ARLINGTON COUNTY FESTIVAL ... - Arlingtonva
ARLINGTON COUNTY FESTIVAL LATINOAMERICANO EVENT SPONSORSHIP APPLICATION INFORMATION & RULES
WHAT: Hundreds of Arlington County residents will be celebrating the rich culture and history of LatinoAmericans at the 2014 FESTIVAL LATINOAMERICANO. This year’s festival will include a full array of great entertainment from Central and South America, great local vendors, interactive children’s entertainment, delicious food, and exciting community spirit. Admission to the festival is free. The Festival Latinoamericano is sponsored by Arlington County’s Department of Parks and Recreation and is organized with a dedicated group of community volunteers. Visit parks.arlingtonva.us and search “Festival Latinoamericano” for details. WHERE: Kenmore Middle School, 200 S. Carlin Springs Road, Arlington, VA 22204 WHEN: Sunday, September 28, 2014: 1-6 p.m.
Become a sponsor of Arlington’s Festival Latinoamericano The Festival Latinoamericano is supported by tax dollars, sponsorships and vendor booth sales. Help us extend the programming to educate and entertain the community. Various levels of sponsorship will receive recognition on event signage, information booths and recognition through various promotions. All sponsors will receive one (1) 10’x10’ booth space, one 6-foot table and two chairs at the event. Below is the sponsorship matrix which provides an explanation of the benefits included in the different sponsorship levels. Please note that sponsorships can be tailored to each organization’s specific needs. Please contact Laura Barragan at 703-228-3329 or [email protected] to discuss your sponsorship goals. Sponsors must send in their signed sponsorship agreement, payment and hold harmless agreement no later than August 31, 2014 to be included in day-of materials and on the website.
Minimum Investment Level Benefit Type
$250 $1,000 Supporting Bronze
Marketing: Company name listed as event sponsor on all marketing materials, to include pre-event advertisements, press releases, and other promotions.
X
$2,500 Silver X
$5,000 Gold X
Co-Branding: Company name listed as co-sponsor in all promotions, i.e. “The Festival Latinoamericano, presented by XXXXX.” Festival Website Sponsor Mention and Hyperlink on event webpage.
X
X X
Program or Activity “Presented By” Status, i.e. “Live Stage Programming Presented by XXXXX”
X
Category Exclusivity: Sponsors of a certain level will have category exclusivity (i.e. car dealerships, hotels). Participation in Stage Programming: Opportunity to participate in on-stage programming with special recognition.
X
X
X
X
X
X
X
X
X
X
X
X
X
Program/Area “Title” Status with sponsor name integrated as part of program name, i.e. “The XXXXX Stage”
Premium Exhibit Space: One (1) 10’x20’ tent, two (2) 6-foot tables and four (4) chairs.
X
X
Festival Website Sponsor Logo and Hyperlink on event webpage.
Standard Exhibit Space: One (1) 10’x10’ tent, one (1) 6-foot table and two (2) chairs.
$10,000 Platinum
X
2014 ARLINGTON COUNTY FESTIVAL LATINOAMERICANO SPONSORSHIP APPLICATION Please refer to the 2014 Festival Latinoamericano Sponsorship Application Information and Rules before completing and submitting application. Submission Deadline: August 31, 2014
CONTACT INFORMATION: Business Name: ______________________________________________________________ Contact Person: _____________________________________________________________ Mailing Address: _____________________________________________________________ City: _____________________________ State: __________________ Zip: ____________ Telephone: __________________________ Fax: ________________________ Email: _________________________________ Website: _____________________________ Description of Business: ________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ Sponsorship Level: ____________________________________________________________ I have read, understand and agree to all of the conditions set forth in the sponsorship packet and to the “Hold Harmless” agreement on the reverse side of this application. Signature: _____________________________________________________ Date: _________________________________________________________ Application and sponsor fee payable to “Arlington County Treasurer” must be received by September 15, 2014. Mail to: Laura Barragan, Arlington County Department of Parks and Recreation, 2100 Clarendon Blvd, Suite 414, Arlington, VA 22201. Upon receipt of the completed application, sponsors will be contacted within seven (7) business days regarding the status of their sponsorship.
