Administrative Resource Medina County Chapter IAAP Monthly ...
Volume 1, Issue 7
IAAP MEDINA COUNTY CHAPTER
January, 2014
2013-2014 Chapter Officers
Administrative Resource Medina County Chapter IAAP Monthly Newsletter
President: Pieri Levandofsky Vice President Christine Warner, CAP
President’s Message Happy New Year 2014!
Secretary Chris Bronson
I hope each of you enjoyed a wonderful holiday season and were able to spend some quality time with family and friends enjoying traditions and making new memories. For those of you who attended our holiday Social thanks for sharing your memories of past holiday seasons. It was wonderful to listen to them as we tried to identify which member’s memory it could be. Most of the memories centered on spending time with family and those we love. That is definitely the Christmas spirit.
Treasurer Vickie O’Neill
Inside this issue:
Organizing Your Computer Files
2
Holiday Social pictures
3
Webinars and Certifica- 4 tion Information Programs APD Report Note from Editors
5
MOE new criteria
6
I’ve begun putting together my personal “list” of goals to accomplish in 2014. I’m sure many of you are doing the same. Some of you may be working on professional goals and others on personal goals and some on both! Keep in mind that IAAP has many resources available to help you with some of your goals. Come to our monthly meetings and take back to work some great tips from the fantastic programs we have coming up. IAAP makes it easy to access online content from the IAAP Headquarters website, our chapter website and many webinars available. There is no excuse; training is available 24/7. Our next program will be on January 14th and we will learn Perfect Planning Tips for Events presented by Amber Genet, Event Planner from Westfield Insurance. Please encourage a co-worker or friend to join you so we can show them the valuable network within our chapter which can help empower them in their role as administrative professionals. During the 2014 year I wish each of you success in tackling and completing your goals. Remember to reach out if you need help, your IAAP fellow members are here to help offer support and guidance. My best to each of you, Pieri Levandofsky
Thank You
7
Important Dates
6
Anniversaries/Birthdays 6
Organizing Your Computer Files in 2014 by Pieri Levandofsky
We want to be efficient and recoup time for ourselves. Your computer and its programs can help make you more efficient. Here are some tips to help you with that process:
Organize folders crammed with pictures and documents to quickly find what you need in your computer and stop recreating or re-downloading files. Use the Search feature (appears in every window you open within a folder) to find whatever you are searching for. Create shortcuts on your desktop for programs or files you use often. Find the document or program and RIGHT click on it a menu will be displayed LEFT click on SEND TO>Desktop(create shortcut) Create folders and sort your Internet Favorites ( access the Organize Favorites button if you use Internet Explorer) Eliminate emails that have been sitting in the Inbox forever. You can also create folders to organize these and get them out of the Inbox. When searching for an email use the Search feature within the email service instead of scrolling up and down looking for something. Use Microsoft Word or Excel Templates to create databases to keep track of medication, family/friend/customer contact information, or any type of inventory. It will then be easier to edit these items and /or print a list as needed. Implement a back up plan to save important computer files to an external hard drive or use an online storage account ( example: SkyDrive or Drop Box). If the computer malfunctions you won’t waste time trying to re-create files. Share files among your home computers to help you easily access what you need. Those of you with iPad and iPhones you can use iCloud Control Panel on your computer to sync files. When researching something on the Internet, use the “advance search” feature. It is available on most browsers and will really reduce the time it takes to find what you need. Spend some time organizing and recording all your login passwords so that they are in a safe location and you have them in case you forget a password. (do not save this document in your computer though).Best passwords are long, use upper case characters, symbols and combination of letters and numbers.
Administrative Resource Page 3
Volume 1, Issue 7 Page 4
Save the Date! 1pm CST, Jan. 22, 2014: Get Up to Speed with Adobe Photoshop with Neil Malek - Register *This webinar is eligible for 1.5 recertification points. 1pm CST, Feb. 5, 2014: Smarter Email Management - Register *This webinar is eligible for 1 recertification point. 1pm CST, Feb. 19, 2014: Excel Pivot Tables with Melissa Esquibel - Register
*This webinar is eligible for 1.5 recertification points.
