CITY COUNCIL MEETING MINUTES December 2, 2013 7:00pm
CITY COUNCIL MEETING MINUTES December 2, 2013 7:00pm 1) Call to Order Fischer called the meeting to order at 7:12pm. In attendance: Mayor Cheryl Fischer, Council members Mark Vanderlinde, Anne Hunt and Bob Christiansen, Director of Public Safety Paul Falls, Assistant Administrator Mike Barone, Community Development Director David Abel, Finance Director Brian Grimm, City Attorney Ron Batty (Kennedy and Graven) City Administrator Mike Funk, City Engineer Mark Erichson (WSB Engineering) and City Clerk Terri Haarstad. Absent: Council member Arlene Donahue Motion by Hunt Second by Christians to approve the agenda as presented. Motion carried 4 – 0. 2) Persons to Be Heard - None 3) Special Presentations a) Introduction of Public Works Employee – Aaron Rasset Barone introduced Aaron Rasset who began his employment with the City as a Public Works employee on December 2, 2013. Rasset thanked the City Council for the employment opportunity. b) Introduction and Swearing-In of Police Officer Michael Bruzek Falls introduced Michael Bruzek who began his employment with the City as a police officer on November 18, 2014. Fischer administered the oath of office. Fischer recessed the meeting at 7:19pm. The meeting reconvened at 7:28pm. c) Waconia Schools Presentation by School Board Chair Brian Rothstein Rothstein introduced himself and provided information about Independent School District 110. He indicated that the school district is interested in collaborating with the City and requested that the School District be involved in conversations as the surrounding communities also grow. He also informed the City Council that the school superintendent has decided to retire at the end of this school year. He answered questions about facility needs and anticipated growth. d) Public Comment on 2014 Budget- Presentation and Overview by Brian Grimm, Finance Director Grimm presented the staff report found in the Council packet dated December 2, 2013. Grimm informed the Council that he received a couple of phone calls from people who had questions about how Hennepin County determined the value of their home but that he has received no complaints about the proposed tax levy. Funk provided an overview of the process that the City Council and staff used to develop the proposed budget and estimate tax impacts for the average homeowner.
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At 7:54pm Fischer opened the meeting for public comment. Hearing no one, the public comment period was closed at 7:54pm. 4) Consent Agenda a) Approve November 18, 2013 Special Meeting Minutes b) Approve November 18, 2013 Regular Meeting Minutes c) Res. No. 146-13 Approve 2013 Budget amendments d) Res. No. 147-13 Approve and finalize 2013 Budgeted Transfers e) Res. No 148-13 Supporting the acquisition of the property located at 7070 County Road 15 by the Three Rivers Park District for the proposed Regional Trail Alignment f) Res. No. 149-13 Approving a Conditional Use Permit Application from David Macdonald to construct a Guest Home exceeding 1,000 square feet at 5925 Game Farm Road East. SDD Zoning, PID # 11-117-24-43-0005. g) Res. No. 150-13 Approving an extension to Preliminary Plat approval with Variances for Apple Ridge Subdivision Located at 1105 Grandview Avenue h) Res. No. 151-13 Approving Change Order No. 2 for TH 7/CSAH 11/Kings Point Rd Roundabout Project Motion by Vanderlinde second by Hunt to approve the consent agenda as presented. Motion carried 4 – 0. 5) Public Hearings a) 2014 Fee Schedule Grimm presented Ordinance No. 414 Adopting the 2014 Fee Schedule as found in the City Council packet dated December 2, 2013 and pointed out specific changes that had been made. Fischer opened the public hearing at 8:00pm. Hearing nothing the public hearing closed at 8:00pm. i)
Approve Ordinance No. 414 Adopting 2014 Fee Schedule Motion by Hunt Second by Vanderlinde to approve Ordinance No. 414 Adopting the 2014 Fee Schedule with the addition of an increase to a 3% increase to institutional sanitary sewer. Motion carried 4 – 0.
ii)
Approve Res. No. 152-13 Approving Publication of Ordinance No. 414 by Title and Summary Motion by Vanderlinde second by Hunt to approve the publication of Ordinance No. 414 by Title and Summary. Motion carried 4 – 0.