HOLD HARMLESS AGREEMENT The Contractor understands and acknowledges that the County normally requires all Contractors with the County to secure certain insurance coverage evidenced by a certificate of insurance. The Contractor certifies that after diligent effort, the Contractor has been unable to secure insurance coverage of the types and in the amounts that the County requires for this Agreement. Therefore, the Contractor, for himself, his heirs, representatives, successors and assigns, in consideration of the award to the Contractor by the County, and in consideration of the County's agreement not to require the Contractor to secure the insurance coverage customarily required of contractors with the County, covenants with the County and the County's successors, representatives and assigns, as follows: 1. The Contractor covenants to save, defend, hold harmless, and indemnify the County, and all of its officers, departments, agencies, agents, and employees (collectively the "County") from and against any and all claims, losses, damages, injuries, fines, penalties, costs (including court costs and attorney's fees), charges, liability, or exposure, however caused, resulting from, arising out of, or in any way connected with the Contractor's intentional, negligent, or grossly negligent acts or omissions in performance or nonperformance of its work called for by the Contract Documents. Additionally, if the Contractor subcontracts any or all of the services or work that the Contractor is required to deliver under this contract to one or more subcontractors, the Contractor also covenants to save, defend, hold harmless, and indemnify the County, and all of its officers, departments, agencies, agents, and employees (collectively the "County") from and against any and all claims, losses, damages, injuries, fines, penalties, costs (including court costs and attorney's fees), charges, liability, or exposure, however caused, resulting from, arising out of, or in any way connected with the subcontractor’s intentional, negligent, or grossly negligent acts or omissions in performance or nonperformance of its work called for by the Contract Documents. This indemnification shall survive the termination of this Agreement. 2. The terms of this Hold Harmless Agreement shall continue in full force and effect until such time as the County determines that the covenants described in paragraph 1, above, shall no longer be necessary. 3. In executing this Exhibit, the Contractor represents and warrants that the Contractor has completely read, fully understood, and voluntarily accepted its terms and has executed it expressly to make the covenants in favor of the County described in Paragraph 1, above. In executing this Exhibit, the Contractor expressly reserves any and all rights that the Contractor may have against any person, firm or corporation other than the County, its successors, representatives and assigns. BUSINESS/ORGANIZATION NAME (PRINT): AUTHORIZED SIGNATURE: PRINTED NAME: PRINTED TITLE: DATE:
WHAT: Hundreds of Arlington County residents will be celebrating the rich culture and history of LatinoAmericans at the 2014 FESTIVAL LATINOAMERICANO. This year’s festival will include a full array of great entertainment from Central and South America, great local vendors, interactive children’s entertainment, delicious food, and exciting community spirit. Admission to the festival is free. The Festival Latinoamericano is sponsored by Arlington County’s Department of Parks and Recreation and is organized with a dedicated group of community volunteers. Visit parks.arlingtonva.us and search “Festival Latinoamericano” for details. WHERE: Kenmore Middle School, 200 S. Carlin Springs Road, Arlington, VA 22204 WHEN: Sunday, September 28, 2014: 1-6 p.m.
Become a sponsor of Arlington’s Festival Latinoamericano The Festival Latinoamericano is supported by tax dollars, sponsorships and vendor booth sales. Help us extend the programming to educate and entertain the community. Various levels of sponsorship will receive recognition on event signage, information booths and recognition through various promotions. All sponsors will receive one (1) 10’x10’ booth space, one 6-foot table and two chairs at the event. Below is the sponsorship matrix which provides an explanation of the benefits included in the different sponsorship levels. Please note that sponsorships can be tailored to each organization’s specific needs. Please contact Laura Barragan at 703-228-3329 or [email protected] to discuss your sponsorship goals. Sponsors must send in their signed sponsorship agreement, payment and hold harmless agreement no later than August 31, 2014 to be included in day-of materials and on the website.
Minimum Investment Level Benefit Type
$250 $1,000 Supporting Bronze
Marketing: Company name listed as event sponsor on all marketing materials, to include pre-event advertisements, press releases, and other promotions.
X
$2,500 Silver X
$5,000 Gold X
Co-Branding: Company name listed as co-sponsor in all promotions, i.e. “The Festival Latinoamericano, presented by XXXXX.” Festival Website Sponsor Mention and Hyperlink on event webpage.
