Agua Special Utility District
Agua Special Utility District P. O. Box 4379 Mission, Texas 78573-0075 (956) 585-2459 * FAX (956) 585-1188
Ricardo Ochoa Vice- President Cesar Rodriguez, Jr. Secretary Oscar Gonzalez Treasurer
Ramon Segovia Director Francisco Flores, Jr. Director
Everardo Chapa President
Lloyd Loya Director
Regular Scheduled Meeting of the Board of Directors Agua S.U.D. Administration Building 3120 North Abram Road Palmview, Texas Agenda September 10, 2015 6:00 PM Regular Meeting
I.
Call to Order a. Roll Call b. Invocation c. Pledge of Allegiance d. Public Comment
II.
Minutes a. Approval of minutes of the August 6, 2015 Agua Special Board Meeting b. Approval of minutes of the August 13, 2015 Agua Board Meeting
III.
Executive Director’s Report a. FM 492 20” and 12” Waterline Project b. Agua SUD large parking lot improvements (FOREMOST PAVING) c. Agua SUD annex building parking lot improvements (JCON) d. Agua SUD original building improvements (JCON) e. Finance i. August Financials ii. August Disbursement f. District Manager’s Project Report i.
NONE
IV.
Discussion and possible action on a 30 year letter for water service from Agua SUD Board of Directors to be submitted to R&H Brothers, LLC, Developers, for the costs related to water service for El Rancho Estates Phase I Subdivision.
V.
Discussion and possible action on revising the Agua SUD Employee Handbook Policy on Probationary Rate under the Wage and Salary Policies.
VI.
Discussion on annual review and possible action of amending the Investment Policy on changes recommended by Financial Consultant and Chief Accountant.
VII.
Discussion and possible action authorizing Executive Director to negotiate contract with Hidalgo County Irrigation District 6.
VIII.
Discussion and possible action on authorizing Executive Director to solicit competitive bids on waterline and meter maintenance supplies, pipe and fittings.
IX.
Discussion and possible action on authorizing Executive Director to solicit RFP for Custodial/Janitorial services for Agua SUD offices and buildings.
X.
Discussion and possible action on authorizing Executive Director to solicit RFP for independent auditors to conduct the annual audit fiscal year ending 2015 of the district and conduct a federal audit if applicable in compliance with the OMB Circular A-133 Single Audit Act.
XI.
Discussion and possible action on approval of extending SAMES Engineers contract as Agua SUD Engineer on Retainer.
XII.
Discussion and possible action on authorizing the purchase of three vehicles through the Buyboard Purchasing Cooperative.
XIII.
Discussion and possible action on approval of Change Order No. 1 for JCON Construction on Agua SUD Existing Administration Building Remodeling Project.
XIV. Discussion of Budget for 2016 fiscal year kick off calendar. XV.
Update, discussion and possible action on Havana Raw Water Project (River Pump Project).
XVI. Discussion and possible action authorizing Executive Director to interview and retain Government Relations Consultant. XVII. Discussion and possible action on East EDAP (Palmview) sewer project matters. a. S&B Engineers i. Planning, Design , Environmental task update ii. Agua SUD Force Main Alignment with City of Mission
b. BECC (Border Environment Cooperation Commission) /NADBank Update i. Update XVIII. Discussion and possible action on items discussed in executive session. XIX. Adjournment
Notice of Regular Meeting of the Agua Special Utility District Board of Directors Notice is hereby given that on the 10th day of September, 2015 the Board of Directors of Agua Special Utility District will hold a regular meeting at 6:00 p.m. at the Agua Administration Building, 3120 North Abram Rd., Mission, Texas 78572. The subjects to be discussed are listed on the agenda, which is attached to and made part of this notice. If, during the course of the meeting covered by this Notice, the Board of Directors should determine that a closed or executive meeting or session of the Board is required, then such closed or executive meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., will be held by the Board at the date, hour and place given in this Notice or as soon after the commencement of the meeting covered by this Notice as the Board may conveniently meet in such closed or executive meeting or session concerning any and all purposed permitted by the Act, including, but not limited to the following sections and purposes. Texas Government Code Section: 551.071 551.072 551.073 551.074 551.076 551.0785 551.084 551.087 551.088
Consultation with Attorney. Deliberation regarding real property. Deliberation regarding prospective gifts. Personnel Matters. Deliberation regarding security devices or security audits. Deliberation involving medical or psychiatric records of individuals. Investigation; exclusion of witness from hearing. Deliberation regarding economic development negotiation. Deliberation regarding test item.
Should any final action, final decision, or final vote be required in the opinion of the Board of Directors with regard to any matter considered in such closed or executive meeting or session, then the final action, final decision, or final vote shall be either: (a) (b)
in the open meeting covered by the Notice upon the reconvening of the public meeting; or at a subsequent public meeting of the Board of Directors upon notice thereof; as the Board shall determine.
On this the 4th day of September, 2015 was posted in a place convenient to the public in the bulletin board at Agua Special Utility District, 3120 North Abram Rd. Palmview, Texas 78572. A copy of this notice was provided to Arturo Guajardo Jr., County Clerk of Hidalgo County, Texas and Denise D. Gonzalez, County Clerk of Starr County, Texas all as required by the Texas Government Code, § 551.054.
