ABA 2012 Meeting Agenda - Sport Ngin
ABA 2012 Meeting Agenda Meeting Details
Date and Time:
March 4, 2012 at 6:35 PM
Location:
Andover City Hall
Attendees
Present Mike L, Gena Z, Brad S, Patti M, Jim C, Dave S, Karla H, Mike L, Mike K, Kerry, Joe P Not Present Rick S, Jim P, Sheila, Jason S, Vicki K Visitors Matt Olson, Hugh Gustafson, Tracy Stromback,
Agenda Items to be voted on
Motion to pass February 2012 Minutes (with correction of Brad take out researching restaurants-) Change Joe Boyce offered and accepted. –Motion to approve Mike K, 2nd by Mike L passes. Motion for buying 100 sports necklaces for no more then 850.00 and in the colors of black and gold passed via email. Motion needed on what to sell the necklaces for. Recommend $20.00 each. Needed to be motioned. Motion to sell at $20 Mike Lee, 2nd by Brad S. Motion passes. Motion to buy two color sports tags for .79 cents each passed via email. Brad S motions to sell at cost of $3 each. 2nd by Joe P. Motion passes. Motion on having ABA new apparel and date of first round of orders passed via email. Will be on website at 6am Monday March 5, 2012. Kerry R motions to approve treasury report. 2nd by Patti M. Motion passes
Guest Matt Olson present to discuss the status of the 12 year AAA and AA teams. We have lost 1/3 of AAA and 1/3 AA to other sports. Would like to suggest ABA petition MYAS to have two AA teams instead of one AAA and one AA. Tracy Strombeck representing the boosters reports that they have 68 registered for youth camp so far.
Agenda Mike Lentz 1. Treasurer Report-handed out to board members. Brad S has requested a breakdown of costs to be posted on the ABA website. The posting should include a summary breakdown of yearly expenses for ABA Gena Zepeda 1. Gena handed out a final report on the registration numbers for 2012. Gena also reported that we have had 9 cancellations so far. Patti Murnane 1. Volunteer status: 158 checks still not handed in. Break-down is 45 traveling families with the rest being upper and in house families. Patti will have mail picked up the next two weeks and then families who still have checks missing will be personally called. .
Mike Lee 1. Updated board on Spirit Ware 2. Uniforms for Traveling update held at parents meeting. Mike reports that 75% of the players have been sized 3. Discussion held on traveling hats for teams that play in the same division. Discussion held on what hats to go with. Concern over cost and availability as well as sizing issues were discussed. Karla motions to stay with Richards, the traditional traveling hat, with the corrected Andover A. 2nd by Mike K. Motion passes. 4. Discussion for teams in same division is to go with a different brim. Mike L will email with possibilities. . Jason Saulsbury 1. ASN Bases will update on line once Jason is back in town. Karla Haben 1. Decision was made to have coaches follow players for better flow in the tryout process. 2. This years coaching interviewers are Todd Miller, Jeff Satzinger, Sheila S, Rich S. 3. The pitching machines will be brought over by for tryouts by Joe R and Jason S. 4. Discussion on pitching speed reviewed and will be sent out via an email to parents. 5. Discussion on order of tryouts and also the time separation was given by Karla. She will be emailing this information to everyone trying out as well as board members. Joe Paul 1. Discussed was held on over the concern of 11U and 12U In-house registration numbers. Joe has checked and there is not an option to play with other communities. Mike S. and Joe P will hold some future discussions and report back to board members as he holds discussions. Michael Sharon: 1. Discussed In-house parent meeting. Sunday April 15, 2012. Board members speaking to be there by 6:30 pm. Meeting starts at 7:00 pm (Would like speakers to be Brad-President, Kerry V-President, Mike K on umpires and Patti on volunteers) 2. Mike updated board on the increased number of 6-9 coaches. Jim Childs 1. Discussed the need to define the role of ABA in the upper league summer programs. 2. Discussed how much capital ABA will need for 2013. Jim plans on having a budget summary in the near future. ABA is taking over entire program and will determine soon items such as cost, tryouts, coaching needs for future years to come. 3. ABA pays to use the High School fields but it is not known what that cost covers. Jim Childs will address these questions and report back to the board.
Brad Schotzko 1.
Task Force update on dome. Task force had Vadnais Height come in and give a presentation. Their dome is operated by a management company. Task force toured Maple Grove Dome and Woodbury’s. Brad requests that all board members think about what ABA’s useable hours could be. Need recommendations of how many hours could we book per year.
2.
3. 4.
Flag Pole Update: City approved to put in flag pole and greenery around it but ABA may have to pay for the lighting to keep a flag up all the time. Brad is looking to negotiate this electrical cost with scoreboard electrical. Scoreboard Update: Confirmation that all 3 bidders held price. Final decision will need to be made within next few weeks. Prints are good. Goal is end of April. Sub Committee needed for Fundraising and Marketing of ABA. Gena will send out email to the board members, to see who is interested in helping with this committee.
Mike Keeney
1.
Discussion and decision made to pay umpires $10 for showing up if game is rained out. But only if umpires show up. Not if game is cancelled hours before. Umpires are to be at the field 15 minutes before game is to begin. Mike encourages coaches to report issues to him if they are late. Guest Jeff Ruhl suggests that we look at other associations in the future if umpire issues continue.