X
X X
Program or Activity “Presented By” Status, i.e. “Live Stage Programming Presented by XXXXX”
X
Category Exclusivity: Sponsors of a certain level will have category exclusivity (i.e. car dealerships, hotels). Participation in Stage Programming: Opportunity to participate in on-stage programming with special recognition.
X
X
X
X
X
X
X
X
X
X
X
X
X
Program/Area “Title” Status with sponsor name integrated as part of program name, i.e. “The XXXXX Stage”
Premium Exhibit Space: One (1) 10’x20’ tent, two (2) 6-foot tables and four (4) chairs.
X
X
Festival Website Sponsor Logo and Hyperlink on event webpage.
Standard Exhibit Space: One (1) 10’x10’ tent, one (1) 6-foot table and two (2) chairs.
$10,000 Platinum
X
2014 ARLINGTON COUNTY FESTIVAL LATINOAMERICANO SPONSORSHIP APPLICATION Please refer to the 2014 Festival Latinoamericano Sponsorship Application Information and Rules before completing and submitting application. Submission Deadline: August 31, 2014
CONTACT INFORMATION: Business Name: ______________________________________________________________ Contact Person: _____________________________________________________________ Mailing Address: _____________________________________________________________ City: _____________________________ State: __________________ Zip: ____________ Telephone: __________________________ Fax: ________________________ Email: _________________________________ Website: _____________________________ Description of Business: ________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ Sponsorship Level: ____________________________________________________________ I have read, understand and agree to all of the conditions set forth in the sponsorship packet and to the “Hold Harmless” agreement on the reverse side of this application. Signature: _____________________________________________________ Date: _________________________________________________________ Application and sponsor fee payable to “Arlington County Treasurer” must be received by September 15, 2014. Mail to: Laura Barragan, Arlington County Department of Parks and Recreation, 2100 Clarendon Blvd, Suite 414, Arlington, VA 22201. Upon receipt of the completed application, sponsors will be contacted within seven (7) business days regarding the status of their sponsorship.
HOLD HARMLESS AGREEMENT The Contractor understands and acknowledges that the County normally requires all Contractors with the County to secure certain insurance coverage evidenced by a certificate of insurance. The Contractor certifies that after diligent effort, the Contractor has been unable to secure insurance coverage of the types and in the amounts that the County requires for this Agreement. Therefore, the Contractor, for himself, his heirs, representatives, successors and assigns, in consideration of the award to the Contractor by the County, and in consideration of the County's agreement not to require the Contractor to secure the insurance coverage customarily required of contractors with the County, covenants with the County and the County's successors, representatives and assigns, as follows: 1. The Contractor covenants to save, defend, hold harmless, and indemnify the County, and all of its officers, departments, agencies, agents, and employees (collectively the "County") from and against any and all claims, losses, damages, injuries, fines, penalties, costs (including court costs and attorney's fees), charges, liability, or exposure, however caused, resulting from, arising out of, or in any way connected with the Contractor's intentional, negligent, or grossly negligent acts or omissions in performance or nonperformance of its work called for by the Contract Documents. Additionally, if the Contractor subcontracts any or all of the services or work that the Contractor is required to deliver under this contract to one or more subcontractors, the Contractor also covenants to save, defend, hold harmless, and indemnify the County, and all of its officers, departments, agencies, agents, and employees (collectively the "County") from and against any and all claims, losses, damages, injuries, fines, penalties, costs (including court costs and attorney's fees), charges, liability, or exposure, however caused, resulting from, arising out of, or in any way connected with the subcontractor’s intentional, negligent, or grossly negligent acts or omissions in performance or nonperformance of its work called for by the Contract Documents. This indemnification shall survive the termination of this Agreement. 2. The terms of this Hold Harmless Agreement shall continue in full force and effect until such time as the County determines that the covenants described in paragraph 1, above, shall no longer be necessary. 3. In executing this Exhibit, the Contractor represents and warrants that the Contractor has completely read, fully understood, and voluntarily accepted its terms and has executed it expressly to make the covenants in favor of the County described in Paragraph 1, above. In executing this Exhibit, the Contractor expressly reserves any and all rights that the Contractor may have against any person, firm or corporation other than the County, its successors, representatives and assigns. BUSINESS/ORGANIZATION NAME (PRINT): AUTHORIZED SIGNATURE: PRINTED NAME: PRINTED TITLE: DATE:
