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TRANSITIONS EPISCOPAL SECRETARIES EVENT JANUARY 15-18, 2012 ST ANTHONY HOTEL / TRAVIS PARK UMC SAN ANTONIO, TEXAS AGENDA Objective: To prepare and train episcopal secretaries in the servant ministry of transitioning bishops exiting and entering a specific annual conference(s). Mission Project: Bring Shower Kits - for the Travis Park UMC Homeless Ministries -- and -Bring Warm Wool Socks - for the Homeless whom Rev. Lorenza A. Smith lives among and shares life with on a daily basis.
SUNDAY Sun -
Arrival St. Anthony Hotel, 300 East Travis Street 5:00 - into the evening - Welcome - Pizza Party - Hotel Suite (Packets with name badges and other info & gifts for the event can be picked up; Information on Monday’s gathering will be shared, along with an overview of the next three days)
MONDAY Mon – Breakfast at hotel (included with hotel room – no additional charge) 8:00 – 8:30 am GATHERING TIME - Travis Park UMC, 230 E Travis St (across the street from the hotel)
8:30 – 8:45 am
Devotional / Centering Time Rev. Lorenza Andrade Smith, will lead our opening worship
8:45 – 9:00 am 9:15 – 11:45 am 10:15-10:30 12:00 – 12:45 12:45 – 1:45 pm
2:00 – 3:00 pm
“Group Care” – Introductions, Group Life, Group Process….. “Emotional/Psychological” experiences in Transition (Jo Ann McClain) Break Time Lunch - served on site at Travis Park UMC History and Ministries of Travis Park UMC followed by a tour through the church in small groups Led by Travis Park UMC Staff “To Archive or Not to Archive” Dale Patterson (GCAH) Closing Out / Combining Offices; Bishops Retiring / Bishops Moving
3:00 – 3:15 pm 3:15 – 4:15 pm 4:15 – 4:30 pm
Break “Archive – continued presentation, interest groups - discussions Preparing for 2nd day Working in small groups or individually --Questions have been collected and received from bishops and episcopal secretaries and are in the packets. What additional questions do you have that you’d like to be sure are addressed while we are together. These can be written on the note pads in your packet and given to any of the planning team members: 1 – What do I want to learn about receiving or sending forth a bishop? 2 – What do I need to know about Jurisdictional Conference? 3 – What do I need to know about General Conference? 5:15 pm – Gather in Hotel Lobby to walk to the River for “Casa Rio Dinner on the River” 5:45 pm Go onto the boa 6:00 pmLaunch time --- don’t be late
TUESDAY Tues – Breakfast at hotel (included with hotel room) 8:00 – 8:30 am GATHERING TIME - Travis Park UMC 8:30 – 8:45 am Devotional / Centering Time - Dedication of “Mission Project Gifts” Lori Sluder, worship leader 8:45 – 9:00 am “Group Care” – Introductions, Group Life, Group Process….. 9:15 – 10:30 am Jurisdictional Time - total group and jurisdictional groups Power Point Presentation What happens at Jurisdicitonal Conference? Is it important for the Episcopal Secretary to attend? Why? Important issues for your specific jurisdictional conference? 10:30 - 1:15 pm The Alamo 1 mile walk; IMAX on the Alamo; Guided tour by Sherri Driscol, who is the Museum Education Director, walk back to TPUMC. 1:15 pm Lunch - at church 2:00 – 3:00 pm Panel Dialogue & Discussion – Bishop James Dorff, Joell Stanislaus, Karen Corbitt Moderator – Ed Metzler *This will be a panel & dialogue session with both panelists and participants being able to ask questions of each other as everyone learns and strengthens skills in making transitions in Episcopal Offices a humane and caring experience for all. *Questions and responses have been collected from bishops and will be a basis for the panel time. New questions will be generated. 3:15 – 3:30 pm Break
3:30 – 4:45 pm
Episcopal Secretaries will discuss….. and continue dialogue COB Orientation / Transition Resource – What does the “New Bishops Orientation” include? - Peggy Sewell
5:30 pm – evening
Open Evening for dinning at a River Walk restaurant or in the hotel *It is recommended that people enter restaurants in small groups for better and faster service.
Starting at 6:30: pm….. the suite where we met for the Pizza Welcome Party will be available for people to gather as they choose to and visit about topics that have come up during the experience or new ones or a time for personal sharing.
WEDNESDAY Wed
Breakfast at hotel (included with hotel room) 8:30 – 9:00 am GATHERING TIME - In Meeting Room at St Anthony Hotel 9:00 – 9:15 am 9:15 – 10:30 am
“Closing Group Care” – What’s NEXT? Evaluation, Shuttle Info , Expense forms “General Conference – What is it? What is so important about General Conference? What happens at General Conference? Will it affect me? Do I need to be present? How do I prepare? How will/can I be involved (whether at home or in Tampa)? How will your bishop be involved? Questions you didn’t get to ask this week……. Evaluation ….. Responses……. Complete and leave w/leadership
10:45 – 11:15 am
Closing Worship & Communion Bishop Dorff & Rev. Claus Rohlfs, Sr. Pastor at Travis Park UMC and members of the Rio Grande and Southwest Texas Annual Confs.
