Businesses
Table of Contents Businesses Concept ............................................................................................................................................................................. 2 My Businesses Overview ..................................................................................................................................................................... 4 Creating a New Business ...................................................................................................................................................................... 5 Viewing A Business ........................................................................................................................................................................ 13 Searching for Businesses ................................................................................................................................................................ 16 Editing A Business .......................................................................................................................................................................... 17 Deleting attached resources ....................................................................................................................................................... 18 Blogging on a Business ................................................................................................................................................................... 20 Viewing a Business Blog .............................................................................................................................................................. 23 Editing a Business Blog ............................................................................................................................................................... 26
1 Page
Businesses Concept The introduction of a Business concept ensures separation of „Businesses‟ and „Loans‟. A new identity for a business is introduced which captures the details of the actual business, that at some stage receives a loan. This ensures a business can have multiple loans at any one point in time and that there is a single point of reference to see the full portfolio of that business. Key Points Businesses don‟t go through any MYC4 authorization process, unlike products or loans
Each business registered on the system has a unique identifier (Business ID)
There is a one-to-many relationship between Business and Individual- eg. Multiple individuals can belong to the same business, where one Individual is the “key contact person”
A new business registered requires a minimum of one individual ID, which is typically the majority business owner. This is the “key contact person”.
All access to individual data is via the Business, eg. One Must call up the business before you edit individual data for that business.
From a legal perspective, the Loan is taken by the business or individual, but from a system perspective, at least for now, Loans are taken by the Business.
2 Page
Business Workflow The workflow shows the process through which a business will go through being uploaded.
P edits
P creates New business
New
M or P deletes Allowed only If no loans attached, ever
Deleted
The workflow is explained below:
The provider creates a new business.
The provider edits the business.
Once uploaded, a business can be seen by the public.
The provider or MYC4 can delete a business, but only if no loan is attached to it. Once deleted, it cannot be changed. A deleted business can only be viewed by the provider and MYC4.
3 Page
My Businesses Overview
This gives you an overview of the considerations that you must note while creating a new business.
To start creating a new business, click here.
4 Page
Creating a New Business Click on the drop down arrow to select the year when the business started its operations. Click on the drop down arrow to select the „country‟. Insert the phone number without leaving spaces. e.g 722123123 The country code is automatically populated upon selecting the country above. Specify the physical address of the business with which one can locate where the business is exactly. Example: Gikomba market, next to Mayai Rd or City Building 3rd Floor, Room 123, city Centre. Also add postal address if available, e.g P.O BOX 4676-02800, Nakuru The industry specifies what trade the business does. The „Primary‟ industry is mandatory.
5 Page
Write the business name
Input the location. Be a little more specific. Example, „Kariokor, Nairobi‟ and not only „Nairobi‟
If email is available, insert it here.
Indicates the function under which your industry may fall under. The „Primary‟ function is mandatory
Click on the drop down arrow to select the number of employees.
Insert more details of the business here. For example, why the business was started, startup capital invested, number of employees, challenges faced, successes made etc.
Then also specify the number of women employees below and employees with secondary education. Click here to select if the business is registered or not. Under Audited Statements, if you click yes, you activate the „Statement –summary‟ below and thus can be able to fill the required information. If you click „No‟ the „Net Income Range‟ is activated and you can click on the drop down arrow to select your range. Upon filling all the areas, click on ‘Individuals’ tab above, to open the window below.
Statement summary should be pulled out of the financial statements, directly. Note that -
Profits are Net of Taxes. Revenue – Cost = Profit Asset = Liability + Equity
You must fill in both the latest year and the year before, as available in financial statements
6 Page
Browse and upload the photo. The photos should be 150 by 90 pixels. See Appendix A, „Cropping Pictures‟ Note: MYC4 experience is that including people on their Business site make good pictures. Additional tips: -
Have bright clear pictures with lots of light Let people‟s faces be seen, possibly with a smile Value addition of the Business is better, e.g photos showing something about the business are better e.g if restaurant, staff serving a customer etc.
It is crucial to align your input on this field with MYC4 definition to create a coherent platform. This range should show: “Monthly disposable income of the Business or the Individual after all the business and the household related costs – including overhead costs and taxes.” Note that the range is “monthly” and in “Euros”.
The „Individual ID‟ is generated once you save your business.
If there are more individuals that can be contacted in a business, click on „Add Individual‟ to add the information for different individuals.
Click the drop down arrow to select. Under „Relationship to business‟, an individual can be majority owner, minority owner, or authorized staff.
7 Page
Insert the name of the „Key Individual‟ here, as it appears in their identification document, e.g, Passport
To fill up the rest of the information, click on the drop down menus to select your relevant data, or insert the information where necessary.
Once you click on „Add Individual‟ this new „Contact person‟ slot is created and you can insert your information here.
8 Page
Once you complete filling the information for individuals, click on ‘Resources’ tab above.
Click browse to upload documents and photos. Ensure you write the name and description. Documents can be financial statements, registration certificate etc
If the business has a website, write it here.
9 Page
Note: uploading huge photos takes long to save the business. Edit them first to reduce the size.
Here, you can breakdown the business products bought and indicate the unit cost and total cost as well. The intention is to use this information amongst businesses in the near future by enabling reports to Providers
Here, you can breakdown the business products sold and indicate the unit price and total price as well. The intention is to use this information amongst businesses in the near future by enabling reports to Providers
You can also „Save +New loan‟ to create a new loan for this business directly. If this is selected, the below screen will appear for you to input the loan information.
10 Page
„Save changes‟ when you complete.
„The „Loan Data‟ window. For details on how to go about inserting the information, refer to „My Loans‟ Document.
11 Page
„Once a business is successfully saved, a new „Loans‟ tab is generated.
„Once a business is successfully saved, a „Business ID‟ is generated.
Using the „Loans‟ tab, you can see all the loans that this business has, as shown in the following screen. Note: you must have given a loan to the business for you to view it. If not, it will appear empty.
Example: This business has one loan, whose id is 5172, „amount‟ €1500 and the „loan status‟ is AcceptBids.
12 Page
Viewing A Business
Search the business you want to view using any of the stated criteria, and click „SEARCH‟
The business will appear as shown. Click on the business ID and the following screen will open.
13 Page
The business details and Key Individual details are displayed for everyone to see as seen here.
14 Page
When you click on „Log‟, you can see the date, user and actions made on the business.
15 Page
Searching for Businesses
To search for many businesses (say you uploaded many within a week, and don‟t remember the name or ID,), use the „Created Date‟ criteria to narrow down your search. Then click „SEARCH‟
16 Page
Editing A Business
Use any of the criteria to search for the business and click „Search‟, The business will be displayed as shown below. Note: under „Individual Name‟ any of the contact persons for the business can be used in searching for the business.
Click „edit‟ for the business you want to edit.
17 Page
Deleting attached resources
To re-attach a document, just delete the name and description of the existing document that you want to replace, and browse and attach the new document.
To delete the documents you don‟t need, you have to delete one at a time as you save. e.g, if you only want the „public holidays‟ document, first delete the name and description of say, „Miles and More‟ document and click „SAVE‟ below. The system will tell you „the biz has been saved successfully‟. Then delete the name and description of „License document‟ and click „SAVE‟ below once more. The system will tell you „the biz has been saved successfully‟. And only one document „public holidays‟ will remain.
18 Page
If you delete more than one document, you will get the following error message
19 Page
Blogging on a Business
Use any of the criteria to search for the business and click „Search‟, The business will be displayed as shown below. Note: under „Individual Name‟ any of the contact persons for the business can be used in searching for the business.
Click ‟post‟ to blog the business you want. The following screen will be displayed.
20 Page
Insert your‟Title‟ here. Note: there are no “categories” in the Business Blog, as all of the categorical blogging is done on the loans as „Loan Update‟.
Tick off „Published‟, „Receive email when comments are made to this post‟ and „Notify All bidders on the business about the post‟
Write your blog details here. Once completed, click „SAVE’ to save and publish your blog to make it visible to everyone. If successfully saved, it appears under „Published‟ status as shown below.
21 Page
A successfully saved, published blog is chronicled here and will be the latest one.
22 Page
Viewing a Business Blog
Search the business you want to view its blog. Click „View‟ next to it. A page as indicated below will be displayed.
23 Page
For all business successfully uploaded on MYC4, a default blog is created as shown. Investors can comment. To view the comments click on ‘1 comments’. The following page will be displayed. You can go ahead and respond to the comment
24 Page
To respond to the comment, just blog below as you normally do and save.
25 Page
Editing a Business Blog
Search the business you want to Edit its blog. Click „Post‟ next to it. A page as indicated below will be displayed
26 Page
Click on „Published‟ and you will see the page shown below.
27 Page
Click on „Edit‟ to either add more information on that blog or to edit it. The following page will be displayed.
28 Page
Blog as usual and save.
29 Page
1 Page
Businesses Concept The introduction of a Business concept ensures separation of „Businesses‟ and „Loans‟. A new identity for a business is introduced which captures the details of the actual business, that at some stage receives a loan. This ensures a business can have multiple loans at any one point in time and that there is a single point of reference to see the full portfolio of that business. Key Points Businesses don‟t go through any MYC4 authorization process, unlike products or loans
Each business registered on the system has a unique identifier (Business ID)
There is a one-to-many relationship between Business and Individual- eg. Multiple individuals can belong to the same business, where one Individual is the “key contact person”
A new business registered requires a minimum of one individual ID, which is typically the majority business owner. This is the “key contact person”.
All access to individual data is via the Business, eg. One Must call up the business before you edit individual data for that business.
From a legal perspective, the Loan is taken by the business or individual, but from a system perspective, at least for now, Loans are taken by the Business.
2 Page
Business Workflow The workflow shows the process through which a business will go through being uploaded.
P edits
P creates New business
New
M or P deletes Allowed only If no loans attached, ever
Deleted
The workflow is explained below:
The provider creates a new business.
The provider edits the business.
Once uploaded, a business can be seen by the public.
The provider or MYC4 can delete a business, but only if no loan is attached to it. Once deleted, it cannot be changed. A deleted business can only be viewed by the provider and MYC4.
3 Page
My Businesses Overview
This gives you an overview of the considerations that you must note while creating a new business.
To start creating a new business, click here.
4 Page
Creating a New Business Click on the drop down arrow to select the year when the business started its operations. Click on the drop down arrow to select the „country‟. Insert the phone number without leaving spaces. e.g 722123123 The country code is automatically populated upon selecting the country above. Specify the physical address of the business with which one can locate where the business is exactly. Example: Gikomba market, next to Mayai Rd or City Building 3rd Floor, Room 123, city Centre. Also add postal address if available, e.g P.O BOX 4676-02800, Nakuru The industry specifies what trade the business does. The „Primary‟ industry is mandatory.
5 Page
Write the business name
Input the location. Be a little more specific. Example, „Kariokor, Nairobi‟ and not only „Nairobi‟
If email is available, insert it here.
Indicates the function under which your industry may fall under. The „Primary‟ function is mandatory
Click on the drop down arrow to select the number of employees.
Insert more details of the business here. For example, why the business was started, startup capital invested, number of employees, challenges faced, successes made etc.
Then also specify the number of women employees below and employees with secondary education. Click here to select if the business is registered or not. Under Audited Statements, if you click yes, you activate the „Statement –summary‟ below and thus can be able to fill the required information. If you click „No‟ the „Net Income Range‟ is activated and you can click on the drop down arrow to select your range. Upon filling all the areas, click on ‘Individuals’ tab above, to open the window below.
Statement summary should be pulled out of the financial statements, directly. Note that -
Profits are Net of Taxes. Revenue – Cost = Profit Asset = Liability + Equity
You must fill in both the latest year and the year before, as available in financial statements
6 Page
Browse and upload the photo. The photos should be 150 by 90 pixels. See Appendix A, „Cropping Pictures‟ Note: MYC4 experience is that including people on their Business site make good pictures. Additional tips: -
Have bright clear pictures with lots of light Let people‟s faces be seen, possibly with a smile Value addition of the Business is better, e.g photos showing something about the business are better e.g if restaurant, staff serving a customer etc.
It is crucial to align your input on this field with MYC4 definition to create a coherent platform. This range should show: “Monthly disposable income of the Business or the Individual after all the business and the household related costs – including overhead costs and taxes.” Note that the range is “monthly” and in “Euros”.
The „Individual ID‟ is generated once you save your business.
If there are more individuals that can be contacted in a business, click on „Add Individual‟ to add the information for different individuals.
Click the drop down arrow to select. Under „Relationship to business‟, an individual can be majority owner, minority owner, or authorized staff.
7 Page
Insert the name of the „Key Individual‟ here, as it appears in their identification document, e.g, Passport
To fill up the rest of the information, click on the drop down menus to select your relevant data, or insert the information where necessary.
Once you click on „Add Individual‟ this new „Contact person‟ slot is created and you can insert your information here.
8 Page
Once you complete filling the information for individuals, click on ‘Resources’ tab above.
Click browse to upload documents and photos. Ensure you write the name and description. Documents can be financial statements, registration certificate etc
If the business has a website, write it here.
9 Page
Note: uploading huge photos takes long to save the business. Edit them first to reduce the size.
Here, you can breakdown the business products bought and indicate the unit cost and total cost as well. The intention is to use this information amongst businesses in the near future by enabling reports to Providers
Here, you can breakdown the business products sold and indicate the unit price and total price as well. The intention is to use this information amongst businesses in the near future by enabling reports to Providers
You can also „Save +New loan‟ to create a new loan for this business directly. If this is selected, the below screen will appear for you to input the loan information.
10 Page
„Save changes‟ when you complete.
„The „Loan Data‟ window. For details on how to go about inserting the information, refer to „My Loans‟ Document.
11 Page
„Once a business is successfully saved, a new „Loans‟ tab is generated.
„Once a business is successfully saved, a „Business ID‟ is generated.
Using the „Loans‟ tab, you can see all the loans that this business has, as shown in the following screen. Note: you must have given a loan to the business for you to view it. If not, it will appear empty.
Example: This business has one loan, whose id is 5172, „amount‟ €1500 and the „loan status‟ is AcceptBids.
12 Page
Viewing A Business
Search the business you want to view using any of the stated criteria, and click „SEARCH‟
The business will appear as shown. Click on the business ID and the following screen will open.
13 Page
The business details and Key Individual details are displayed for everyone to see as seen here.
14 Page
When you click on „Log‟, you can see the date, user and actions made on the business.
15 Page
Searching for Businesses
To search for many businesses (say you uploaded many within a week, and don‟t remember the name or ID,), use the „Created Date‟ criteria to narrow down your search. Then click „SEARCH‟
16 Page
Editing A Business
Use any of the criteria to search for the business and click „Search‟, The business will be displayed as shown below. Note: under „Individual Name‟ any of the contact persons for the business can be used in searching for the business.
Click „edit‟ for the business you want to edit.
17 Page
Deleting attached resources
To re-attach a document, just delete the name and description of the existing document that you want to replace, and browse and attach the new document.
To delete the documents you don‟t need, you have to delete one at a time as you save. e.g, if you only want the „public holidays‟ document, first delete the name and description of say, „Miles and More‟ document and click „SAVE‟ below. The system will tell you „the biz has been saved successfully‟. Then delete the name and description of „License document‟ and click „SAVE‟ below once more. The system will tell you „the biz has been saved successfully‟. And only one document „public holidays‟ will remain.
18 Page
If you delete more than one document, you will get the following error message
19 Page
Blogging on a Business
Use any of the criteria to search for the business and click „Search‟, The business will be displayed as shown below. Note: under „Individual Name‟ any of the contact persons for the business can be used in searching for the business.
Click ‟post‟ to blog the business you want. The following screen will be displayed.
20 Page
Insert your‟Title‟ here. Note: there are no “categories” in the Business Blog, as all of the categorical blogging is done on the loans as „Loan Update‟.
Tick off „Published‟, „Receive email when comments are made to this post‟ and „Notify All bidders on the business about the post‟
Write your blog details here. Once completed, click „SAVE’ to save and publish your blog to make it visible to everyone. If successfully saved, it appears under „Published‟ status as shown below.
21 Page
A successfully saved, published blog is chronicled here and will be the latest one.
22 Page
Viewing a Business Blog
Search the business you want to view its blog. Click „View‟ next to it. A page as indicated below will be displayed.
23 Page
For all business successfully uploaded on MYC4, a default blog is created as shown. Investors can comment. To view the comments click on ‘1 comments’. The following page will be displayed. You can go ahead and respond to the comment
24 Page
To respond to the comment, just blog below as you normally do and save.
25 Page
Editing a Business Blog
Search the business you want to Edit its blog. Click „Post‟ next to it. A page as indicated below will be displayed
26 Page
Click on „Published‟ and you will see the page shown below.
27 Page
Click on „Edit‟ to either add more information on that blog or to edit it. The following page will be displayed.
28 Page
Blog as usual and save.
29 Page
