Bethel Park Slow Pitch Booster Association (BPSPA)
Bethel Park Slow Pitch Booster Association (BPSPA) Annual Organizational Booster Meeting August 17th, 2016 7:00 PM AGENDA:
Introduction of Board Members Discussion on Code of Conduct and Bethel Park Student Athlete Handbook Discussion between differences of leagues and acronyms (BPSPA, BPGSA and WPISL) Example of where the registration and sponsorship money goes 2016 Finals & 2017 Budget PURCHASES – Field Liner, Double Play Rake, Catchers Equipment (JV&VAR), Batter’s Box Template, First Aid Kits, Ice Packs, Heart Guards, New base boxes and pillow top bags and equipment bags Scheduling o Varsity 8/19 o JV and Jr High 8/26 Introduction of Coaches and general overview of their program o Varsity – George Fiorentini (Chico) or Staff Member o Junior Varsity – Dave Zivkovich (Z) or Staff Member o Junior High – Bryan and Dave / Tony and Mark The ask for each player at Varsity, Junior Varsity and Junior High o 2 Hours of service at the concession stand at Community Day (JV Exempt-Game Day) Selling of Raffle Tickets Assist with Selling items Representing BPSPA o Working the Concession Stand for 1 – Doubleheader Varsity & Jr High can work JV Games JV can work Jr High and Varsity games (THESE ACTIVITIES ASSIST THE PROGRAM ALONG WITH THE BANQUET AND PLAYER GIFTS) Practice Dates (September): o Varsity – Tuesday (HS-Upper), Wednesday (Simmons Middle) and Thursday (HS-Upper) o JV – Monday (HS-Upper), Wednesday (Simmons Middle) and Thursday (HS-Lower) JH – Monday (HS-Lower), Tuesday (HS-L) and Wednesday (HS-U) DATES TO REMEMBER: o Community Day 9/9 o Homecoming 9/23 (Dance) o Senior Day (10/15/17) o Banquet – November 12th, 2017 12:30pm-4pm Team Breakouts: Varsity-Chico / JV – Dave / Jr High – Tony, Dave and Mark
Communications Invite via Mobile Opt In (subscribers send a text message with the keyword below to 84483)
Text BPSPA to 84483 to receive ALL messages from BPSPA Softball.
Text VARSITY1 to 84483 to receive Varsity messages from BPSPA Softball. Text JRVARSITY1 to 84483 to receive Junior Varsity messages from BPSPA Softball. Text JHORANGE1 to 84483 to receive Jr High Orange messages from BPSPA Softball.
Text JHBLACK1 to 84483 to receive Jr High Black messages from BPSPA Softball
BUDGET 2017
BPSPA 2017 SUGGESTED BUDGET G/L - Expense 1000 2000 3000 4000 5000 6000 7000 8000 9000 10000 11000 12000 13000 14000 15000 Total Budget
Account Title Coaches League Dues including JV Tournament Equipment (WPISL Softballs & Scorebooks) Uniforms Field Supplies - Chalk & Dry… Banquet Player and Head Coach Gift Sponsorship Gifts Other-Misc (Banquet Programs, stamps, PO Box fee, printer fees) BPSPA Insurance - Board (May be higher renewal year) ASA Player Insurance (Non-BPGSA Player) 2016 Clearances- No Need in 2016 Concession Costs & Community Day - Original Investment $500 Flowers (Senior Day and Banquet Center Pieces & Decs) Senior Recognition and Senior Banquet Gifts Umpire Fees ($32/Home Game JH, JV, VAR)
Total Starting Budget for 2017 Season Ending Balance for 2016 Season
Budget Actual $2,250.00 $2,250 $590.00 $130 Var/$70 JV/$70 JH/$250 Tournament (Actual $520) $2,000.00 $354 (6 Dozen Balls = 2 Var + 2 JV + 2JH) $3,000.00 $1636 ($1616 Century + $20 for Alteration) $250.00 Borrowed from BPGSA - $144 and $96.24 in purchases = $240.24 $2,200.00 $1583.00 (~$350 paid by assistant coaches) $0.00 Did not Provide $500.00 ~$50 was spent on new locks for the boxes $450.00 $450 $100.00 $72 $0.00 $0 $500.00 Concession Startup $250 and Community Day $300 / Each event profitted over $500 cost $250.00 $54 $500.00 $218.28 $1,000.00 24 games at $32 = $672 $ 13,590.00 $3,733.12 $7,242.27
Cost Per Player 2017 JR High Assumption 12 Players Coaches Reg Fee Tournament Balls Uniforms banquet fee Mgr Gift PO Box Fee