Motion to adjourn meeting by Karla H. 2nd by Mike K. Meeting adjourned at 9:20pm
Next Meeting
Date and Time: April 1, 2012 at 6:30 PM Closed Meeting –we will be discussing Traveling Tryout results. Location: City Hall Agenda: Notes:
Date and Time:
March 4, 2012 at 6:35 PM
Location:
Andover City Hall
Attendees
Present Mike L, Gena Z, Brad S, Patti M, Jim C, Dave S, Karla H, Mike L, Mike K, Kerry, Joe P Not Present Rick S, Jim P, Sheila, Jason S, Vicki K Visitors Matt Olson, Hugh Gustafson, Tracy Stromback,
Agenda Items to be voted on
Motion to pass February 2012 Minutes (with correction of Brad take out researching restaurants-) Change Joe Boyce offered and accepted. –Motion to approve Mike K, 2nd by Mike L passes. Motion for buying 100 sports necklaces for no more then 850.00 and in the colors of black and gold passed via email. Motion needed on what to sell the necklaces for. Recommend $20.00 each. Needed to be motioned. Motion to sell at $20 Mike Lee, 2nd by Brad S. Motion passes. Motion to buy two color sports tags for .79 cents each passed via email. Brad S motions to sell at cost of $3 each. 2nd by Joe P. Motion passes. Motion on having ABA new apparel and date of first round of orders passed via email. Will be on website at 6am Monday March 5, 2012. Kerry R motions to approve treasury report. 2nd by Patti M. Motion passes
Guest Matt Olson present to discuss the status of the 12 year AAA and AA teams. We have lost 1/3 of AAA and 1/3 AA to other sports. Would like to suggest ABA petition MYAS to have two AA teams instead of one AAA and one AA. Tracy Strombeck representing the boosters reports that they have 68 registered for youth camp so far.
Agenda Mike Lentz 1. Treasurer Report-handed out to board members. Brad S has requested a breakdown of costs to be posted on the ABA website. The posting should include a summary breakdown of yearly expenses for ABA Gena Zepeda 1. Gena handed out a final report on the registration numbers for 2012. Gena also reported that we have had 9 cancellations so far. Patti Murnane 1. Volunteer status: 158 checks still not handed in. Break-down is 45 traveling families with the rest being upper and in house families. Patti will have mail picked up the next two weeks and then families who still have checks missing will be personally called. .
Mike Lee 1. Updated board on Spirit Ware 2. Uniforms for Traveling update held at parents meeting. Mike reports that 75% of the players have been sized 3. Discussion held on traveling hats for teams that play in the same division. Discussion held on what hats to go with. Concern over cost and availability as well as sizing issues were discussed. Karla motions to stay with Richards, the traditional traveling hat, with the corrected Andover A. 2nd by Mike K. Motion passes. 4. Discussion for teams in same division is to go with a different brim. Mike L will email with possibilities. . Jason Saulsbury 1. ASN Bases will update on line once Jason is back in town. Karla Haben 1. Decision was made to have coaches follow players for better flow in the tryout process. 2. This years coaching interviewers are Todd Miller, Jeff Satzinger, Sheila S, Rich S. 3. The pitching machines will be brought over by for tryouts by Joe R and Jason S. 4. Discussion on pitching speed reviewed and will be sent out via an email to parents. 5. Discussion on order of tryouts and also the time separation was given by Karla. She will be emailing this information to everyone trying out as well as board members. Joe Paul 1. Discussed was held on over the concern of 11U and 12U In-house registration numbers. Joe has checked and there is not an option to play with other communities. Mike S. and Joe P will hold some future discussions and report back to board members as he holds discussions. Michael Sharon: 1. Discussed In-house parent meeting. Sunday April 15, 2012. Board members speaking to be there by 6:30 pm. Meeting starts at 7:00 pm (Would like speakers to be Brad-President, Kerry V-President, Mike K on umpires and Patti on volunteers) 2. Mike updated board on the increased number of 6-9 coaches. Jim Childs 1. Discussed the need to define the role of ABA in the upper league summer programs. 2. Discussed how much capital ABA will need for 2013. Jim plans on having a budget summary in the near future. ABA is taking over entire program and will determine soon items such as cost, tryouts, coaching needs for future years to come. 3. ABA pays to use the High School fields but it is not known what that cost covers. Jim Childs will address these questions and report back to the board.
Brad Schotzko 1.
Task Force update on dome. Task force had Vadnais Height come in and give a presentation. Their dome is operated by a management company. Task force toured Maple Grove Dome and Woodbury’s. Brad requests that all board members think about what ABA’s useable hours could be. Need recommendations of how many hours could we book per year.
2.
3. 4.
Flag Pole Update: City approved to put in flag pole and greenery around it but ABA may have to pay for the lighting to keep a flag up all the time. Brad is looking to negotiate this electrical cost with scoreboard electrical. Scoreboard Update: Confirmation that all 3 bidders held price. Final decision will need to be made within next few weeks. Prints are good. Goal is end of April. Sub Committee needed for Fundraising and Marketing of ABA. Gena will send out email to the board members, to see who is interested in helping with this committee.
Mike Keeney
1.
Discussion and decision made to pay umpires $10 for showing up if game is rained out. But only if umpires show up. Not if game is cancelled hours before. Umpires are to be at the field 15 minutes before game is to begin. Mike encourages coaches to report issues to him if they are late. Guest Jeff Ruhl suggests that we look at other associations in the future if umpire issues continue.
Motion to adjourn meeting by Karla H. 2nd by Mike K. Meeting adjourned at 9:20pm
Next Meeting
Date and Time: April 1, 2012 at 6:30 PM Closed Meeting –we will be discussing Traveling Tryout results. Location: City Hall Agenda: Notes:
