Buckler's Mead Academy Governance Structure Members Date of ...
Buckler’s Mead Academy Governance Structure Members Date of Appointment Mrs Sara Gorrod
1/9/2011
Mr Richard Grant Hunt Mr Martin Leonard William Salzer
5/7/2011 5/7/2011
Mr Malcolm Kenneth Gulliver
10/9/2014
Mr John William Crew
5/7/2011
Date of Resignation
Business and Pecuniary Interests Head teacher. Director of subsidiary company, Buckler’s Mead Leisure Centre and Trading Limited. Director of South Somerset Partnership School, three year term from September 2014. None Employed by Agusta Westland Trustee of Fiveways Charitable Trust. Chair of Governors at Fiveways School, Yeovil. None
Full Board Date of appointment
Term of Office
Date of resignation from Board
Appointed by
Business and Pecuniary interests
Headteacher. Director of subsidiary company : Buckler’s Mead Leisure Centre and Trading Limited. Director of South Somerset Partnership School, three year term from September 2014. Director of subsidiary company
Mrs Sara Gorrod
Headteacher and Accounting Officer
1/9/2011
For duration of employment : Ex-Officio Trustee
Ex Officio Trustee
Mr Richard Grant Hunt
Chair of Board and Community
1/8/2011
4 years (reappointed for a further 4 year term from 7 July 2015)
Governing body
Governor
Mr John William Crew
Vice Chair of Board and Community Governor
1/8/2011
4 years (reappointed for a further 4 year term from 7 July 2015)
Governing body
Mr Malcolm Kenneth Gulliver
Community Governor
1/8/2011
4 years (reappointed for a further 4 year term from 7 July 2015)
Governing body
Mrs Pauline Barbara Hutchings
Community Governor
1/8/2011
Governing body
Mr Martin Leonard William Salzer
Community Governor
1/8/2011
Mr Colin Kenneth Thomas
Community Governor
1/8/2011
Mrs Denise Gommo
Community Governor Parent Governor
10/9/2014
4 years (reappointed for a further 4 year term from 7 July 2015) 4 years (reappointed for a further 4 year term from 7 July 2015) 4 years (reappointed for a further 4 year term from 7 July 2015) 4 years
9/9/2015
4 years
Governing body
Mr David Chambers
Community Governor
1/8/2011
Governing body
Mrs Michelle Hurford
Parent Governor
1/9/2011
4 years (reappointed for a further 4 year term from 7 July 2015) 4 years (reappointed for a further 4 year term from 7 July 2015)
Mrs Jane Ann Bell
Staff Governor
1/8/2011
4 years (reappointed for a further 4 year term from 7
Governing body
Mrs Sue Parry
: Buckler’s Mead Leisure Centre and Trading Limited. Director of subsidiary company : Buckler’s Mead Leisure Centre and Trading Limited Trustee of Fiveways Charitable Trust. Chair of Governors at Fiveways School, Yeovil. None
Governing body
Employed by Agusta Westland
Governing body
None
Governing body
Governing body
Member of staff, plus son and daughter are enrolled at the Academy Employee of Agusta Westland Employed by Agusta Westland plus son is enrolled at the Academy None
Mrs Tracy Jane Hanley Mr Clive John Baker
Community Governor Parent Governor
1/8/2011
July 2015) 4 years
31/8/2015
Governing body
1/8/2011
4 years
31/8/2015
Governing body
Mrs Dawn Juliette Copland
Staff Governor
1/9/2011
Mrs Jane Purchase
Staff Governor
1/8/2011
Mr Stuart William Lambert
Staff Governor
1/8/2011
4 years (reappointed for a further 4 year term from 7 July 2015) 4 years (reappointed for a further 4 year term from 7 July 2015) 4 years (reappointed for a further 4 year term from 7 July 2015)
Mr Graham Underhill
Parent Governor
15/12/2015
4 years
31/8/2015
Governing body
Employed by Honeypot Preschool Employed by Agusta Westland plus daughter is enrolled at the Academy None
Governing body
None
Governing body
Assistant Deputy head of Buckler’s Mead School Son is enrolled at the Academy
Governing Body
Senior Leadership Team
Mrs Sara Gorrod
Head Teacher
Mr Mark Twyford Mr Stuart Lambert
Deputy Head Assistant Head/ SENCO Assistant Head/ Key stage 3 CoOrdinator Assistant Head/ Key Stage 4 CoOrdinator Assistant Head (Teaching and Learning) Business Manager/
Mr Craig Fletcher
Mr Mark Lawrence
Mrs Carolyn Fields
Mr Matt Wood
Business and Pecuniary Interests Director of subsidiary company: Buckler’s Mead Leisure Centre and Trading Limited. Director of South Somerset Partnership School, three year term from September 2014. School governor of Milford Junior School, from January 2015 None Consultant for A* Education (teaching supply agency) from November 2014. Governor at St Michael’s Academy, Yeovil. Director of Threadneedle Management Company (Property Management), from June 2012
