block registration 2014
www.calpoly.edu
Office of the Registrar
BLOCK REGISTRATION 2014
1/31/2014
www.calpoly.edu
2
AGENDA Goal of Block Registration Process Assumptions Issues Tools Tracks Timeline Benefits Final Comments Questions
1/31/2014
www.calpoly.edu
3
GOAL OF BLOCK SCHEDULING • •
1/31/2014
Block Scheduling is designed to start first-time freshmen (FTF) off on the “right track” for their first quarter at Cal Poly Students are scheduled into their Fall classes based on “tracks,” which are reflections of the flow chart for majors
www.calpoly.edu
4
PROCESS • • • • • • • •
1/31/2014
Tracks are built Schedule of Classes is built FTF are surveyed AP scores are loaded Process is run to build schedules (generate blocks) Student and Class blocks are loaded into PeopleSoft Review and adjust schedules Student schedules are available to students
www.calpoly.edu
5
ASSUMPTIONS • •
•
1/31/2014
Departments will define clear tracks by major Departments understand their course requirements – Pre-requisites – Co-requisites Sufficient seats will be offered for FTF, continuing and transfer students – Seats are saved for transfer students
www.calpoly.edu
6
ASSUMPTIONS •
• • • •
1/31/2014
Departments will build schedules without course conflicts within their major courses – Schedule changes will be communicated within the department AP file will be ready to load early July FTF will submit their AP scores FTF will answer survey questions FTF will have Admissions documents processed by July 15th
www.calpoly.edu
7
ISSUES WE KNOW ABOUT • • •
1/31/2014
Late Advanced Placement (AP) scores would not be processed International Baccalaureate (IB) scores can be received late Holds on student records prevent block registration – We enroll students whose holds have been removed, however, we stop right before schedules are released.
www.calpoly.edu
8
TOOLS • • • • •
1/31/2014
Course Offerings by College spreadsheet Schedule of Classes Dashboard TEST PASS Tracks
www.calpoly.edu
9
COURSE OFFERING SPREADSHEET • • • •
Target, Statement of Intent to Register (SIR), and projected data Seats saved for FTF, transfers and GE purposes AP% - 3 year average Total tracks requesting the course
1/31/2014
www.calpoly.edu
10
SCHEDULE OF CLASSES •
1/31/2014
Reference tracks as you are building Fall term – Offering classes on track – Avoiding time conflicts on required classes • Related components (ex: lec and lab) – Adequate seats • Classes requested in your college by other College tracks
www.calpoly.edu
11
DASHBOARD •
Enrollment and Schedule Planning – Schedule Planning tab > First Term Enrollment Trends • Assists in determining transfer seats to save – Enrollment Monitoring tab > Class Enrollment Monitor • Assists in determining high demand courses
1/31/2014
www.calpoly.edu
12
TEST PASS •
Check for schedule conflicts
1/31/2014
www.calpoly.edu
13
TRACKS •
Tracks vary in complexity between the different majors. Some majors specify exactly what classes a student must take, while other tracks account for other variables.
1/31/2014
www.calpoly.edu
14
TRACKS •
Tracks can also be written in a way that addresses pre-requisites, course credits, and other items that affect the registration process.
