ALSO Board Meeting Notes
Avon Lake Soccer Organization Board Meeting Minutes September 3, 2013 Meeting called to order at 8:05pm Board Members Present President: Vice-President: Treasurer: Registrar: Secretary: Tournament Director: Fields Directors: Commissioner: Director of Coaching: Director of Player Development: Boys Travel Director: Girls Travel Director: Boys U6/U7 Director: Boys U8/U9 Director: Girls U6/U7 Director: Girls U8/U9 Director:
Michael Carr – present Shannon Young – present Jason Gallo – present Bill Keller – not present Steve Crimaldi – present Matt White – not present Open Keith Lopez –present Dan Gourash – present Chris Gee – present Grey Kennedy – present Dawn Carlin – present Phil Hock – present Kris Thorpe – not present Spencer Ryan – present Open
Guests: Daegen Duvall, ALHS Girls Coach: Coach Duvall stopped by to see if the Board had any questions for him. This Saturday is ALSO day at the ALHS games (1 & 3). Any girls that wears their uniform, gets in free. Caleb Reutter: Coach Reutter reported that State League is going well. If any coach has any question regarding it, he encourages them to give him a call. Matt Zakel: Interested in the Girls U8/U9 Director position on board. Mr. Kennedy nominated Mr. Zakel for Girls U8/U9 Director. Mr. Gee seconded the nomination. Mr. Zakel was approved unanimously Previous Meeting Minutes Minutes from August Board meeting reviewed. Motion to accept minutes as presented made by Mr. Crimaldi, seconded by Mr. Gourash. Minutes accepted unanimously
Treasurer – Jason Gallo Mr. Gallo presented treasurer’s report for August. Mr. Gallo is going out of town again for a month (back 10/12). So he will give the checkbook to Mr. Carr. Mr. Crimaldi motions to accept report. Mr. Carr seconds. Motion passed unanimously. Secretary – Steve Crimaldi No report Registrar – Bill Keller -Not present (Report given by Mr. Carr in his absence) Mr. Keller reported that we are close to 700 kids registered. o 120 boys travel; 160 girls travel; 397 Rec totals. Thanks to all parents and volunteers that helped sort these out. Mr. Keller found that at least a couple of people turned in the wrong age so they could play with a different age group. As a result, ALSO is moving to model used by other Avon Lake youth sport of checking birth certificates for first time registrants. Loading registration to the new website has been smooth. We are now loading in the list of coaches who need risk management and concussion training. So directors need to forward names to Mr. Keller. Vice President - Shannon Young Ms. Young reported that travel photos have been trouble because of he uniforms. Rec games start this weekend and we are trying to secure refs. Ms. Young reported that there was a real good amount go through training. Hoping to be able to give all kids some games. U10/U13 Coed Rec is reaching capacity on all the teams. 4 teams with approximately 14 players a piece. Director of Coaching – Dan Gourash Mr. Gourash reported that he had one situation with a risk management report coming back with a driving issue. Mr. Gourash discussed with to him that he would not be able to drive children. Coach was agreeable and conversation went positively.
