August 27, 2015
August 27, 2015 I.
ROLL CALL Meeting called to order by President Stewart at 6:00 p.m. A. Board Members Present Mr. Stewart, President Present Mrs. Petry Mr. McCarthy, Vice President Present Mr. Stephenson Mr. Lewis, Treasurer Present Mrs. Welker Mr. Harrison Present B. Central Office Staff Present Dr. Cornman, Superintendent Present Mrs. Rhame, Associate Superintendent Present Dr. Jon Isaacson, Assistant Superintendent Present Mrs. Johnston, Board Secretary Present C. Others Present-Attorney Celynda Brasher
Present Present Present
II.
APPROVAL OF AGENDA A motion was made by Mr. Stephenson to approve the agenda as presented, seconded by Mr. Lewis, and approved by a show of hands vote of 7-0.
III.
RECESS FOR EXECUTIVE SESSION A motion was made to recess the meeting at 6:02 p.m. for the purpose of discussion of (1) Legal issues; (3) Hiring, firing, disciplining or promotion employees; (5) Medical or physical health matters which identify persons; (6) Student Issues; (13) Individually identifiable personnel records;(16) Records relating to municipal hotlines established for the reporting of abuse and wrongdoing and the approval of the July 23, 2015, August 3, 2015 & August 10, 2015 Executive Session Minutes in accordance with Revised Missouri Statues 610.021, was made by Mrs. Welker, seconded by Mrs. Petry, and approved by the following roll call vote (6-1): Mr. Stewart, yes ; Mr. McCarthy, no ; Mr. Lewis, yes ; Mr. Harrison, yes ; Mrs. Petry, yes; Mr. Stephenson, yes and Mrs. Welker, yes.
IV.
RECONVENE OPEN SESSION AFTER MOVING TO THE INTERMEDIATE GYM A motion was made by Mr. Harrison to reconvene Open Session at 7:40 p.m., in the Intermediate gym, seconded by Mr. McCarthy and approved by a show of hands vote of 7-0. PLEDGE OF ALLEGIANCE A. Board Members Present Mr. Stewart, President Present Mrs. Petry Present Mr. McCarthy, Vice President Present Mr. Stephenson Present Mr. Lewis, Treasurer Present Mrs. Welker Present Mr. Harrison Present B. Central Office Staff Present Dr. Cornman, Superintendent Present Mrs. Rhame, Associate. Superintendent Present Dr. Jon Isaacson, Assistant Superintendent Present Mrs. Genge, CFO Present Mrs. Johnston, Board Secretary Present C. Principals Present Dr. Cathy Freeman, HS Prin. Present Mrs. Stephanie Dix, HS Asst. Prin. Present Mr. Mark Groner, HS Asst. Prin. Present Mr. Ed Moreno, A.D. Director, Present Mr. Heath Allison, JH Prin. Present Mr. Jim Ramsey, JH Asst. Prin. Absent Mr. Scott Readnour, Interm. Prin. Present Dr. Kim Tooley, Int. Asst. Prin. Absent Mrs. Melissa Hildebrand, Elem. Prin. PresentMrs. Rachel Carroll, Elem.Asst. Prin.Present Dr. Callista Kostine, Prin. Present Mr. Matt Gillam, Asst. Prin., Absent Mrs. Jennifer Laiben, Atl. School Prin. Present
D. Others Present-Numerous individuals were in attendance, so the Open Session of the meeting was moved to the Intermediate gym. V. VI.
SPECIAL RECOGNITIONS-None At This Time Aaron Duggan placed 1st and Cross Country placed 1st as well VISITORS TO ADDRESS BOARD OF EDUCATION Statement Read by Board President John Stewart: The Hillsboro R-III Board of Education encourages patrons to attend open meetings and express their views on matters that are directly related to our school district. We ask that patrons wishing to speak familiarize themselves with Board Policy BDDH-1 and specifically the portion of the policy that states: “The Board President may interrupt or end any comments related to a topic that can legally be discussed in executive session and in the opinion of the Board President should not be discussed in open session”. We ask that you keep your comments general in nature and not individually identifiable. Please realize that individuals speaking to Board are legally responsible for their comments.