None
Company secretary and Director of subsidiary company : Buckler’s Mead Leisure Centre and Trading Limited
Company Secretary Membership of Committees and Advisory Groups:
Achievement Curriculum Teaching Advisory Group Directors:
Jane Bell John Crew Pauline Hutchings Martin Salzer Jane Purchase
Behaviour & Safety Advisory Group Directors: Michelle Hurford David Chambers Pauline Hutchings Jane Purchase Malcolm Gulliver Personnel Advisory Group Directors: Jane Purchase Dawn Copland David Chambers Martin Salzer Michelle Hurford Premises & Marketing Advisory Group Directors: Colin Thomas Malcolm Gulliver David Chambers Denise Gommo Richard Hunt Personnel Committee Directors: John Crew David Chambers Richard Hunt (Chair)
Staff:
Staff:
Staff:
Staff:
Craig Fletcher Mark Twyford (Chair) Mark Lawrence
Nicola Cohen Sally Lewis Stuart Lambert (Chair) Rebecca Sandle
Sara Gorrod (Chair) Deborah St Paul Paul Balkwill Karen Blatch
Andy Buse Sarah Morrison (for appropriate items) Mark Povey 2nd Caretaker Matt Wood (Chair)
Michelle Hurford Colin Thomas Appointed Directors Committee David Chambers Richard Hunt (Chair) Michelle Hurford Malcolm Gulliver (Reserve) Discipline Committee John Crew (Chair) 2 x Director Members of B&S Advisory Group (in the first instance) NB – Chair and Head invited to all Advisory Group Meetings
Management Committee Directors: John Crew (Vice-Chair) Sara Gorrod (Head) David Chambers Malcolm Gulliver Richard Hunt (Chair) Pauline Hutchings Martin Salzer
Finance Sub- Committee (To include Audit Committee function) John Crew Richard Hunt Denise Gommo Sara Gorrod Dawn Copland
Senior Leadership: Stuart Lambert Matt Wood Mark Twyford Deborah St Paul (Clerk for this meeting) Directors Representatives Special Needs Vulnerable Children Safeguarding Gifted & Talented Liaison Health & Safety Training/Link Director
-
Richard Hunt Richard Hunt Malcolm Gulliver Dawn Copland Colin Thomas Director Appointee – Mark Twyford
E-safety Director Pupil Premium Director Responsible Officer
-
David Chambers Jane Purchase Denise Gommo
Link Directors Maths/Numeracy Science English/Literacy Attendance Teaching & Learning Leadership & Management Achievement & Progress
-
John Crew Richard Hunt Jane Bell Michelle Hurford Richard Hunt/Jane Purchase David Chambers Martin Salzer
Attendance at meetings 1/9/2014 to 31/8/2015 Full Board :
Jane Bell Clive Baker David Chambers Dawn Copland John Crew Denise Gommo Sara Gorrod Malcolm Gulliver Tracey Hanley Richard Hunt Michelle Hurford Pauline Hutchings Stuart Lambert Jane Purchase Malcolm Salzer Colin Thomas
10/9/2014 Apologies given Appointed 10/9/14 Apologies given
16/12/2014 Apologies given Apologies given Apologies given
18/3/2015 Apologies given Apologies given
7/7/2015 Apologies given Apologies given Apologies given Apologies given
Apologies given
Apologies given Apologies given
Apologies given Apologies given
Finance Committee (To include Audit Committee function)
John Crew Dawn Copland Sara Gorrod Richard Hunt Denise Gommo (appointed 10/9/2014)
10/9/2014 N/A
13/11/2014
22/1/2015
4/6/2015 Apologies
Management/ Resource Committee 2/12/2014 John Crew David Chambers Sara Gorrod Malcolm Gulliver Richard Hunt Pauline Hutchings Martin Salzer
4/3/2015
17/6/2015
Management Structure of The Buckler's Mead Academy Board of Directors Academic Year 2015/16
The Board of Directors has established a management structure through which specific responsibilities have been delegated to named committees, advisory groups, individual Directors, the Head and staff. This ensures efficient and effective formation and delivery of policy. In order to monitor, evaluate, review and co-ordinate the effectiveness of the management structure, the formation and delivery of policy, the Board meets at least termly and Directors receive a range of papers which allow them to gain detailed insight into work being undertaken by the committees and advisory groups of the Board of Directors and a clear overview concerning the management of the school and the way in which the Board of Director’s policies are being implemented. The relevant papers include : Headteacher's