Attachment 1 - WVCWP FY 201718 Draft Budget - Amazon Web ...
West Valley Clean Water Program FY17-18 Budget Yr over Yr Comparison
$
1. NPDES Permit Compliance: Labor
$ $
A. Labor, Payroll B. Labor, Payroll Expenses
DRAFT
Previous Year
Approved
Projected
FY15-16 MRP-2 Yr1
FY16-17 MRP2 Yr2
FY17-18 MRP2 Yr3
342,141 240,505 101,636
$ $ $
373,750 266,964 106,786
$
383,454
$ $
273,895 109,558
$
94,464
$
82,016
$
87,322
$ $ Subtotal Labor(1&2): $
84,464 10,000 436,604
$ $ $
72,016 10,000 455,765
$ $ $
82,322 5,000 470,776
19,300
$
21,600
$
32,846
2. NPDES Permit Compliance: Labor, Non-payroll, Special Project/ Tasks A. URMP Support B. NPDES Permit & Technical Assistance
3. NPDES Permit Compliance: Programs, Projects, Training, Data Mgmt A. PIP- Events/ Outreach Pgm /Brochures & Promotional Items B. Staff Training
$ $
2,800
$
2,800
$
3,000
C. Data Mgmt, Projects/Programs & Reports
$ $
2,000 8,000
$ $
2,500 9,800
$ $
2,800 12,000
D. Compliance Contracts & Contingency
$
6,500
$
6,500
$
10,000
4. Administration: Occupancy/ Facility Expenses A. Office Rent B. Building Maintenance/Repair C. Utilities
5. Administration: Operations A. B. C. D.
Office Supplies Operating Expenses Capital & Computer Costs Fiscal Agent & Overhead Contract/Fee
$ $ $ $
$ $ $ $ $
35,300 15,500 12,000 7,800
43,550 2,800 11,500 3,500 25,750
$ $ $ $
$ $ $ $ $
35,500 15,500 12,000 8,000
60,800 2,800 23,500 5,500 29,000
$
39,500
$ $ $
19,500 12,000 8,000
$
64,900
$ $ $ $
2,900 25,000 8,000 29,000
1.-5. Subtotal Shared WVCWP Costs:
$
534,754
$
573,655
$
608,022
6. NPDES Permit Compliance: Contract Services, Permits, Fees [individual assesments]
$
359,900
$
365,350
$
384,800
$
30,000
$
35,000
$
40,700
30,000
$
30,000
$
34,300
5,000
$
A. WVCWP Service Contracts: Op & Service Agmts Managed, but individually 1. Stw Inspections @Ind/Comm/Ret Facilities (C,LG, & S) billed
$
2. Trash FCD Device Insp/ Repair
$
B. Muni Programs: Contract Admin, Grant Matching (Agency $ Specific) 20,400
$
21,350
6,400
$
26,100
1. Grants, Partnerships
$
8,200
$
8,200
$
13,600
2. Admin Contracts Oversight (ie, Stw Fee Pgm)
$
12,200
$
13,150
$
12,500
$ $ $
300,500 243,400 57,100
$ $ $
300,500 243,400 57,100
$ $ $
315,400 258,300 57,100
$
9,000
$
8,500
$
2,600
TOTAL WV CWP Urban Runoff Program $
894,654
$
939,015
$
992,822
C. Permit Fees & SCV Program Management 1. SCV Program Assessment 2. State NPDES Permit fee
D. Contingency
13.8%
5.0%
5.7%
WVSD Hearing: May 10, 2017 WV MC Approved: March 15, 2017 Revised Draft Feb 28, 2017 1st Draft: Dec 15, 2016
ATTACHMENT 1
West Valley Clean Water Program FY17-18 Budget Municipal Detail Previous Year
Approved
FY16-17
FY17-18
MRP2 Yr2
MRP2 Yr3
Summary: FY16-17 WVCWP Stormwater Cost Allocations
Campbell
Los Gatos
35.1%
Monte Sereno
32.5%
FY17-18
FY16-17
DRAFT
2.7%
FY17-18
FY16-17
Saratoga 29.7%
FY17-18
FY16-17
FY17-18
FY16-17
1. NPDES Permit Compliance: Labor
$ 373,750
$
383,454
2. NPDES Permit Compliance: Labor, Non-payroll, Special Project/ Tasks
$
82,016
$
87,322
$
21,600
$
32,846
$
35,500
$
39,500
5. Administration: Operations
$
60,800
$
64,900
1.-5. Subtotal Shared WVCWP Costs:
$ 573,655
$ 608,022
$
201,353
$
213,416