A. None scheduled B. Sign Ups 1. Derrick Good-Students Physical Privacy 2. Aaron Collier-Farmer’s Insurance-School Sponsorship 3. Mark & Kim Reed-Volleyball 4. Chris Mabre & Kevin Sullivan-Nurses To Go Contract VII.
ACTION ITEMS BY CONSENT A. Approval of Board of Education Minutes 1. Meeting of July 23, 2015 2. Special Meeting of August 3, 2015 3. Special Meeting of August 10, 2015 B. Approval of Financial Report for July, 2015 C. Attendance Data-First Day of School Attendance D. Investment Data E. Summary of Activity Accounts A motion was made by Mrs. Petry to approve the consent agenda items as pre-sented, seconded by Mr. Stephenson and approved by a show of hands vote of 5-2, with Mr. McCarthy and Mr. Harrison voting no.
VIII. REPORTS A. Superintendent’s Report B. Facilities & Grounds IX. X.
UNFINISHED BUSINESS-None At This Time NEW BUSINESS A. Approval of Bills for Payment $824,259.75 A motion was made by Mrs. Petry to approve the bills for payment in the amount of $824,259.75 as presented, seconded by Mr. Lewis and approved by a show of hands vote of 7-0. B. Set Date for 2016 Tax Rate Hearing A motion was made by Mrs. Petry to set the date of the Tax Rate Hearing as September 24, 2015 at 6:30 p.m. in the Learning Center, seconded by Mr. Stephenson and approved by a show of hands vote of 7-0. C. Policy Approval 1. BBFA A motion was made by Mr. Harrison to table the approval of revisions to policy BBFA, seconded by Mr. McCarthy and approved by a show of hands vote of 7-0.
2. GCD A motion was made by Mr. Stephenson to table the approval of revisions to policy GCD, seconded by Mrs. Petry and approved by a show of hands vote of 7-0. 3. GCI A motion was made by Mr. Lewis to table the approval of revisions to policy GCI, seconded by Mr. Stephenson and approved by a show of hands vote of 7-0. 4. GDC A motion was made by Mr. Harrison to table the approval of revisions to policy GDC, seconded by Mr. Lewis and approved by a show of hands vote of 70. 5. GDBDA A motion was made by Mrs. Petry to approve the proposed language to ensure alignment and clarity to the employee & the payroll department related to how leave is deducted, seconded by Mrs. Welker and approved by a show of hands vote of 7-0. 6. GCBDA A motion was made by Mr. Harrison to approve the proposed language to ensure alignment and clarity to the employee & the payroll department related to how leave is deducted, seconded by Mrs. Petry and approved by a show of hands vote of 7-0. 7. GBEA A motion was made by Mrs. Welker to approve MSBA recommended changes to policy GBEA regarding the use of leave at the employees option during a period when the employee is receiving workers’ compensation wage benefits, seconded by Mrs. Petry and approved by a show of hands vote of 7-0. D. Approval of Individuals with Disabilities Education Act-Part B A motion was made by Mr. Lewis to approve the Local Compliance Plan and provide DESE with the signed Local Compliance Plan Certification Statement, seconded by Mrs. Petry and approved by a show of hands vote of 7-0. E. Coaching Evaluation Schedule & Timelines Fall Coaches-evaluations due at the December BOE Meeting Winter Coaches-evaluations due at the March BOE Meeting Spring Coaches-evaluations due at the June BOE Meeting
A motion was made by Mr. Lewis to approve the recommended changes to coaches’ evaluation and the timeframe for which they are completed, seconded by Mrs. Petry and approved by a show of hands vote of 7-0. F. Approval of 2015-16 Bus Routes A motion was made by Mr. Harrison to approve the 2015-16 bus routes as presented, seconded by Mr. Lewis and approved by a show of hands vote of 7-0. G. K-6 Reading & Math Tutoring Program A motion was made by Mrs. Petry to approve Reading & Math Tutoring program for 27 weeks at $100.00 per day for the Primary & Elementary Schools. The Intermediate School tutor program to be discussed at a future time such as December 2015 or January 2016, motion was seconded by Mr. Lewis and approved by a show of hands vote of 5-2, with Mr. McCarthy & Mr. Harrison voting no. H. Approval of Purchase Card Listing A motion was made by Mr. Lewis to approve the revised Purchase Card Listing removing Mrs. Kocurek, seconded by Mrs. Petry and approved by a show of hands vote of 5-2, with Mr. McCarthy & Mr. Harrison voting no. I.