1/31/2014
www.calpoly.edu
15
TRACKS •
Global macros – Checks for credit, remediation, and/or milestones
1/31/2014
www.calpoly.edu
16
TRACK DEFINITION LANGUAGE •
Basic Expressions Courses/GE areas ‘AERO 121’ ‘A2’ take ‘ENGL 134’ “Take one of….” (randomly) one of { ‘HIST 207’ ‘ES 112’ ‘POLS 112’ } take one of { ‘ART 112’ ‘MU 120’ ‘TH 210’ } “Take one of…” (randomly with weights) take one of { ‘COMS 101’ (60) ‘COMS 102’ (40) }
1/31/2014
www.calpoly.edu
17
TRACK DEFINITION LANGUAGE •
Basic Expressions “Take first available…” take first available { ‘A1’ ‘ARCH 160’ ‘A2’ } first available { ‘BOT 121’ ‘BIO 161’ } “Take concurrently…” take concurrently { ‘GEOL 201’ ‘D2’ } “Take one of…” and “Take concurrently…” take concurrently { ‘course-A’ and one of { ‘course-B’ ‘course-C’ } }
1/31/2014
www.calpoly.edu
18
TRACK DEFINITION LANGUAGE •
1/31/2014
Conditional Expressions MATH 141/142/143 Conditional if student has credit in ‘MATH 143’ then take ‘MATH 241’ elif student has credit in ‘MATH 142’ then take ‘MATH 143’ elif student has credit in ‘MATH 141’ then take ‘MATH 142’ else take one of { ‘MATH 141’ ‘B1’} end if
www.calpoly.edu
19
TIMELINE
1/31/2014
•
December – January – Make changes to block scheduling program
•
January – mid-February – Colleges work on tracks and build Schedule of Classes
•
February – March – Tracks are reviewed and finalized – Enrollment needs are revised with current year targets
•
April – Seats are reserved for FTF based on targets and tracks – Seats are reserved for transfers based on department requests www.calpoly.edu
20
TIMELINE
1/31/2014
•
May – Continuing students register – SIR data is available – FTF are surveyed
•
July – – – –
AP scores are loaded Enrollment totals are returned to original values Student flags are set Block schedules are run and loaded into PeopleSoft (2+ weeks)
www.calpoly.edu
21
TIMELINE
1/31/2014
•
August – Schedules are available for students – Students can contact advisors if they have transfer work – “Transfer Day” – FTF have enrollment appointments
•
September – Classes begin
www.calpoly.edu
22
BENEFITS • • • •
1/31/2014
All students are scheduled into a minimum of 12 units with the majority having 16 units Since Block Scheduling began there have been fewer freshmen being placed on Academic Probation All classes that are scheduled for FTF are degree applicable Fewer students crashing class during the first week
www.calpoly.edu
23
FINAL COMMENTS • • • • •
1/31/2014
Block scheduling program changes BlockReg briefcase invitation in Zimbra for 2014 Communications through Associate Dean or Lead Advisor Meet with Colleges to discuss and revise tracks Possible SOAR changes
www.calpoly.edu
24
QUESTIONS?
1/31/2014
www.calpoly.edu
25
CONTACT INFORMATION • •
Darlene Crow, Data Management Analyst Debbie Arseneau, Associate Registrar Cal Poly, Office of the Registrar [email protected]
1/31/2014
www.calpoly.edu
26
Office of the Registrar
BLOCK REGISTRATION 2014
1/31/2014
www.calpoly.edu
2
AGENDA Goal of Block Registration Process Assumptions Issues Tools Tracks Timeline Benefits Final Comments Questions
1/31/2014
www.calpoly.edu
3
GOAL OF BLOCK SCHEDULING • •
1/31/2014
Block Scheduling is designed to start first-time freshmen (FTF) off on the “right track” for their first quarter at Cal Poly Students are scheduled into their Fall classes based on “tracks,” which are reflections of the flow chart for majors
www.calpoly.edu
4
PROCESS • • • • • • • •
1/31/2014
Tracks are built Schedule of Classes is built FTF are surveyed AP scores are loaded Process is run to build schedules (generate blocks) Student and Class blocks are loaded into PeopleSoft Review and adjust schedules Student schedules are available to students
www.calpoly.edu
5
ASSUMPTIONS • •
•
1/31/2014
Departments will define clear tracks by major Departments understand their course requirements – Pre-requisites – Co-requisites Sufficient seats will be offered for FTF, continuing and transfer students – Seats are saved for transfer students
www.calpoly.edu
6
ASSUMPTIONS •
• • • •
1/31/2014
Departments will build schedules without course conflicts within their major courses – Schedule changes will be communicated within the department AP file will be ready to load early July FTF will submit their AP scores FTF will answer survey questions FTF will have Admissions documents processed by July 15th
www.calpoly.edu
7
ISSUES WE KNOW ABOUT • • •
1/31/2014
Late Advanced Placement (AP) scores would not be processed International Baccalaureate (IB) scores can be received late Holds on student records prevent block registration – We enroll students whose holds have been removed, however, we stop right before schedules are released.