$
186,438
$
197,607
$ 15,489
$
16,417
$
170,376
$
180,582
6. NPDES Permit Compliance: Contract Services, Permits, Fees [individual assesments]
$
365,350
$ 384,800
$
135,050
$
141,720
$
120,200
$
127,900
$ 15,050
$
15,200
$ 95,050
$
99,980
$
30,000
$
34,300
$ 18,000
$
19,520
$ 10,000
$
12,400
$
-
$
-
$
2,000
$
2,380
2. Trash FCD Device Insp/ Repair B. Muni Programs: Contract Admin, Grant Matching (Agency Specific) 1. Grants, Partnerships
$
5,000
$
6,400
$
2,300
$
2,900
$
2,200
$
2,900
$
250
$
300
$
250
$
300
$
8,200
1,200
100 1,200
2,000
$
$ $
$
6,100
5,000 5,800
200
$
$ $
$
5,850
5,000 5,500
3,000
$
$ $
$
13,150
13,600 12,500
3,000
$
$ $
$
2. Admin Contracts Oversight (ie, Stw Fee Pgm)
$
-
$ $
3,500 -
$
243,400
$
258,300
$ 86,000
$
91,000
$ 79,000
$
84,000
$
6,400
$
6,800
$ 72,000
$
76,500
$
57,100
$
57,100
$ 16,800
$
16,800
$ 16,800
$
16,800
$
6,700
$
6,700
$ 16,800
$
16,800
$
8,500
$
2,600
$
3,100
$
1,000
$
3,100
$
1,000
$
300
$
100
$
2,000
$
500
$
336,403
$ 355,136
$
306,638
31,617
$
265,426
3. NPDES Permit Compliance: Programs, Projects, Training, Data Mgmt Reports 4. & Administration: Occupancy/ Facility Expenses
A. WVCWP Service Contracts: Op & Service Agmts Managed, but individually 1. Stw Inspections @Ind/Comm/Ret Facilities (C,LG, & S)
C. Permit Fees & SCV Program Management 1. SCV Program Assessment 2. State NPDES Permit fee D. Contingency
TOTAL WV CWP Urban Runoff Program
$ 939,015
$ 992,822
$ 325,507
$ 30,539
$
$ 280,562
WVSD Hearing: May 10, 2017 WV MC Approved: March 15, 2017 Revised Draft Feb 28, 2017 1st Draft: Dec 15, 2016
West Valley Clean Water Program FY16-17 Budget Summary of Changes Budget Line 1 & 2. Permit Compliance: Labor
FY15-16 Approved
FY16-17 Approved
FY17-18 Projected
Yr over Yr% incr/(decr)
DRAFT
Comment
$
436,604
$
455,765
$
470,776
3.3%
covers net increase in payroll costs - 4% max COLA - Build coverage for PERs accrued liability (min 75% payroll, recommended by FA 1/27/16)
3. Permit Compliance: Programs
$
19,300
$
21,600
$
32,846
52.1%
- Website update/maint - URMP, support doc updates - Database/GIS data management - Implementation of Compliance Tasks - Trash Plan Assesments & Implementation (OLVA, FCD, Partnership, etc) - PS update - Cont: Stwr Resource Plan development, GI Plan, PCB Plan - NEW: Grn Infr Resource/ Ed Center; - Support of Expanded Stw Inspections: - Construction Site (Hillsides) - Insp of StwTreatm't Facilities+Site Design/ Pervious Pavement (O&M Plan) - IPM/Pest Rptg Development (PW Maintained) - Expanded Training (IDDE, GI)
4. Admin: Facilities
$
35,300
$
35,500
$
39,500
11.3%
Cover net increase in facilites, TI, maint & utility costs (building/ equipment modernizaiton) => Target Move to Campbell: Oct 2016
5. Admin: Operations
$
43,550
$
60,800
$
64,900
6.7%
- IT Services Support (Network, systems, etc) - Vehicle Lease - New Safety & Liability Training Requirements/ Expense
1.-5. SUBTOTAL WVCWP:
$
534,754
$
573,655
$
608,022
6.0%
averaged % overall change to Shared Expenses
6. Contracts, Fees, Overhead
$
359,900
$
365,350
$
384,800
5.3%
averaged % overall change to Individual Expenses
(payroll and vendor /nonpayroll)
A. Service Contract(s)
