AGENDA Town of Valdese 2017 Council Budget Workshop Dinner ...
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AGENDA Town of Valdese 2017 Council Budget Workshop Dinner Monday, April 24, 2017 Meeting Time: 5:30 p.m.
Agenda
Location: Town Hall Community Room
I.
Call Meeting to Order
II.
CDBG First Public Hearing
III.
Public Hearing - Parks and Recreation Trust Fund Grant Application
IV.
Insurance Update – Dwayne Wilson
V.
Downtown Street Lights
VI.
Downtown Revitalization Grant Proposal
VII.
Sanitation Options
VIII.
Special Projects Budget
IX.
Proposed Budget and Highlights - FY 17-18
X.
Proposed Rate Structure FY 17-18
XI.
Adjournment
The Town of Valdese holds all public meetings in accessible rooms. Special requests for accommodation should be submitted by individuals with disabilities at least 48 hours before the scheduled meeting time. Contact Town Hall at 828-879-2120 or TDD Phone Line (hearing impaired) 1-800-735-2962.
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Agenda
Meeting Date: Monday, April 25, 2017 TO: FROM: SUBJECT:
Town of Valdese, Manager and Clerk Sherry Long, Assistant Director CDBG 1st Public Hearing for Public Input
SUMMARY OF INFORMATION/BACKGROUND: Each year North Carolina receives approximately $45 million in Community Development Block Grant (CDBG) funding. Local governments can apply for these funds for various activities that benefit low-to-moderate income persons with severe needs. Public hearings are required to receive public comment before the City can submit a CDBG application. This first public hearing is to assist the City in the development of CDBG projects for the coming year. The two programs funded yearly with CDBG funds to North Carolina are Infrastructure and Economic Development. Below is a brief summary of both programs: INFRASTRUCTURE (CDBG-IF) There will be approximately $25 million available this year from the NC Department of Environmental Quality for this program. The funds can be used for water and wastewater transmission lines or improvements to water and sewer treatment facilities to serve low to moderate-income areas to correct severe health or environmental needs. Maximum grant amount based on 2016 will be $2,000,000 with no required match. Applications anticipated due in September 2017. ECONOMIC DEVELOPMENT (CDBG-ED) The North Carolina Department of Commerce will have approximately $15 million available in 2017 to assist local governments. The funds may be used for the construction of public utilities – road, water, sewer, gas, electric city, etc. (up to $1 M); demolition of industrial buildings (up to $500,000); building reuse projects ($750,000); loans to local governments for shell buildings or industrial park development; and low interest loan funds in tandem with a bank for private industrial investment. For all categories besides the demolition grants and loans for shell building and industrial park development, the industry or business must commit to create or retain permanent full-time jobs. Of the committed job creation, persons with low to moderate income must hold 60% of the jobs and this is based on their prior 12-month household income (below 80% of median). A local match of 25% (which can be paid by the developer) is required for public facilities and demolition grants. Applications accepted on a continuous basis. ACTION: Hold the Public Hearing and solicit citizen input.
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Agenda
Memorandum To:
From:
Date:
Chip Black, Mayor Town Council Members Erin Schotte, WPCOG Technical Assistance Planner Doug Knight, Recreation Director March 24, 2017
Subject: PARTF Application for Lake Rhodhiss Park As you are aware, the Town of Valdese has begun to seek funding for the purchase of a 300-acre parcel to become Lake Rhodhiss Park. The total cost of the project is estimated at $1.35 million. Approximately 50% of this has been requested from the Clean Water Management Trust Fund, and $400,000 has been committed by private donors. Staff hopes to apply for a Parks and Recreation Trust Fund (PARTF) grant in the amount of $ 300,000, which—if secured—would cover the remainder of the project costs. The purpose of this special public meeting is to discuss the project, including any sources of matching funds, and to assess Town Council support. If the Council is comfortable with the proposed application, staff requests a formal approval of the application. For more information regarding the PARTF grant request, please see the attached sheet, “Basic Facts and Assurances.” If you have any questions prior to the meeting, please contact Erin Schotte at (828) 485-4240 or Doug Knight at (828) 879-2132.
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Agenda N.C. Parks and Recreation Trust Fund (PARTF)
2016‐17 Basic Facts and Assurances Local Government Name: Town of Valdese County: Burke Federal Employer I.D. Number: 56‐ 6001355 Local Government’s Contact Person for the Grant:
Local Government Manager:
Name: Ms. Erin Schotte
Name: Mr. Seth Eckard
Title: Technical Assistance Planner
Title: Town Manager
Organization: Western Piedmont Council of Government
Address: PO Box 339
Address: PO Box 9026
City/State/Zip: Valdese, NC 28690
City/State/Zip: Hickory, NC 28603
Telephone: (828) 879‐2116
Telephone: (828) 485‐4240
E‐mail: [email protected]
E‐mail: [email protected] Chief Elected Official:
Type of project:
Name: Mr. John F. Black, Jr.
Land Acquisition Only
Title: Mayor
Development Only (construction or renovation)
Address: PO Box 339
Land Acquisition and Development
City/State/Zip: Valdese, NC 28690 Site Control:
Costs rounded to nearest dollar: PARTF funds requested: $300,000.00 Local government’s matching funds: $ 1,050,822.00 Total cost of project $ 1,350,822.00
Owned by local government Owned by school board Leased by applicant for 25 years or more Easement To be obtained with this land acquisition project Recreation Resources Service (RRS) regional consultant: Judy Francis
Project Title: Lake Rhodhiss Park Brief description of the proposed project: Acquisition of approximately 302 acres fronting Lake Rhodhiss to be developed for passive recreation and open to the public. Approval by local governing board: (The local governing board must approve this certification.) I hereby certify the information contained in the attached application is true and correct and the required dollar‐for‐dollar matching funds will be available during the project period. Date Adopted: _______________________ Chief Elected Official: ______________________________ _______________________________________ (Signature) (Print or Type Name and Title) If two local governments are applying together, this form must be completed and signed by each local government. One applicant must be identified by adding “primary sponsor” in the “Local Government Name” section.