www.calpoly.edu
8
TOOLS • • • • •
1/31/2014
Course Offerings by College spreadsheet Schedule of Classes Dashboard TEST PASS Tracks
www.calpoly.edu
9
COURSE OFFERING SPREADSHEET • • • •
Target, Statement of Intent to Register (SIR), and projected data Seats saved for FTF, transfers and GE purposes AP% - 3 year average Total tracks requesting the course
1/31/2014
www.calpoly.edu
10
SCHEDULE OF CLASSES •
1/31/2014
Reference tracks as you are building Fall term – Offering classes on track – Avoiding time conflicts on required classes • Related components (ex: lec and lab) – Adequate seats • Classes requested in your college by other College tracks
www.calpoly.edu
11
DASHBOARD •
Enrollment and Schedule Planning – Schedule Planning tab > First Term Enrollment Trends • Assists in determining transfer seats to save – Enrollment Monitoring tab > Class Enrollment Monitor • Assists in determining high demand courses
1/31/2014
www.calpoly.edu
12
TEST PASS •
Check for schedule conflicts
1/31/2014
www.calpoly.edu
13
TRACKS •
Tracks vary in complexity between the different majors. Some majors specify exactly what classes a student must take, while other tracks account for other variables.
1/31/2014
www.calpoly.edu
14
TRACKS •
Tracks can also be written in a way that addresses pre-requisites, course credits, and other items that affect the registration process.
1/31/2014
www.calpoly.edu
15
TRACKS •
Global macros – Checks for credit, remediation, and/or milestones
1/31/2014
www.calpoly.edu
16
TRACK DEFINITION LANGUAGE •
Basic Expressions Courses/GE areas ‘AERO 121’ ‘A2’ take ‘ENGL 134’ “Take one of….” (randomly) one of { ‘HIST 207’ ‘ES 112’ ‘POLS 112’ } take one of { ‘ART 112’ ‘MU 120’ ‘TH 210’ } “Take one of…” (randomly with weights) take one of { ‘COMS 101’ (60) ‘COMS 102’ (40) }
1/31/2014
www.calpoly.edu
17
TRACK DEFINITION LANGUAGE •
Basic Expressions “Take first available…” take first available { ‘A1’ ‘ARCH 160’ ‘A2’ } first available { ‘BOT 121’ ‘BIO 161’ } “Take concurrently…” take concurrently { ‘GEOL 201’ ‘D2’ } “Take one of…” and “Take concurrently…” take concurrently { ‘course-A’ and one of { ‘course-B’ ‘course-C’ } }
1/31/2014
www.calpoly.edu
18
TRACK DEFINITION LANGUAGE •
1/31/2014
Conditional Expressions MATH 141/142/143 Conditional if student has credit in ‘MATH 143’ then take ‘MATH 241’ elif student has credit in ‘MATH 142’ then take ‘MATH 143’ elif student has credit in ‘MATH 141’ then take ‘MATH 142’ else take one of { ‘MATH 141’ ‘B1’} end if
www.calpoly.edu
19
TIMELINE
1/31/2014
•
December – January – Make changes to block scheduling program
•
January – mid-February – Colleges work on tracks and build Schedule of Classes
•
February – March – Tracks are reviewed and finalized – Enrollment needs are revised with current year targets
•
April – Seats are reserved for FTF based on targets and tracks – Seats are reserved for transfers based on department requests www.calpoly.edu
20
TIMELINE
1/31/2014
•
May – Continuing students register – SIR data is available – FTF are surveyed
•
July – – – –
AP scores are loaded Enrollment totals are returned to original values Student flags are set Block schedules are run and loaded into PeopleSoft (2+ weeks)
www.calpoly.edu
21
TIMELINE
1/31/2014
•
August – Schedules are available for students – Students can contact advisors if they have transfer work – “Transfer Day” – FTF have enrollment appointments
•
September – Classes begin
www.calpoly.edu
22
BENEFITS • • • •
1/31/2014
All students are scheduled into a minimum of 12 units with the majority having 16 units Since Block Scheduling began there have been fewer freshmen being placed on Academic Probation All classes that are scheduled for FTF are degree applicable Fewer students crashing class during the first week
www.calpoly.edu
23
FINAL COMMENTS • • • • •
1/31/2014
Block scheduling program changes BlockReg briefcase invitation in Zimbra for 2014 Communications through Associate Dean or Lead Advisor Meet with Colleges to discuss and revise tracks Possible SOAR changes
www.calpoly.edu
24
QUESTIONS?
1/31/2014
www.calpoly.edu
25
CONTACT INFORMATION • •
Darlene Crow, Data Management Analyst Debbie Arseneau, Associate Registrar Cal Poly, Office of the Registrar [email protected]
1/31/2014
www.calpoly.edu
26
