Acknowledgement Form
Please Return
Acknowledgement Form Javits Center Wednesday, October 25, 2017
☐ I have read and been informed about the rules, regulations and policies of the show. ☐ I understand that the event is taking place at the Javits Center on Wednesday, October 25, 2017. ☐ I understand that exhibitor move-in is scheduled for Tuesday, October 24, 2017 from 11am-5:30pm and I must be set up by the time the show is open to attendees on Wednesday, October 25 by 10:45am. ☐ I understand that exhibitor move-out is scheduled for October 25 from the close of the show at 5:30pm. ☐ I understand that I am prohibited to breakdown my booth prior to 5:30pm on the day of the show. ☐ I understand that I am responsible for ordering all utilities, floor covering, electric and/or labor fees that I may incur while on site during the show and that I am fully responsible for the set-up, security of items and care taking of my booth at the event. ☐ I understand that I am responsible for all additional rentals that are not included in the booth package. ☐ I understand that I am responsible for obtaining a Certificate of Insurance naming BizBash Media & Freeman, and the Javits Center as the certificate holders. ☐ I have reviewed all sections of the exhibitor kit and I fully understand them. If I should have any questions, I will reach out to Alexis Fritchy, Events Manager. Exhibitor Signature: _____________________________________________________________ Exhibitor Printed Name: __________________________________________________________ Company Name: ________________________________________________________________ Booth Number: ___________________________
Date: _________________________
Contact Alexis Fritchy for any questions, [email protected] or 646.839.6831
Exhibitor Check List Attention Exhibitors! Please use this checklist as a guide as you prepare to exhibit at BizBash Live New York 2017. Please note that no booth will be allowed to build over the 8’ Backdrop or 3’ sidewalls without written approval from a member of the BizBash team. ☐ Submit a Certificate of Insurance listing BizBash Media, Javits Center & Freeman as additionally insured. Please submit by Friday, October 13 to Alexis Fritchy. ☐ Register your booth staff for the show to see all event invitations – Please note, each 10x10 Booth received 4 booth staff passes. For additional passes, contact Alexis Fritchy. ☐ Return your Acknowledgement Form to Alexis Fritchy. ☐ Pre-ship your booth materials for advanced shipping discounts to arrive at the Freeman warehouse by th Tuesday, October 17 for no additional storage fee. All shipments arriving after October 18 will incure late/storage fees. Warehouse receiving hours are Monday – Friday 8AM – 2:30PM. ☐ Order carpet for your booth through Freeman, or provide your own floor covering ☐ Order electricity for your booth from Javits Center – OPTIONAL ☐ Order Internet for your booth from Javits Center – OPTIONAL ☐ Order a lead retrieval system for your booth from Boomset– OPTIONAL ☐ Order furnishing and/or design and décor elements for your booth – OPTIONAL ☐ Order additional A/V equipment for your booth (i.e. monitor, etc.) – OPTIONAL
Contact Alexis Fritchy for any questions, [email protected] or 646.839.6831
Rules and Regulations Booth Contact Person If you are not the point person who will handle the details of your company’s participation at the show, please email [email protected] with the onsite person’s proper contact information. It is imperative that your company receives all communication from BizBash regarding the show in advance to avoid any last minute problems that may arise. Booth Display Policy To ensure sightlines, no booth element within 5 feet of the aisle may be built above 8’ in height without show management approval. By signing the contract for your booth, you have agreed to keep your booth assembled until the show is officially over. Booth Relocation If you have signed a contract for a specific booth and you decide to change the location of the booth, you must fill out a Booth Relocation form and pay a $750 fee to BizBash Media. All booth relocation requests must be approved by BizBash Media. Carpet/Floor Covering Carpeting is not included with your booth purchase. Please order carpeting from Freeman or supply your own floor covering. Floor plan All booths are floor plans are subject to revision or relocated due to venue or local fire department authority. Insurance Your agreement to exhibit at BizBash Live Los Angeles includes an insurance requirement. You will need to contact your insurance carrier to list BizBash, Javits Convention Center and Freeman as additionally insured on your current policy. Please refer to the Terms and Conditions of your contract for further details. Please e-mail or fax a copy of your certificate to BizBash at [email protected] or 646- 638-3601 no later than October 13, 2017. If you do not have insurance, please refer to Rain Protection for temporary event insurance located in this kit. Minors Due to liability issues, no children under the age of 21 will be allowed on the show floor. No exceptions will be made. Payment for your Booth A 50% deposit is due upon signing of your contract. No refunds or credits of deposits will be given on cancellations. You will be invoiced for the final balance. If the balance is not received on or before the due date, your booth can be released at BizBash’s discretion. Responsibility for Security The responsibility of security for each exhibit is that of the exhibitor. BizBash Media will provide crowd-control for admittance security. BizBash Media or the event venue will not be responsible for the safety of exhibits or exhibits’ contents against theft, fire, loss, accident or damage from any other cause, or for accidents to exhibitors, their employees or any other person in or about said premises, except where caused by sole negligence or misconduct on the part of BizBash or the event venue. Exhibitors are encouraged to budget and make security arrangements for sensitive or valuable items. Electrical, Internet, and Telephone Connections Electrical, Internet and telephone connections for your booth are your responsibility and are available for an additional fee. Details are in the exhibitor services manual.