Overnight Trip Request A motion was made by Mrs. Petry to approve the overnight trip request for the boys Soccer Team to attend the Camdenton Laker Shootout Tournament September 25-27, 2015 as presented, seconded by Mrs. Welker and approved by a show of hands vote of 7-0.
J.
Approval of Revised Board Committees Assignments A motion was made by Mrs. Petry to approve the revision to the Board Committees’ Assignment for remove Mrs. Welker from the Foundation Committee due to by-law restriction, and placing President Stewart in her place, seconded by Mrs. Welker approved by a show of hands vote of 7-0.
K.
Transportation Handbook A motion was made by Mrs. Petry to approve revised Transportation Handbook as presented, seconded by Mr. Stephenson. Motion was amended to table approval of Transportation Handbook, seconded by Mr. Stephenson and approved by a show of hands vote of 7-0.
L. Approval of 2015-2016 SRO Contract A motion was made by Mr. Lewis to approve the 2015-2016 SRO contract as presented, seconded by Mrs. Welker and approved by a show of hands vote of 5-2, with Mr. McCarthy & Mr. Harrison voting no.
M.
Approval of Contract with Integrity for Nursing Services A motion was made by Mr. Stewart to approve the contract with Integrity for Nursing Services, seconded by Mr. Lewis and failed by a show of hands vote of 2-3-2, with Mr. McCarthy, Mr. Harrison and Mrs. Welker voting no and Mrs. Petry & Mr. Stephenson abstaining.
XI.
RECESS MEETING A motion was made by Mrs. Petry to recess the meeting to go back into Closed Session per 610.021 (1) Legal issues; (3) Hiring, firing, disciplining or promotion of employees; (5) Medical or physical health matters which identify persons; (6) Student Issues; (13) Individually identifiable personnel records;(16) Records relating to municipal hotlines established for the reporting of abuse and wrongdoing at 9:31 p.m., seconded by Mr. Lewis and approved by a show of hands vote of 4-2-1, with Mr. Stewart, Mrs. Petry, Mr. Stephenson & Mrs. Welker voting yes, Mr. McCarthy & Mr. Harrison voting no and Mr. Lewis abstaining.
XII.
RECONVENE A motion was made by Mrs. Welker to reconvene Open Session and reconsider item XM Approval of Contract with Integrity for Nursing Services, at 11:51 p.m., seconded by Mr. McCarthy and approved by a show of hands vote of 7-0. RECONSIDER CONTRACT WITH INTEGRITY FOR NURSING SERVICES A motion was made after reconsideration of the Board to approve the contract with Integrity for Nursing Services for 2015-16, was made by Mrs. Welker, seconded by Mr. Lewis and approved by a show of hands vote of 7 -0. It was the consensus of the Board to potentially have a Special Meeting on September 3, 2015 at 6:30p.m.
XIII.
FINAL ADJOURN A motion was made by Mr. Stephenson to adjourn meeting at 11:58 p.m., seconded by Mr. Lewis and approved by a show of hands vote of 7-0.