$
30,000
$
35,000
$
40,700
16.3%
Reflects contract amounts - SCC Contract Renewal Year - Stw Insp Pgm: Comm/ Retail - Trash FCD Repair
B. WV Contracts: Grant Matching, Muni-Specific Contracts (ie Maint )
$
20,400
$
21,350
$
26,100
22.2%
Agency Specific Project/ Program support funding: Recommended Use: - Continued: Stw Rev Pgm Consultant (Francisco & Asc) - New: GI Edu/ Resource Center
C1. SCVURPPP
$
243,400
$
243,400
$
258,300
6.1%
Reflects adjustment based on SCVURPPP proposed assessment, which is projected to be minimum 5% year over year (=>25-30% over 5 yrs)
C2. NPDES (RWQCB)
$
57,100
$
57,100
$
57,100
0.0%
D. Contingency
$
9,000
$
8,500
$
2,600
-69.4%
Credit received in FY15-16, and recommended to be rolled forward to cover FY16-17 cost difference. Agency Specific Contingency funding Re-allocated under Grant Matching- Recommended use for GI Edu/Resouce Center
992,822
5.7%
TOTAL Program Distribution of Funds:
$
894,654 49%
$
939,015
$
49%
47%
Net Budget Change
-1% 1&2 Labor: Pgm Mgmt, Staff
9%
9%
10%
1% 3&6A/B/D Programs: PIP, INSP, IDDE, Data Mgmt, Rpt'g
27%
26%
26%
0% 6C1 SCVURPPP: Monit'g, R&D/ Analysis
6%
6%
6%
9%
10%
11%
0% 6C2 NPDES Permit 0% 4&5 Overhead: Facilities, Admin, Op, WVSD
WVSD Hearing: May 10, 2017 WV MC Approved: March 15, 2017 Revised Draft Feb 28, 2017 1st Draft: Dec 15, 2016
West Valley Clean Water Program FY17-18 Workplan Outline
DRAFT
Companion Document to SCVURPPP Annual Workplan Goal: Objectives 1. NPDES Permit Oversight: Program Administration
Workplan Tasks: FY17-18
A. Represent WV Municipality stormwater interest in county and region-wide forums, including policy and technical advisory groups
Ai. Continue: Represent'g WV Muni's locally (municipal, SCVURPP, CCAG, WMI) & region-wide collaborative groups (BASMAA, RWQCB, CalTrans, VTA, CASQA) ii. Continue: Participation, review/ input of dcuments in regional collaboration projects, including grant funded projects (Stw Rsrc Plan, GI, Monit, & RAA docs) iii. Continue: Engage Com'unty Dev'mt and other Muni Staff in Green Infrastructure B. Provide programmatic and discussions for MRP requirements to develop and adopt a Plan technical support to WV Municipal Staff for [municipal] implementation Bi. Review & Update URMP (ver:2009) and supporting documents to align with of stormwater policies, programs, MRP 2.0 (effecive date 1/1/2016) BMPs, CMs and record keeping. -Implement updated: Business Inspection Plan/ commercial facility site audits, Includes integration with other related updated ERP (Stw Treatmt Facilities), FCD O&M PS, IPM Plan municipal programs such as: -Follow-up on needed updates to other Docs/ Plans for GI -Public Works Maint (streets, storm -Update NPS/ Stormwater Ordinance (hold over project) drains, parks, facilities) ii. Provide updated schedules and forms to Municipal Staff for use, -Solid Waste Management/ HHW including but not limited to the following departments: -Captial Imv Projects Incl creek restore/ impvmnts Corp Yard + SWPPP + IPM Plan Implementation (C2,C5,C7,C9,C15) -Transportation Sys Mgt Muni Operations - Streets, Parks, Facilities, SD/FCD O&M, Street Sweep, -Community Development Solid Waste, HHW, (C2,C5,C7,C9,C10,C11,C12,C13,C15) -Building Construction Plan'g, Developmt Implementation (C3,C6,C7,C9,C10,C12,C13,C15) -Sustainablity Plan/ Programs Constr'n Site Control Program Implementaion (C3,C5,C6,C7,C10,C11,C12,C13,C15) -Community Outreach iii. Contract Mgnt & Oversight Annual f/u - SCC FD Contract, expires 6/30/16 (C4,C9, C10,C11,C12,C13,C15) C. Provide coordination and technical Annual Update - SD O&M Contracts: LG expires 6/30/18 (eoy by written notice, support for data/ document archiving, document completion and submittals to RWQCB under the NPDES Permit
sunset 2020); C, MS, S expires 6/30/17 (5yr-auto renewals thru 2023);
Renewal - SD Trash Capture Device R&M Contract, annual Renewal - Stw Inspector (Fujimoto), annual Ci. Implementation of data management and GIS systems ii. Implement digitization and storage of historical records (circa 1994-2003)
2. NPDES Permit Compliance: Joint Program & Task Implementation - Projects, Training, Data Mgmt & Reports A. Implement collaborative programs and tasks to meet requirements of NPDES Permit -Ind/ Comm Facility Insp -IDDE Response -Outreach: Media, Mat'ls, Events -Trash Plan Implementation -POC Mgmt Program -Staff Training -Annual Report B. Implement resource management in support of program and task implementation -Document and Data Management system (hardware / software)
Ai. Continue Program Implementation - Inspections at commercial facilities (C4,C9,C10,C11,C12,C13,C15)
ii. New - Green Infrastructure Plan development (C2,C3,C9,C10,C11,C12) iii. IDDE Response/ ERP Review with partners to improve communications and referral process (C4,C5,C6,C13,C15) iv. Trash Plan - update/ revise LG Hot Spot location; Trash Plan/ map updates based upon Visual Assessments and adjustments to BMPs/ CMs (C10+) v. Expand Staff Training, as necessary to address updates to tasks, schedules and data collection under newly adopted MRP 2.0 vi. Continue Outreach Event hosting and muni support, and school/student outreach vii. New- Develop/ Implement Edu/ Resource Cnter; partnership with groups (ie Acterra) to apply/ administer grant application and projects B. Implement /upgrade Database, Data Mgmt, h/w+s/w, Maint, Support
WVSD Hearing: May 10, 2017 WV MC Approved: March 15, 2017 Revised Draft Feb 28, 2017 1st Draft: Dec 15, 2016
West Valley Clean Water Program FY17-18 Workplan Outline
DRAFT
Companion Document to SCVURPPP Annual Workplan 3. Office Administration
A. WVCWP Monthly/ Qrtly Manager Meetings B. WVCWP Staff Oversight - Staff recruiting, hiring and training for employees C. WVCWP Office/ Equipment Managment - Replacement of 1 workstations and 1 server unit; support cloud data storage - Replacement of printer; update to office equipment (ie, ergonomic stations) - Replacement telephony equipment/ accessories - Coordintation and Implementation of administrative SOPs, policies, training (ie safety training, etc) - Manage Office re-location - Vendor service contract mgmt & oversight - New vehicle management D. WVCWP Budget/ Expense Tracking - Expense tracking, payroll verification
