Amendment 3 - Blue Sky Builders.pdf
DATE:
April20, 2016
TO:
Public Utilities Committee/Finance Committee/City Council
VIA:
Nick Schiavo, Public Utilities fl~ Rick Carpenter, Water Division Director Alex Puglisi, Source of Supply Manager
~
FROM:
Jonathan Montoya, Water Equipment Supervisor
RE: ITEM:
SOS/CRWTP, Asbestos Removal and Floor Replacement Project, CIP
Source of Supply is requesting approval of Amendment #3 to the agreement with Blue Sky Builders, Inc.
BACKGROUND AND SUMMARY: The City of Santa Fe Source of Supply requests approval of amendment #3 to the agreement with Blue Sky Builders, Inc in the amount of$63,799.65. This amendment will increase the scope, compensation and term to include removal, disposal, and replacement of all tile floors known to contain asbestos at the Canyon Road Water Treatment Plant. The scope of this project will include the following: • • • • •
Testing and development of an asbestos remediation plan. Removal and disposal of approximately 2400sq/ft of asbestos material. Installation of approximately 2400sq/ft new VCT flooring. Installation of 825ft of new resilient base. Application of new paint to all interior walls associated with receiving new flooring.
JUSTIFICATION: The flooring at the CRWTP has been determined to contain asbestos which is a known carcinogen. It is recommended that the flooring be replaced to reduce the hazard level associated with normal maintenance of this facility per OSHA 29 CFR 1910.1001, and 29 CFR 1910.1011. Blue Sky Builders, Inc. is a Cooperative Education Services (CES) contractor that has provided services for the City of Santa Fe SOS dept. in the past. The contractor has displayed exceptional workmanship at a low cost with ability to complete tasks in a timely manner while remaining transparent. The work can be perfom1ed under CES Contract Award# 2013-026 912-200 BSB under the attached Amendment #3.
RECOMMENDED ACTION: Please approve amendment #3 to the agreement with Blue Sky Builders, Inc. through Consolidated Education Services (CES#2013-026 912-200 BSB) in the amount of$63,799.65 including NMGRT. Funding is sufficient and available in CIP/BU #52359.
CITY OF SANTA FE OTHER METHOD PROCUREMENT CHECKLIST Contractor Name: ___B_Iu_e_Sk_y_B_u_ild_er_s_,_ln_c_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ Procurement Title: ___ s_o_s_;c_RWT __P_,_A_s_b_e_st_o_s_R_e_m_o_va_l_a_n_d_FI_o_o_r_R_e_p_la_c_e_m_e_n_t_P_r_o_je_c_t_ _ _ _ _ _ _ __ Other Methods: State Price Agreement Department Requesting/Staff Member
0
Cooperative~ Sole Source
0
Exempt 0 Other'--'---------
Public Utilities Dept/ Source of Supply/ Jonathan Montoya
Procurement Requirements:
A procurement file shall be maintained for all contracts, regardless of the method of procurement. The procurement file shall contain the basis on which the award is made, all submitted bids, all evaluation materials, score sheets, quotations and all other documentation related to or prepared in conjunction with evaluation, negotiation, and the award process. The procurement shall contain a written determination from the Requesting Department, signed by the purchasing officer, setting forth the reasoning for the contract award decision before submitting to the Committees . . REQUIRED DOCUMENTS FOR APPROVAL BY PURCHASING*
YES
N/A
~ ~
D D Q D
D [] D
D D ~ D [lSl
C8l D C8l D
0
w
D D []] D D D D D
Approved Procurement Checklist (by Purchasing) Departments Recommendation of Award Memo addressed to Finance State Price Agreement Cooperative Agreement Sole Source Request and Determination Form Contractors Exempt Letter Purchasing Officers approval for exempt procurement BAR FIR Contract, Agreement or Amendment Current Business Registration and CRS numbers on contract or agreement Summary of Contracts and Agreements form Certificate of Insurance Other:
Jonathan Montoya, Water Equipment Supervisor
Officer attesting that all information is reviewed
REQUIRED DOCUMENTS FOR OTHER METHOD FILE*
YES
D C8l D D D D
*
N/A
[]] D C8l [X] []] [X]
State Price Agreement Cooperative Agreement Sole source Request and Determination Form Contractors Exempt Letter Purchasing Officers approval of exempt procurement Copies of all Sole Source submittals
D
Other:
AWARD* YES
N/A
D D
Fully executed Memo to Committees from the Department with recommendation of award Other:
CONTRACT* YES
N/A
D D D D
C8J ~ ~
[X]
Copy of Executed Contract Copy of all documentation presented to the Committees Finalized Council Committee Minutes Other:
Include all other substantive documents and records of communication that pertain to the procurement and any resulting contract.