Player Insurance Board insurance Sr Banners Player Gifts Umpire Fees Field Dry and Liner Website & DNS Costs
JH Coach 1-JH 1-dozen Jer/Sock=$25 x 12 $20*12 JH Manager 6 month fee 6 people@$12/play 1/3 Fee $35*12 $32*7 $10
Jr High $ $ 70.00 $ $ 59.00 $ 300.00 $ 240.00 $ 35.00 $ 13.50 $ 72.00 $ 115.00 $ $ 420.00 $ 224.00 $ 100.00
JV VARSITY Assumption 26 Players
JV/VAR
VAR/JV-Coach 1-Var-130/jv-70 JV Tournament 3 Dozen (1.5JV-1.5VAR)
$2,250.00 $ 200.00 $ 250.00 $ 177.00
Jer/Sock/Pants/Belt ($75) Banquet fee JV/Var Manager Gift PO Box Fee
$1,950.00 $ 520.00 $ 70.00 $ 27.00 $ 36.00 $ 230.00 $ 240.00
Player Insurance 3@12 (varies) 2/3 Board Insurance Sr Banners – 8 People (varies)
$ 5.00 $ 137.79
PlayerGifts & Sr Gifts& Banners Umpire Fees Field Dry and Liner DNS-$30 Web-$60
$1,350.00 $ 448.00 $ 150.00 $ 20.00 $ 316.72
SPONSORSHIPS Sponsor Name J & D Cellars Manion Plumbing Brookside Lumber State Farm Rose Marie Karnos Maciel's Mr. Magic Grand Saw & Machine Company M & M Photography Cleantastic - Kim Smith Rita's
Amount
Sponsor Type $100 $300 $50 $100 $500 $100 $300 $100 $100 $100 $100
Returning Sponsor
Blackhawk Sponsor Friends of BPSPA Blackhawk Sponsor Friends of BPSPA Blackhawk Sponsor Friends of BPSPA Blackhawk Sponsor Blackhawk Sponsor Blackhawk Sponsor Blackhawk Sponsor
New Sponsor X X X X X X X X
X X X
TEAM ORANGE (MARTINELLI & MURPHY) Julianne Murphy Abby York Nicole Martinelli Anna Counihan Alison Scarlett Valerie Sager Natalie Sager Sydney Zuber Ellie Stranko Riley Kirik Danielle Reiland Mia Lazaro
TEAM BLACK (HUCKO & ARMSTRONG) Sadie Fodor Leah Armstrong Aly Hucko Morgan Hellerman Emily Jones Alexis Ehlers Ginia Haney Sam DeGore Isabella Testa Isabella Horgan Janna Turner
Introduction of Board Members Discussion on Code of Conduct and Bethel Park Student Athlete Handbook Discussion between differences of leagues and acronyms (BPSPA, BPGSA and WPISL) Example of where the registration and sponsorship money goes 2016 Finals & 2017 Budget PURCHASES – Field Liner, Double Play Rake, Catchers Equipment (JV&VAR), Batter’s Box Template, First Aid Kits, Ice Packs, Heart Guards, New base boxes and pillow top bags and equipment bags Scheduling o Varsity 8/19 o JV and Jr High 8/26 Introduction of Coaches and general overview of their program o Varsity – George Fiorentini (Chico) or Staff Member o Junior Varsity – Dave Zivkovich (Z) or Staff Member o Junior High – Bryan and Dave / Tony and Mark The ask for each player at Varsity, Junior Varsity and Junior High o 2 Hours of service at the concession stand at Community Day (JV Exempt-Game Day) Selling of Raffle Tickets Assist with Selling items Representing BPSPA o Working the Concession Stand for 1 – Doubleheader Varsity & Jr High can work JV Games JV can work Jr High and Varsity games (THESE ACTIVITIES ASSIST THE PROGRAM ALONG WITH THE BANQUET AND PLAYER GIFTS) Practice Dates (September): o Varsity – Tuesday (HS-Upper), Wednesday (Simmons Middle) and Thursday (HS-Upper) o JV – Monday (HS-Upper), Wednesday (Simmons Middle) and Thursday (HS-Lower) JH – Monday (HS-Lower), Tuesday (HS-L) and Wednesday (HS-U) DATES TO REMEMBER: o Community Day 9/9 o Homecoming 9/23 (Dance) o Senior Day (10/15/17) o Banquet – November 12th, 2017 12:30pm-4pm Team Breakouts: Varsity-Chico / JV – Dave / Jr High – Tony, Dave and Mark
Communications Invite via Mobile Opt In (subscribers send a text message with the keyword below to 84483)
Text BPSPA to 84483 to receive ALL messages from BPSPA Softball.
Text VARSITY1 to 84483 to receive Varsity messages from BPSPA Softball. Text JRVARSITY1 to 84483 to receive Junior Varsity messages from BPSPA Softball. Text JHORANGE1 to 84483 to receive Jr High Orange messages from BPSPA Softball.
