up to section 6.4 of the previous minutes, council reviewed samples of bylaw amendments for charging back the cost to repair in-suite damage when the damage to the common property is caused by the owner/tenant or guest of that unit. Following a lengthy discussion, it was decided not to present this bylaw amendment for the owner's consideration at the next AGM, but to handle those situations on a per case basis.
(4) 4.1
FTNANCTAL REPORT
FINANCIAL STATEMENTS
The approval of the financial statements for the period ending March 31 2010 was deferred to the next meeting.
4.2
AGCOUNTS REGEIVABLE
Council reviewed the Accounts Receivable as of the date of the meeting. Reminder letters have been fonvarded to owners whose strata lot accounts are in arrears. The strata manager reported that six owners have not paid the special levy that was due and payable on April 1, 2010. Owners are reminded that a late payment penalty may be applied to all outstanding accounts.
(5)
CORRESPONpENCE
Council subsequently dealt with the correspondence received and, where deemed necessary, the strata manager was directed to correspond with the various authors. ln addition, the strata manager was directed to place a fine on the strata lot of an owner who has yet to have the in-suite fire safety device inspected.
(6) 6.1
NEW BUSTNESS
APPRAISAL
Council reviewed the new appraisal from Suncorp Valuation. The appraisal places the value of the building and common assets at $9,312,000 which is a decrease of $416,000 from last year. Council accepted this appraisal for filing.
The strata manager reported that a credit for $335 was received from Costal lnsurance due to the decrease in total value of the building and assets.
6,2
IN.SUITEELECTRICALINSPECTION
Council discussed the feasibility to hire an electrician to inspect the electrical system in the units in order to ensure that all electrical upgrades undertaken by owners were done according to the Building Code.
Following a lengthy discussion, it was decided to invite Brian Cook from PowerCheck to further discuss this item. An update will be provided at the next meeting.
6.3
STRATA MANAGER VACATION
The strata manager advised that she will be on vacation from June 8 to June 23, 2010 inclusively. During her absence, one of her colleagues will be appointed to deal with urgent matters and emergency situation that may arise at Hempstead Manor. Furthermore as her email and voice mail will not be checked during her absence, residents with nonurgent concerns should contact her after June 23, 2010.
6.4
ELEVATOR DOOR
Following review of an estimate to wrap the existing elevator door frames with stainless steel, it was moved and seconded to add this item to the budget for the next fiscal year.
2
(7',)
TERMINATION
There being no further business, the meeting was terminated at 7:40 p.m. The next meeting
is
scheduled for Monday, July 19,2010.
Submitted By: Esthel lssa Strata Manager Baywest Management Please be advised that copies of Council & General Meeting Minutes should be retained for a period of two
COUNCIL MEETING MINUTES
MONDAY, APRIL 19, 2010
HEMPSTEAD MANOR VR 1408 LOCATION: 6:30 p.m. # 310 1655 Nelson St Vancouver. B.C STRATA COUNCIL 2009/2010 PRESIDENT Penny Harris # 310 VICE PRESIDENT Vicki Webster # 303 TREASURER Kate Moss # 102 LANDSCAPE Marnie Dolin # 106 AT LARGE Carol Smit # 104 Gillian Astbury # 311 Lisa Wilcox # 412 STRATA MANAGER Esthel Issa Direct Phone: (604) 714-1544 [email protected] Fax: (604) 592-3698 ACCOUNTANT 1-877-585-4411 BAYWEST MANAGEMENT 300-1770 Burrard St Vancouver BC V6J 3G7 604-257-0325
ATTENDANCE: Penny Harris Vicki Webster Marnie Dolin Kate Moss Carol Smit
REGRETS Gillian Astbury Lisa Wilcox
Esthel Issa, Baywest Management Corporation (1)
CALL TO ORDER
The President called the meeting to order at 6:36 p.m. A quorum was established. (2)
ADOPTION OF PREVIOUS MINUTES
Following review of the minutes of the meeting held March 15, 2010 and there being no errors or omissions noted, it was moved and seconded to adopt the minutes as distributed. CARRIED (3)
BUSINESS ARISING FROM PREVIOUS MINUTES
3.1
BALCONY CONDITION