ROLL CALL Meeting called to order by President Stewart at 6:00 p.m. A. Board Members Present Mr. Stewart, President Present Mrs. Petry Mr. McCarthy, Vice President Present Mr. Stephenson Mr. Lewis, Treasurer Present Mrs. Welker Mr. Harrison Present B. Central Office Staff Present Dr. Cornman, Superintendent Present Mrs. Rhame, Associate Superintendent Present Dr. Jon Isaacson, Assistant Superintendent Present Mrs. Johnston, Board Secretary Present C. Others Present-Attorney Celynda Brasher
Present Present Present
II.
APPROVAL OF AGENDA A motion was made by Mr. Stephenson to approve the agenda as presented, seconded by Mr. Lewis, and approved by a show of hands vote of 7-0.
III.
RECESS FOR EXECUTIVE SESSION A motion was made to recess the meeting at 6:02 p.m. for the purpose of discussion of (1) Legal issues; (3) Hiring, firing, disciplining or promotion employees; (5) Medical or physical health matters which identify persons; (6) Student Issues; (13) Individually identifiable personnel records;(16) Records relating to municipal hotlines established for the reporting of abuse and wrongdoing and the approval of the July 23, 2015, August 3, 2015 & August 10, 2015 Executive Session Minutes in accordance with Revised Missouri Statues 610.021, was made by Mrs. Welker, seconded by Mrs. Petry, and approved by the following roll call vote (6-1): Mr. Stewart, yes ; Mr. McCarthy, no ; Mr. Lewis, yes ; Mr. Harrison, yes ; Mrs. Petry, yes; Mr. Stephenson, yes and Mrs. Welker, yes.
IV.
RECONVENE OPEN SESSION AFTER MOVING TO THE INTERMEDIATE GYM A motion was made by Mr. Harrison to reconvene Open Session at 7:40 p.m., in the Intermediate gym, seconded by Mr. McCarthy and approved by a show of hands vote of 7-0. PLEDGE OF ALLEGIANCE A. Board Members Present Mr. Stewart, President Present Mrs. Petry Present Mr. McCarthy, Vice President Present Mr. Stephenson Present Mr. Lewis, Treasurer Present Mrs. Welker Present Mr. Harrison Present B. Central Office Staff Present Dr. Cornman, Superintendent Present Mrs. Rhame, Associate. Superintendent Present Dr. Jon Isaacson, Assistant Superintendent Present Mrs. Genge, CFO Present Mrs. Johnston, Board Secretary Present C. Principals Present Dr. Cathy Freeman, HS Prin. Present Mrs. Stephanie Dix, HS Asst. Prin. Present Mr. Mark Groner, HS Asst. Prin. Present Mr. Ed Moreno, A.D. Director, Present Mr. Heath Allison, JH Prin. Present Mr. Jim Ramsey, JH Asst. Prin. Absent Mr. Scott Readnour, Interm. Prin. Present Dr. Kim Tooley, Int. Asst. Prin. Absent Mrs. Melissa Hildebrand, Elem. Prin. PresentMrs. Rachel Carroll, Elem.Asst. Prin.Present Dr. Callista Kostine, Prin. Present Mr. Matt Gillam, Asst. Prin., Absent Mrs. Jennifer Laiben, Atl. School Prin. Present
D. Others Present-Numerous individuals were in attendance, so the Open Session of the meeting was moved to the Intermediate gym. V. VI.
SPECIAL RECOGNITIONS-None At This Time Aaron Duggan placed 1st and Cross Country placed 1st as well VISITORS TO ADDRESS BOARD OF EDUCATION Statement Read by Board President John Stewart: The Hillsboro R-III Board of Education encourages patrons to attend open meetings and express their views on matters that are directly related to our school district. We ask that patrons wishing to speak familiarize themselves with Board Policy BDDH-1 and specifically the portion of the policy that states: “The Board President may interrupt or end any comments related to a topic that can legally be discussed in executive session and in the opinion of the Board President should not be discussed in open session”. We ask that you keep your comments general in nature and not individually identifiable. Please realize that individuals speaking to Board are legally responsible for their comments.
