attendance
MINUTES INTERNATIONAL ASSOCIATION OF ADMINISTRATIVE PROFESSIONALS HERNANDO DESOTO CHAPTER M. R. Davis Library Southaven, MS April 12, 2012
ATTENDANCE Member: Vallerie Bledsoe Faye Broughton, CAP-OM Barbara Chambers, CAP-OM Chris Demastus Pat Dhroity, CAP Rachel Dhority Shelia Dunlap Cheryl Eppenger, CAP Lonnie Gaines, CAP-OM Margaret Haney, CAP-OM Barbie Hardison Bonnie Hickle Flora Jenkins Carla McAdory Dottie Moran Linda Patton Gale Peden, CAP Sheila Pino, CAP-OM Jo Propst, CAP-OM Margie Rhodes, CAP Becky Schrader Sandra Stephens Melissa Webb April 2012 Membership Meeting – Page 1
Guest: Sandra Ayers, CAP-OM Rhonda Riley
WELCOME President Peden welcomed everyone and asked Vallerie Bledsoe to Give the Pledge of Allegiance. Cheryl Eppenger, CAP gave the invocation. After dinner, the business meeting began. COMMUNITY FOCUS The community focus in April was Samaritans presented by Beth Pekaar. PROGRAM The program, “Get Organized,” was presented by Bud Campbell, a representative for Avery Dennison. CALL TO ORDER The April Membership meeting of the Hernando DeSoto Chapter of International Association of Administrative Professionals was called to order by Chapter President Gale Peden, CAP on Thursday, April 12, 2012 at 7:10 p.m. President Peden welcomed visitors. MINUTES The minutes of the March Membership meeting were distributed by email after the April meeting by Bonnie Hickle. They will be approved or corrected at the May membership meeting. FINANCIAL REPORT Flora Jenkins – The March Financial Report was distributed to the members. The treasurer’s report was accepted as presented and will be filed for audit. CORRESPONDENCE Cheryl Eppenger, CAP – No correspondence. COMMITTEE REPORTS: ADVISORY DIVISION – Board Contact: Barbara Chambers, CAP-OM Bylaws & Standing Rules – Barbara Chambers, CAP-OM - no report Executive Advisory Board – Barbara Chambers, CAP-OM – no report Finance/Ways &Means – no report
April 2012 Membership Meeting – Page 2
COMMUNICATIONS DIVISION – Board Contact: Cheryl Eppenger, CAP
Employment – Lisa Tubbs, CAP – A few job opportunities were send via email.
Newsletter – Barbie Hardison – Barbie is working on the April newsletter. Barbie has agreed to take on this responsibility for the remainder of this term.
Phone Committee – Donna Malendowski – They are doing a great job.
Sunshine – Stacy Childers – no report
Member communications – Cheryl Eppenger, CAP – ongoing
EDUCATION AND CAP DIVISION – Board Contact: Margaret Haney, CAP-OM CAP Recognition and Review Course – Prencina Greene, CAP – no report IAAP Student Chapter – Margie Rhodes, CAP – no report Scholarship – Margie Rhodes, CAP – Scholarship information was sent to Northwest Community College. The application deadline is May 4. Seminar – Barbara Chambers, CAP-OM and Bonnie Hickle – Final numbers are in and we made a profit of $718.60 Speakers’ Bureau – Barbara Chambers, CAP-OM – If you have any meetings at work or other areas, please let Barbara Chambers know and she will get someone lined up from our Speakers Bureau to talk about IAAP.
MEMBERSHIP DIVISION – Board Contact: Melissa Webb Achievement Award – Sandra Stephens –Your Achievement Award forms are due to Sandra by May 15, and she will announce the winner for this year at our June meeting. The award is a nice wall plaque, so please get the forms to Sandra. Also, the deadline to turn in your Member of Excellence application in the Pathways program is June 30. Please don’t forget this important date – go to the IAAP website, log in and go to the web community, click member resources, then pathways to excellence, then member of excellence. There is a radio button for online submission. Be sure to keep your back up paperwork in case you are audited. We need a good percentage of our members to be Members of Excellence in order for our Chapter to be a Chapter of Excellence. Membership/ID Tags – Melissa Webb – There were 23 members and 3 guests for a total of 26 at the March meeting. Membership is listed at 43 members. Melissa handed out membership packets. Rookie of the Year – The Board – It has been decided and will be announced at a later date
April 2012 Membership Meeting – Page 3
Mentor Program – Linda Patton – If you are interested in having a mentor, no matter how long you’ve been in IAAP, please let Linda know. And, if you want to be a mentor, let her know that also.