Director of Player Development – Chris Gee Mr. Gee reported that U6/7 and U8+ training there will be a couple dates where we will not have high school kids. So he is considering having a few “qualified” 8th graders out there to help.. ◦ Ms. Carlin suggested checking with Shannon’s team to see if they are available to help out. U8 Development Program usually starts in November. Mr. Gee present a rough outline of a budget and plan that would include the $3500 from the Board budget (already in budget and same as the last few years). The primary expenses are uniforms, league entry (2 sessions per team at the Force), rental of indoor training facility for 12 weeks of training, professional coaching for the 12 weeks, and team registrations for the WIST. The difference between total program cost and the ALSO budgeted payment from ALSO is divided among players and estimated to be in the range of $160 to $200 per player. Mr. Gee is speaking with Brooke Henderson about working with U8 Development program as this year’s professional coach. Brooke also works with someone who can help fill in when Brooke is not there. Mr. Gee will find out more about this coach for board consideration at October meeting. Mr. Gee proposed using Zel Marusic as professional coach for indoor training for our Winter Training. Zel has lots of experience and has interviewed for the ALSO DOC position. Mr. Marusic is former coach at AC Pemier, Lake Catholic High School. He is currently a Director of Coaching with AC Premier and is helping Challenger Crew Juniors in Avon with coaching this fall. Mr. Marusic proposed that ALSO utilize him in the winter as a professional coach as an evaluation of the fit with ALSO. Mr. Gourash motioned to approve the hiring of Mr. Marusic as a coach for this winter, Mr. Ryan seconded motion. Mr. Marusic approved unanimously. Tournament Director – Matt White (not present. Report given by Mr. Crimaldi) Mr. White reported that he expects to have the tournament books wrapped up by the end of the week; just waiting for one more check. The anticipated reimbursement to ALSO is $13,500 (and maybe a bit closer to 14K depending on vendor final amount).
Commissioner – Keith Lopez Mr. Lopez reported that he forwarded another spreadsheet to Unico of what we should be receiving. Anything paid for that has not been received should continue to go through Mr. Lopez. Mr. Lopez is now suggesting that any parents with complaints (torn uniforms, colors running, broken bags, etc.) on quality issues, send them right to Unico. We are at or over budget on equipment this season. Mr. Lopez that he needs to order more medium size pinnies. Mr. Ryan made motion to approve $200 for new pinnies. Mr. Gee seconds. Motion approved unanimously. Mr. Lopez’s discussed ordering of more tournament soccer balls. He reported that ALSO currently has enough balls to cover tournament if it is average in size, but that if it is near record like 2012, we would need to order more balls. DTI requires a minimum order which would cost $800 and he was not sure this was a necessary expense. Order needs to be in by October or November. It was decided to hold off on ordering more balls. It is good to have our tournament balls, but it is probably wiser to hold off this year. If additional balls are needed for tournament, we could fill in with non-ALSO labeled balls. Fields – Open (Presented by Mr. Carr) Mr. Carr reported that fields have all been marked and lined for seasons. ALHS Boys and Girls teams and Stumblers have all agreed to empty garbage cans at Troy on a scheduled basis. High school teams will take Tuesdays and Thursdays and Stumblers will take Sundays. Mr. Carr reported that we usually keep two bags for marking fields. In each bag are a set of stakes, hammer, field layout maps, and two 300foot tape measures. Three of the four tape measures are now broken and he will be replacing these before spring set up. Boys U6/U7- Phil Hock Mr. Hock reported that we had 108 kids register (which is down from last year). 48 Kindergarteners, around 60 1st graders. We are also down coaches but still have everything covered. Girls U6/U7 – Spencer Ryan Mr. Ryan reported that the teams are really balanced. There are 101 girls registered for fall, 49 Kindergarteners and 52 1st graders. Mr. Ryan reported that we need to add uniform sizes are on the registration forms and/or the system.
Boys U8/U9 – Kris Thorpe -not present. (Report given by Mr. Crimaldi) Ms. Thorpe reported that there are 6 teams of 12 players each. There appears to be a smaller amount of third graders this year. Ms. Thorpe reported difficulty finding coaches. Two of the six I had I had to convince to coach and made sure they had back up. There were a handful (maybe 5) of special requests due to transportation issues that were honored. Suggestions for Spring Registration – remember to add jersey size to registration. Also recommending that there be special mention somewhere on registration information that special requests are discouraged at this age group. Last four open registration spots were filled and registration is officially closed. Ms. Thorpe is recommending being more proactive in the Spring for Fall and be really annoying with emails over the summer. Ms. Thorpe would like ALSO to consider tiered price structure with August registrations at least $20 greater than April-June registrations. Boys' U8+ Academy Night trainings are going well. The first few weeks have had great attendance and the boys appear to be enjoying it. The parents also appear to be happy about the transition from U6/U7footskills to Academy training night. Girls U8/U9 – Matt Zakel Matt Zakel approved as new Girls U6/U7 Director this evening. Ms. Young will help Mr. Zakel transition into running the U6/U7 Girls League. Rec uniforms will be in this weekend. Boys Travel Director – Grey Kennedy No Report Girls Travel Director – Dawn Carlin No Report President – Michael Carr No Report. Old Business a) Director of Coaching (DOC) Update There was a candidate DOC Task Force was going to recommend but after some discussion had decided against recommending this candidate.