START THE NEW YEAR OFF WITH THE RESOLUT I O N F O R S E L F IMPROVEMENT. ONE OF THE BEST WAYS TO ADVANCE AND IMPROVE Y O U R L I F E ST Y L E I S THROUGH EDUCATION. BECOME A CERTIFIED ADMINISTRATIVE PROFESSIONAL! YOU’LL NOT ONLY SEE BENEFITS OF INCOME, BUT ALSO SELFESTEEM. JOIN THE ELITE GROUP OF PROFESSIONALS AND BE A “STAND OUT” IN YOUR OFFICE. MAKE THE NEW YEAR 2014 A YEAR TO REMEMBER!
CERTIFICATION FAST FACTS MAY 2014 EXAMS MAY 3, 2014 APPLICATION DEADLINE: FEB. 15 LATE DEADLINE: FEB. 28; WITH AN ADDITIONAL $50 LATE FEE EXAM DATE: MAY 3 EXAM FEES: CAP EXAM - MEMBER: $275 CAP EXAM - NONMEMBER: $450 OM SPECIALTY - MEMBER: $175 OM SPECIALTY - NONMEMBER: $350
Martha Dean, CAP-OM Certification Chair
Administrative Resource Page 5
Program Committee
Note from Newsletter Editors: It is never too late to begin thinking about how you can achieve your Member of Excel-
The focus on January’s program will be Event and Meeting Planning. Amber Genet, Event Planner at Westfield Insurance, has eight years of experience in working in the event field and also participates and volunteers in many outside community programs as well. Amber will discuss many topics beginning with the pre-planning of an event all the way to the post event wrap up and everything in between. With many of us admin fulfilling a new role as event or meeting planner, this program will be sure to answer any question you may have and provide helpful tips too. Committee member Helen Angell, CAP-OM has requested and received one recertification point for this program. Let’s begin 2014 with education and skills to enhance your personal toolkit. See you on January 14!
lence. One way to meet this criteria is by authoring an article for the newsletter. The article must consist of 200 words published in an IAAP resource. Remember you must complete 8 of the 11 criteria to submit your Member of Excellence application. To see a complete listing of the criteria see page 5 of this newsletter.
APD Event
Save the Date cards and gift certificates are available to provide to co-workers and individu2014 als you know that would be interested in attending our Administrative Professionals Day event on April 23, 2014. Below is the Save the Date ad that we included in the Post newspaper and postcards will also be sent to other administrative professionals at local area companies. Sandi will begin contacting potential vendors to participate in the event and the registration form and online registration information will be available in January.
Volume 1, Issue 7 Page 6
Pathways to Excellence Member of Excellence Program Revised Criteria as of July 1, 2013
A Member of Excellence will receive a certificate (first four years), Pathways to Excellence certificate, and Member of Excellence pin (fifth year only). A Member of Excellence will attain a minimum of 8 of the following 11 criteria:
1. Hold a current IAAP Certification (i.e. CAP as prescribed by the new curriculum.) 2. Download the Member of Excellence Commitment form; sign and date the form. 3. Actively participate in the IAAP web community forum discussions or write an article during the current fiscal year) (minimum 200 words), and have it published in an IAAP publication (chapter, division, or international level.) Recommending another author’s article does not qualify. 4. Attend at least one professional educational workshop, seminar, webinar, or conference (at least 60 minutes in length) and provide a short paragraph on how the training relates to your job or your role in IAAP. It can be an IAAP or non-IAAP workshop, seminar, or conference; however, it cannot be included in your calculations to meet the requirement of criterion #9. 5. Hold a degree from an accredited college or university, or complete a certificate program (a minimum of one year in length) from an accredited college or university, or hold a Microsoft certification earned within the last five years. 6. Pay membership dues on or before anniversary date. This criterion is a mandatory requirement. This mandatory requirement will be waived in the case of new members joining IAAP in the current IAAP fiscal year who want to work towards becoming a Member of Excellence. 7. Serve as a chapter, division, or international officer, committee chair, or committee member. Serve on an international subcommittee or task force. Serve on a college/university advisory board for the office administrative program. (Any one of the above) 8. Conduct a public career/workplace/profession related presentation, program or training at least 60 minutes in length. (Note that the presentation does not need to qualify for recertification points). 9. Attend a minimum of eight (8) IAAP chapter, division or international sponsored meetings, programs or events (any combination; limit of two Headquarters training webinars can be included here, per fiscal year.) These meetings, programs, or events cannot include an event used to meet the requirement of criterion #4. 10. Recruit at least one new member. 11. Integrate IAAP membership and involvement into annual performance plan or review.