PROGRAM DIVISION – Board Contact: Bonnie Hickle Holiday Party – Rachel Dhority – Rachel Dhority and Pat Dhority, CAP – no report 2012 Installation Dinner – Pat Dhority, CAP and Rachel Dhority – Barbara Chambers, CAP-OM and Margie Rhodes, CAP will be officiating. R&E / Retirement Trust Foundation Event – Lonnie Gaines, CAP-OM, Sheila Pino, CAP-OM, Rhonda Edmondson – no report Program – Vallerie Bledsoe – ongoing Executive of the Year Event – Gale Peden, CAP – no report
PUBLIC RELATIONS DIVISION – Board Contact: Flora Jenkins Community Affairs – Sheila Pino, CAP-OM –Sheila invited everyone to participate in the Memphis Arthritis Walk to be held at Shelby Farms on June 2 @ 10 AM. Other festivities start at 8 AM. Photographer/Scrapbook – Gale Peden, CAP – ongoing Publicity – Faye Broughton, CAP-OM – Faye submitted articles and information about Administrative Professionals Week as well as the proclamation signing in Mayor Rikard’s office, so watch the newspapers. Website – Vallerie Bledsoe – ongoing
PROFESSIONAL WEEK DIVISION – Board Contact: the Board
Administrative Professionals Day Luncheon – Our luncheon will be on Monday, April 23 right here at the library. Our speaker for the event will be Diane Hawks, who was formerly the Deputy Director of White House Management for President George W. Bush and she is now the Chief of Staff for Delbert Hosemann, MS Secretary of State. If you have not turned in your reservation to Flora, please do that right away. Proclamation Signing – We had a big group for the proclamation signing in Olive Branch Mayor Sam Rikard’s office. Both Mayor Rikard and his Assistant, Jeanna Wagner, will attend our luncheon, and Mayor Rikard will read the proclamation. Attend Church w/Prez - As is customary, I want to invite all of you to attend church with your President on the Sunday of Administrative Professionals Week, April 22. I attend Gracewood Baptist Church at 8551 Getwell Road, North in Southaven. It’s just a couple of blocks south of Stateline Road. Sunday School begins at 9:15 and the worship service starts at 10:25. I may be able to arrange to sing a song that morning.
April 2012 Membership Meeting – Page 4
OTHER – Board Contact: Gale Peden, CAP Committee on Nominations – Pat Dhority, CAP – Pat explained that the nominations committee is made up of the Nominations Committee Chairman, one Board member, Vallerie Bledsoe, and one Chapter member, Faye Broughton, CAP-OM. The Committee reviewed and called all nominated candidates and Pat presented the slate of officers. Melissa Webb President Pat Dhority President-elect Cheryl Eppenger Vice President Becky Schrader Recording Secretary Rachel Dhority Corresponding Secretary Flora Jenkins Treasurer Vallerie Bledsoe Director 1 Gale Peden Director 2 The voting will take place at the May meeting. Historian – Faye Broughton CAP-OM – no report
OLD BUSINESS Kroger Cards – Flora has some if you would like to buy one. The proceeds go to the Chapter general fund. What’s In It For Me – Margie Rhodes, CAP, MS Division President, reminded us the deadline to turn this in is April 15. Reminder - Cancellations must be received two days prior to the meeting. If the cancellation is received later than that, you’ll be invoiced for the meal. Emergency cancellations are for immediate family only. Of course, the reason for this is that we have to pay Ms. Katie.
And please remember to drop a donation into the scholarship fund before you leave. We want to be able to award another scholarship this fall.
NEW BUSINESS – Membership meetings for May, June and July will held at Smith & Nephew, 1450 Brooks Road in the H Building. The July meeting is moved to the third Thursday of the month. There being no further business, the meeting adjourned at 7:45 p.m. Door prize was given to Cheryl Eppenger, CAP.
DATES TO REMEMBER: April 22-28 April 22 April 23
Administrative Professionals Week Attend church with President Peden – Gracewood Baptist Church Administrative Professional Day Luncheon, Southaven Library
April 2012 Membership Meeting – Page 5
May 3 May 5 May 10 June 7 June 8-10 June 14 July 22-26
Board Meeting at Southaven Library CAP and OM exams Membership Meeting at Southaven Library Board Meeting at Southaven Library MS Division Annual Meeting in Southaven Installatioin Membership Meeting at Southaven Library EFAM in Grapevine, Texas
Submitted by:
_______________________________ Bonnie Hickle Recording Secretary
April 2012 Membership Meeting – Page 6
______________________________ Gale Peden, CAP – President
ATTENDANCE Member: Vallerie Bledsoe Faye Broughton, CAP-OM Barbara Chambers, CAP-OM Chris Demastus Pat Dhroity, CAP Rachel Dhority Shelia Dunlap Cheryl Eppenger, CAP Lonnie Gaines, CAP-OM Margaret Haney, CAP-OM Barbie Hardison Bonnie Hickle Flora Jenkins Carla McAdory Dottie Moran Linda Patton Gale Peden, CAP Sheila Pino, CAP-OM Jo Propst, CAP-OM Margie Rhodes, CAP Becky Schrader Sandra Stephens Melissa Webb April 2012 Membership Meeting – Page 1
Guest: Sandra Ayers, CAP-OM Rhonda Riley
WELCOME President Peden welcomed everyone and asked Vallerie Bledsoe to Give the Pledge of Allegiance. Cheryl Eppenger, CAP gave the invocation. After dinner, the business meeting began. COMMUNITY FOCUS The community focus in April was Samaritans presented by Beth Pekaar. PROGRAM The program, “Get Organized,” was presented by Bud Campbell, a representative for Avery Dennison. CALL TO ORDER The April Membership meeting of the Hernando DeSoto Chapter of International Association of Administrative Professionals was called to order by Chapter President Gale Peden, CAP on Thursday, April 12, 2012 at 7:10 p.m. President Peden welcomed visitors. MINUTES The minutes of the March Membership meeting were distributed by email after the April meeting by Bonnie Hickle. They will be approved or corrected at the May membership meeting. FINANCIAL REPORT Flora Jenkins – The March Financial Report was distributed to the members. The treasurer’s report was accepted as presented and will be filed for audit. CORRESPONDENCE Cheryl Eppenger, CAP – No correspondence. COMMITTEE REPORTS: ADVISORY DIVISION – Board Contact: Barbara Chambers, CAP-OM Bylaws & Standing Rules – Barbara Chambers, CAP-OM - no report Executive Advisory Board – Barbara Chambers, CAP-OM – no report Finance/Ways &Means – no report
April 2012 Membership Meeting – Page 2
COMMUNICATIONS DIVISION – Board Contact: Cheryl Eppenger, CAP
Employment – Lisa Tubbs, CAP – A few job opportunities were send via email.
Newsletter – Barbie Hardison – Barbie is working on the April newsletter. Barbie has agreed to take on this responsibility for the remainder of this term.
Phone Committee – Donna Malendowski – They are doing a great job.
Sunshine – Stacy Childers – no report
Member communications – Cheryl Eppenger, CAP – ongoing
EDUCATION AND CAP DIVISION – Board Contact: Margaret Haney, CAP-OM CAP Recognition and Review Course – Prencina Greene, CAP – no report IAAP Student Chapter – Margie Rhodes, CAP – no report Scholarship – Margie Rhodes, CAP – Scholarship information was sent to Northwest Community College. The application deadline is May 4. Seminar – Barbara Chambers, CAP-OM and Bonnie Hickle – Final numbers are in and we made a profit of $718.60 Speakers’ Bureau – Barbara Chambers, CAP-OM – If you have any meetings at work or other areas, please let Barbara Chambers know and she will get someone lined up from our Speakers Bureau to talk about IAAP.
MEMBERSHIP DIVISION – Board Contact: Melissa Webb Achievement Award – Sandra Stephens –Your Achievement Award forms are due to Sandra by May 15, and she will announce the winner for this year at our June meeting. The award is a nice wall plaque, so please get the forms to Sandra. Also, the deadline to turn in your Member of Excellence application in the Pathways program is June 30. Please don’t forget this important date – go to the IAAP website, log in and go to the web community, click member resources, then pathways to excellence, then member of excellence. There is a radio button for online submission. Be sure to keep your back up paperwork in case you are audited. We need a good percentage of our members to be Members of Excellence in order for our Chapter to be a Chapter of Excellence. Membership/ID Tags – Melissa Webb – There were 23 members and 3 guests for a total of 26 at the March meeting. Membership is listed at 43 members. Melissa handed out membership packets. Rookie of the Year – The Board – It has been decided and will be announced at a later date
April 2012 Membership Meeting – Page 3
Mentor Program – Linda Patton – If you are interested in having a mentor, no matter how long you’ve been in IAAP, please let Linda know. And, if you want to be a mentor, let her know that also.