11:30 am
Lunch – shared fellowship - Potato Bar in Hotel Sending Forth……… Until we meet again.
SUNDAY Sun -
Arrival St. Anthony Hotel, 300 East Travis Street 5:00 - into the evening - Welcome - Pizza Party - Hotel Suite (Packets with name badges and other info & gifts for the event can be picked up; Information on Monday’s gathering will be shared, along with an overview of the next three days)
MONDAY Mon – Breakfast at hotel (included with hotel room – no additional charge) 8:00 – 8:30 am GATHERING TIME - Travis Park UMC, 230 E Travis St (across the street from the hotel)
8:30 – 8:45 am
Devotional / Centering Time Rev. Lorenza Andrade Smith, will lead our opening worship
8:45 – 9:00 am 9:15 – 11:45 am 10:15-10:30 12:00 – 12:45 12:45 – 1:45 pm
2:00 – 3:00 pm
“Group Care” – Introductions, Group Life, Group Process….. “Emotional/Psychological” experiences in Transition (Jo Ann McClain) Break Time Lunch - served on site at Travis Park UMC History and Ministries of Travis Park UMC followed by a tour through the church in small groups Led by Travis Park UMC Staff “To Archive or Not to Archive” Dale Patterson (GCAH) Closing Out / Combining Offices; Bishops Retiring / Bishops Moving
3:00 – 3:15 pm 3:15 – 4:15 pm 4:15 – 4:30 pm
Break “Archive – continued presentation, interest groups - discussions Preparing for 2nd day Working in small groups or individually --Questions have been collected and received from bishops and episcopal secretaries and are in the packets. What additional questions do you have that you’d like to be sure are addressed while we are together. These can be written on the note pads in your packet and given to any of the planning team members: 1 – What do I want to learn about receiving or sending forth a bishop? 2 – What do I need to know about Jurisdictional Conference? 3 – What do I need to know about General Conference? 5:15 pm – Gather in Hotel Lobby to walk to the River for “Casa Rio Dinner on the River” 5:45 pm Go onto the boa 6:00 pmLaunch time --- don’t be late
TUESDAY Tues – Breakfast at hotel (included with hotel room) 8:00 – 8:30 am GATHERING TIME - Travis Park UMC 8:30 – 8:45 am Devotional / Centering Time - Dedication of “Mission Project Gifts” Lori Sluder, worship leader 8:45 – 9:00 am “Group Care” – Introductions, Group Life, Group Process….. 9:15 – 10:30 am Jurisdictional Time - total group and jurisdictional groups Power Point Presentation What happens at Jurisdicitonal Conference? Is it important for the Episcopal Secretary to attend? Why? Important issues for your specific jurisdictional conference? 10:30 - 1:15 pm The Alamo 1 mile walk; IMAX on the Alamo; Guided tour by Sherri Driscol, who is the Museum Education Director, walk back to TPUMC. 1:15 pm Lunch - at church 2:00 – 3:00 pm Panel Dialogue & Discussion – Bishop James Dorff, Joell Stanislaus, Karen Corbitt Moderator – Ed Metzler *This will be a panel & dialogue session with both panelists and participants being able to ask questions of each other as everyone learns and strengthens skills in making transitions in Episcopal Offices a humane and caring experience for all. *Questions and responses have been collected from bishops and will be a basis for the panel time. New questions will be generated. 3:15 – 3:30 pm Break
3:30 – 4:45 pm
Episcopal Secretaries will discuss….. and continue dialogue COB Orientation / Transition Resource – What does the “New Bishops Orientation” include? - Peggy Sewell
5:30 pm – evening
Open Evening for dinning at a River Walk restaurant or in the hotel *It is recommended that people enter restaurants in small groups for better and faster service.
Starting at 6:30: pm….. the suite where we met for the Pizza Welcome Party will be available for people to gather as they choose to and visit about topics that have come up during the experience or new ones or a time for personal sharing.
WEDNESDAY Wed
Breakfast at hotel (included with hotel room) 8:30 – 9:00 am GATHERING TIME - In Meeting Room at St Anthony Hotel 9:00 – 9:15 am 9:15 – 10:30 am
“Closing Group Care” – What’s NEXT? Evaluation, Shuttle Info , Expense forms “General Conference – What is it? What is so important about General Conference? What happens at General Conference? Will it affect me? Do I need to be present? How do I prepare? How will/can I be involved (whether at home or in Tampa)? How will your bishop be involved? Questions you didn’t get to ask this week……. Evaluation ….. Responses……. Complete and leave w/leadership
10:45 – 11:15 am
Closing Worship & Communion Bishop Dorff & Rev. Claus Rohlfs, Sr. Pastor at Travis Park UMC and members of the Rio Grande and Southwest Texas Annual Confs.
11:30 am
Lunch – shared fellowship - Potato Bar in Hotel Sending Forth……… Until we meet again.