Termly Report; minutes of the previous meetings of the Board, Management Committee and any other committees held since the previous meeting of the Board; copies of the Termly Financial Report and termly advisory group reports submitted through the Directors' Management Committee; Reports from individual Directors who have undertaken Academy projects or major visits. Meetings of the Board of Directors consider position and other papers and when the existing policies and management structure need modification, they initiate the necessary action. In this way, policies and delegation of the Board of Director’s functions are dynamic and responsive, rather than seen as tablets of stone. When policies are being drafted by the Academy’s senior staff and the advisory groups, the general and specific principles formed through debate within the Board of Directors become major factors in the drafting exercise. At the Directors’ Management Committee meetings, policy proposals are considered in the light of the consensus created at the Board of Directors meetings relating both to the specific policy and to previous discussions relating to issues which directly or indirectly impinge on the specific policy. In this way, the consensus created through discussions of the full Board of Directors play a significant role within the various Directors and senior staff discussions relating to strategic, tactical and operating procedures. It is not the intention of full Board meetings to duplicate in detail the discussions that have previously taken place within other meetings of the Directors' Management structure because the briefing and position papers distributed in advance of Board meetings are intended to convey both the action plans and their reasons. Directors are encouraged to clarify any points through the appropriate meeting Chair or by informally discussing the matter with one of the Directors who attended the meeting. Where a Director continues to have a concern or for any other reason wishes the matter to be discussed more fully at a meeting of the Full Board, she/he may easily do so because the agenda is structured
to accommodate this, although where a Director knows in advance of a meeting that she/he intends to raise the matter, the Chair should be advised in advance so that the anticipated timing of agenda items may be adjusted appropriately. We have a three tier Director's Management Structure which dovetails into the Academy’s overall Management Structure:FULL BOARD OF DIRECTORS MANAGEMENT COMMITTEE
(Chaired by the Chair of the Board)
This second tier committee comprises the Chair and Vice Chair of the Board, the Head (a Director) and one representative from each of the four Advisory Groups if possible. Also where possible, representations of the various categories of Director are embodied within the membership of the committee. Present in a non-voting capacity are the Senior Staff who Chair the Advisory Groups. The Management Committee is directly responsible to the whole Board of Directors and is charged with: planning, initiating and monitoring operational strategies (both educational and administrative), and accepting, rejecting or revising policy / other recommendations from the Advisory Groups. A primary function of the Management Committee is to oversee all matters relating to finance within the Directors/Academy’s financial policy, to formulate the overall financial strategy of the academy, and to arrange the auditing of all Academy funds. The Management Committee also acts as the academy audit committee. Briefly this role is to oversee the proper use of public funds and ensure a high level of accountability for the use of those funds. The committee will also review financial strategy on behalf of the Board, promote good internal control systems to reduce opportunities for financial mismanagement and ensure the academy is operating in accordance with all the statutory/delegated requirements.
The Committee draws up the agenda for meetings of the full Board and is responsible for monitoring the effective implementation of the Board’s decisions. N.B. The Board of Directors has agreed, after considering advice relating to a separate Chair of this committee, they are in favour of the Chair of the Board of Directors retaining the position.
