Appendices 2 Exceptional Circumstances (EWS) - Amazon Web ...

Appendices 2 Exceptional Circumstances (EWS) Decision to authorise absence The Education (Pupil Registration) (Wales) Regulations 2010, give schools discretionary power to grant leave for the purpose of family holiday during term time. Parents do not have an automatic right to withdraw their child from school for a holiday and, in law, have to apply for permission from the school in advance. Schools within the Radyr Cluster will only authorise family holidays where parents are able to demonstrate that unique or exceptional circumstances prevent the holiday from being taken outside of term time. In general holidays during term time will not be authorised. The decision to authorise absence is at the head teacher’s discretion, but it is the School’s policy that absences will not be granted during term time and will only be authorised in exceptional circumstances based on the school’s assessment of the situation. This is fully supported by Cardiff County Council. Term times are for education. This is the priority. Children and families have 175 days off school to spend time together, including weekends and school holidays. For this reason, schools will rightly prioritise attendance. In an event can reasonably be scheduled outside of term time, it would not be normal to authorise absence. Absence during term time for holidays/vacations is therefore not considered an exceptional circumstance. The considerations that the school will ascertain whether the request is because of an exceptional circumstance are outlined below: • Where a parent or child is experiencing a life limiting illness. • Absences to visit family members are also not usually granted during term time if they could be scheduled for holiday periods outside school hours. Children may however need time to visit seriously ill relatives. • Families may need time to recover from trauma, crisis or bereavement involving an immediate relative, ie: parent, guardian, carer, sibling or grandparent. • Absence for a bereavement of a close family member, ie: other relative, is usually considered an exceptional circumstance but for the funeral service only, not extended leave. • Absences for important religious observances are often taken into account but only for the ceremony and travelling time, not extended leave. This is intended for one off situations rather than regular recurring events. • The needs of families of service personnel will be taken into account if they are returning from long operational tours that prevent contact during scheduled holiday times.

Any examples provided are illustrative rather than exhaustive. The fundamental principles for defining ‘exceptional’ are rare, significant, unavoidable and short. By ‘unavoidable’ we mean an event that could not so reasonably be scheduled at another time.

Appendices 3 Ffurflen Caniatad am Absenoldeb / Leave of Absence Form Gofynnaf am ganiatad i’r disgybl/ion yma fod yn absennol o’r ysgol: I request permission to take the following child/children out of school: Enw/Name: ……………………………………………………………………..

Dosbarth/Class: ……………………………..

Enw/Name: ……………………………………………………………………..

Dosbarth/Class: ……………………………..

Enw/Name: ……………………………………………………………………..

Dosbarth/Class: ……………………………..

Deallaf yn ôl termau Rheolau Addysg 2013 (Hysybiadau Cosb Cymru) bod gan Awdurdodau Lleol yr hawl i gyflwyno Hysbysiadau Cosb Benodedig (HCB) yn lle cymryd gweithred gyfreithiol yn erbyn rhieni/gwarchodwyr pan yn ymateb i diffyg presenoldeb yn yr ysgol. I understand that under the terms of the Education (Penalty Notices-Wales) Regulations 2013, Local Authorities have been given powers to issue Fixed Penalty Notices (FPNs) as an alternative to taking legal action against parents/carers when responding to absenteeism from school. Rheswm am absenoldeb: (Rhowch fanylion llawn gyda dogfennaeth priodol i gefnogi’r cais os gwelwch yn dda): Reason for absence: (Please give full details in the box provided and any other documentary evidence to support this request): ……………………………………………………………………………………………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………………………………………………………………………………………… …………………………………………………………………………………………………………………………………………………………………………………………………….. ……………………………………………………………………………………………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………………………………………………………………………………………… …………………………………………………………………………………………………………………………………………………………………………………………………….. Dyddiadau’r absenoldeb: Dates of absence: O / From (dydd/day, dyddiad/date, mis/month) ………………………… i / to (dydd/day, dyddiad/date, mis/month) ………………………….. Enw Rhiant/Gwarchodwr Parent/Carer’s Name: ………………………………………………………………………… Arwyddwyd/Signed: ………………………..…………………………… Dyddiad / Date: ………………………… ------------------------------------------------------------------------------------------------------------------------ -------------------------------------------------Ni roddwyd caniatad i’r disgybl/ion a enwyd uchod i fod yn absennol o’r ysgol / Permission is not authorised for the above named children to have leave of absence. Rhoddwyd caniatad i’r plant/plentyn a enwyd uchod i fod yn absennol o’r ysgol / Permission is authorised for the above named children to have leave of absence. Pennaeth /Dirprwy Headteacher / Deputy……………………………….. Arwyddwyd/Signed: ……………………………. Date: ………..…………..