April 11, 2016
AGENDA BOARD OF EDUCATION REGULAR MEETING April 11, 2015, 7:00 P.M. Haskell High School Media Center 900 N. Ohio, Haskell, OK 74436 In compliance with the Oklahoma Open Meeting Act, a notice of this meeting setting forth thereon date, time, and place, an agenda was posted 24 hours prior to said meeting in the Haskell High/Middle School Entry located at 900 North Ohio, Haskell, OK, Muskogee County, Oklahoma. In addition, the date, time, place and agenda of this meeting was posted in advance on the internet website of Haskell Public Schools.
1. Roll Call 2. Pledge of Allegiance 3. Moment of Silence 4. Public Participation NOTE: Participants shall be limited to comment of a maximum of three (3) minutes duration unless altered by the presiding officer with approval of the board. All public comments during any one regular meeting shall be limited to no more than fifteen (15) minutes. No participant may speak more than once during a single meeting. All statements shall be directed to the presiding officer; no participant may address or question board members individually. Individuals or groups that wish to speak must check in with the board clerk fifteen minutes prior to the start of the board meeting. If the board decides there is not sufficient time at a meeting for public comments, the comment period may be deferred to the next regular meeting. Board members will not respond to questions or comments during public participation. The agenda item(s) may not be used as a public forum for campaigning for or against a candidate for public office or ballot measure. Public discussion will be orderly and civil. If not, the board has the discretion to discontinue public comment. Individuals must provide the follow in writing to speak: ● Name and Address of group or individual ● The agenda action item(s) the individual wishes to address ● The organization the individual represents, if applicable
5. Approval of Minutes (Regular Meeting of March 7, 2016) 6. Consent Agenda: Items A through F (Individual items may be voted on separately at the request of any board member) A. Encumbrances: General Fund #’s 308-324, Change Orders, Building Fund #’s19-24, Treasurer’s Report, Activity Fund Reports and Payment Registers B. 2016-17 contract with Therapy Works for Occupational and Physical Therapy C. 2016-17 contract with Employee Evaluation Systems Inc. for web-based OKTLE evaluation framework. D. 2016-17 updated substitute list E. 2016-17 contract with Compliance Resource Group for drug testing services. F. 2016-17 contract with Amanda Berg for Speech Language Pathology Services
7. Discussion, consideration and action to approve or not approve the addendum to the 2015-16 school calendar. Bond Issue 8. Board to consider and take possible action, in the absence of the President and/or Clerk, to appoint an acting President and/or acting Clerk for the School District to execute any and all documents pertaining to setting the maturities, date, time and place of the bond sale. 9. Board to consider and take action on a resolution determining the maturities of, and setting a date, time and place for the sale of the $700,000 Building Bonds Series A of 2016 of this School District; and designating bond counsel for this issuance of bonds. 10. Board to consider and take action on a resolution determining the maturities of, and setting a date, time and place for the sale of the $280,000 General Obligation Combined Purpose Bonds Series B of 2016 of this School District; and designating bond counsel for this issuance of bonds. 11. Principal’s Report 12. Superintendent’s Report a. Update on MW Elementary emergency gas line replacement b. Replacement of HVAC units c. OG&E Lighting Fix (behind elementary) d. Ag Facility update 13. New Business Personnel 14. Discussion consideration and action to accept or not accept the resignation of the following employee(s): a. Lisa Butler - Elementary Teacher 15. Discussion, consideration and action to approve or not approve hiring Carol Harris on a temporary contract for the remainder of the 2016-17 school year. 16. Discussion, consideration and action to approve or not approve any new resignations received after the posting of the agenda. 17. Adjourn
Name of person posting this notice WANDA SCHEPERS (type or print) _____________________________ (Signature)
______________________________ (title or position)
Posted this _______ day of April 2016, at _________ o’clock ____.M. at the front door of the Haskell Middle/High School, Haskell, Oklahoma.