There have been two other candidate interviews in the last month. Once was probably out of our price range. The other was Zel Marusic, who proposed hiring him for winter training only and utilize this as an evaluation of him for position. Mr. Carr reported that he has spoken to other city soccer organizations and it appears our DOC compensation package is competitive. Some candidates want to be compensated at a higher level than most community soccer organizations can justify. New Business a) Use of Training Fees for 2nd Fall Tournament: Since we have not been able to hire pro coaches for training, some coaches have asked if we could use that money to pay for a second tournament in the fall. The expenditure would be very similar ($240 per team for training. It is usually $250 reimbursement for a tournament). Ms Young asked if teams don’t enter a second tournament, can we use it for another training option? Mr. Gee suggested that we could use the money towards winter development/league. Mr. Carr made a motion that ALSO providing $250 per team for those that did not receive pro training this fall. The $250 can be used for professional training, tournaments or the winter indoor league but must be utilized in 2013. Mr. Gourash seconded the motion. Motion approved unanimously. b) Rec Soccer Grant Mr. Carr reported that OYSAN’s Annual Recreation Soccer grants are due in September. In 2012, Ms. Young wrote a proposal for an upgrade of jerseys for older rec players and in 2010, Mr. Carr had written a proposal to purchase new micro (U6/U7 goals). ALSO was awarded both of these grants. Mr. Carr requested permission to submit proposal to purchase a new 6v6 goals for Learwood. The grant is for a maximum amount of $1500 and requires a 50% organizational match. Mr. Carr indicated that it might cost ALSO up to $2000 for these. The board was in favor and gave approval for Mr. Carr to write grant for new 6v6 goals for Learwood.
c) Walker Road Park EOY Field Maintenance Proposal: Mr. Carr distributed a proposal submitted by ForeverGreen to overseed, repair ruts and core aerate the fields at Walker Road Park. Mr. Carr reported that he is still pursuing sharing this expense 50/50 with Bay Soccer Club, but
indicated that he felt we needed to continue to address field conditions at Walker Road Park whether Bay Soccer Club chooses to participate or not. Mr. Carr would like to request funds to do this. Ms. Carlin made motion to approve. Mr. Kennedy seconded motion. Motions approved unanimously. d) Changing dates for Rec Positions appointments Ms. Young indicated that since the soccer season starts in the fall, she thought it might make more sense to change rec director positions in mid year. She wanted to know if rec directors could be voted on and approved in the summer to start August 1 each year. Mr. Carr reported that according to the current bylaws elections are held at the December Annual General meeting. He indicated that this did not preclude us from considering this change, but that a move such as this would also require a change of By-Laws. No decision was made regarding this idea. e) Create Information Sheets for new positions and coaches Ms. Young suggested each board member create a list of responsibilities for the positions so in coming board member know what they should be doing. Mr. Carr requested for each Board member come to the next meeting with a breakdown of their duties, responsibilities and potential training for replacements. He suggested start with brief job descriptions that are on website as well as the board position descriptions from the By-Laws. At October board meeting, when we will review these documents. f) OYSAN AGM & Awards Luncheon - Nov. 9: Mr. Carr sent out information for annual OYSAN meeting to all board members. He wanted to encourage people to attend. Please let Mr. Carr know and he will make sure you are registered. g) Travel Uniforms: Discussions on this issue were held (and were captured) during Mr. Lopez’s report. A decision concerning ALSO’s future/ongoing uniform vendor will be discussed and voted on during a future Board meeting. Meeting adjourned at 10:15pm. Next Meeting October 1, 2013 8:00 pm at the Old Firehouse
Michael Carr – present Shannon Young – present Jason Gallo – present Bill Keller – not present Steve Crimaldi – present Matt White – not present Open Keith Lopez –present Dan Gourash – present Chris Gee – present Grey Kennedy – present Dawn Carlin – present Phil Hock – present Kris Thorpe – not present Spencer Ryan – present Open