WVSD Hearing: May 10, 2017 WV MC Approved: March 15, 2017 Revised Draft Feb 28, 2017 1st Draft: Dec 15, 2016
$
1. NPDES Permit Compliance: Labor
$ $
A. Labor, Payroll B. Labor, Payroll Expenses
DRAFT
Previous Year
Approved
Projected
FY15-16 MRP-2 Yr1
FY16-17 MRP2 Yr2
FY17-18 MRP2 Yr3
342,141 240,505 101,636
$ $ $
373,750 266,964 106,786
$
383,454
$ $
273,895 109,558
$
94,464
$
82,016
$
87,322
$ $ Subtotal Labor(1&2): $
84,464 10,000 436,604
$ $ $
72,016 10,000 455,765
$ $ $
82,322 5,000 470,776
19,300
$
21,600
$
32,846
2. NPDES Permit Compliance: Labor, Non-payroll, Special Project/ Tasks A. URMP Support B. NPDES Permit & Technical Assistance
3. NPDES Permit Compliance: Programs, Projects, Training, Data Mgmt A. PIP- Events/ Outreach Pgm /Brochures & Promotional Items B. Staff Training
$ $
2,800
$
2,800
$
3,000
C. Data Mgmt, Projects/Programs & Reports
$ $
2,000 8,000
$ $
2,500 9,800
$ $
2,800 12,000
D. Compliance Contracts & Contingency
$
6,500
$
6,500
$
10,000
4. Administration: Occupancy/ Facility Expenses A. Office Rent B. Building Maintenance/Repair C. Utilities
5. Administration: Operations A. B. C. D.
Office Supplies Operating Expenses Capital & Computer Costs Fiscal Agent & Overhead Contract/Fee
$ $ $ $
$ $ $ $ $
35,300 15,500 12,000 7,800
43,550 2,800 11,500 3,500 25,750
$ $ $ $
$ $ $ $ $
35,500 15,500 12,000 8,000
60,800 2,800 23,500 5,500 29,000
$
39,500
$ $ $
19,500 12,000 8,000
$
64,900
$ $ $ $
2,900 25,000 8,000 29,000
1.-5. Subtotal Shared WVCWP Costs:
$
534,754
$
573,655
$
608,022
6. NPDES Permit Compliance: Contract Services, Permits, Fees [individual assesments]
$
359,900
$
365,350
$
384,800
$
30,000
$
35,000
$
40,700
30,000
$
30,000
$
34,300
5,000
$
A. WVCWP Service Contracts: Op & Service Agmts Managed, but individually 1. Stw Inspections @Ind/Comm/Ret Facilities (C,LG, & S) billed
$
2. Trash FCD Device Insp/ Repair
$
B. Muni Programs: Contract Admin, Grant Matching (Agency $ Specific) 20,400
$
21,350
6,400
$
26,100
1. Grants, Partnerships
$
8,200
$
8,200
$
13,600
2. Admin Contracts Oversight (ie, Stw Fee Pgm)
$
12,200
$
13,150
$
12,500
$ $ $
300,500 243,400 57,100
$ $ $
300,500 243,400 57,100
$ $ $
315,400 258,300 57,100
$
9,000
$
8,500
$
2,600
TOTAL WV CWP Urban Runoff Program $
894,654
$
939,015
$
992,822
C. Permit Fees & SCV Program Management 1. SCV Program Assessment 2. State NPDES Permit fee
D. Contingency
13.8%
5.0%
5.7%
WVSD Hearing: May 10, 2017 WV MC Approved: March 15, 2017 Revised Draft Feb 28, 2017 1st Draft: Dec 15, 2016
ATTACHMENT 1
West Valley Clean Water Program FY17-18 Budget Municipal Detail Previous Year
Approved
FY16-17
FY17-18
MRP2 Yr2
MRP2 Yr3
Summary: FY16-17 WVCWP Stormwater Cost Allocations
Campbell
Los Gatos
35.1%
Monte Sereno
32.5%
FY17-18
FY16-17
DRAFT
2.7%
FY17-18
FY16-17
Saratoga 29.7%
FY17-18
FY16-17
FY17-18
FY16-17
1. NPDES Permit Compliance: Labor
$ 373,750
$
383,454
2. NPDES Permit Compliance: Labor, Non-payroll, Special Project/ Tasks
$
82,016
$
87,322
$
21,600
$
32,846
$
35,500
$
39,500
5. Administration: Operations
$
60,800
$
64,900
1.-5. Subtotal Shared WVCWP Costs:
$ 573,655
$ 608,022
$
201,353
$
213,416
$
186,438
$
197,607
$ 15,489
$
16,417
$
170,376
$
180,582