In follow-up to section 3.1 of the previous minutes, council reviewed a report prepared by Halsall Associates Ltd on the balcony construction along with recommendations on how best to repair the balconies. Following discussion, it was moved and seconded to approve the recommended Retrofit Column and Beam Support approach. CARRIED It was noted that this approach will alter the existing building aesthetics, but will address all structural and membrane concerns. An update will be provided at the next meeting. 3.2
FIRE SAFETY DEVICES
In follow-up to section 3.5 of the previous minutes, the strata manager reported that three of the four residents that were requested to schedule an inspection of their in-suite fire safety devices at their own cost have complied with the request. It was then moved and seconded to apply a fine to the strata lot whose owner has not comply with the request. CARRIED Council also directed the strata manager to follow with this owner to ensure that the inspection of the unit’s fire safety devices is undertaken shortly. Residents are advised that from now on, the annual fire safety inspection will be scheduled on the 3rd Saturday of November of every year. Residents should mark their calendar now to ensure that access is provided to their unit for this mandatory yearly inspection.
(4)
FINANCIAL REPORT
4.1
FINANCIAL STATEMENTS
It was moved and seconded to approve the financial statements for the period ending February 28, 2010 as distributed. CARRIED 4.2
ACCOUNTS RECEIVABLE
Council reviewed the Accounts Receivable as of the date of the meeting. Reminder letters have been forwarded to owners whose strata lot accounts are in arrears. The strata manager reported that 13 owners have not paid the special levy that was due and payable on April 1, 2010. Owners are reminded that a late payment penalty may be applied to all outstanding accounts. (5)
CORRESPONDENCE
5.1
RENOVATION
Council reviewed an email from an owner requesting permission to install bamboo flooring in the unit. Council approved the request subject to ensuring that proper underlay is installed. In addition, the owner will be asked to properly dispose of the renovation debris. (6)
NEW BUSINESS
6.1
KITCHEN FIRE
Council discussed a request from an owner to have the strata corporation pay for the repair of the damage caused by a small kitchen fire in the unit. The owner reported the fire was caused by an unattended pot on the stove. Following a lengthy discussion, council decided that if the cost to repair is higher than the insurance deductible then a claim will be submitted on behalf of the strata and the insurance deductible will be charged back to the owner of the unit as permitted by the Hempstead Manor Bylaws. If the cost is less than the deductible, the strata will pay for the repair and then charge the cost back to the owner’s strata lot account. Council then directed the strata manager to obtain an estimate for the repair in question and to forward it electronically to council for their review and decision once it is received. 6.2
LANDSCAPE
It was moved and seconded to approve the installation of top soil and seeds on an area near the sidewalk on the front of the building. CARRIED A council member will follow-up with the landscape contractor. 6.3
AUGURING
Following a sink back-up incident that occurred in a unit on the first floor, council directed the strata manager to obtain an estimate from Roto Rooter to augur all stacks. This estimate will be reviewed at the next council meeting. In addition, council directed the strata manager to have the 1st floor carpet cleaned as some of the dirty water from the back-up had spilled into the common hallway. 2
6.4
UPCOMING ANNUAL GENERAL MEETING
In preparation of the upcoming annual general meeting that will be held in the second week of September, council discussed bylaw amendments and budget items to be brought forward for the owner’s consideration at the AGM. An update on these items will be provided at the next meeting. (7)
TERMINATION
There being no further business, the meeting was terminated at 8:00 p.m. The next meeting is scheduled for Monday, May 17, 2010.
Submitted By: Esthel Issa Strata Manager Baywest Management Please be advised that copies of Council & General Meeting Minutes should be retained for a period of two years.
3