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North Carolina Small Town
Downtown Revitalization Grant Agenda Proposed Streetscape Improvements Project One
Main Street Program
Curb Bump Out Removal - Bid with MidState Contractors- $18,180 (Estimated $5,000 - bid not including additional cost for removal of existing street light with Duke Energy) In the summer of 2015, The Town of Valdese hired Surface design firm to develop a long term streetscape design plan for Main Street. Improvements listed in the design plan were based on safety concerns and the overall beautification of the downtown district. The Valdese Main Street Design Committee made recommendations for the overall look of the 100 block east and 100 block west. Unfortunately, completion of this proposed design was put on the back burner due to lack of funding. Once the streetscape plan was finalized, the Valdese Public Works Department was able to address some of the needs and improvements along these 2 blocks of Main Street including brick paver repair and the installation of trident maples in the existing flower beds. When the Town of Valdese was made aware that the Department of Transportation plans to repave Main Street in Spring/Summer 2017, the remaining improvements were brought to the forefront, including the issues surrounding the bumpout in the 100 west block. By removing the bump-out pedestrian safety will be improved when crossing Main Street. The bumpout was also seen as a pedestrian pathway when it isn’t a true crosswalk, causing numerous safety concerns. This streetscape improvement will also increase the amount of downtown parking by up to 4 parallel spaces. This improvement coordinates directly with the streetscape plan and will increase accessibility to storefronts along the 100 west block of Main Street.
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North Carolina Small Town
Downtown Revitalization Grant Agenda Proposed Streetscape Improvements Project Two
Main Street Program Stamped Brick Crosswalk at the intersection of Main Street & Rodoret Street Agreement with NCDOT - $16,000 This intersection is considered the “town square” for Valdese. From the Waldensian Festival to the annual Independence Day Celebration, this location serves as the dance floor for all major events in Valdese. The Valdese Main Street Design Committee has had this project listed on their workplan since 2014. The VMS Design Committee wanted to make this intersection a feature for our downtown district.
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North Carolina Small Town
Downtown Revitalization Grant Agenda Proposed Streetscape Improvements Project Three
Main Street Program
Installation of concrete flower bed surrounds where existing residential pavers are used McGee Masonry - $40,000 Currently in the downtown district, flower beds along Main Street from Italy Street to the Old Rock School are walled in by residential style pavers. These pavers are stacked and not cemented to one another and are continuously falling creating trip hazards. Based on the streetscape design plan from 2015, the stacked pavers should be replaced with a concrete surround. This improvement will eliminate trip hazards and will create a streamline/tidy look along Main Street. The new design will also be in keeping with the Waldensian style stucco (Waldensian Presbyterian Church). *This proposed project serves as an alternate to the street light project. Currently
Proposed
Italy to Rodoret Block- 5 + long flower bed in front of Waldensian Presbyterian Church Faet to Praley Block - 7 + long flower bed in front of Rock Drug Faet Street Farmers Market - Long flower bed between curb and parking Praley to Old Rock School- 8 individual beds + flower bed along entire front of Old Rock School parallel to sidewalk
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North Carolina Small Town
Downtown Revitalization Grant Agenda Proposed Streetscape Improvements Current Ideas for remaining funds
Main Street Program Upgrade Signage & Install New Visitor Kiosk - $5,000 Planter Boxes - $5,000 Pre-Cast Fiberglass Planters - $5,160
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Agenda Current Budget 2016-2017
-020 Salaries & Wages -021 Over Time -050 FICA Tax -060 Group Insurance -070 Retirement -140 Travel & Schools -160 Maint & Repair Equip -170 Maint & Repair Veh -260 Advertisement -311 Auto Supplies Gas -312 Auto Supplies Diesel -313 Auto Supplies Tires -314 Auto Supplies Oil -330 Dept Supplies & Matl -332 Chemicals -360 Uniforms -450 Contract Services -540 Insurance & Bonds -910 Debt Service 750 Trash Cart Update Department Totals