Contact Alexis Fritchy for any questions, [email protected] or 646.839.6831
NORTH
See PSO at the shack for instruction
EAST
WEST
INNER ROADWAY
Enter 11th ave between 38th & 39th
JAVIT'S CENTER
SOUTH
Acknowledgement Form Javits Center Wednesday, October 25, 2017
☐ I have read and been informed about the rules, regulations and policies of the show. ☐ I understand that the event is taking place at the Javits Center on Wednesday, October 25, 2017. ☐ I understand that exhibitor move-in is scheduled for Tuesday, October 24, 2017 from 11am-5:30pm and I must be set up by the time the show is open to attendees on Wednesday, October 25 by 10:45am. ☐ I understand that exhibitor move-out is scheduled for October 25 from the close of the show at 5:30pm. ☐ I understand that I am prohibited to breakdown my booth prior to 5:30pm on the day of the show. ☐ I understand that I am responsible for ordering all utilities, floor covering, electric and/or labor fees that I may incur while on site during the show and that I am fully responsible for the set-up, security of items and care taking of my booth at the event. ☐ I understand that I am responsible for all additional rentals that are not included in the booth package. ☐ I understand that I am responsible for obtaining a Certificate of Insurance naming BizBash Media & Freeman, and the Javits Center as the certificate holders. ☐ I have reviewed all sections of the exhibitor kit and I fully understand them. If I should have any questions, I will reach out to Alexis Fritchy, Events Manager. Exhibitor Signature: _____________________________________________________________ Exhibitor Printed Name: __________________________________________________________ Company Name: ________________________________________________________________ Booth Number: ___________________________
Date: _________________________
Contact Alexis Fritchy for any questions, [email protected] or 646.839.6831
Exhibitor Check List Attention Exhibitors! Please use this checklist as a guide as you prepare to exhibit at BizBash Live New York 2017. Please note that no booth will be allowed to build over the 8’ Backdrop or 3’ sidewalls without written approval from a member of the BizBash team. ☐ Submit a Certificate of Insurance listing BizBash Media, Javits Center & Freeman as additionally insured. Please submit by Friday, October 13 to Alexis Fritchy. ☐ Register your booth staff for the show to see all event invitations – Please note, each 10x10 Booth received 4 booth staff passes. For additional passes, contact Alexis Fritchy. ☐ Return your Acknowledgement Form to Alexis Fritchy. ☐ Pre-ship your booth materials for advanced shipping discounts to arrive at the Freeman warehouse by th Tuesday, October 17 for no additional storage fee. All shipments arriving after October 18 will incure late/storage fees. Warehouse receiving hours are Monday – Friday 8AM – 2:30PM. ☐ Order carpet for your booth through Freeman, or provide your own floor covering ☐ Order electricity for your booth from Javits Center – OPTIONAL ☐ Order Internet for your booth from Javits Center – OPTIONAL ☐ Order a lead retrieval system for your booth from Boomset– OPTIONAL ☐ Order furnishing and/or design and décor elements for your booth – OPTIONAL ☐ Order additional A/V equipment for your booth (i.e. monitor, etc.) – OPTIONAL
Contact Alexis Fritchy for any questions, [email protected] or 646.839.6831
Rules and Regulations Booth Contact Person If you are not the point person who will handle the details of your company’s participation at the show, please email [email protected] with the onsite person’s proper contact information. It is imperative that your company receives all communication from BizBash regarding the show in advance to avoid any last minute problems that may arise. Booth Display Policy To ensure sightlines, no booth element within 5 feet of the aisle may be built above 8’ in height without show management approval. By signing the contract for your booth, you have agreed to keep your booth assembled until the show is officially over. Booth Relocation If you have signed a contract for a specific booth and you decide to change the location of the booth, you must fill out a Booth Relocation form and pay a $750 fee to BizBash Media. All booth relocation requests must be approved by BizBash Media. Carpet/Floor Covering Carpeting is not included with your booth purchase. Please order carpeting from Freeman or supply your own floor covering. Floor plan All booths are floor plans are subject to revision or relocated due to venue or local fire department authority. Insurance Your agreement to exhibit at BizBash Live Los Angeles includes an insurance requirement. You will need to contact your insurance carrier to list BizBash, Javits Convention Center and Freeman as additionally insured on your current policy. Please refer to the Terms and Conditions of your contract for further details. Please e-mail or fax a copy of your certificate to BizBash at [email protected] or 646- 638-3601 no later than October 13, 2017. If you do not have insurance, please refer to Rain Protection for temporary event insurance located in this kit. Minors Due to liability issues, no children under the age of 21 will be allowed on the show floor. No exceptions will be made. Payment for your Booth A 50% deposit is due upon signing of your contract. No refunds or credits of deposits will be given on cancellations. You will be invoiced for the final balance. If the balance is not received on or before the due date, your booth can be released at BizBash’s discretion. Responsibility for Security The responsibility of security for each exhibit is that of the exhibitor. BizBash Media will provide crowd-control for admittance security. BizBash Media or the event venue will not be responsible for the safety of exhibits or exhibits’ contents against theft, fire, loss, accident or damage from any other cause, or for accidents to exhibitors, their employees or any other person in or about said premises, except where caused by sole negligence or misconduct on the part of BizBash or the event venue. Exhibitors are encouraged to budget and make security arrangements for sensitive or valuable items. Electrical, Internet, and Telephone Connections Electrical, Internet and telephone connections for your booth are your responsibility and are available for an additional fee. Details are in the exhibitor services manual.
Contact Alexis Fritchy for any questions, [email protected] or 646.839.6831
NORTH
See PSO at the shack for instruction
EAST
WEST
INNER ROADWAY
Enter 11th ave between 38th & 39th
JAVIT'S CENTER
SOUTH