FINANCE SUB – COMMITTEE
The Finance Sub – Committee is chaired by the Vice Chair of the Full Board and comprises of three other Directors plus the Head teacher. It is attended by the Deputy Head teacher and the Business Manager and/or the Finance manager. The Sub- Committee reports to the Management Committee and is responsible for the operation of the Academy’s finances. Its tasks include: guiding the Head on all matters relating to finance; preparing draft financial policy statements for consideration by the Board; presenting the draft budget to the Management Committee/ Full Board, monitoring income, expenditure and virements, discussing any variations with those responsible for the appropriate budgets and report termly to the Management Committee / Full Board; to agree the level of day-to-day financial management by the Head and senior staff. PERSONNEL COMMITTEE This Committee is a second tier committee chaired by the Chair of the Board and comprising of 4 other Directors not including the Vice-Chair or any staff Directors. The Committee will meet annually to consider pay relating to individual members of staff and management point distribution. The Committee will also meet as required to consider such issues as staff redundancies, premature retirements, suspensions, dismissals and grievances.
APPOINTED GOVERNORS PANEL The Panel is a sub-committee of the Personnel Committee comprising of the Chair of the Board and 2 other Directors from Personnel. The Panel meets annually to review the Headteacher’s targets and salary.
ADVISORY GROUPS At the third tier, there are four Advisory Groups: Achievement/Curriculum/Teaching, Behaviour & Safety, Personnel, and Premises. These divisions relate directly to both the Academy's internal organisational areas and to the main OFSTED targets. They are chaired by the appropriate Senior Management staff. The Advisory Groups achieve integration between Directors and Staff by including both in their composition. If these bodies were committees of the Board of Directors, then the staff (non-Directors) would not be able to vote. This might not promote the desired level of integration and co-operation, so the Advisory Groups are exactly that: they advise the Directors' through the Management Committee and subsequently the Full Board. Membership of Advisory Groups ensures that Directors are better informed about the Academy organisation through involvement at the formative stage of policy-making.Their composition takes the following form (a minimum of / by invitation):
ACHIEVEMENT/CURRICULUM/TEACHING ADVISORY GROUP Chair: Deputy Head (Curriculum Manager) 5 Directors and 4 staff PERSONNEL ADVISORY GROUP Chair: Head (Personnel Manager) 5 Directors and 4 staff BEHAVIOUR & SAFETY ADVISORY GROUP Chair: Assistant Head (Inclusion) 5 Directors and 4 staff. PREMISES ADVISORY GROUP Chair: Business Manager (Resources Manager) 5 Directors and 4 staff (The Chair of Directors and Head are not members of Advisory Groups, but they are encouraged to attend meetings at their discretion. When present in this capacity they have full voting rights. These voting rights do not extend to their attendance at Directors Committees to which they are not elected). ROLE OF ADVISORY GROUPS i. ii. iii. iv. v.
Receive Termly/Annual Reviews from appropriate staff. Receive report on progress of the appropriate Development Plan. Submit to the Management Committee a termly report in two sections: (a) issues discussed at Advisory Group Meeting; (b) recommendations for considerations of Management Committee. Request staff to draft policy statements as necessary. Consider and endorse, amend or reject existing and proposed policy statement and pass these recommendations to the Directors' Management Committee. Monitor and review the policies and practices of the appropriate Academy department(s)
THE FULL STRUCTURE The diagram below shows the Directors' Full Management Structure.
DIRECTORS MANAGEMENT STRUCTURE
Shaded boxes meet at least termly. Unshaded boxes: Annual/ Meetings as required
Full Board of Directors
Management Committee
Finance Sub
Personnel
Committee
Committee
Appointed Directors Committee Personnel Advisory
Behaviour & Safety
Group
Advisory Group
Premises & Marketing Advisory group
Achievement/ Curriculum/ Teaching Advisory Group
Please note: The Membership of the following committees is drawn from the appropriate Advisory Groups and Management Committee. They meet as required: i. ii.