Stay w/Current Service
79,345.00 2,550.00 6,264.97 22,392.00 5,789.98 50.00 5,400.00 3,996.00 200.00 1,677.50 12,281.75 4,790.00 1,148.25 9,700.00 950.00 2,278.56 63,760.00 7,173.00 15,435.00
79,345.00 2,550.00 6,264.97 22,392.00 5,789.98 50.00 5,900.00 3,996.00 200.00 1,677.50 12,281.75 4,790.00 1,148.25 9,700.00 950.00 2,278.56 66,000.00 7,173.00 24,600.00
245,182.01
257,087.01
Sideloader Retain 2
55,026.00 1,950.00 4,202.00 14,928.00 3,884.00 0.00 6,400.00 3,996.00 200.00 1,785.00 14,000.00 3,500.00 1,148.00 9,700.00 950.00 2,278.00 66,000.00 7,173.00 42,012.00 48,750.00 287,882.00
New Truck Cost New Rear Loader New Side Loader
174,247.00 296,498.00
•Option 1 – Stay with our current service arrangement – Rear Loader •Positive – It Works •Negative – Strain on other departments within public works •Negative – No improvements to Safety of employees and efficiency within the department •Option 2 – Automated Sideloader •Positive – Safer for employees more efficient process •Negative – Buggy upgrade, older buggies not compatible •Negative – Cost of equipment •Option 3 – Contract Services •Positive – Relieve some pressure on public works staff •Positive – No Upfront Equipment Cost •Negative – Some Control (Level Of Service)
Republic Retain 1
30,418.00 1,040.00
Republic Retain 2
50.00 2,000.00 2,039.00 100.00 1,325.00 2,275.00 1,690.00 628.00 900.00 450.00 860.00 186,624.00 6,173.00 0.00
55,026.00 1,950.00 4,202.00 14,928.00 3,884.00 0.00 3,000.00 1,500.00 200.00 750.00 2,000.00 1,250.00 300.00 1,000.00 500.00 1,500.00 186,624.00 6,173.00 0.00
248,802.00
284,787.00
$2,407.00 $7,464.00 $2,359.00
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Agenda
Explanation of General Fund Capital Improvement Revenues for Fiscal Year 17-18 Note: This scenario is only feasible if Council decides not to pursue the street light project The Town traditionally allocates $221,000 each year to be used for onetime capital expenditures for all General Fund departments. This fund is also referred to as the “Special Projects Fund” or the “221 Fund.” In fiscal year 2017-2018 we have $144,000 to use across all departments due to emergency spending in our current budget to replace the chiller at the ORS and allocations to repair amenities at the Amphitheatre in preparations for the Drama’s 50th anniversary. Onetime Funding Sources We anticipate collecting (or have already collected) onetime revenues from the sale of surplus property. They are as follows: Sales of Radio Station Equipment: $5,000 Sale of Radio Station Property: $30,000 Sale of Flowers Building: $112,800 (Amount leftover after realtor collected their fee) Sale of Crow Hill Park Property: $60,000 Total: $207,800 $144,000 + $207,800 = $350,800 of onetime spending for fiscal year 17-18
SPECIAL PROJECTS BUDGET
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DEPARTMENT
Admin/Planning
Community Affairs
Fire
Police
PROJECT
Agenda
AMOUNT
FY 17/18 – 1 TOTAL FY 18/19 – 2 FY 19/20 – 3 FY 20/21 – 4
Code Enforcement
$15,000
3
Administration - Town Hall Repairs
$15,000
1
Greenway - Fixed Route Phone System Updates Computer Updates Pay Study and Position Classification Council iPad Upgrades & Council Monitor Upgrades Wayfinder Signage
$10,000
1, 2, 3
$7,600 $6,000 $13,000 $6,100
1 1 2 1
???
4
Paint Exterior of ORS – Repair Soffit, Trim & Windows
$50,000
1
125 Anniversary Fund (Walking Tour Signage)
$10,000
1
Replace Back Hallway Floor with Rubber Flooring
$10,000
2
Finish Upgrades to Auditorium Sound System
$5,000
3
Purchase New Tables and Chairs for Waldensian Room Paint Auditorium Ceiling and Walls
$9,000
3
$25,000
3
Replace Side Entrance and Doors & ADA Opener
$12,000
4
Stage Lights – Control and Dimmer
$30,000
4
Stage Lights & Instruments Above Stage
$16,000
4
Teachers Cottage Replace Flooring
$8,000
3
Teachers Cottage Replace Roof
$15,000
3
Medic Truck
$60,000
4
Thermal Imagining Camera
$6,000
2
Refinishing Engine Bay Floors
$25,000
Paving of Front Pad on Engine Bays
$16,500
1
All-Terrain Vehicle (Lakeside Park) Replace Fire Prevention Car
$25,000 $35,000
3 4
Connection of EM Generator to the upstairs of FD Replace upstairs floor coverings
$ 7,000
4
$ 8,000
3
Replacement of engine bay doors
$22,000
1
Police Server Replace Chevy Tahoe
$6,500 ???
1 2
Public Works Repave walking track behind ORS (School system $40,000 Page 12 of 13 will not participate in cost share) Demolition of Industrial Arts Building $50,000
Recreation
Agenda 3