Text JHBLACK1 to 84483 to receive Jr High Black messages from BPSPA Softball
BUDGET 2017
BPSPA 2017 SUGGESTED BUDGET G/L - Expense 1000 2000 3000 4000 5000 6000 7000 8000 9000 10000 11000 12000 13000 14000 15000 Total Budget
Account Title Coaches League Dues including JV Tournament Equipment (WPISL Softballs & Scorebooks) Uniforms Field Supplies - Chalk & Dry… Banquet Player and Head Coach Gift Sponsorship Gifts Other-Misc (Banquet Programs, stamps, PO Box fee, printer fees) BPSPA Insurance - Board (May be higher renewal year) ASA Player Insurance (Non-BPGSA Player) 2016 Clearances- No Need in 2016 Concession Costs & Community Day - Original Investment $500 Flowers (Senior Day and Banquet Center Pieces & Decs) Senior Recognition and Senior Banquet Gifts Umpire Fees ($32/Home Game JH, JV, VAR)
Total Starting Budget for 2017 Season Ending Balance for 2016 Season
Budget Actual $2,250.00 $2,250 $590.00 $130 Var/$70 JV/$70 JH/$250 Tournament (Actual $520) $2,000.00 $354 (6 Dozen Balls = 2 Var + 2 JV + 2JH) $3,000.00 $1636 ($1616 Century + $20 for Alteration) $250.00 Borrowed from BPGSA - $144 and $96.24 in purchases = $240.24 $2,200.00 $1583.00 (~$350 paid by assistant coaches) $0.00 Did not Provide $500.00 ~$50 was spent on new locks for the boxes $450.00 $450 $100.00 $72 $0.00 $0 $500.00 Concession Startup $250 and Community Day $300 / Each event profitted over $500 cost $250.00 $54 $500.00 $218.28 $1,000.00 24 games at $32 = $672 $ 13,590.00 $3,733.12 $7,242.27
Cost Per Player 2017 JR High Assumption 12 Players Coaches Reg Fee Tournament Balls Uniforms banquet fee Mgr Gift PO Box Fee
Player Insurance Board insurance Sr Banners Player Gifts Umpire Fees Field Dry and Liner Website & DNS Costs
JH Coach 1-JH 1-dozen Jer/Sock=$25 x 12 $20*12 JH Manager 6 month fee 6 people@$12/play 1/3 Fee $35*12 $32*7 $10
Jr High $ $ 70.00 $ $ 59.00 $ 300.00 $ 240.00 $ 35.00 $ 13.50 $ 72.00 $ 115.00 $ $ 420.00 $ 224.00 $ 100.00
JV VARSITY Assumption 26 Players
JV/VAR
VAR/JV-Coach 1-Var-130/jv-70 JV Tournament 3 Dozen (1.5JV-1.5VAR)
$2,250.00 $ 200.00 $ 250.00 $ 177.00
Jer/Sock/Pants/Belt ($75) Banquet fee JV/Var Manager Gift PO Box Fee
$1,950.00 $ 520.00 $ 70.00 $ 27.00 $ 36.00 $ 230.00 $ 240.00
Player Insurance 3@12 (varies) 2/3 Board Insurance Sr Banners – 8 People (varies)
$ 5.00 $ 137.79
PlayerGifts & Sr Gifts& Banners Umpire Fees Field Dry and Liner DNS-$30 Web-$60
$1,350.00 $ 448.00 $ 150.00 $ 20.00 $ 316.72
SPONSORSHIPS Sponsor Name J & D Cellars Manion Plumbing Brookside Lumber State Farm Rose Marie Karnos Maciel's Mr. Magic Grand Saw & Machine Company M & M Photography Cleantastic - Kim Smith Rita's
Amount
Sponsor Type $100 $300 $50 $100 $500 $100 $300 $100 $100 $100 $100
Returning Sponsor
Blackhawk Sponsor Friends of BPSPA Blackhawk Sponsor Friends of BPSPA Blackhawk Sponsor Friends of BPSPA Blackhawk Sponsor Blackhawk Sponsor Blackhawk Sponsor Blackhawk Sponsor
New Sponsor X X X X X X X X
X X X
TEAM ORANGE (MARTINELLI & MURPHY) Julianne Murphy Abby York Nicole Martinelli Anna Counihan Alison Scarlett Valerie Sager Natalie Sager Sydney Zuber Ellie Stranko Riley Kirik Danielle Reiland Mia Lazaro
TEAM BLACK (HUCKO & ARMSTRONG) Sadie Fodor Leah Armstrong Aly Hucko Morgan Hellerman Emily Jones Alexis Ehlers Ginia Haney Sam DeGore Isabella Testa Isabella Horgan Janna Turner