Discipline – Chaired by Vice Chairperson, 2 x Director Members of B & S Advisory Group (in the first instance) Curriculum complaints – Chaired by Chairperson, drawn from Management Committee
1/9/2011
Mr Richard Grant Hunt Mr Martin Leonard William Salzer
5/7/2011 5/7/2011
Mr Malcolm Kenneth Gulliver
10/9/2014
Mr John William Crew
5/7/2011
Date of Resignation
Business and Pecuniary Interests Head teacher. Director of subsidiary company, Buckler’s Mead Leisure Centre and Trading Limited. Director of South Somerset Partnership School, three year term from September 2014. None Employed by Agusta Westland Trustee of Fiveways Charitable Trust. Chair of Governors at Fiveways School, Yeovil. None
Full Board Date of appointment
Term of Office
Date of resignation from Board
Appointed by
Business and Pecuniary interests
Headteacher. Director of subsidiary company : Buckler’s Mead Leisure Centre and Trading Limited. Director of South Somerset Partnership School, three year term from September 2014. Director of subsidiary company
Mrs Sara Gorrod
Headteacher and Accounting Officer
1/9/2011
For duration of employment : Ex-Officio Trustee
Ex Officio Trustee
Mr Richard Grant Hunt
Chair of Board and Community
1/8/2011
4 years (reappointed for a further 4 year term from 7 July 2015)
Governing body
Governor
Mr John William Crew
Vice Chair of Board and Community Governor
1/8/2011
4 years (reappointed for a further 4 year term from 7 July 2015)
Governing body
Mr Malcolm Kenneth Gulliver
Community Governor
1/8/2011
4 years (reappointed for a further 4 year term from 7 July 2015)
Governing body
Mrs Pauline Barbara Hutchings
Community Governor
1/8/2011
Governing body
Mr Martin Leonard William Salzer
Community Governor
1/8/2011
Mr Colin Kenneth Thomas
Community Governor
1/8/2011
Mrs Denise Gommo
Community Governor Parent Governor
10/9/2014
4 years (reappointed for a further 4 year term from 7 July 2015) 4 years (reappointed for a further 4 year term from 7 July 2015) 4 years (reappointed for a further 4 year term from 7 July 2015) 4 years
9/9/2015
4 years
Governing body
Mr David Chambers
Community Governor
1/8/2011
Governing body
Mrs Michelle Hurford
Parent Governor
1/9/2011
4 years (reappointed for a further 4 year term from 7 July 2015) 4 years (reappointed for a further 4 year term from 7 July 2015)
Mrs Jane Ann Bell
Staff Governor
1/8/2011
4 years (reappointed for a further 4 year term from 7
Governing body
Mrs Sue Parry
: Buckler’s Mead Leisure Centre and Trading Limited. Director of subsidiary company : Buckler’s Mead Leisure Centre and Trading Limited Trustee of Fiveways Charitable Trust. Chair of Governors at Fiveways School, Yeovil. None
Governing body
Employed by Agusta Westland
Governing body
None
Governing body
Governing body
Member of staff, plus son and daughter are enrolled at the Academy Employee of Agusta Westland Employed by Agusta Westland plus son is enrolled at the Academy None
Mrs Tracy Jane Hanley Mr Clive John Baker
Community Governor Parent Governor
1/8/2011
July 2015) 4 years
31/8/2015
Governing body
1/8/2011
4 years
31/8/2015
Governing body
Mrs Dawn Juliette Copland
Staff Governor
1/9/2011
Mrs Jane Purchase
Staff Governor
1/8/2011
Mr Stuart William Lambert
Staff Governor
1/8/2011
4 years (reappointed for a further 4 year term from 7 July 2015) 4 years (reappointed for a further 4 year term from 7 July 2015) 4 years (reappointed for a further 4 year term from 7 July 2015)
Mr Graham Underhill
Parent Governor
15/12/2015
4 years
31/8/2015
Governing body
Employed by Honeypot Preschool Employed by Agusta Westland plus daughter is enrolled at the Academy None
Governing body
None
Governing body
Assistant Deputy head of Buckler’s Mead School Son is enrolled at the Academy
Governing Body
Senior Leadership Team
Mrs Sara Gorrod
Head Teacher
Mr Mark Twyford Mr Stuart Lambert
Deputy Head Assistant Head/ SENCO Assistant Head/ Key stage 3 CoOrdinator Assistant Head/ Key Stage 4 CoOrdinator Assistant Head (Teaching and Learning) Business Manager/
Mr Craig Fletcher
Mr Mark Lawrence
Mrs Carolyn Fields
Mr Matt Wood
Business and Pecuniary Interests Director of subsidiary company: Buckler’s Mead Leisure Centre and Trading Limited. Director of South Somerset Partnership School, three year term from September 2014. School governor of Milford Junior School, from January 2015 None Consultant for A* Education (teaching supply agency) from November 2014. Governor at St Michael’s Academy, Yeovil. Director of Threadneedle Management Company (Property Management), from June 2012
None
Company secretary and Director of subsidiary company : Buckler’s Mead Leisure Centre and Trading Limited
Company Secretary Membership of Committees and Advisory Groups:
Achievement Curriculum Teaching Advisory Group Directors:
Jane Bell John Crew Pauline Hutchings Martin Salzer Jane Purchase
Behaviour & Safety Advisory Group Directors: Michelle Hurford David Chambers Pauline Hutchings Jane Purchase Malcolm Gulliver Personnel Advisory Group Directors: Jane Purchase Dawn Copland David Chambers Martin Salzer Michelle Hurford Premises & Marketing Advisory Group Directors: Colin Thomas Malcolm Gulliver David Chambers Denise Gommo Richard Hunt Personnel Committee Directors: John Crew David Chambers Richard Hunt (Chair)
Staff:
Staff:
Staff:
Staff:
Craig Fletcher Mark Twyford (Chair) Mark Lawrence
Nicola Cohen Sally Lewis Stuart Lambert (Chair) Rebecca Sandle
Sara Gorrod (Chair) Deborah St Paul Paul Balkwill Karen Blatch
Andy Buse Sarah Morrison (for appropriate items) Mark Povey 2nd Caretaker Matt Wood (Chair)
Michelle Hurford Colin Thomas Appointed Directors Committee David Chambers Richard Hunt (Chair) Michelle Hurford Malcolm Gulliver (Reserve) Discipline Committee John Crew (Chair) 2 x Director Members of B&S Advisory Group (in the first instance) NB – Chair and Head invited to all Advisory Group Meetings
Management Committee Directors: John Crew (Vice-Chair) Sara Gorrod (Head) David Chambers Malcolm Gulliver Richard Hunt (Chair) Pauline Hutchings Martin Salzer
Finance Sub- Committee (To include Audit Committee function) John Crew Richard Hunt Denise Gommo Sara Gorrod Dawn Copland
Senior Leadership: Stuart Lambert Matt Wood Mark Twyford Deborah St Paul (Clerk for this meeting) Directors Representatives Special Needs Vulnerable Children Safeguarding Gifted & Talented Liaison Health & Safety Training/Link Director
-
Richard Hunt Richard Hunt Malcolm Gulliver Dawn Copland Colin Thomas Director Appointee – Mark Twyford
E-safety Director Pupil Premium Director Responsible Officer
-
David Chambers Jane Purchase Denise Gommo
Link Directors Maths/Numeracy Science English/Literacy Attendance Teaching & Learning Leadership & Management Achievement & Progress
-
John Crew Richard Hunt Jane Bell Michelle Hurford Richard Hunt/Jane Purchase David Chambers Martin Salzer
Attendance at meetings 1/9/2014 to 31/8/2015 Full Board :
Jane Bell Clive Baker David Chambers Dawn Copland John Crew Denise Gommo Sara Gorrod Malcolm Gulliver Tracey Hanley Richard Hunt Michelle Hurford Pauline Hutchings Stuart Lambert Jane Purchase Malcolm Salzer Colin Thomas
10/9/2014 Apologies given Appointed 10/9/14 Apologies given
16/12/2014 Apologies given Apologies given Apologies given
18/3/2015 Apologies given Apologies given
7/7/2015 Apologies given Apologies given Apologies given Apologies given
Apologies given
Apologies given Apologies given
Apologies given Apologies given
Finance Committee (To include Audit Committee function)
John Crew Dawn Copland Sara Gorrod Richard Hunt Denise Gommo (appointed 10/9/2014)
10/9/2014 N/A
13/11/2014
22/1/2015
4/6/2015 Apologies
Management/ Resource Committee 2/12/2014 John Crew David Chambers Sara Gorrod Malcolm Gulliver Richard Hunt Pauline Hutchings Martin Salzer
4/3/2015
17/6/2015
Management Structure of The Buckler's Mead Academy Board of Directors Academic Year 2015/16
The Board of Directors has established a management structure through which specific responsibilities have been delegated to named committees, advisory groups, individual Directors, the Head and staff. This ensures efficient and effective formation and delivery of policy. In order to monitor, evaluate, review and co-ordinate the effectiveness of the management structure, the formation and delivery of policy, the Board meets at least termly and Directors receive a range of papers which allow them to gain detailed insight into work being undertaken by the committees and advisory groups of the Board of Directors and a clear overview concerning the management of the school and the way in which the Board of Director’s policies are being implemented. The relevant papers include : Headteacher's Termly Report; minutes of the previous meetings of the Board, Management Committee and any other committees held since the previous meeting of the Board; copies of the Termly Financial Report and termly advisory group reports submitted through the Directors' Management Committee; Reports from individual Directors who have undertaken Academy projects or major visits. Meetings of the Board of Directors consider position and other papers and when the existing policies and management structure need modification, they initiate the necessary action. In this way, policies and delegation of the Board of Director’s functions are dynamic and responsive, rather than seen as tablets of stone. When policies are being drafted by the Academy’s senior staff and the advisory groups, the general and specific principles formed through debate within the Board of Directors become major factors in the drafting exercise. At the Directors’ Management Committee meetings, policy proposals are considered in the light of the consensus created at the Board of Directors meetings relating both to the specific policy and to previous discussions relating to issues which directly or indirectly impinge on the specific policy. In this way, the consensus created through discussions of the full Board of Directors play a significant role within the various Directors and senior staff discussions relating to strategic, tactical and operating procedures. It is not the intention of full Board meetings to duplicate in detail the discussions that have previously taken place within other meetings of the Directors' Management structure because the briefing and position papers distributed in advance of Board meetings are intended to convey both the action plans and their reasons. Directors are encouraged to clarify any points through the appropriate meeting Chair or by informally discussing the matter with one of the Directors who attended the meeting. Where a Director continues to have a concern or for any other reason wishes the matter to be discussed more fully at a meeting of the Full Board, she/he may easily do so because the agenda is structured
to accommodate this, although where a Director knows in advance of a meeting that she/he intends to raise the matter, the Chair should be advised in advance so that the anticipated timing of agenda items may be adjusted appropriately. We have a three tier Director's Management Structure which dovetails into the Academy’s overall Management Structure:FULL BOARD OF DIRECTORS MANAGEMENT COMMITTEE
(Chaired by the Chair of the Board)
This second tier committee comprises the Chair and Vice Chair of the Board, the Head (a Director) and one representative from each of the four Advisory Groups if possible. Also where possible, representations of the various categories of Director are embodied within the membership of the committee. Present in a non-voting capacity are the Senior Staff who Chair the Advisory Groups. The Management Committee is directly responsible to the whole Board of Directors and is charged with: planning, initiating and monitoring operational strategies (both educational and administrative), and accepting, rejecting or revising policy / other recommendations from the Advisory Groups. A primary function of the Management Committee is to oversee all matters relating to finance within the Directors/Academy’s financial policy, to formulate the overall financial strategy of the academy, and to arrange the auditing of all Academy funds. The Management Committee also acts as the academy audit committee. Briefly this role is to oversee the proper use of public funds and ensure a high level of accountability for the use of those funds. The committee will also review financial strategy on behalf of the Board, promote good internal control systems to reduce opportunities for financial mismanagement and ensure the academy is operating in accordance with all the statutory/delegated requirements.
The Committee draws up the agenda for meetings of the full Board and is responsible for monitoring the effective implementation of the Board’s decisions. N.B. The Board of Directors has agreed, after considering advice relating to a separate Chair of this committee, they are in favour of the Chair of the Board of Directors retaining the position.