PROGRAM DIVISION – Board Contact: Bonnie Hickle Holiday Party – Rachel Dhority – Rachel Dhority and Pat Dhority, CAP – no report 2012 Installation Dinner – Pat Dhority, CAP and Rachel Dhority – Barbara Chambers, CAP-OM and Margie Rhodes, CAP will be officiating. R&E / Retirement Trust Foundation Event – Lonnie Gaines, CAP-OM, Sheila Pino, CAP-OM, Rhonda Edmondson – no report Program – Vallerie Bledsoe – ongoing Executive of the Year Event – Gale Peden, CAP – no report
PUBLIC RELATIONS DIVISION – Board Contact: Flora Jenkins Community Affairs – Sheila Pino, CAP-OM –Sheila invited everyone to participate in the Memphis Arthritis Walk to be held at Shelby Farms on June 2 @ 10 AM. Other festivities start at 8 AM. Photographer/Scrapbook – Gale Peden, CAP – ongoing Publicity – Faye Broughton, CAP-OM – Faye submitted articles and information about Administrative Professionals Week as well as the proclamation signing in Mayor Rikard’s office, so watch the newspapers. Website – Vallerie Bledsoe – ongoing
PROFESSIONAL WEEK DIVISION – Board Contact: the Board
Administrative Professionals Day Luncheon – Our luncheon will be on Monday, April 23 right here at the library. Our speaker for the event will be Diane Hawks, who was formerly the Deputy Director of White House Management for President George W. Bush and she is now the Chief of Staff for Delbert Hosemann, MS Secretary of State. If you have not turned in your reservation to Flora, please do that right away. Proclamation Signing – We had a big group for the proclamation signing in Olive Branch Mayor Sam Rikard’s office. Both Mayor Rikard and his Assistant, Jeanna Wagner, will attend our luncheon, and Mayor Rikard will read the proclamation. Attend Church w/Prez - As is customary, I want to invite all of you to attend church with your President on the Sunday of Administrative Professionals Week, April 22. I attend Gracewood Baptist Church at 8551 Getwell Road, North in Southaven. It’s just a couple of blocks south of Stateline Road. Sunday School begins at 9:15 and the worship service starts at 10:25. I may be able to arrange to sing a song that morning.
April 2012 Membership Meeting – Page 4
OTHER – Board Contact: Gale Peden, CAP Committee on Nominations – Pat Dhority, CAP – Pat explained that the nominations committee is made up of the Nominations Committee Chairman, one Board member, Vallerie Bledsoe, and one Chapter member, Faye Broughton, CAP-OM. The Committee reviewed and called all nominated candidates and Pat presented the slate of officers. Melissa Webb President Pat Dhority President-elect Cheryl Eppenger Vice President Becky Schrader Recording Secretary Rachel Dhority Corresponding Secretary Flora Jenkins Treasurer Vallerie Bledsoe Director 1 Gale Peden Director 2 The voting will take place at the May meeting. Historian – Faye Broughton CAP-OM – no report
OLD BUSINESS Kroger Cards – Flora has some if you would like to buy one. The proceeds go to the Chapter general fund. What’s In It For Me – Margie Rhodes, CAP, MS Division President, reminded us the deadline to turn this in is April 15. Reminder - Cancellations must be received two days prior to the meeting. If the cancellation is received later than that, you’ll be invoiced for the meal. Emergency cancellations are for immediate family only. Of course, the reason for this is that we have to pay Ms. Katie.
And please remember to drop a donation into the scholarship fund before you leave. We want to be able to award another scholarship this fall.
NEW BUSINESS – Membership meetings for May, June and July will held at Smith & Nephew, 1450 Brooks Road in the H Building. The July meeting is moved to the third Thursday of the month. There being no further business, the meeting adjourned at 7:45 p.m. Door prize was given to Cheryl Eppenger, CAP.
DATES TO REMEMBER: April 22-28 April 22 April 23
Administrative Professionals Week Attend church with President Peden – Gracewood Baptist Church Administrative Professional Day Luncheon, Southaven Library
April 2012 Membership Meeting – Page 5
May 3 May 5 May 10 June 7 June 8-10 June 14 July 22-26
Board Meeting at Southaven Library CAP and OM exams Membership Meeting at Southaven Library Board Meeting at Southaven Library MS Division Annual Meeting in Southaven Installatioin Membership Meeting at Southaven Library EFAM in Grapevine, Texas
Submitted by:
_______________________________ Bonnie Hickle Recording Secretary
April 2012 Membership Meeting – Page 6
______________________________ Gale Peden, CAP – President