Street Patching Cline Ave SW and Magnolia ST
$25,000
2
Bike Racks Children’s Park, Fletcher Field, McGalliard Falls
??? (~$170,000) Proposing to budget $136,100 towards this project. $65,000 $30,000 ??? $45,000 $50,000
2 1
Resurface Pool Heating and Cooling Upgrades Paint Community Center Tiger Gym Repairs (Roof and Demolish Side) Lake Side Park Amenities OTHER
2
1 4 4 2 2, 3, 4
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Agenda TABLE 9 VALDESE CURRENT AND PROPOSED WATER AND SEWER RATES CURRENT 2017
YEAR 1 2018
YEAR 2 2019
YEAR 3 2020
YEAR 4 2021
YEAR 5 2022
CURRENT 2017
WATER INSIDE WATER - RESIDENTIAL ^ Minimum (3000 gal) Volume Charge (3001+ gal)
$28.90 $2.80
$30.25 $2.95
$31.65 $3.10
$33.10 $3.25
$34.60 $3.40
$36.20 $3.60 per 1000 gal
SEWER INSIDE SEWER - RESIDENTIAL Minimum (3000 gal) Volume Charge (3001+ gal)
OUTSIDE WATER - RESIDENTIAL ^ Minimum (3000 gal) Volume Charge (3001+ gal)
$43.35 $5.60
$49.85 $5.90
$56.35 $6.20
$62.85 $6.50
$69.20 $6.80
$72.40 $7.20 per 1000 gal
OUTSIDE SEWER - RESIDENTIAL Minimum (3000 gal) Volume Charge (3001+ gal)
INSIDE WATER - COMMERCIAL ^ Minimum (3000 gal) Volume Charge (3001+ gal)
$28.90 $2.80
$30.25 $2.95
$31.65 $3.10
$33.10 $3.25
$34.60 $3.40
$36.20 $3.60 per 1000 gal
INSIDE SEWER - COMMERCIAL Minimum (3000 gal) Volume Charge (3001+ gal)
OUTSIDE WATER - COMMERCIAL ^ Minimum (3000 gal) Volume Charge (3001+ gal)
$57.80 $5.60
$60.65 $5.90
$63.50 $6.20
$66.35 $6.50
$69.20 $6.80
$72.40 $7.20 per 1000 gal
OUTSIDE SEWER - COMMERCIAL Minimum (3000 gal) Volume Charge (3001+ gal)
INSIDE WATER - INDUSTRIAL Minimum (3000 gal) Volume Charge (3001 - 300,000 gal) Volume Charge (300,001+ gal)
$11.31 $2.15 $1.04
$11.85 $2.25 $1.10
$12.40 $2.40 $1.15
$13.00 $2.55 $1.25
$13.60 $2.70 $1.35
$14.25 $2.85 per 1000 gal $1.45 per 1000 gal
OUTSIDE WATER - INDUSTRIAL Minimum (3000 gal) Volume Charge (3001 - 300,000 gal) Volume Charge (300,001+ gal)
$24.19 $4.30 $2.08
BURKE COUNTY & RUTHERFORD COLLEGE * Volume Charge (3001+ gal) $3.24 ICARD Minimum (10,000,000 gal) Volume Charge (10,000,001+ gal)
$23.70 $4.50 $2.20
$3.40
$24.80 $4.80 $2.30
$3.60
$26.00 $5.10 $2.50
$3.80
$27.20 $5.40 $2.70
$4.00
$28.50 $5.70 per 1000 gal $2.90 per 1000 gal
$4.20 per 1000 gal
$10,200.00 $10,300.00 $10,400.00 $10,500.00 $10,600.00 $10,700.00 $1.28 INCREASES AS PER HICKORY RATES per 1000 gal
YEAR 1 2018
YEAR 2 2019
YEAR 3 2020
YEAR 4 2021
YEAR 5 2022
$6.05 $2.05
$6.35 $2.15
$6.65 $2.25
$6.95 $2.40
$7.30 $2.55
$7.65 $2.70 per 1000 gal
$12.10 $4.10
$12.70 $4.30
$13.30 $4.50
$13.90 $4.80
$14.60 $5.10
$15.30 $5.40 per 1000 gal
$6.35 $2.15
$6.65 $2.25
$6.95 $2.40
$7.30 $2.55
$7.65 $2.70
$8.00 $2.85 per 1000 gal
$12.70 $4.30
$13.30 $4.50
$13.90 $4.80
$14.60 $5.10
$15.30 $5.40
$16.00 $5.70 per 1000 gal
$6.15 $2.05
$6.45 $2.15
$6.75 $2.25
$7.10 $2.40
$7.45 $2.55
$7.80 $2.70 per 1000 gal
$12.30 $4.10
$12.90 $4.30
$13.50 $4.50
$14.20 $4.80
$14.90 $5.10
$15.60 $5.40 per 1000 gal
BURKE COUNTY Volume Charge
$2.23
$2.35
$2.50
$2.65
$2.80
$2.95 per 1000 gal
DREXEL Volume Charge
$2.23
$2.35
$2.50
$2.65
$2.80
$2.95 per 1000 gal
RUTHERFORD COLLEGE Volume Charge
$2.23
$2.35
$2.50
$2.65
$2.80
$2.95 per 1000 gal
INSIDE SEWER - INDUSTRIAL Minimum Charge Volume Charge (0+ gal) OUTSIDE SEWER - INDUSTRIAL Minimum Charge Volume Charge (0+ gal)
^ RESIDENTIAL AND COMMERCIAL IRRIGATION RATES EQUAL THEIR RESPECTIVE WATER RATES.
SAMPLE MONTHLY WATER CHARGES RESIDENTIAL INSIDE 4000 GAL RESIDENTIAL OUTSIDE 4000 GAL COMMERCIAL INSIDE 10,000 GAL COMMERCIAL OUTSIDE 10,000 GAL COMMERCIAL INSIDE 50,000 GAL COMMERCIAL OUTSIDE 50,000 GAL INDUSTRIAL INSIDE 500,000 GAL
$31.70 $48.95 $48.50 $97.00 $160.50 $321.00 $857.86
$33.20 $55.75 $50.90 $101.95 $168.90 $337.95 $900.10
$34.75 $62.55 $53.35 $106.90 $177.35 $354.90 $955.20
$36.35 $69.35 $55.85 $111.85 $185.85 $371.85 $1,020.35
$38.00 $76.00 $58.40 $116.80 $194.40 $388.80 $1,085.50
$39.80 $79.60 $61.40 $122.80 $205.40 $410.80 $1,150.70
SAMPLE MONTHLY SEWER CHARGES RESIDENTIAL INSIDE 4000 GAL RESIDENTIAL OUTSIDE 4000 GAL COMMERCIAL INSIDE 10,000 GAL COMMERCIAL OUTSIDE 10,000 GAL COMMERCIAL INSIDE 50,000 GAL COMMERCIAL OUTSIDE 50,000 GAL INDUSTRIAL INSIDE 500,000 GAL
$8.10 $8.50 $8.90 $9.35 $9.85 $10.35 $16.20 $17.00 $17.80 $18.70 $19.70 $20.70 $21.40 $22.40 $23.75 $25.15 $26.55 $27.95 $42.80 $44.80 $47.50 $50.30 $53.10 $55.90 $107.40 $112.40 $119.75 $127.15 $134.55 $141.95 $214.80 $224.80 $239.50 $254.30 $269.10 $283.90 $1,031.15 $1,081.45 $1,131.75 $1,207.10 $1,282.45 $1,357.80
AGENDA Town of Valdese 2017 Council Budget Workshop Dinner Monday, April 24, 2017 Meeting Time: 5:30 p.m.