Create a separate file folder which may contain any documents with trade secrets or other competitively sensitive, confidential or proprietary information.
Jonathan Montoya, Water Equipment Supervisor Department Rep Printed Name and Title
:_sK ?rLJ(Jz1)h~
1/461/6
Department Rep Signature attesting that all information included
* 2
CITY OF SANTA FE
AMENDMENT No. 3 TO PROFESSIONAL SERVICES AGREEMENT ITEM #15-0564
AMENDMENT No.3 (the "Amendment") to the CITY OF SANTA FE PROFESSIONAL SERVICES AGREEMENT, dated June 3, 2015 (the "Agreement"), between the City of Santa Fe (the "City") and Blue Sky Builders, Inc. {the "Contractor11). The date of this Amendment shall be the date when it is executed by the City and the Contractor, whichever occurs last.
RECITALS A.
Under the terms of the City of Santa Fe Agreement #15-0564, Contractor
has agreed to provide professional services for the City of Santa Fe. B.
Pursuant to Article 18 of the Agreement, and for good and valuable
consideration, the receipt and sufficiency of which are acknowledged by the parties, the City and the Contractor agree as follows: 1.
SCOPE OF SERVICES:
Article 1 of the Agreement is amended so the language included in Exhibit "D" attached hereto is included in the Agreement. 2.
COMPENSATION.
Article 3, paragraph A of the Agreement is amended to increase the amount of compensation by a total of sixty three thousand seven hundred ninety nine and 65/100's ($63,799.65) inclusive of applicable gross receipts tax as described in Exhibit D attached hereto, so that Article 3, paragraph A reads in its entirety as follows:
A
The City shall pay to the Contractor in full payment for services
rendered, a sum not to exceed two hundred thousand nine hundred forty seven and 25/100's ($200,947.25), inclusive of applicable gross receipts taxes. 3.
AGREEMENT IN FULL FORCE.
Except as specifically provided in this Amendment, the Agreement remains and shall remain in full force and effect, in accordance with its terms. IN WITNESS WHEREOF, the parties have executed this Amendment No.3 to the City of Santa Fe Professional Services Agreement as of the dates set forth below.
CITY OF SANTA FE:
CONTRACTOR: BLUE SKY BUILDERS, INC.
JAVIER M. GONZALES, MAYOR
NAME & TITLE
DATE: _ _ _ _ _ _ _ __
DATE: _ _ _ _ _ _ _ _ __
ATTEST:
YOLANDA Y. VIGIL, CITY CLERK APPROVED AS TO FORM:
5I 0/? K LLEY A. BRENNAN, CITY ATTORNEY APPROVED:
OSCAR RODRIGUEZ, FINANCE DIRECTOR 52359.520100 Business Unit/Line
2
I !
f !
GENERAL CONTRACTOR
l
I l
I!
ij'
! l
April t 1, 2016 Attn: Alex Gamino City of Santa Fe Public Utilities. Department WaterDi visim1 1780 Upper Canyon Road Santa Fe, NM 87501 RE: Flooring and Painth1g PROPOSAL
Blue Sky Builders, Ino. pt·oposes to furn1sh all labor and. material to cqmplete the wo& described below and in det~:~U on the attached spreadsheet for $63,799,65 (Sixty~ Three Thousand Seven Hundred Ninety-Nine dollars and 65/100), including NMGRT and a 10% contingency.