6. NPDES Permit Compliance: Contract Services, Permits, Fees [individual assesments]
$
365,350
$ 384,800
$
135,050
$
141,720
$
120,200
$
127,900
$ 15,050
$
15,200
$ 95,050
$
99,980
$
30,000
$
34,300
$ 18,000
$
19,520
$ 10,000
$
12,400
$
-
$
-
$
2,000
$
2,380
2. Trash FCD Device Insp/ Repair B. Muni Programs: Contract Admin, Grant Matching (Agency Specific) 1. Grants, Partnerships
$
5,000
$
6,400
$
2,300
$
2,900
$
2,200
$
2,900
$
250
$
300
$
250
$
300
$
8,200
1,200
100 1,200
2,000
$
$ $
$
6,100
5,000 5,800
200
$
$ $
$
5,850
5,000 5,500
3,000
$
$ $
$
13,150
13,600 12,500
3,000
$
$ $
$
2. Admin Contracts Oversight (ie, Stw Fee Pgm)
$
-
$ $
3,500 -
$
243,400
$
258,300
$ 86,000
$
91,000
$ 79,000
$
84,000
$
6,400
$
6,800
$ 72,000
$
76,500
$
57,100
$
57,100
$ 16,800
$
16,800
$ 16,800
$
16,800
$
6,700
$
6,700
$ 16,800
$
16,800
$
8,500
$
2,600
$
3,100
$
1,000
$
3,100
$
1,000
$
300
$
100
$
2,000
$
500
$
336,403
$ 355,136
$
306,638
31,617
$
265,426
3. NPDES Permit Compliance: Programs, Projects, Training, Data Mgmt Reports 4. & Administration: Occupancy/ Facility Expenses
A. WVCWP Service Contracts: Op & Service Agmts Managed, but individually 1. Stw Inspections @Ind/Comm/Ret Facilities (C,LG, & S)
C. Permit Fees & SCV Program Management 1. SCV Program Assessment 2. State NPDES Permit fee D. Contingency
TOTAL WV CWP Urban Runoff Program
$ 939,015
$ 992,822
$ 325,507
$ 30,539
$
$ 280,562
WVSD Hearing: May 10, 2017 WV MC Approved: March 15, 2017 Revised Draft Feb 28, 2017 1st Draft: Dec 15, 2016
West Valley Clean Water Program FY16-17 Budget Summary of Changes Budget Line 1 & 2. Permit Compliance: Labor
FY15-16 Approved
FY16-17 Approved
FY17-18 Projected
Yr over Yr% incr/(decr)
DRAFT
Comment
$
436,604
$
455,765
$
470,776
3.3%
covers net increase in payroll costs - 4% max COLA - Build coverage for PERs accrued liability (min 75% payroll, recommended by FA 1/27/16)
3. Permit Compliance: Programs
$
19,300
$
21,600
$
32,846
52.1%
- Website update/maint - URMP, support doc updates - Database/GIS data management - Implementation of Compliance Tasks - Trash Plan Assesments & Implementation (OLVA, FCD, Partnership, etc) - PS update - Cont: Stwr Resource Plan development, GI Plan, PCB Plan - NEW: Grn Infr Resource/ Ed Center; - Support of Expanded Stw Inspections: - Construction Site (Hillsides) - Insp of StwTreatm't Facilities+Site Design/ Pervious Pavement (O&M Plan) - IPM/Pest Rptg Development (PW Maintained) - Expanded Training (IDDE, GI)
4. Admin: Facilities
$
35,300
$
35,500
$
39,500
11.3%
Cover net increase in facilites, TI, maint & utility costs (building/ equipment modernizaiton) => Target Move to Campbell: Oct 2016
5. Admin: Operations
$
43,550
$
60,800
$
64,900
6.7%
- IT Services Support (Network, systems, etc) - Vehicle Lease - New Safety & Liability Training Requirements/ Expense
1.-5. SUBTOTAL WVCWP:
$
534,754
$
573,655
$
608,022
6.0%
averaged % overall change to Shared Expenses
6. Contracts, Fees, Overhead
$
359,900
$
365,350
$
384,800
5.3%
averaged % overall change to Individual Expenses
(payroll and vendor /nonpayroll)
A. Service Contract(s)
$
30,000
$
35,000
$
40,700
16.3%