Agenda
Location: Town Hall Community Room
I.
Call Meeting to Order
II.
CDBG First Public Hearing
III.
Public Hearing - Parks and Recreation Trust Fund Grant Application
IV.
Insurance Update – Dwayne Wilson
V.
Downtown Street Lights
VI.
Downtown Revitalization Grant Proposal
VII.
Sanitation Options
VIII.
Special Projects Budget
IX.
Proposed Budget and Highlights - FY 17-18
X.
Proposed Rate Structure FY 17-18
XI.
Adjournment
The Town of Valdese holds all public meetings in accessible rooms. Special requests for accommodation should be submitted by individuals with disabilities at least 48 hours before the scheduled meeting time. Contact Town Hall at 828-879-2120 or TDD Phone Line (hearing impaired) 1-800-735-2962.
Page 2 of 13
Agenda
Meeting Date: Monday, April 25, 2017 TO: FROM: SUBJECT:
Town of Valdese, Manager and Clerk Sherry Long, Assistant Director CDBG 1st Public Hearing for Public Input
SUMMARY OF INFORMATION/BACKGROUND: Each year North Carolina receives approximately $45 million in Community Development Block Grant (CDBG) funding. Local governments can apply for these funds for various activities that benefit low-to-moderate income persons with severe needs. Public hearings are required to receive public comment before the City can submit a CDBG application. This first public hearing is to assist the City in the development of CDBG projects for the coming year. The two programs funded yearly with CDBG funds to North Carolina are Infrastructure and Economic Development. Below is a brief summary of both programs: INFRASTRUCTURE (CDBG-IF) There will be approximately $25 million available this year from the NC Department of Environmental Quality for this program. The funds can be used for water and wastewater transmission lines or improvements to water and sewer treatment facilities to serve low to moderate-income areas to correct severe health or environmental needs. Maximum grant amount based on 2016 will be $2,000,000 with no required match. Applications anticipated due in September 2017. ECONOMIC DEVELOPMENT (CDBG-ED) The North Carolina Department of Commerce will have approximately $15 million available in 2017 to assist local governments. The funds may be used for the construction of public utilities – road, water, sewer, gas, electric city, etc. (up to $1 M); demolition of industrial buildings (up to $500,000); building reuse projects ($750,000); loans to local governments for shell buildings or industrial park development; and low interest loan funds in tandem with a bank for private industrial investment. For all categories besides the demolition grants and loans for shell building and industrial park development, the industry or business must commit to create or retain permanent full-time jobs. Of the committed job creation, persons with low to moderate income must hold 60% of the jobs and this is based on their prior 12-month household income (below 80% of median). A local match of 25% (which can be paid by the developer) is required for public facilities and demolition grants. Applications accepted on a continuous basis. ACTION: Hold the Public Hearing and solicit citizen input.
Page 3 of 13
Agenda
Memorandum To:
From:
Date:
Chip Black, Mayor Town Council Members Erin Schotte, WPCOG Technical Assistance Planner Doug Knight, Recreation Director March 24, 2017
Subject: PARTF Application for Lake Rhodhiss Park As you are aware, the Town of Valdese has begun to seek funding for the purchase of a 300-acre parcel to become Lake Rhodhiss Park. The total cost of the project is estimated at $1.35 million. Approximately 50% of this has been requested from the Clean Water Management Trust Fund, and $400,000 has been committed by private donors. Staff hopes to apply for a Parks and Recreation Trust Fund (PARTF) grant in the amount of $ 300,000, which—if secured—would cover the remainder of the project costs. The purpose of this special public meeting is to discuss the project, including any sources of matching funds, and to assess Town Council support. If the Council is comfortable with the proposed application, staff requests a formal approval of the application. For more information regarding the PARTF grant request, please see the attached sheet, “Basic Facts and Assurances.” If you have any questions prior to the meeting, please contact Erin Schotte at (828) 485-4240 or Doug Knight at (828) 879-2132.
Page 4 of 13
Agenda N.C. Parks and Recreation Trust Fund (PARTF)
2016‐17 Basic Facts and Assurances Local Government Name: Town of Valdese County: Burke Federal Employer I.D. Number: 56‐ 6001355 Local Government’s Contact Person for the Grant:
Local Government Manager:
Name: Ms. Erin Schotte
Name: Mr. Seth Eckard
Title: Technical Assistance Planner
Title: Town Manager
Organization: Western Piedmont Council of Government
Address: PO Box 339
Address: PO Box 9026
City/State/Zip: Valdese, NC 28690
City/State/Zip: Hickory, NC 28603
Telephone: (828) 879‐2116
Telephone: (828) 485‐4240
E‐mail: [email protected]
E‐mail: [email protected] Chief Elected Official:
Type of project:
Name: Mr. John F. Black, Jr.
Land Acquisition Only
Title: Mayor
Development Only (construction or renovation)
Address: PO Box 339
Land Acquisition and Development
City/State/Zip: Valdese, NC 28690 Site Control:
Costs rounded to nearest dollar: PARTF funds requested: $300,000.00 Local government’s matching funds: $ 1,050,822.00 Total cost of project $ 1,350,822.00
Owned by local government Owned by school board Leased by applicant for 25 years or more Easement To be obtained with this land acquisition project Recreation Resources Service (RRS) regional consultant: Judy Francis
Project Title: Lake Rhodhiss Park Brief description of the proposed project: Acquisition of approximately 302 acres fronting Lake Rhodhiss to be developed for passive recreation and open to the public. Approval by local governing board: (The local governing board must approve this certification.) I hereby certify the information contained in the attached application is true and correct and the required dollar‐for‐dollar matching funds will be available during the project period. Date Adopted: _______________________ Chief Elected Official: ______________________________ _______________________________________ (Signature) (Print or Type Name and Title) If two local governments are applying together, this form must be completed and signed by each local government. One applicant must be identified by adding “primary sponsor” in the “Local Government Name” section.