Sco.ueof\V,b•·Js .
Testin~ ond the development of an asbestos reniediation plan Removal and disposal of HSbcstos material (approximately2400 sf) .Ja Removal of existing crown molding "'·· New VCTflooritlg (approximately 2400 sf) .~. New resilient base (approximately 825 If) .~ Paint interi.or walls associated. with the areas receiving new flooting .i>
"'
Note: *Excludes all electrical, plumbing, and mechanical * Abatement pddng is based on information available priol' to testing and is subject to change aftcrJesting and the development of the remediation plan. "'Proposalis valid for 20 .
.
.
.. .
.
. .
''
.. . .
..
a
....
Public Edlir:atlonai fnJ"Iilutfons in NeW MCxlco u/lited bJ Joint Powers Agreem~l /1) Estab/ts~ an Educational CooperariVe
Contract Award Letter
D~cember 05,2013
Richard Cordova BLUE SKY BUILDERS, INC. PO BoX608 . . .
E;spapqla, NM 67$32 Re:
ACCEPTANCE OF OFF~Rand CONTRACT AWARD For:
• •.• _•.• · •. ··,·-__
-_ _ _ _ _ •
2013'0ZB 912·200
sse
•________
,'8~!'"
,;t~r,,;,"""""'~-"_..;..,~.-~~"-:-'-~~.
--_-
Gordian. JOC Raglona 1 through B.
2013-02ll91 (CES), I thank you for ra5pondlng to our ZOt3-028 solic!tafion. ·The responses have.baan reviewed and It Is my pleasure to inform you thalyou have been selectedJoprovlde the products and services indicaledln your response. . .
Jh~ e'nil~$iiclA~~~ptanr.;~ .g[ ti:l:~~ltlls' ~Wf.lrd
April20, 2016
TO:
Public Utilities Committee/Finance Committee/City Council
VIA:
Nick Schiavo, Public Utilities fl~ Rick Carpenter, Water Division Director Alex Puglisi, Source of Supply Manager
~
FROM:
Jonathan Montoya, Water Equipment Supervisor
RE: ITEM:
SOS/CRWTP, Asbestos Removal and Floor Replacement Project, CIP
Source of Supply is requesting approval of Amendment #3 to the agreement with Blue Sky Builders, Inc.
BACKGROUND AND SUMMARY: The City of Santa Fe Source of Supply requests approval of amendment #3 to the agreement with Blue Sky Builders, Inc in the amount of$63,799.65. This amendment will increase the scope, compensation and term to include removal, disposal, and replacement of all tile floors known to contain asbestos at the Canyon Road Water Treatment Plant. The scope of this project will include the following: • • • • •
Testing and development of an asbestos remediation plan. Removal and disposal of approximately 2400sq/ft of asbestos material. Installation of approximately 2400sq/ft new VCT flooring. Installation of 825ft of new resilient base. Application of new paint to all interior walls associated with receiving new flooring.
JUSTIFICATION: The flooring at the CRWTP has been determined to contain asbestos which is a known carcinogen. It is recommended that the flooring be replaced to reduce the hazard level associated with normal maintenance of this facility per OSHA 29 CFR 1910.1001, and 29 CFR 1910.1011. Blue Sky Builders, Inc. is a Cooperative Education Services (CES) contractor that has provided services for the City of Santa Fe SOS dept. in the past. The contractor has displayed exceptional workmanship at a low cost with ability to complete tasks in a timely manner while remaining transparent. The work can be perfom1ed under CES Contract Award# 2013-026 912-200 BSB under the attached Amendment #3.