Thank you from your President:
Thank you so much for the wonderful gifts you presented me with at the December Holiday Social. Anything “techie” is always welcomed and appreciated! The gloves were perfect and I can use my iPhone and iPad without having to pull a glove off . All the gifts were very functional and are already in use. much for the token of appreciation. Pieri
Thank you so
IAAP Medina County Chapter
Page 8
Calendar of Events 2013-2014 Medina County Chapter Meetings Mark your calendars for the second Tuesday of each month at the Medina County District Library – 6:00 PM (Unless noted elsewhere)
January Anniversaries 2004 Shelley Mack, CAP-OM
2013-2014 Medina County Chapter Board Meetings Tuesdays at 5:45pm at Medina County University Center: July 23, Aug. 27, Sept. 24, Oct. 22, Jan. 28, Mar. 25, Apr. 15, June 24 Additional meetings will be scheduled if needed.
2005 Sandy Davis 2013 Cynthia Kolosky 2013 Mary Meyer 2013 Sharon Tahajod
Administrative Professionals Day® Event April 23, 2014 APD Event Administrative Professionals Week (APW) April 21-27, 2014 Ohio Division Leadership Workshop Saturday August 24, 2013
January Birthdays
Columbus, Ohio 2014 Ohio Division Annual Meeting (ODAM) In June: 2014 Hosted by WINGS chapter
5 Alice Kanta, CAP-OM 31 Shelley Mack, CAP-OM
Location: Dayton Educational Forum and Annual Meeting July 26-30, 2014 – Milwaukee Convention Center, Milwaukee, WI July 25-29, 2015 – Kentucky Int’l Convention Center, Louisville, KY Northeast Ohio Local Area Network (NEOLAN) SPRING NEOLAN: Hosted by Yo-Mah-O Chapter Saturday, March 22, 2014 Boardman, Ohio Don’t forget to recertify every five years (from the date of your test)
If you think you are too small to be effective, you have never been in the dark with a mosquito. - Betty Reese
IAAP MEDINA COUNTY CHAPTER
January, 2014
2013-2014 Chapter Officers
Administrative Resource Medina County Chapter IAAP Monthly Newsletter
President: Pieri Levandofsky Vice President Christine Warner, CAP
President’s Message Happy New Year 2014!
Secretary Chris Bronson
I hope each of you enjoyed a wonderful holiday season and were able to spend some quality time with family and friends enjoying traditions and making new memories. For those of you who attended our holiday Social thanks for sharing your memories of past holiday seasons. It was wonderful to listen to them as we tried to identify which member’s memory it could be. Most of the memories centered on spending time with family and those we love. That is definitely the Christmas spirit.
Treasurer Vickie O’Neill
Inside this issue:
Organizing Your Computer Files
2
Holiday Social pictures
3
Webinars and Certifica- 4 tion Information Programs APD Report Note from Editors
5
MOE new criteria
6
I’ve begun putting together my personal “list” of goals to accomplish in 2014. I’m sure many of you are doing the same. Some of you may be working on professional goals and others on personal goals and some on both! Keep in mind that IAAP has many resources available to help you with some of your goals. Come to our monthly meetings and take back to work some great tips from the fantastic programs we have coming up. IAAP makes it easy to access online content from the IAAP Headquarters website, our chapter website and many webinars available. There is no excuse; training is available 24/7. Our next program will be on January 14th and we will learn Perfect Planning Tips for Events presented by Amber Genet, Event Planner from Westfield Insurance. Please encourage a co-worker or friend to join you so we can show them the valuable network within our chapter which can help empower them in their role as administrative professionals. During the 2014 year I wish each of you success in tackling and completing your goals. Remember to reach out if you need help, your IAAP fellow members are here to help offer support and guidance. My best to each of you, Pieri Levandofsky
Thank You
7
Important Dates
6
Anniversaries/Birthdays 6
Organizing Your Computer Files in 2014 by Pieri Levandofsky
We want to be efficient and recoup time for ourselves. Your computer and its programs can help make you more efficient. Here are some tips to help you with that process:
Organize folders crammed with pictures and documents to quickly find what you need in your computer and stop recreating or re-downloading files. Use the Search feature (appears in every window you open within a folder) to find whatever you are searching for. Create shortcuts on your desktop for programs or files you use often. Find the document or program and RIGHT click on it a menu will be displayed LEFT click on SEND TO>Desktop(create shortcut) Create folders and sort your Internet Favorites ( access the Organize Favorites button if you use Internet Explorer) Eliminate emails that have been sitting in the Inbox forever. You can also create folders to organize these and get them out of the Inbox. When searching for an email use the Search feature within the email service instead of scrolling up and down looking for something. Use Microsoft Word or Excel Templates to create databases to keep track of medication, family/friend/customer contact information, or any type of inventory. It will then be easier to edit these items and /or print a list as needed. Implement a back up plan to save important computer files to an external hard drive or use an online storage account ( example: SkyDrive or Drop Box). If the computer malfunctions you won’t waste time trying to re-create files. Share files among your home computers to help you easily access what you need. Those of you with iPad and iPhones you can use iCloud Control Panel on your computer to sync files. When researching something on the Internet, use the “advance search” feature. It is available on most browsers and will really reduce the time it takes to find what you need. Spend some time organizing and recording all your login passwords so that they are in a safe location and you have them in case you forget a password. (do not save this document in your computer though).Best passwords are long, use upper case characters, symbols and combination of letters and numbers.
Administrative Resource Page 3
Volume 1, Issue 7 Page 4
Save the Date! 1pm CST, Jan. 22, 2014: Get Up to Speed with Adobe Photoshop with Neil Malek - Register *This webinar is eligible for 1.5 recertification points. 1pm CST, Feb. 5, 2014: Smarter Email Management - Register *This webinar is eligible for 1 recertification point. 1pm CST, Feb. 19, 2014: Excel Pivot Tables with Melissa Esquibel - Register
*This webinar is eligible for 1.5 recertification points.
START THE NEW YEAR OFF WITH THE RESOLUT I O N F O R S E L F IMPROVEMENT. ONE OF THE BEST WAYS TO ADVANCE AND IMPROVE Y O U R L I F E ST Y L E I S THROUGH EDUCATION. BECOME A CERTIFIED ADMINISTRATIVE PROFESSIONAL! YOU’LL NOT ONLY SEE BENEFITS OF INCOME, BUT ALSO SELFESTEEM. JOIN THE ELITE GROUP OF PROFESSIONALS AND BE A “STAND OUT” IN YOUR OFFICE. MAKE THE NEW YEAR 2014 A YEAR TO REMEMBER!
CERTIFICATION FAST FACTS MAY 2014 EXAMS MAY 3, 2014 APPLICATION DEADLINE: FEB. 15 LATE DEADLINE: FEB. 28; WITH AN ADDITIONAL $50 LATE FEE EXAM DATE: MAY 3 EXAM FEES: CAP EXAM - MEMBER: $275 CAP EXAM - NONMEMBER: $450 OM SPECIALTY - MEMBER: $175 OM SPECIALTY - NONMEMBER: $350
Martha Dean, CAP-OM Certification Chair
Administrative Resource Page 5
Program Committee
Note from Newsletter Editors: It is never too late to begin thinking about how you can achieve your Member of Excel-
The focus on January’s program will be Event and Meeting Planning. Amber Genet, Event Planner at Westfield Insurance, has eight years of experience in working in the event field and also participates and volunteers in many outside community programs as well. Amber will discuss many topics beginning with the pre-planning of an event all the way to the post event wrap up and everything in between. With many of us admin fulfilling a new role as event or meeting planner, this program will be sure to answer any question you may have and provide helpful tips too. Committee member Helen Angell, CAP-OM has requested and received one recertification point for this program. Let’s begin 2014 with education and skills to enhance your personal toolkit. See you on January 14!
lence. One way to meet this criteria is by authoring an article for the newsletter. The article must consist of 200 words published in an IAAP resource. Remember you must complete 8 of the 11 criteria to submit your Member of Excellence application. To see a complete listing of the criteria see page 5 of this newsletter.