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Page 5 of 13
North Carolina Small Town
Downtown Revitalization Grant Agenda Proposed Streetscape Improvements Project One
Main Street Program
Curb Bump Out Removal - Bid with MidState Contractors- $18,180 (Estimated $5,000 - bid not including additional cost for removal of existing street light with Duke Energy) In the summer of 2015, The Town of Valdese hired Surface design firm to develop a long term streetscape design plan for Main Street. Improvements listed in the design plan were based on safety concerns and the overall beautification of the downtown district. The Valdese Main Street Design Committee made recommendations for the overall look of the 100 block east and 100 block west. Unfortunately, completion of this proposed design was put on the back burner due to lack of funding. Once the streetscape plan was finalized, the Valdese Public Works Department was able to address some of the needs and improvements along these 2 blocks of Main Street including brick paver repair and the installation of trident maples in the existing flower beds. When the Town of Valdese was made aware that the Department of Transportation plans to repave Main Street in Spring/Summer 2017, the remaining improvements were brought to the forefront, including the issues surrounding the bumpout in the 100 west block. By removing the bump-out pedestrian safety will be improved when crossing Main Street. The bumpout was also seen as a pedestrian pathway when it isn’t a true crosswalk, causing numerous safety concerns. This streetscape improvement will also increase the amount of downtown parking by up to 4 parallel spaces. This improvement coordinates directly with the streetscape plan and will increase accessibility to storefronts along the 100 west block of Main Street.
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North Carolina Small Town
Downtown Revitalization Grant Agenda Proposed Streetscape Improvements Project Two
Main Street Program Stamped Brick Crosswalk at the intersection of Main Street & Rodoret Street Agreement with NCDOT - $16,000 This intersection is considered the “town square” for Valdese. From the Waldensian Festival to the annual Independence Day Celebration, this location serves as the dance floor for all major events in Valdese. The Valdese Main Street Design Committee has had this project listed on their workplan since 2014. The VMS Design Committee wanted to make this intersection a feature for our downtown district.
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North Carolina Small Town
Downtown Revitalization Grant Agenda Proposed Streetscape Improvements Project Three
Main Street Program
Installation of concrete flower bed surrounds where existing residential pavers are used McGee Masonry - $40,000 Currently in the downtown district, flower beds along Main Street from Italy Street to the Old Rock School are walled in by residential style pavers. These pavers are stacked and not cemented to one another and are continuously falling creating trip hazards. Based on the streetscape design plan from 2015, the stacked pavers should be replaced with a concrete surround. This improvement will eliminate trip hazards and will create a streamline/tidy look along Main Street. The new design will also be in keeping with the Waldensian style stucco (Waldensian Presbyterian Church). *This proposed project serves as an alternate to the street light project. Currently
Proposed
Italy to Rodoret Block- 5 + long flower bed in front of Waldensian Presbyterian Church Faet to Praley Block - 7 + long flower bed in front of Rock Drug Faet Street Farmers Market - Long flower bed between curb and parking Praley to Old Rock School- 8 individual beds + flower bed along entire front of Old Rock School parallel to sidewalk
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North Carolina Small Town
Downtown Revitalization Grant Agenda Proposed Streetscape Improvements Current Ideas for remaining funds
Main Street Program Upgrade Signage & Install New Visitor Kiosk - $5,000 Planter Boxes - $5,000 Pre-Cast Fiberglass Planters - $5,160
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Agenda Current Budget 2016-2017
-020 Salaries & Wages -021 Over Time -050 FICA Tax -060 Group Insurance -070 Retirement -140 Travel & Schools -160 Maint & Repair Equip -170 Maint & Repair Veh -260 Advertisement -311 Auto Supplies Gas -312 Auto Supplies Diesel -313 Auto Supplies Tires -314 Auto Supplies Oil -330 Dept Supplies & Matl -332 Chemicals -360 Uniforms -450 Contract Services -540 Insurance & Bonds -910 Debt Service 750 Trash Cart Update Department Totals