Notes BOE Meeting April 11, 2016 It has been a while since I reminded you how much I appreciate each and every one of you and the support that you give our school. These last couple of weeks certainly have not been easy, but morale seems to be better as staff members have become familiar with the district’s intent to solidify equity in the classroom first. We did issue intent to nonreemploy letters to three employees. These cuts will reduce district cost by better than $150,000. Couple that with the salary reduction, the reduction to programs and stipend schedule, along with the reduction to the end of the year and we are nearing the $200,000 mark. The word from OKC is that they will not approve a budget cutting education by more than 5%. Just remember that 5% to us is still $150,000. Lay that beside the fact that it is an election year and you will see the political posturing that is actually taking place. With a 1.3 billion dollar deficit facing our state, we will see more cuts, whether at the beginning or at mid-term. They cannot avoid greater cuts without finding a revenue source to fill the hole. Francis Bacon once said that “knowledge is power.” With the knowledge of the pending deficit, you have taken the action necessary to solidify our district’s financial situation and to ensure our abilities to provide quality education into the future. Thank you for standing strong! You will notice that administrators are not on the agenda again. I did not receive nonreemployment letters from the attorney until the 31st of March. I reviewed them over the weekend and gave them out on Monday the 4th. Timelines prohibit us moving forward before due process is fulfilled. We will hire in May. 5. Move this item out because we had at least one member March meeting.
not present at the
6. Consent Agenda Items B. This is a continuation of services that we currently receive. No change from current contract. C. This is the program that allows for online evaluations of certified staff. No change from current contract. D. Just an update to our sub list. E. This is the company we use for drug testing. No change from current contract. F. Mrs. Berg is currently providing our speech services. No change to current contract.
7. I would like to reduce our current year calendar by five days making our last day of classes the 12th of May and the last day for certified staff the 13th of May. We will have completed all testing and will have more than met the 1080 hours required by the state. This will save approximately $10,000 in district cost and I believe will be a morale boost to our employees. Bond Issue 8. The law requires that those who sign these documents be present. In the event that our President or Clerk are out, we will need to appoint an acting President or acting Clerk to serve only at this meeting, in order to be in compliance. This motion is only for the current meeting. 9.-10. This resolution sets up the May 20th meeting for the sale of bonds. 15. Mrs. Butler has resigned effective April 1. According to her letter she is experiencing some health issues. 16. Mrs. Harris has graciously agreed to fill the void in our 3rd grade. We are excited that she will be back with us, even if it is for just a little while.
1. Roll Call 2. Pledge of Allegiance 3. Moment of Silence 4. Public Participation NOTE: Participants shall be limited to comment of a maximum of three (3) minutes duration unless altered by the presiding officer with approval of the board. All public comments during any one regular meeting shall be limited to no more than fifteen (15) minutes. No participant may speak more than once during a single meeting. All statements shall be directed to the presiding officer; no participant may address or question board members individually. Individuals or groups that wish to speak must check in with the board clerk fifteen minutes prior to the start of the board meeting. If the board decides there is not sufficient time at a meeting for public comments, the comment period may be deferred to the next regular meeting. Board members will not respond to questions or comments during public participation. The agenda item(s) may not be used as a public forum for campaigning for or against a candidate for public office or ballot measure. Public discussion will be orderly and civil. If not, the board has the discretion to discontinue public comment. Individuals must provide the follow in writing to speak: ● Name and Address of group or individual ● The agenda action item(s) the individual wishes to address ● The organization the individual represents, if applicable
5. Approval of Minutes (Regular Meeting of March 7, 2016) 6. Consent Agenda: Items A through F (Individual items may be voted on separately at the request of any board member) A. Encumbrances: General Fund #’s 308-324, Change Orders, Building Fund #’s19-24, Treasurer’s Report, Activity Fund Reports and Payment Registers B. 2016-17 contract with Therapy Works for Occupational and Physical Therapy C. 2016-17 contract with Employee Evaluation Systems Inc. for web-based OKTLE evaluation framework. D. 2016-17 updated substitute list E. 2016-17 contract with Compliance Resource Group for drug testing services. F. 2016-17 contract with Amanda Berg for Speech Language Pathology Services