A. None scheduled B. Sign Ups 1. Derrick Good-Students Physical Privacy 2. Aaron Collier-Farmer’s Insurance-School Sponsorship 3. Mark & Kim Reed-Volleyball 4. Chris Mabre & Kevin Sullivan-Nurses To Go Contract VII.
ACTION ITEMS BY CONSENT A. Approval of Board of Education Minutes 1. Meeting of July 23, 2015 2. Special Meeting of August 3, 2015 3. Special Meeting of August 10, 2015 B. Approval of Financial Report for July, 2015 C. Attendance Data-First Day of School Attendance D. Investment Data E. Summary of Activity Accounts A motion was made by Mrs. Petry to approve the consent agenda items as pre-sented, seconded by Mr. Stephenson and approved by a show of hands vote of 5-2, with Mr. McCarthy and Mr. Harrison voting no.
VIII. REPORTS A. Superintendent’s Report B. Facilities & Grounds IX. X.
UNFINISHED BUSINESS-None At This Time NEW BUSINESS A. Approval of Bills for Payment $824,259.75 A motion was made by Mrs. Petry to approve the bills for payment in the amount of $824,259.75 as presented, seconded by Mr. Lewis and approved by a show of hands vote of 7-0. B. Set Date for 2016 Tax Rate Hearing A motion was made by Mrs. Petry to set the date of the Tax Rate Hearing as September 24, 2015 at 6:30 p.m. in the Learning Center, seconded by Mr. Stephenson and approved by a show of hands vote of 7-0. C. Policy Approval 1. BBFA A motion was made by Mr. Harrison to table the approval of revisions to policy BBFA, seconded by Mr. McCarthy and approved by a show of hands vote of 7-0.
2. GCD A motion was made by Mr. Stephenson to table the approval of revisions to policy GCD, seconded by Mrs. Petry and approved by a show of hands vote of 7-0. 3. GCI A motion was made by Mr. Lewis to table the approval of revisions to policy GCI, seconded by Mr. Stephenson and approved by a show of hands vote of 7-0. 4. GDC A motion was made by Mr. Harrison to table the approval of revisions to policy GDC, seconded by Mr. Lewis and approved by a show of hands vote of 70. 5. GDBDA A motion was made by Mrs. Petry to approve the proposed language to ensure alignment and clarity to the employee & the payroll department related to how leave is deducted, seconded by Mrs. Welker and approved by a show of hands vote of 7-0. 6. GCBDA A motion was made by Mr. Harrison to approve the proposed language to ensure alignment and clarity to the employee & the payroll department related to how leave is deducted, seconded by Mrs. Petry and approved by a show of hands vote of 7-0. 7. GBEA A motion was made by Mrs. Welker to approve MSBA recommended changes to policy GBEA regarding the use of leave at the employees option during a period when the employee is receiving workers’ compensation wage benefits, seconded by Mrs. Petry and approved by a show of hands vote of 7-0. D. Approval of Individuals with Disabilities Education Act-Part B A motion was made by Mr. Lewis to approve the Local Compliance Plan and provide DESE with the signed Local Compliance Plan Certification Statement, seconded by Mrs. Petry and approved by a show of hands vote of 7-0. E. Coaching Evaluation Schedule & Timelines Fall Coaches-evaluations due at the December BOE Meeting Winter Coaches-evaluations due at the March BOE Meeting Spring Coaches-evaluations due at the June BOE Meeting
A motion was made by Mr. Lewis to approve the recommended changes to coaches’ evaluation and the timeframe for which they are completed, seconded by Mrs. Petry and approved by a show of hands vote of 7-0. F. Approval of 2015-16 Bus Routes A motion was made by Mr. Harrison to approve the 2015-16 bus routes as presented, seconded by Mr. Lewis and approved by a show of hands vote of 7-0. G. K-6 Reading & Math Tutoring Program A motion was made by Mrs. Petry to approve Reading & Math Tutoring program for 27 weeks at $100.00 per day for the Primary & Elementary Schools. The Intermediate School tutor program to be discussed at a future time such as December 2015 or January 2016, motion was seconded by Mr. Lewis and approved by a show of hands vote of 5-2, with Mr. McCarthy & Mr. Harrison voting no. H. Approval of Purchase Card Listing A motion was made by Mr. Lewis to approve the revised Purchase Card Listing removing Mrs. Kocurek, seconded by Mrs. Petry and approved by a show of hands vote of 5-2, with Mr. McCarthy & Mr. Harrison voting no. I.