RECOMMENDED ACTION: Please approve amendment #3 to the agreement with Blue Sky Builders, Inc. through Consolidated Education Services (CES#2013-026 912-200 BSB) in the amount of$63,799.65 including NMGRT. Funding is sufficient and available in CIP/BU #52359.
CITY OF SANTA FE OTHER METHOD PROCUREMENT CHECKLIST Contractor Name: ___B_Iu_e_Sk_y_B_u_ild_er_s_,_ln_c_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ Procurement Title: ___ s_o_s_;c_RWT __P_,_A_s_b_e_st_o_s_R_e_m_o_va_l_a_n_d_FI_o_o_r_R_e_p_la_c_e_m_e_n_t_P_r_o_je_c_t_ _ _ _ _ _ _ __ Other Methods: State Price Agreement Department Requesting/Staff Member
0
Cooperative~ Sole Source
0
Exempt 0 Other'--'---------
Public Utilities Dept/ Source of Supply/ Jonathan Montoya
Procurement Requirements:
A procurement file shall be maintained for all contracts, regardless of the method of procurement. The procurement file shall contain the basis on which the award is made, all submitted bids, all evaluation materials, score sheets, quotations and all other documentation related to or prepared in conjunction with evaluation, negotiation, and the award process. The procurement shall contain a written determination from the Requesting Department, signed by the purchasing officer, setting forth the reasoning for the contract award decision before submitting to the Committees . . REQUIRED DOCUMENTS FOR APPROVAL BY PURCHASING*
YES
N/A
~ ~
D D Q D
D [] D
D D ~ D [lSl
C8l D C8l D
0
w
D D []] D D D D D
Approved Procurement Checklist (by Purchasing) Departments Recommendation of Award Memo addressed to Finance State Price Agreement Cooperative Agreement Sole Source Request and Determination Form Contractors Exempt Letter Purchasing Officers approval for exempt procurement BAR FIR Contract, Agreement or Amendment Current Business Registration and CRS numbers on contract or agreement Summary of Contracts and Agreements form Certificate of Insurance Other:
Jonathan Montoya, Water Equipment Supervisor
Officer attesting that all information is reviewed
REQUIRED DOCUMENTS FOR OTHER METHOD FILE*
YES
D C8l D D D D
*
N/A
[]] D C8l [X] []] [X]
State Price Agreement Cooperative Agreement Sole source Request and Determination Form Contractors Exempt Letter Purchasing Officers approval of exempt procurement Copies of all Sole Source submittals
D
Other:
AWARD* YES
N/A
D D
Fully executed Memo to Committees from the Department with recommendation of award Other:
CONTRACT* YES
N/A
D D D D
C8J ~ ~
[X]
Copy of Executed Contract Copy of all documentation presented to the Committees Finalized Council Committee Minutes Other:
Include all other substantive documents and records of communication that pertain to the procurement and any resulting contract.
Create a separate file folder which may contain any documents with trade secrets or other competitively sensitive, confidential or proprietary information.
Jonathan Montoya, Water Equipment Supervisor Department Rep Printed Name and Title
:_sK ?rLJ(Jz1)h~
1/461/6
Department Rep Signature attesting that all information included
* 2
CITY OF SANTA FE
AMENDMENT No. 3 TO PROFESSIONAL SERVICES AGREEMENT ITEM #15-0564
AMENDMENT No.3 (the "Amendment") to the CITY OF SANTA FE PROFESSIONAL SERVICES AGREEMENT, dated June 3, 2015 (the "Agreement"), between the City of Santa Fe (the "City") and Blue Sky Builders, Inc. {the "Contractor11). The date of this Amendment shall be the date when it is executed by the City and the Contractor, whichever occurs last.
RECITALS A.
Under the terms of the City of Santa Fe Agreement #15-0564, Contractor
has agreed to provide professional services for the City of Santa Fe. B.
Pursuant to Article 18 of the Agreement, and for good and valuable
consideration, the receipt and sufficiency of which are acknowledged by the parties, the City and the Contractor agree as follows: 1.