FINANCE SUB – COMMITTEE
The Finance Sub – Committee is chaired by the Vice Chair of the Full Board and comprises of three other Directors plus the Head teacher. It is attended by the Deputy Head teacher and the Business Manager and/or the Finance manager. The Sub- Committee reports to the Management Committee and is responsible for the operation of the Academy’s finances. Its tasks include: guiding the Head on all matters relating to finance; preparing draft financial policy statements for consideration by the Board; presenting the draft budget to the Management Committee/ Full Board, monitoring income, expenditure and virements, discussing any variations with those responsible for the appropriate budgets and report termly to the Management Committee / Full Board; to agree the level of day-to-day financial management by the Head and senior staff. PERSONNEL COMMITTEE This Committee is a second tier committee chaired by the Chair of the Board and comprising of 4 other Directors not including the Vice-Chair or any staff Directors. The Committee will meet annually to consider pay relating to individual members of staff and management point distribution. The Committee will also meet as required to consider such issues as staff redundancies, premature retirements, suspensions, dismissals and grievances.
APPOINTED GOVERNORS PANEL The Panel is a sub-committee of the Personnel Committee comprising of the Chair of the Board and 2 other Directors from Personnel. The Panel meets annually to review the Headteacher’s targets and salary.
ADVISORY GROUPS At the third tier, there are four Advisory Groups: Achievement/Curriculum/Teaching, Behaviour & Safety, Personnel, and Premises. These divisions relate directly to both the Academy's internal organisational areas and to the main OFSTED targets. They are chaired by the appropriate Senior Management staff. The Advisory Groups achieve integration between Directors and Staff by including both in their composition. If these bodies were committees of the Board of Directors, then the staff (non-Directors) would not be able to vote. This might not promote the desired level of integration and co-operation, so the Advisory Groups are exactly that: they advise the Directors' through the Management Committee and subsequently the Full Board. Membership of Advisory Groups ensures that Directors are better informed about the Academy organisation through involvement at the formative stage of policy-making.Their composition takes the following form (a minimum of / by invitation):
ACHIEVEMENT/CURRICULUM/TEACHING ADVISORY GROUP Chair: Deputy Head (Curriculum Manager) 5 Directors and 4 staff PERSONNEL ADVISORY GROUP Chair: Head (Personnel Manager) 5 Directors and 4 staff BEHAVIOUR & SAFETY ADVISORY GROUP Chair: Assistant Head (Inclusion) 5 Directors and 4 staff. PREMISES ADVISORY GROUP Chair: Business Manager (Resources Manager) 5 Directors and 4 staff (The Chair of Directors and Head are not members of Advisory Groups, but they are encouraged to attend meetings at their discretion. When present in this capacity they have full voting rights. These voting rights do not extend to their attendance at Directors Committees to which they are not elected). ROLE OF ADVISORY GROUPS i. ii. iii. iv. v.
Receive Termly/Annual Reviews from appropriate staff. Receive report on progress of the appropriate Development Plan. Submit to the Management Committee a termly report in two sections: (a) issues discussed at Advisory Group Meeting; (b) recommendations for considerations of Management Committee. Request staff to draft policy statements as necessary. Consider and endorse, amend or reject existing and proposed policy statement and pass these recommendations to the Directors' Management Committee. Monitor and review the policies and practices of the appropriate Academy department(s)
THE FULL STRUCTURE The diagram below shows the Directors' Full Management Structure.
DIRECTORS MANAGEMENT STRUCTURE
Shaded boxes meet at least termly. Unshaded boxes: Annual/ Meetings as required
Full Board of Directors
Management Committee
Finance Sub
Personnel
Committee
Committee
Appointed Directors Committee Personnel Advisory
Behaviour & Safety
Group
Advisory Group
Premises & Marketing Advisory group
Achievement/ Curriculum/ Teaching Advisory Group
Please note: The Membership of the following committees is drawn from the appropriate Advisory Groups and Management Committee. They meet as required: i. ii.
Discipline – Chaired by Vice Chairperson, 2 x Director Members of B & S Advisory Group (in the first instance) Curriculum complaints – Chaired by Chairperson, drawn from Management Committee