Guests: Daegen Duvall, ALHS Girls Coach: Coach Duvall stopped by to see if the Board had any questions for him. This Saturday is ALSO day at the ALHS games (1 & 3). Any girls that wears their uniform, gets in free. Caleb Reutter: Coach Reutter reported that State League is going well. If any coach has any question regarding it, he encourages them to give him a call. Matt Zakel: Interested in the Girls U8/U9 Director position on board. Mr. Kennedy nominated Mr. Zakel for Girls U8/U9 Director. Mr. Gee seconded the nomination. Mr. Zakel was approved unanimously Previous Meeting Minutes Minutes from August Board meeting reviewed. Motion to accept minutes as presented made by Mr. Crimaldi, seconded by Mr. Gourash. Minutes accepted unanimously
Treasurer – Jason Gallo Mr. Gallo presented treasurer’s report for August. Mr. Gallo is going out of town again for a month (back 10/12). So he will give the checkbook to Mr. Carr. Mr. Crimaldi motions to accept report. Mr. Carr seconds. Motion passed unanimously. Secretary – Steve Crimaldi No report Registrar – Bill Keller -Not present (Report given by Mr. Carr in his absence) Mr. Keller reported that we are close to 700 kids registered. o 120 boys travel; 160 girls travel; 397 Rec totals. Thanks to all parents and volunteers that helped sort these out. Mr. Keller found that at least a couple of people turned in the wrong age so they could play with a different age group. As a result, ALSO is moving to model used by other Avon Lake youth sport of checking birth certificates for first time registrants. Loading registration to the new website has been smooth. We are now loading in the list of coaches who need risk management and concussion training. So directors need to forward names to Mr. Keller. Vice President - Shannon Young Ms. Young reported that travel photos have been trouble because of he uniforms. Rec games start this weekend and we are trying to secure refs. Ms. Young reported that there was a real good amount go through training. Hoping to be able to give all kids some games. U10/U13 Coed Rec is reaching capacity on all the teams. 4 teams with approximately 14 players a piece. Director of Coaching – Dan Gourash Mr. Gourash reported that he had one situation with a risk management report coming back with a driving issue. Mr. Gourash discussed with to him that he would not be able to drive children. Coach was agreeable and conversation went positively.
Director of Player Development – Chris Gee Mr. Gee reported that U6/7 and U8+ training there will be a couple dates where we will not have high school kids. So he is considering having a few “qualified” 8th graders out there to help.. ◦ Ms. Carlin suggested checking with Shannon’s team to see if they are available to help out. U8 Development Program usually starts in November. Mr. Gee present a rough outline of a budget and plan that would include the $3500 from the Board budget (already in budget and same as the last few years). The primary expenses are uniforms, league entry (2 sessions per team at the Force), rental of indoor training facility for 12 weeks of training, professional coaching for the 12 weeks, and team registrations for the WIST. The difference between total program cost and the ALSO budgeted payment from ALSO is divided among players and estimated to be in the range of $160 to $200 per player. Mr. Gee is speaking with Brooke Henderson about working with U8 Development program as this year’s professional coach. Brooke also works with someone who can help fill in when Brooke is not there. Mr. Gee will find out more about this coach for board consideration at October meeting. Mr. Gee proposed using Zel Marusic as professional coach for indoor training for our Winter Training. Zel has lots of experience and has interviewed for the ALSO DOC position. Mr. Marusic is former coach at AC Pemier, Lake Catholic High School. He is currently a Director of Coaching with AC Premier and is helping Challenger Crew Juniors in Avon with coaching this fall. Mr. Marusic proposed that ALSO utilize him in the winter as a professional coach as an evaluation of the fit with ALSO. Mr. Gourash motioned to approve the hiring of Mr. Marusic as a coach for this winter, Mr. Ryan seconded motion. Mr. Marusic approved unanimously. Tournament Director – Matt White (not present. Report given by Mr. Crimaldi) Mr. White reported that he expects to have the tournament books wrapped up by the end of the week; just waiting for one more check. The anticipated reimbursement to ALSO is $13,500 (and maybe a bit closer to 14K depending on vendor final amount).
Commissioner – Keith Lopez Mr. Lopez reported that he forwarded another spreadsheet to Unico of what we should be receiving. Anything paid for that has not been received should continue to go through Mr. Lopez. Mr. Lopez is now suggesting that any parents with complaints (torn uniforms, colors running, broken bags, etc.) on quality issues, send them right to Unico. We are at or over budget on equipment this season. Mr. Lopez that he needs to order more medium size pinnies. Mr. Ryan made motion to approve $200 for new pinnies. Mr. Gee seconds. Motion approved unanimously. Mr. Lopez’s discussed ordering of more tournament soccer balls. He reported that ALSO currently has enough balls to cover tournament if it is average in size, but that if it is near record like 2012, we would need to order more balls. DTI requires a minimum order which would cost $800 and he was not sure this was a necessary expense. Order needs to be in by October or November. It was decided to hold off on ordering more balls. It is good to have our tournament balls, but it is probably wiser to hold off this year. If additional balls are needed for tournament, we could fill in with non-ALSO labeled balls. Fields – Open (Presented by Mr. Carr) Mr. Carr reported that fields have all been marked and lined for seasons. ALHS Boys and Girls teams and Stumblers have all agreed to empty garbage cans at Troy on a scheduled basis. High school teams will take Tuesdays and Thursdays and Stumblers will take Sundays. Mr. Carr reported that we usually keep two bags for marking fields. In each bag are a set of stakes, hammer, field layout maps, and two 300foot tape measures. Three of the four tape measures are now broken and he will be replacing these before spring set up. Boys U6/U7- Phil Hock Mr. Hock reported that we had 108 kids register (which is down from last year). 48 Kindergarteners, around 60 1st graders. We are also down coaches but still have everything covered. Girls U6/U7 – Spencer Ryan Mr. Ryan reported that the teams are really balanced. There are 101 girls registered for fall, 49 Kindergarteners and 52 1st graders. Mr. Ryan reported that we need to add uniform sizes are on the registration forms and/or the system.
Boys U8/U9 – Kris Thorpe -not present. (Report given by Mr. Crimaldi) Ms. Thorpe reported that there are 6 teams of 12 players each. There appears to be a smaller amount of third graders this year. Ms. Thorpe reported difficulty finding coaches. Two of the six I had I had to convince to coach and made sure they had back up. There were a handful (maybe 5) of special requests due to transportation issues that were honored. Suggestions for Spring Registration – remember to add jersey size to registration. Also recommending that there be special mention somewhere on registration information that special requests are discouraged at this age group. Last four open registration spots were filled and registration is officially closed. Ms. Thorpe is recommending being more proactive in the Spring for Fall and be really annoying with emails over the summer. Ms. Thorpe would like ALSO to consider tiered price structure with August registrations at least $20 greater than April-June registrations. Boys' U8+ Academy Night trainings are going well. The first few weeks have had great attendance and the boys appear to be enjoying it. The parents also appear to be happy about the transition from U6/U7footskills to Academy training night. Girls U8/U9 – Matt Zakel Matt Zakel approved as new Girls U6/U7 Director this evening. Ms. Young will help Mr. Zakel transition into running the U6/U7 Girls League. Rec uniforms will be in this weekend. Boys Travel Director – Grey Kennedy No Report Girls Travel Director – Dawn Carlin No Report President – Michael Carr No Report. Old Business a) Director of Coaching (DOC) Update There was a candidate DOC Task Force was going to recommend but after some discussion had decided against recommending this candidate.