APD Event
Save the Date cards and gift certificates are available to provide to co-workers and individu2014 als you know that would be interested in attending our Administrative Professionals Day event on April 23, 2014. Below is the Save the Date ad that we included in the Post newspaper and postcards will also be sent to other administrative professionals at local area companies. Sandi will begin contacting potential vendors to participate in the event and the registration form and online registration information will be available in January.
Volume 1, Issue 7 Page 6
Pathways to Excellence Member of Excellence Program Revised Criteria as of July 1, 2013
A Member of Excellence will receive a certificate (first four years), Pathways to Excellence certificate, and Member of Excellence pin (fifth year only). A Member of Excellence will attain a minimum of 8 of the following 11 criteria:
1. Hold a current IAAP Certification (i.e. CAP as prescribed by the new curriculum.) 2. Download the Member of Excellence Commitment form; sign and date the form. 3. Actively participate in the IAAP web community forum discussions or write an article during the current fiscal year) (minimum 200 words), and have it published in an IAAP publication (chapter, division, or international level.) Recommending another author’s article does not qualify. 4. Attend at least one professional educational workshop, seminar, webinar, or conference (at least 60 minutes in length) and provide a short paragraph on how the training relates to your job or your role in IAAP. It can be an IAAP or non-IAAP workshop, seminar, or conference; however, it cannot be included in your calculations to meet the requirement of criterion #9. 5. Hold a degree from an accredited college or university, or complete a certificate program (a minimum of one year in length) from an accredited college or university, or hold a Microsoft certification earned within the last five years. 6. Pay membership dues on or before anniversary date. This criterion is a mandatory requirement. This mandatory requirement will be waived in the case of new members joining IAAP in the current IAAP fiscal year who want to work towards becoming a Member of Excellence. 7. Serve as a chapter, division, or international officer, committee chair, or committee member. Serve on an international subcommittee or task force. Serve on a college/university advisory board for the office administrative program. (Any one of the above) 8. Conduct a public career/workplace/profession related presentation, program or training at least 60 minutes in length. (Note that the presentation does not need to qualify for recertification points). 9. Attend a minimum of eight (8) IAAP chapter, division or international sponsored meetings, programs or events (any combination; limit of two Headquarters training webinars can be included here, per fiscal year.) These meetings, programs, or events cannot include an event used to meet the requirement of criterion #4. 10. Recruit at least one new member. 11. Integrate IAAP membership and involvement into annual performance plan or review.
Thank you from your President:
Thank you so much for the wonderful gifts you presented me with at the December Holiday Social. Anything “techie” is always welcomed and appreciated! The gloves were perfect and I can use my iPhone and iPad without having to pull a glove off . All the gifts were very functional and are already in use. much for the token of appreciation. Pieri
Thank you so
IAAP Medina County Chapter
Page 8
Calendar of Events 2013-2014 Medina County Chapter Meetings Mark your calendars for the second Tuesday of each month at the Medina County District Library – 6:00 PM (Unless noted elsewhere)
January Anniversaries 2004 Shelley Mack, CAP-OM
2013-2014 Medina County Chapter Board Meetings Tuesdays at 5:45pm at Medina County University Center: July 23, Aug. 27, Sept. 24, Oct. 22, Jan. 28, Mar. 25, Apr. 15, June 24 Additional meetings will be scheduled if needed.
2005 Sandy Davis 2013 Cynthia Kolosky 2013 Mary Meyer 2013 Sharon Tahajod
Administrative Professionals Day® Event April 23, 2014 APD Event Administrative Professionals Week (APW) April 21-27, 2014 Ohio Division Leadership Workshop Saturday August 24, 2013
January Birthdays
Columbus, Ohio 2014 Ohio Division Annual Meeting (ODAM) In June: 2014 Hosted by WINGS chapter
5 Alice Kanta, CAP-OM 31 Shelley Mack, CAP-OM
Location: Dayton Educational Forum and Annual Meeting July 26-30, 2014 – Milwaukee Convention Center, Milwaukee, WI July 25-29, 2015 – Kentucky Int’l Convention Center, Louisville, KY Northeast Ohio Local Area Network (NEOLAN) SPRING NEOLAN: Hosted by Yo-Mah-O Chapter Saturday, March 22, 2014 Boardman, Ohio Don’t forget to recertify every five years (from the date of your test)
If you think you are too small to be effective, you have never been in the dark with a mosquito. - Betty Reese