7. Discussion, consideration and action to approve or not approve the addendum to the 2015-16 school calendar. Bond Issue 8. Board to consider and take possible action, in the absence of the President and/or Clerk, to appoint an acting President and/or acting Clerk for the School District to execute any and all documents pertaining to setting the maturities, date, time and place of the bond sale. 9. Board to consider and take action on a resolution determining the maturities of, and setting a date, time and place for the sale of the $700,000 Building Bonds Series A of 2016 of this School District; and designating bond counsel for this issuance of bonds. 10. Board to consider and take action on a resolution determining the maturities of, and setting a date, time and place for the sale of the $280,000 General Obligation Combined Purpose Bonds Series B of 2016 of this School District; and designating bond counsel for this issuance of bonds. 11. Principal’s Report 12. Superintendent’s Report a. Update on MW Elementary emergency gas line replacement b. Replacement of HVAC units c. OG&E Lighting Fix (behind elementary) d. Ag Facility update 13. New Business Personnel 14. Discussion consideration and action to accept or not accept the resignation of the following employee(s): a. Lisa Butler - Elementary Teacher 15. Discussion, consideration and action to approve or not approve hiring Carol Harris on a temporary contract for the remainder of the 2016-17 school year. 16. Discussion, consideration and action to approve or not approve any new resignations received after the posting of the agenda. 17. Adjourn
Name of person posting this notice WANDA SCHEPERS (type or print) _____________________________ (Signature)
______________________________ (title or position)
Posted this _______ day of April 2016, at _________ o’clock ____.M. at the front door of the Haskell Middle/High School, Haskell, Oklahoma.
Notes BOE Meeting April 11, 2016 It has been a while since I reminded you how much I appreciate each and every one of you and the support that you give our school. These last couple of weeks certainly have not been easy, but morale seems to be better as staff members have become familiar with the district’s intent to solidify equity in the classroom first. We did issue intent to nonreemploy letters to three employees. These cuts will reduce district cost by better than $150,000. Couple that with the salary reduction, the reduction to programs and stipend schedule, along with the reduction to the end of the year and we are nearing the $200,000 mark. The word from OKC is that they will not approve a budget cutting education by more than 5%. Just remember that 5% to us is still $150,000. Lay that beside the fact that it is an election year and you will see the political posturing that is actually taking place. With a 1.3 billion dollar deficit facing our state, we will see more cuts, whether at the beginning or at mid-term. They cannot avoid greater cuts without finding a revenue source to fill the hole. Francis Bacon once said that “knowledge is power.” With the knowledge of the pending deficit, you have taken the action necessary to solidify our district’s financial situation and to ensure our abilities to provide quality education into the future. Thank you for standing strong! You will notice that administrators are not on the agenda again. I did not receive nonreemployment letters from the attorney until the 31st of March. I reviewed them over the weekend and gave them out on Monday the 4th. Timelines prohibit us moving forward before due process is fulfilled. We will hire in May. 5. Move this item out because we had at least one member March meeting.
not present at the
6. Consent Agenda Items B. This is a continuation of services that we currently receive. No change from current contract. C. This is the program that allows for online evaluations of certified staff. No change from current contract. D. Just an update to our sub list. E. This is the company we use for drug testing. No change from current contract. F. Mrs. Berg is currently providing our speech services. No change to current contract.
7. I would like to reduce our current year calendar by five days making our last day of classes the 12th of May and the last day for certified staff the 13th of May. We will have completed all testing and will have more than met the 1080 hours required by the state. This will save approximately $10,000 in district cost and I believe will be a morale boost to our employees. Bond Issue 8. The law requires that those who sign these documents be present. In the event that our President or Clerk are out, we will need to appoint an acting President or acting Clerk to serve only at this meeting, in order to be in compliance. This motion is only for the current meeting. 9.-10. This resolution sets up the May 20th meeting for the sale of bonds. 15. Mrs. Butler has resigned effective April 1. According to her letter she is experiencing some health issues. 16. Mrs. Harris has graciously agreed to fill the void in our 3rd grade. We are excited that she will be back with us, even if it is for just a little while.
