Board Meeting Summary â February 2018 AWS
Board Meeting Summary – February 2018 Chairman’s Report The Chairman reported on the meeting with the Minister, Tracey Crouch MP, that he and the CEO had attended just before Christmas. Since then she had been reappointed as the Minister for Sport and Civil Society and had taken on the additional role of ministerial responsibility for loneliness. The meeting discussed the progress the Government had made in implementing Sporting Future, the significant work delivered by the sector in relation to Governance reform and opportunities to enable the Minister to engage with the Alliance membership in the year ahead. The Chairman reported on the Income Generation workshop which took place on 21 January which had been a useful and included a broad discussion. The Senior Management Team was currently considering the outcomes of the meeting and would work with the Income Generation Committee to develop a strategy that would be presented to the Board in due course. The Fit for the Future Convention held the previous week in Loughborough had received very good feedback with senior attendance high during both the day and dinner. Attendees had commented on the calibre of the speakers, the opportunity to hear from their peers and the welcome chance for wider networking. The Board recorded their thanks to the executive team for all the work that goes into this event. The Chairs’ Network meeting was held 31 January, during which there had been a good discussion around governance and the ongoing role for the Alliance to highlight the significant progress that the sector has made in recent years. The meeting also discussed engagement with local authorities and would be looking to invite Local Government Association representatives to a subsequent meeting. Chief Executive’s Report Emma Boggis provided a report on the current work of the Alliance which included the third quarter operational plan report; she highlighted the following points: • •
Sport England had confirmed that the Alliance was compliant with Tier 3 of the UK Governance Code; The Alliance had already met its Key Performance Indicator in relation to signatories to the mental health charter and was on track with relation to policy approaches from government, online influence and engagement and engagement from volunteers in the Join In platform.
Strategic work The Board discussed a paper which outlined the volunteering work for 2018/19 (Strategic Objective Two) including the programme for Join In and in particular the future work around the volunteer opportunity finder and the proposals to develop this further to help clubs recruit and retain volunteers. The Board recognised that the Alliance had maintained the awareness of engagement of clubs and volunteers regarding Join In. The Board discussed a second paper which updated progress on the Alliance’s work on mental health, which fell under Strategic Objective One, demonstrating the economic and social value of sport and recreation. The Board agreed that the Alliance’s focus should be on the role sport and recreation could play in maintaining good mental health but it was recognised that involvement with activity around elite and professional sport was sensible given that it could have an impact on experience at the grassroots level. The third-year anniversary of the Mental Health Charter for Sport and Recreation would be used to talk about the progress made by the signatories and highlight their work and impact. Finance The Board received and noted the commentary and management accounts for the nine months ended 31 December 2017. In summary, the reforecast indicated that the Alliance would come in as budgeted for 2017/18.
A discussion on the outline process and detail for the Draft Operational Plan 2018/19 was also held. The Board noted that the Managers’ Group had taken ownership of the process to develop the plan and had produced the first draft for consideration by SMT. Both the final operational plan and budget would be presented to the Board at the next meeting. Membership A summary of the key messages from the membership review would be shared at the forthcoming Divisional meetings and other areas included in the forthcoming membership renewal letters. The Alliance Hub had been launched on 22 January and details circulated to the membership. Governance The Board received the results from the 2017 Board Skills Audit and Evaluation, completing the esurvey which had been circulated over Christmas. The Board agreed those skills to be included in the advertisement for the 2018 NED recruitment, commencing with the Elected Director position in April 2018. Regarding the Board evaluation, it was agreed that the onward trends in the evaluation were all encouraging and there were no major issues. The Chair would be completing the remainder of his meetings with all Directors ahead of the next Board meeting. The Board received and noted the minutes of the Remuneration and Staffing Committee meeting held 23 January 2018. The Chief Executive highlighted to the Board that this was a good example where the Alliance had two external members – one from the sector and one from without – both with excellent HR experience who were adding real value to the group. The Board agreed the recommended changes to the Rules document which were necessary following previous Board decisions. The revised document has been uploaded to the website. Date of Next Meeting The date of the next scheduled meeting was confirmed as Wednesday 21 March 2018.
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Sport England had confirmed that the Alliance was compliant with Tier 3 of the UK Governance Code; The Alliance had already met its Key Performance Indicator in relation to signatories to the mental health charter and was on track with relation to policy approaches from government, online influence and engagement and engagement from volunteers in the Join In platform.
Strategic work The Board discussed a paper which outlined the volunteering work for 2018/19 (Strategic Objective Two) including the programme for Join In and in particular the future work around the volunteer opportunity finder and the proposals to develop this further to help clubs recruit and retain volunteers. The Board recognised that the Alliance had maintained the awareness of engagement of clubs and volunteers regarding Join In. The Board discussed a second paper which updated progress on the Alliance’s work on mental health, which fell under Strategic Objective One, demonstrating the economic and social value of sport and recreation. The Board agreed that the Alliance’s focus should be on the role sport and recreation could play in maintaining good mental health but it was recognised that involvement with activity around elite and professional sport was sensible given that it could have an impact on experience at the grassroots level. The third-year anniversary of the Mental Health Charter for Sport and Recreation would be used to talk about the progress made by the signatories and highlight their work and impact. Finance The Board received and noted the commentary and management accounts for the nine months ended 31 December 2017. In summary, the reforecast indicated that the Alliance would come in as budgeted for 2017/18.
A discussion on the outline process and detail for the Draft Operational Plan 2018/19 was also held. The Board noted that the Managers’ Group had taken ownership of the process to develop the plan and had produced the first draft for consideration by SMT. Both the final operational plan and budget would be presented to the Board at the next meeting. Membership A summary of the key messages from the membership review would be shared at the forthcoming Divisional meetings and other areas included in the forthcoming membership renewal letters. The Alliance Hub had been launched on 22 January and details circulated to the membership. Governance The Board received the results from the 2017 Board Skills Audit and Evaluation, completing the esurvey which had been circulated over Christmas. The Board agreed those skills to be included in the advertisement for the 2018 NED recruitment, commencing with the Elected Director position in April 2018. Regarding the Board evaluation, it was agreed that the onward trends in the evaluation were all encouraging and there were no major issues. The Chair would be completing the remainder of his meetings with all Directors ahead of the next Board meeting. The Board received and noted the minutes of the Remuneration and Staffing Committee meeting held 23 January 2018. The Chief Executive highlighted to the Board that this was a good example where the Alliance had two external members – one from the sector and one from without – both with excellent HR experience who were adding real value to the group. The Board agreed the recommended changes to the Rules document which were necessary following previous Board decisions. The revised document has been uploaded to the website. Date of Next Meeting The date of the next scheduled meeting was confirmed as Wednesday 21 March 2018.
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