6) Business Items a) Franchise Agreement with Mediacom Funk explained that negotiations with Mediacom are still taking place and that the City Council needs to approve an agreement before the end of the year. He reminded them that there were no more meetings scheduled this year and that a special meeting would need to be scheduled. i) ii)
Approve Ordinance No. 415 Adopting Cable Franchise Agreement Approve Res No.___ Approving Publication of Ordinance 415 by Title and Summary Motion by Hunt second by Christians to table Ordinance No. 415 Adopting Cable Franchise Agreement and Res. No. ___ Approving Publication of Ordinance 415 by Title and Summary and to schedule a special City Council meeting to be held in the
The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. O:\City Council\Council 2013\Minutes\Draft\2013.12.02 CC Minutes.docx
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City Council chambers at 6:00pm on Monday, December 16, 2013 for the purpose of discussing and approving these items. Motion carried 4 – 0. b) 2014 Budget Approvals Grimm presented the report as presented in the City Council packet dated December 2, 2013. Motion by Christians to table all 2014 Budget items until the December 16, 2013 special meeting so all Council members can be in attendance. Fischer objected to the motion. Motion failed for lack of a second. i)
Adopt Res No.___ Approving 2014 Tax Levy Motion by Vanderlinde second by Fischer to adopt the 2014 tax levy at $3,958,338 which comes to a 2.1% increase from 2013 as proposed. Motion failed 2 – 2. (Christians and Hunt) Motion by Christians second by Hunt to adopt a flat levy for 2014. Motion failed 2- 2. (Vanderlinde and Fischer)
Adopt Res No.___ Approving 2014 Budgets (General Fund, Special Revenue, Debt Service, and CIP Funds) iii) Approve Res No.___ Updating Financial Management Plan iv) Approve Res No.___ Updating Utility Financial Management Plan ii)
Motion by Vanderlinde second by Hunt to table all 2014 Budget items until December 16, 2013 at 6:00pm. Motion carried 4 – 0. Motion by Hunt second by Christiansen to change the stat time of the December 16, 2013 Special meeting from 6:00pm to 7:00pm. Motion carried 4 – 0. By unanimous consent, the City Council directed staff to work with the LMCC-TV to televise the December 16, 2013 special meeting. c) Water treatment Plant Tom Roushar, WSB Engineering, presented the report found in the City Council packet dated December 2, 2013. Erichson stated that he has reached out to St. Bonifacius regarding their capacity and included this information in the report. Of note, there is limited water treatment plant capacity and limited water tower reserve capacity. There could be operational benefits as as collaboration could provide back-up water during routine water tower maintenance activities and could reduce out of service time during emergencies. He pointed out that St. Bonifacius has provided this information but have not agreed to a partnership or collaboration. i)
Res. No. 153-13 Accepting the Water Treatment Plant Pilot Study Results and Recommendations Motion by Vanderlinde second by Hunt to approve Resolution No. 153-13 accepting the water treatment plant preliminary design and pilot study for evaluating water treatment plants and improving water quality (City Project No.02-13). Motion carried 4- 0.
ii)
Res. No. 154-13 Approving Agreement with WSB for Water Treatment Plant Design Motion by Hunt second by Vanderlinde to approve Resolution No. 154-13 approving
The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. O:\City Council\Council 2013\Minutes\Draft\2013.12.02 CC Minutes.docx
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an agreement with WSB and Associates to provide the final design services for the North System and the South System Water Treatment Plants (City Project No. 0213). Motion carried 4 – 0. d) Resolution No. 155-13 Accepting Gillespie Donation and Approving the Donation Agreement Batty distributed and presented a revised staff report and resolution. Changes included a definition of park purposes and changing the 30 year requirement to 40 years. Motion by Hunt second by Christians to approve Resolution No. 155-13 Accepting the Donation of Land from William B. Gillespie Trust, Carol O’Connor Trustee and Approving the Donation Agreement. Motion carried 4 – 0. Fischer recessed the meeting at 9:23pm. The meeting reconvened at 9:30pm. e) Res. No. 156-13 Extending Road Committee Funk presented the staff report as found in the City Council packet dated December 2, 2013. Motion by Hunt to approve Resolution No. 156-13 extending the Road Committee one year. Motion carried 4 – 0. f)
Set a joint special meeting with the St. Bonifacius City Council on Thursday, December 5th at 7:00 pm at St. Bonifacius City Hall/Council Chambers to discuss consolidation Motion by Hunt second by Christians to set a joint special meeting with the St. Bonifacius City Council on Thursday, December 5th at 7:00 pm at St. Bonifacius City Hall/Council Chambers to discuss consolidation. Motion carried 4 – 0.
7) Administrative Items a) Res. No. 157-13 Approving Claims Motion by Vanderlinde second by Hunt to approve Resolution No. 157-13 Approving Claims. Motion carried 4 – 0. b) Council Reports i) Mayor Fischer – Attended Northwest Hennepin League of Municipalities and heard about bikes and the Planning Commission and Rotary meetings went well. ii)
Mark Vanderlinde – Attended the LMCC-TV meeting and their franchise agreement negotiations have been extended until February 2014.
iii)
Anne Hunt –Lake Minnetonka Conservation District (LMCD) is having an open house with Sheriff Stanek and is having an open house to show the public their new office spaces. She is also attending a Pioneer Sarah Creek Watershed District meeting regarding the future plans of the organization
iv) Arlene Donahue - Absent v)
Bob Christians – Attended the WCC tree-lighting ceremony which was well attended by the public.