Overnight Trip Request A motion was made by Mrs. Petry to approve the overnight trip request for the boys Soccer Team to attend the Camdenton Laker Shootout Tournament September 25-27, 2015 as presented, seconded by Mrs. Welker and approved by a show of hands vote of 7-0.
J.
Approval of Revised Board Committees Assignments A motion was made by Mrs. Petry to approve the revision to the Board Committees’ Assignment for remove Mrs. Welker from the Foundation Committee due to by-law restriction, and placing President Stewart in her place, seconded by Mrs. Welker approved by a show of hands vote of 7-0.
K.
Transportation Handbook A motion was made by Mrs. Petry to approve revised Transportation Handbook as presented, seconded by Mr. Stephenson. Motion was amended to table approval of Transportation Handbook, seconded by Mr. Stephenson and approved by a show of hands vote of 7-0.
L. Approval of 2015-2016 SRO Contract A motion was made by Mr. Lewis to approve the 2015-2016 SRO contract as presented, seconded by Mrs. Welker and approved by a show of hands vote of 5-2, with Mr. McCarthy & Mr. Harrison voting no.
M.
Approval of Contract with Integrity for Nursing Services A motion was made by Mr. Stewart to approve the contract with Integrity for Nursing Services, seconded by Mr. Lewis and failed by a show of hands vote of 2-3-2, with Mr. McCarthy, Mr. Harrison and Mrs. Welker voting no and Mrs. Petry & Mr. Stephenson abstaining.
XI.
RECESS MEETING A motion was made by Mrs. Petry to recess the meeting to go back into Closed Session per 610.021 (1) Legal issues; (3) Hiring, firing, disciplining or promotion of employees; (5) Medical or physical health matters which identify persons; (6) Student Issues; (13) Individually identifiable personnel records;(16) Records relating to municipal hotlines established for the reporting of abuse and wrongdoing at 9:31 p.m., seconded by Mr. Lewis and approved by a show of hands vote of 4-2-1, with Mr. Stewart, Mrs. Petry, Mr. Stephenson & Mrs. Welker voting yes, Mr. McCarthy & Mr. Harrison voting no and Mr. Lewis abstaining.
XII.
RECONVENE A motion was made by Mrs. Welker to reconvene Open Session and reconsider item XM Approval of Contract with Integrity for Nursing Services, at 11:51 p.m., seconded by Mr. McCarthy and approved by a show of hands vote of 7-0. RECONSIDER CONTRACT WITH INTEGRITY FOR NURSING SERVICES A motion was made after reconsideration of the Board to approve the contract with Integrity for Nursing Services for 2015-16, was made by Mrs. Welker, seconded by Mr. Lewis and approved by a show of hands vote of 7 -0. It was the consensus of the Board to potentially have a Special Meeting on September 3, 2015 at 6:30p.m.
XIII.
FINAL ADJOURN A motion was made by Mr. Stephenson to adjourn meeting at 11:58 p.m., seconded by Mr. Lewis and approved by a show of hands vote of 7-0.