________/s/__________________________ Cynthia Villarreal, Administrative Assistant
Ricardo Ochoa Vice- President Cesar Rodriguez, Jr. Secretary Oscar Gonzalez Treasurer
Ramon Segovia Director Francisco Flores, Jr. Director
Everardo Chapa President
Lloyd Loya Director
Regular Scheduled Meeting of the Board of Directors Agua S.U.D. Administration Building 3120 North Abram Road Palmview, Texas Agenda September 10, 2015 6:00 PM Regular Meeting
I.
Call to Order a. Roll Call b. Invocation c. Pledge of Allegiance d. Public Comment
II.
Minutes a. Approval of minutes of the August 6, 2015 Agua Special Board Meeting b. Approval of minutes of the August 13, 2015 Agua Board Meeting
III.
Executive Director’s Report a. FM 492 20” and 12” Waterline Project b. Agua SUD large parking lot improvements (FOREMOST PAVING) c. Agua SUD annex building parking lot improvements (JCON) d. Agua SUD original building improvements (JCON) e. Finance i. August Financials ii. August Disbursement f. District Manager’s Project Report i.
NONE
IV.
Discussion and possible action on a 30 year letter for water service from Agua SUD Board of Directors to be submitted to R&H Brothers, LLC, Developers, for the costs related to water service for El Rancho Estates Phase I Subdivision.
V.
Discussion and possible action on revising the Agua SUD Employee Handbook Policy on Probationary Rate under the Wage and Salary Policies.
VI.
Discussion on annual review and possible action of amending the Investment Policy on changes recommended by Financial Consultant and Chief Accountant.
VII.
Discussion and possible action authorizing Executive Director to negotiate contract with Hidalgo County Irrigation District 6.
VIII.
Discussion and possible action on authorizing Executive Director to solicit competitive bids on waterline and meter maintenance supplies, pipe and fittings.
IX.
Discussion and possible action on authorizing Executive Director to solicit RFP for Custodial/Janitorial services for Agua SUD offices and buildings.
X.
Discussion and possible action on authorizing Executive Director to solicit RFP for independent auditors to conduct the annual audit fiscal year ending 2015 of the district and conduct a federal audit if applicable in compliance with the OMB Circular A-133 Single Audit Act.
XI.
Discussion and possible action on approval of extending SAMES Engineers contract as Agua SUD Engineer on Retainer.
XII.
Discussion and possible action on authorizing the purchase of three vehicles through the Buyboard Purchasing Cooperative.
XIII.
Discussion and possible action on approval of Change Order No. 1 for JCON Construction on Agua SUD Existing Administration Building Remodeling Project.
XIV. Discussion of Budget for 2016 fiscal year kick off calendar. XV.
Update, discussion and possible action on Havana Raw Water Project (River Pump Project).
XVI. Discussion and possible action authorizing Executive Director to interview and retain Government Relations Consultant. XVII. Discussion and possible action on East EDAP (Palmview) sewer project matters. a. S&B Engineers i. Planning, Design , Environmental task update ii. Agua SUD Force Main Alignment with City of Mission
b. BECC (Border Environment Cooperation Commission) /NADBank Update i. Update XVIII. Discussion and possible action on items discussed in executive session. XIX. Adjournment
Notice of Regular Meeting of the Agua Special Utility District Board of Directors Notice is hereby given that on the 10th day of September, 2015 the Board of Directors of Agua Special Utility District will hold a regular meeting at 6:00 p.m. at the Agua Administration Building, 3120 North Abram Rd., Mission, Texas 78572. The subjects to be discussed are listed on the agenda, which is attached to and made part of this notice. If, during the course of the meeting covered by this Notice, the Board of Directors should determine that a closed or executive meeting or session of the Board is required, then such closed or executive meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., will be held by the Board at the date, hour and place given in this Notice or as soon after the commencement of the meeting covered by this Notice as the Board may conveniently meet in such closed or executive meeting or session concerning any and all purposed permitted by the Act, including, but not limited to the following sections and purposes. Texas Government Code Section: 551.071 551.072 551.073 551.074 551.076 551.0785 551.084 551.087 551.088
Consultation with Attorney. Deliberation regarding real property. Deliberation regarding prospective gifts. Personnel Matters. Deliberation regarding security devices or security audits. Deliberation involving medical or psychiatric records of individuals. Investigation; exclusion of witness from hearing. Deliberation regarding economic development negotiation. Deliberation regarding test item.
Should any final action, final decision, or final vote be required in the opinion of the Board of Directors with regard to any matter considered in such closed or executive meeting or session, then the final action, final decision, or final vote shall be either: (a) (b)
in the open meeting covered by the Notice upon the reconvening of the public meeting; or at a subsequent public meeting of the Board of Directors upon notice thereof; as the Board shall determine.
On this the 4th day of September, 2015 was posted in a place convenient to the public in the bulletin board at Agua Special Utility District, 3120 North Abram Rd. Palmview, Texas 78572. A copy of this notice was provided to Arturo Guajardo Jr., County Clerk of Hidalgo County, Texas and Denise D. Gonzalez, County Clerk of Starr County, Texas all as required by the Texas Government Code, § 551.054.
________/s/__________________________ Cynthia Villarreal, Administrative Assistant