Stay w/Current Service
79,345.00 2,550.00 6,264.97 22,392.00 5,789.98 50.00 5,400.00 3,996.00 200.00 1,677.50 12,281.75 4,790.00 1,148.25 9,700.00 950.00 2,278.56 63,760.00 7,173.00 15,435.00
79,345.00 2,550.00 6,264.97 22,392.00 5,789.98 50.00 5,900.00 3,996.00 200.00 1,677.50 12,281.75 4,790.00 1,148.25 9,700.00 950.00 2,278.56 66,000.00 7,173.00 24,600.00
245,182.01
257,087.01
Sideloader Retain 2
55,026.00 1,950.00 4,202.00 14,928.00 3,884.00 0.00 6,400.00 3,996.00 200.00 1,785.00 14,000.00 3,500.00 1,148.00 9,700.00 950.00 2,278.00 66,000.00 7,173.00 42,012.00 48,750.00 287,882.00
New Truck Cost New Rear Loader New Side Loader
174,247.00 296,498.00
•Option 1 – Stay with our current service arrangement – Rear Loader •Positive – It Works •Negative – Strain on other departments within public works •Negative – No improvements to Safety of employees and efficiency within the department •Option 2 – Automated Sideloader •Positive – Safer for employees more efficient process •Negative – Buggy upgrade, older buggies not compatible •Negative – Cost of equipment •Option 3 – Contract Services •Positive – Relieve some pressure on public works staff •Positive – No Upfront Equipment Cost •Negative – Some Control (Level Of Service)
Republic Retain 1
30,418.00 1,040.00
Republic Retain 2
50.00 2,000.00 2,039.00 100.00 1,325.00 2,275.00 1,690.00 628.00 900.00 450.00 860.00 186,624.00 6,173.00 0.00
55,026.00 1,950.00 4,202.00 14,928.00 3,884.00 0.00 3,000.00 1,500.00 200.00 750.00 2,000.00 1,250.00 300.00 1,000.00 500.00 1,500.00 186,624.00 6,173.00 0.00
248,802.00
284,787.00
$2,407.00 $7,464.00 $2,359.00
Page 10 of 13
Agenda
Explanation of General Fund Capital Improvement Revenues for Fiscal Year 17-18 Note: This scenario is only feasible if Council decides not to pursue the street light project The Town traditionally allocates $221,000 each year to be used for onetime capital expenditures for all General Fund departments. This fund is also referred to as the “Special Projects Fund” or the “221 Fund.” In fiscal year 2017-2018 we have $144,000 to use across all departments due to emergency spending in our current budget to replace the chiller at the ORS and allocations to repair amenities at the Amphitheatre in preparations for the Drama’s 50th anniversary. Onetime Funding Sources We anticipate collecting (or have already collected) onetime revenues from the sale of surplus property. They are as follows: Sales of Radio Station Equipment: $5,000 Sale of Radio Station Property: $30,000 Sale of Flowers Building: $112,800 (Amount leftover after realtor collected their fee) Sale of Crow Hill Park Property: $60,000 Total: $207,800 $144,000 + $207,800 = $350,800 of onetime spending for fiscal year 17-18
SPECIAL PROJECTS BUDGET
Page 11 of 13
DEPARTMENT
Admin/Planning
Community Affairs
Fire
Police
PROJECT
Agenda
AMOUNT
FY 17/18 – 1 TOTAL FY 18/19 – 2 FY 19/20 – 3 FY 20/21 – 4
Code Enforcement
$15,000
3
Administration - Town Hall Repairs
$15,000
1
Greenway - Fixed Route Phone System Updates Computer Updates Pay Study and Position Classification Council iPad Upgrades & Council Monitor Upgrades Wayfinder Signage
$10,000
1, 2, 3
$7,600 $6,000 $13,000 $6,100
1 1 2 1
???
4
Paint Exterior of ORS – Repair Soffit, Trim & Windows
$50,000
1
125 Anniversary Fund (Walking Tour Signage)
$10,000
1
Replace Back Hallway Floor with Rubber Flooring
$10,000
2
Finish Upgrades to Auditorium Sound System
$5,000
3
Purchase New Tables and Chairs for Waldensian Room Paint Auditorium Ceiling and Walls
$9,000
3
$25,000
3
Replace Side Entrance and Doors & ADA Opener
$12,000
4
Stage Lights – Control and Dimmer
$30,000
4
Stage Lights & Instruments Above Stage
$16,000
4
Teachers Cottage Replace Flooring
$8,000
3
Teachers Cottage Replace Roof
$15,000
3
Medic Truck
$60,000
4
Thermal Imagining Camera
$6,000
2
Refinishing Engine Bay Floors
$25,000
Paving of Front Pad on Engine Bays
$16,500
1
All-Terrain Vehicle (Lakeside Park) Replace Fire Prevention Car
$25,000 $35,000
3 4
Connection of EM Generator to the upstairs of FD Replace upstairs floor coverings
$ 7,000
4
$ 8,000
3
Replacement of engine bay doors
$22,000
1
Police Server Replace Chevy Tahoe
$6,500 ???
1 2
Public Works Repave walking track behind ORS (School system $40,000 Page 12 of 13 will not participate in cost share) Demolition of Industrial Arts Building $50,000
Recreation
Agenda 3
Street Patching Cline Ave SW and Magnolia ST
$25,000
2
Bike Racks Children’s Park, Fletcher Field, McGalliard Falls
??? (~$170,000) Proposing to budget $136,100 towards this project. $65,000 $30,000 ??? $45,000 $50,000
2 1
Resurface Pool Heating and Cooling Upgrades Paint Community Center Tiger Gym Repairs (Roof and Demolish Side) Lake Side Park Amenities OTHER
2
1 4 4 2 2, 3, 4
Page 13 of 13
Agenda TABLE 9 VALDESE CURRENT AND PROPOSED WATER AND SEWER RATES CURRENT 2017
YEAR 1 2018
YEAR 2 2019
YEAR 3 2020
YEAR 4 2021
YEAR 5 2022
CURRENT 2017
WATER INSIDE WATER - RESIDENTIAL ^ Minimum (3000 gal) Volume Charge (3001+ gal)
$28.90 $2.80
$30.25 $2.95
$31.65 $3.10
$33.10 $3.25
$34.60 $3.40
$36.20 $3.60 per 1000 gal
SEWER INSIDE SEWER - RESIDENTIAL Minimum (3000 gal) Volume Charge (3001+ gal)
OUTSIDE WATER - RESIDENTIAL ^ Minimum (3000 gal) Volume Charge (3001+ gal)
$43.35 $5.60
$49.85 $5.90
$56.35 $6.20
$62.85 $6.50
$69.20 $6.80
$72.40 $7.20 per 1000 gal
OUTSIDE SEWER - RESIDENTIAL Minimum (3000 gal) Volume Charge (3001+ gal)
INSIDE WATER - COMMERCIAL ^ Minimum (3000 gal) Volume Charge (3001+ gal)
$28.90 $2.80
$30.25 $2.95
$31.65 $3.10
$33.10 $3.25
$34.60 $3.40
$36.20 $3.60 per 1000 gal
INSIDE SEWER - COMMERCIAL Minimum (3000 gal) Volume Charge (3001+ gal)
OUTSIDE WATER - COMMERCIAL ^ Minimum (3000 gal) Volume Charge (3001+ gal)
$57.80 $5.60
$60.65 $5.90
$63.50 $6.20
$66.35 $6.50
$69.20 $6.80
$72.40 $7.20 per 1000 gal
OUTSIDE SEWER - COMMERCIAL Minimum (3000 gal) Volume Charge (3001+ gal)
INSIDE WATER - INDUSTRIAL Minimum (3000 gal) Volume Charge (3001 - 300,000 gal) Volume Charge (300,001+ gal)
$11.31 $2.15 $1.04
$11.85 $2.25 $1.10
$12.40 $2.40 $1.15
$13.00 $2.55 $1.25
$13.60 $2.70 $1.35
$14.25 $2.85 per 1000 gal $1.45 per 1000 gal
OUTSIDE WATER - INDUSTRIAL Minimum (3000 gal) Volume Charge (3001 - 300,000 gal) Volume Charge (300,001+ gal)
$24.19 $4.30 $2.08
BURKE COUNTY & RUTHERFORD COLLEGE * Volume Charge (3001+ gal) $3.24 ICARD Minimum (10,000,000 gal) Volume Charge (10,000,001+ gal)
$23.70 $4.50 $2.20
$3.40
$24.80 $4.80 $2.30
$3.60
$26.00 $5.10 $2.50
$3.80
$27.20 $5.40 $2.70
$4.00
$28.50 $5.70 per 1000 gal $2.90 per 1000 gal
$4.20 per 1000 gal
$10,200.00 $10,300.00 $10,400.00 $10,500.00 $10,600.00 $10,700.00 $1.28 INCREASES AS PER HICKORY RATES per 1000 gal
YEAR 1 2018
YEAR 2 2019
YEAR 3 2020
YEAR 4 2021
YEAR 5 2022
$6.05 $2.05
$6.35 $2.15
$6.65 $2.25
$6.95 $2.40
$7.30 $2.55
$7.65 $2.70 per 1000 gal
$12.10 $4.10
$12.70 $4.30
$13.30 $4.50
$13.90 $4.80
$14.60 $5.10
$15.30 $5.40 per 1000 gal
$6.35 $2.15
$6.65 $2.25
$6.95 $2.40
$7.30 $2.55
$7.65 $2.70
$8.00 $2.85 per 1000 gal
$12.70 $4.30
$13.30 $4.50
$13.90 $4.80
$14.60 $5.10
$15.30 $5.40
$16.00 $5.70 per 1000 gal
$6.15 $2.05
$6.45 $2.15
$6.75 $2.25
$7.10 $2.40
$7.45 $2.55
$7.80 $2.70 per 1000 gal
$12.30 $4.10
$12.90 $4.30
$13.50 $4.50
$14.20 $4.80
$14.90 $5.10
$15.60 $5.40 per 1000 gal
BURKE COUNTY Volume Charge
$2.23
$2.35
$2.50
$2.65
$2.80
$2.95 per 1000 gal
DREXEL Volume Charge
$2.23
$2.35
$2.50
$2.65
$2.80
$2.95 per 1000 gal
RUTHERFORD COLLEGE Volume Charge
$2.23
$2.35
$2.50
$2.65
$2.80
$2.95 per 1000 gal
INSIDE SEWER - INDUSTRIAL Minimum Charge Volume Charge (0+ gal) OUTSIDE SEWER - INDUSTRIAL Minimum Charge Volume Charge (0+ gal)
^ RESIDENTIAL AND COMMERCIAL IRRIGATION RATES EQUAL THEIR RESPECTIVE WATER RATES.
SAMPLE MONTHLY WATER CHARGES RESIDENTIAL INSIDE 4000 GAL RESIDENTIAL OUTSIDE 4000 GAL COMMERCIAL INSIDE 10,000 GAL COMMERCIAL OUTSIDE 10,000 GAL COMMERCIAL INSIDE 50,000 GAL COMMERCIAL OUTSIDE 50,000 GAL INDUSTRIAL INSIDE 500,000 GAL
$31.70 $48.95 $48.50 $97.00 $160.50 $321.00 $857.86
$33.20 $55.75 $50.90 $101.95 $168.90 $337.95 $900.10
$34.75 $62.55 $53.35 $106.90 $177.35 $354.90 $955.20
$36.35 $69.35 $55.85 $111.85 $185.85 $371.85 $1,020.35
$38.00 $76.00 $58.40 $116.80 $194.40 $388.80 $1,085.50
$39.80 $79.60 $61.40 $122.80 $205.40 $410.80 $1,150.70
SAMPLE MONTHLY SEWER CHARGES RESIDENTIAL INSIDE 4000 GAL RESIDENTIAL OUTSIDE 4000 GAL COMMERCIAL INSIDE 10,000 GAL COMMERCIAL OUTSIDE 10,000 GAL COMMERCIAL INSIDE 50,000 GAL COMMERCIAL OUTSIDE 50,000 GAL INDUSTRIAL INSIDE 500,000 GAL
$8.10 $8.50 $8.90 $9.35 $9.85 $10.35 $16.20 $17.00 $17.80 $18.70 $19.70 $20.70 $21.40 $22.40 $23.75 $25.15 $26.55 $27.95 $42.80 $44.80 $47.50 $50.30 $53.10 $55.90 $107.40 $112.40 $119.75 $127.15 $134.55 $141.95 $214.80 $224.80 $239.50 $254.30 $269.10 $283.90 $1,031.15 $1,081.45 $1,131.75 $1,207.10 $1,282.45 $1,357.80