Reflects contract amounts - SCC Contract Renewal Year - Stw Insp Pgm: Comm/ Retail - Trash FCD Repair
B. WV Contracts: Grant Matching, Muni-Specific Contracts (ie Maint )
$
20,400
$
21,350
$
26,100
22.2%
Agency Specific Project/ Program support funding: Recommended Use: - Continued: Stw Rev Pgm Consultant (Francisco & Asc) - New: GI Edu/ Resource Center
C1. SCVURPPP
$
243,400
$
243,400
$
258,300
6.1%
Reflects adjustment based on SCVURPPP proposed assessment, which is projected to be minimum 5% year over year (=>25-30% over 5 yrs)
C2. NPDES (RWQCB)
$
57,100
$
57,100
$
57,100
0.0%
D. Contingency
$
9,000
$
8,500
$
2,600
-69.4%
Credit received in FY15-16, and recommended to be rolled forward to cover FY16-17 cost difference. Agency Specific Contingency funding Re-allocated under Grant Matching- Recommended use for GI Edu/Resouce Center
992,822
5.7%
TOTAL Program Distribution of Funds:
$
894,654 49%
$
939,015
$
49%
47%
Net Budget Change
-1% 1&2 Labor: Pgm Mgmt, Staff
9%
9%
10%
1% 3&6A/B/D Programs: PIP, INSP, IDDE, Data Mgmt, Rpt'g
27%
26%
26%
0% 6C1 SCVURPPP: Monit'g, R&D/ Analysis
6%
6%
6%
9%
10%
11%
0% 6C2 NPDES Permit 0% 4&5 Overhead: Facilities, Admin, Op, WVSD
WVSD Hearing: May 10, 2017 WV MC Approved: March 15, 2017 Revised Draft Feb 28, 2017 1st Draft: Dec 15, 2016
West Valley Clean Water Program FY17-18 Workplan Outline
DRAFT
Companion Document to SCVURPPP Annual Workplan Goal: Objectives 1. NPDES Permit Oversight: Program Administration
Workplan Tasks: FY17-18
A. Represent WV Municipality stormwater interest in county and region-wide forums, including policy and technical advisory groups
Ai. Continue: Represent'g WV Muni's locally (municipal, SCVURPP, CCAG, WMI) & region-wide collaborative groups (BASMAA, RWQCB, CalTrans, VTA, CASQA) ii. Continue: Participation, review/ input of dcuments in regional collaboration projects, including grant funded projects (Stw Rsrc Plan, GI, Monit, & RAA docs) iii. Continue: Engage Com'unty Dev'mt and other Muni Staff in Green Infrastructure B. Provide programmatic and discussions for MRP requirements to develop and adopt a Plan technical support to WV Municipal Staff for [municipal] implementation Bi. Review & Update URMP (ver:2009) and supporting documents to align with of stormwater policies, programs, MRP 2.0 (effecive date 1/1/2016) BMPs, CMs and record keeping. -Implement updated: Business Inspection Plan/ commercial facility site audits, Includes integration with other related updated ERP (Stw Treatmt Facilities), FCD O&M PS, IPM Plan municipal programs such as: -Follow-up on needed updates to other Docs/ Plans for GI -Public Works Maint (streets, storm -Update NPS/ Stormwater Ordinance (hold over project) drains, parks, facilities) ii. Provide updated schedules and forms to Municipal Staff for use, -Solid Waste Management/ HHW including but not limited to the following departments: -Captial Imv Projects Incl creek restore/ impvmnts Corp Yard + SWPPP + IPM Plan Implementation (C2,C5,C7,C9,C15) -Transportation Sys Mgt Muni Operations - Streets, Parks, Facilities, SD/FCD O&M, Street Sweep, -Community Development Solid Waste, HHW, (C2,C5,C7,C9,C10,C11,C12,C13,C15) -Building