There have been two other candidate interviews in the last month. Once was probably out of our price range. The other was Zel Marusic, who proposed hiring him for winter training only and utilize this as an evaluation of him for position. Mr. Carr reported that he has spoken to other city soccer organizations and it appears our DOC compensation package is competitive. Some candidates want to be compensated at a higher level than most community soccer organizations can justify. New Business a) Use of Training Fees for 2nd Fall Tournament: Since we have not been able to hire pro coaches for training, some coaches have asked if we could use that money to pay for a second tournament in the fall. The expenditure would be very similar ($240 per team for training. It is usually $250 reimbursement for a tournament). Ms Young asked if teams don’t enter a second tournament, can we use it for another training option? Mr. Gee suggested that we could use the money towards winter development/league. Mr. Carr made a motion that ALSO providing $250 per team for those that did not receive pro training this fall. The $250 can be used for professional training, tournaments or the winter indoor league but must be utilized in 2013. Mr. Gourash seconded the motion. Motion approved unanimously. b) Rec Soccer Grant Mr. Carr reported that OYSAN’s Annual Recreation Soccer grants are due in September. In 2012, Ms. Young wrote a proposal for an upgrade of jerseys for older rec players and in 2010, Mr. Carr had written a proposal to purchase new micro (U6/U7 goals). ALSO was awarded both of these grants. Mr. Carr requested permission to submit proposal to purchase a new 6v6 goals for Learwood. The grant is for a maximum amount of $1500 and requires a 50% organizational match. Mr. Carr indicated that it might cost ALSO up to $2000 for these. The board was in favor and gave approval for Mr. Carr to write grant for new 6v6 goals for Learwood.
c) Walker Road Park EOY Field Maintenance Proposal: Mr. Carr distributed a proposal submitted by ForeverGreen to overseed, repair ruts and core aerate the fields at Walker Road Park. Mr. Carr reported that he is still pursuing sharing this expense 50/50 with Bay Soccer Club, but
indicated that he felt we needed to continue to address field conditions at Walker Road Park whether Bay Soccer Club chooses to participate or not. Mr. Carr would like to request funds to do this. Ms. Carlin made motion to approve. Mr. Kennedy seconded motion. Motions approved unanimously. d) Changing dates for Rec Positions appointments Ms. Young indicated that since the soccer season starts in the fall, she thought it might make more sense to change rec director positions in mid year. She wanted to know if rec directors could be voted on and approved in the summer to start August 1 each year. Mr. Carr reported that according to the current bylaws elections are held at the December Annual General meeting. He indicated that this did not preclude us from considering this change, but that a move such as this would also require a change of By-Laws. No decision was made regarding this idea. e) Create Information Sheets for new positions and coaches Ms. Young suggested each board member create a list of responsibilities for the positions so in coming board member know what they should be doing. Mr. Carr requested for each Board member come to the next meeting with a breakdown of their duties, responsibilities and potential training for replacements. He suggested start with brief job descriptions that are on website as well as the board position descriptions from the By-Laws. At October board meeting, when we will review these documents. f) OYSAN AGM & Awards Luncheon - Nov. 9: Mr. Carr sent out information for annual OYSAN meeting to all board members. He wanted to encourage people to attend. Please let Mr. Carr know and he will make sure you are registered. g) Travel Uniforms: Discussions on this issue were held (and were captured) during Mr. Lopez’s report. A decision concerning ALSO’s future/ongoing uniform vendor will be discussed and voted on during a future Board meeting. Meeting adjourned at 10:15pm. Next Meeting October 1, 2013 8:00 pm at the Old Firehouse