SCOPE OF SERVICES:
Article 1 of the Agreement is amended so the language included in Exhibit "D" attached hereto is included in the Agreement. 2.
COMPENSATION.
Article 3, paragraph A of the Agreement is amended to increase the amount of compensation by a total of sixty three thousand seven hundred ninety nine and 65/100's ($63,799.65) inclusive of applicable gross receipts tax as described in Exhibit D attached hereto, so that Article 3, paragraph A reads in its entirety as follows:
A
The City shall pay to the Contractor in full payment for services
rendered, a sum not to exceed two hundred thousand nine hundred forty seven and 25/100's ($200,947.25), inclusive of applicable gross receipts taxes. 3.
AGREEMENT IN FULL FORCE.
Except as specifically provided in this Amendment, the Agreement remains and shall remain in full force and effect, in accordance with its terms. IN WITNESS WHEREOF, the parties have executed this Amendment No.3 to the City of Santa Fe Professional Services Agreement as of the dates set forth below.
CITY OF SANTA FE:
CONTRACTOR: BLUE SKY BUILDERS, INC.
JAVIER M. GONZALES, MAYOR
NAME & TITLE
DATE: _ _ _ _ _ _ _ __
DATE: _ _ _ _ _ _ _ _ __
ATTEST:
YOLANDA Y. VIGIL, CITY CLERK APPROVED AS TO FORM:
5I 0/? K LLEY A. BRENNAN, CITY ATTORNEY APPROVED:
OSCAR RODRIGUEZ, FINANCE DIRECTOR 52359.520100 Business Unit/Line
2
I !
f !
GENERAL CONTRACTOR
l
I l
I!
ij'
! l
April t 1, 2016 Attn: Alex Gamino City of Santa Fe Public Utilities. Department WaterDi visim1 1780 Upper Canyon Road Santa Fe, NM 87501 RE: Flooring and Painth1g PROPOSAL
Blue Sky Builders, Ino. pt·oposes to furn1sh all labor and. material to cqmplete the wo& described below and in det~:~U on the attached spreadsheet for $63,799,65 (Sixty~ Three Thousand Seven Hundred Ninety-Nine dollars and 65/100), including NMGRT and a 10% contingency.
Sco.ueof\V,b•·Js .
Testin~ ond the development of an asbestos reniediation plan Removal and disposal of HSbcstos material (approximately2400 sf) .Ja Removal of existing crown molding "'·· New VCTflooritlg (approximately 2400 sf) .~. New resilient base (approximately 825 If) .~ Paint interi.or walls associated. with the areas receiving new flooting .i>
"'
Note: *Excludes all electrical, plumbing, and mechanical * Abatement pddng is based on information available priol' to testing and is subject to change aftcrJesting and the development of the remediation plan. "'Proposalis valid for 20 .
.
.
.. .
.
. .
''
.. . .
..
a
....
Public Edlir:atlonai fnJ"Iilutfons in NeW MCxlco u/lited bJ Joint Powers Agreem~l /1) Estab/ts~ an Educational CooperariVe
Contract Award Letter
D~cember 05,2013
Richard Cordova BLUE SKY BUILDERS, INC. PO BoX608 . . .
E;spapqla, NM 67$32 Re:
ACCEPTANCE OF OFF~Rand CONTRACT AWARD For:
• •.• _•.• · •. ··,·-__
-_ _ _ _ _ •
2013'0ZB 912·200
sse
•________
,'8~!'"
,;t~r,,;,"""""'~-"_..;..,~.-~~"-:-'-~~.
--_-
Gordian. JOC Raglona 1 through B.
2013-02ll91 (CES), I thank you for ra5pondlng to our ZOt3-028 solic!tafion. ·The responses have.baan reviewed and It Is my pleasure to inform you thalyou have been selectedJoprovlde the products and services indicaledln your response. . .
Jh~ e'nil~$iiclA~~~ptanr.;~ .g[ ti:l:~~ltlls' ~Wf.lrd