Construction Plan'g, Developmt Implementation (C3,C6,C7,C9,C10,C12,C13,C15) -Sustainablity Plan/ Programs Constr'n Site Control Program Implementaion (C3,C5,C6,C7,C10,C11,C12,C13,C15) -Community Outreach iii. Contract Mgnt & Oversight Annual f/u - SCC FD Contract, expires 6/30/16 (C4,C9, C10,C11,C12,C13,C15) C. Provide coordination and technical Annual Update - SD O&M Contracts: LG expires 6/30/18 (eoy by written notice, support for data/ document archiving, document completion and submittals to RWQCB under the NPDES Permit
sunset 2020); C, MS, S expires 6/30/17 (5yr-auto renewals thru 2023);
Renewal - SD Trash Capture Device R&M Contract, annual Renewal - Stw Inspector (Fujimoto), annual Ci. Implementation of data management and GIS systems ii. Implement digitization and storage of historical records (circa 1994-2003)
2. NPDES Permit Compliance: Joint Program & Task Implementation - Projects, Training, Data Mgmt & Reports A. Implement collaborative programs and tasks to meet requirements of NPDES Permit -Ind/ Comm Facility Insp -IDDE Response -Outreach: Media, Mat'ls, Events -Trash Plan Implementation -POC Mgmt Program -Staff Training -Annual Report B. Implement resource management in support of program and task implementation -Document and Data Management system (hardware / software)
Ai. Continue Program Implementation - Inspections at commercial facilities (C4,C9,C10,C11,C12,C13,C15)
ii. New - Green Infrastructure Plan development (C2,C3,C9,C10,C11,C12) iii. IDDE Response/ ERP Review with partners to improve communications and referral process (C4,C5,C6,C13,C15) iv. Trash Plan - update/ revise LG Hot Spot location; Trash Plan/ map updates based upon Visual Assessments and adjustments to BMPs/ CMs (C10+) v. Expand Staff Training, as necessary to address updates to tasks, schedules and data collection under newly adopted MRP 2.0 vi. Continue Outreach Event hosting and muni support, and school/student outreach vii. New- Develop/ Implement Edu/ Resource Cnter; partnership with groups (ie Acterra) to apply/ administer grant application and projects B. Implement /upgrade Database, Data Mgmt, h/w+s/w, Maint, Support
WVSD Hearing: May 10, 2017 WV MC Approved: March 15, 2017 Revised Draft Feb 28, 2017 1st Draft: Dec 15, 2016
West Valley Clean Water Program FY17-18 Workplan Outline
DRAFT
Companion Document to SCVURPPP Annual Workplan 3. Office Administration
A. WVCWP Monthly/ Qrtly Manager Meetings B. WVCWP Staff Oversight - Staff recruiting, hiring and training for employees C. WVCWP Office/ Equipment Managment - Replacement of 1 workstations and 1 server unit; support cloud data storage - Replacement of printer; update to office equipment (ie, ergonomic stations) - Replacement telephony equipment/ accessories - Coordintation and Implementation of administrative SOPs, policies, training (ie safety training, etc) - Manage Office re-location - Vendor service contract mgmt & oversight - New vehicle management D. WVCWP Budget/ Expense Tracking - Expense tracking, payroll verification
WVSD Hearing: May 10, 2017 WV MC Approved: March 15, 2017 Revised Draft Feb 28, 2017 1st Draft: Dec 15, 2016