c) Staff Reports - None d) Set Next Meeting Agendas - January 6, 2013 Special Meeting and January 6, 2013 Regular Meeting
The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. O:\City Council\Council 2013\Minutes\Draft\2013.12.02 CC Minutes.docx
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8) Adjournment Motion by Vanderlinde second by Hunt to adjourn the meeting at 9:41pm. Motion carried 4 – 0. Respectfully Submitted,
Terri Haarstad City Clerk
The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. O:\City Council\Council 2013\Minutes\Draft\2013.12.02 CC Minutes.docx
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The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. O:\City Council\Council 2013\Minutes\Draft\2013.12.02 CC Minutes.docx
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At 7:54pm Fischer opened the meeting for public comment. Hearing no one, the public comment period was closed at 7:54pm. 4) Consent Agenda a) Approve November 18, 2013 Special Meeting Minutes b) Approve November 18, 2013 Regular Meeting Minutes c) Res. No. 146-13 Approve 2013 Budget amendments d) Res. No. 147-13 Approve and finalize 2013 Budgeted Transfers e) Res. No 148-13 Supporting the acquisition of the property located at 7070 County Road 15 by the Three Rivers Park District for the proposed Regional Trail Alignment f) Res. No. 149-13 Approving a Conditional Use Permit Application from David Macdonald to construct a Guest Home exceeding 1,000 square feet at 5925 Game Farm Road East. SDD Zoning, PID # 11-117-24-43-0005. g) Res. No. 150-13 Approving an extension to Preliminary Plat approval with Variances for Apple Ridge Subdivision Located at 1105 Grandview Avenue h) Res. No. 151-13 Approving Change Order No. 2 for TH 7/CSAH 11/Kings Point Rd Roundabout Project Motion by Vanderlinde second by Hunt to approve the consent agenda as presented. Motion carried 4 – 0. 5) Public Hearings a) 2014 Fee Schedule Grimm presented Ordinance No. 414 Adopting the 2014 Fee Schedule as found in the City Council packet dated December 2, 2013 and pointed out specific changes that had been made. Fischer opened the public hearing at 8:00pm. Hearing nothing the public hearing closed at 8:00pm. i)
Approve Ordinance No. 414 Adopting 2014 Fee Schedule Motion by Hunt Second by Vanderlinde to approve Ordinance No. 414 Adopting the 2014 Fee Schedule with the addition of an increase to a 3% increase to institutional sanitary sewer. Motion carried 4 – 0.
ii)
Approve Res. No. 152-13 Approving Publication of Ordinance No. 414 by Title and Summary Motion by Vanderlinde second by Hunt to approve the publication of Ordinance No. 414 by Title and Summary. Motion carried 4 – 0.
6) Business Items a) Franchise Agreement with Mediacom Funk explained that negotiations with Mediacom are still taking place and that the City Council needs to approve an agreement before the end of the year. He reminded them that there were no more meetings scheduled this year and that a special meeting would need to be scheduled. i) ii)
Approve Ordinance No. 415 Adopting Cable Franchise Agreement Approve Res No.___ Approving Publication of Ordinance 415 by Title and Summary Motion by Hunt second by Christians to table Ordinance No. 415 Adopting Cable Franchise Agreement and Res. No. ___ Approving Publication of Ordinance 415 by Title and Summary and to schedule a special City Council meeting to be held in the
The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. O:\City Council\Council 2013\Minutes\Draft\2013.12.02 CC Minutes.docx
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City Council chambers at 6:00pm on Monday, December 16, 2013 for the purpose of discussing and approving these items. Motion carried 4 – 0. b) 2014 Budget Approvals Grimm presented the report as presented in the City Council packet dated December 2, 2013. Motion by Christians to table all 2014 Budget items until the December 16, 2013 special meeting so all Council members can be in attendance. Fischer objected to the motion. Motion failed for lack of a second. i)
Adopt Res No.___ Approving 2014 Tax Levy Motion by Vanderlinde second by Fischer to adopt the 2014 tax levy at $3,958,338 which comes to a 2.1% increase from 2013 as proposed. Motion failed 2 – 2. (Christians and Hunt) Motion by Christians second by Hunt to adopt a flat levy for 2014. Motion failed 2- 2. (Vanderlinde and Fischer)
Adopt Res No.___ Approving 2014 Budgets (General Fund, Special Revenue, Debt Service, and CIP Funds) iii) Approve Res No.___ Updating Financial Management Plan iv) Approve Res No.___ Updating Utility Financial Management Plan ii)
Motion by Vanderlinde second by Hunt to table all 2014 Budget items until December 16, 2013 at 6:00pm. Motion carried 4 – 0. Motion by Hunt second by Christiansen to change the stat time of the December 16, 2013 Special meeting from 6:00pm to 7:00pm. Motion carried 4 – 0. By unanimous consent, the City Council directed staff to work with the LMCC-TV to televise the December 16, 2013 special meeting. c) Water treatment Plant Tom Roushar, WSB Engineering, presented the report found in the City Council packet dated December 2, 2013. Erichson stated that he has reached out to St. Bonifacius regarding their capacity and included this information in the report. Of note, there is limited water treatment plant capacity and limited water tower reserve capacity. There could be operational benefits as as collaboration could provide back-up water during routine water tower maintenance activities and could reduce out of service time during emergencies. He pointed out that St. Bonifacius has provided this information but have not agreed to a partnership or collaboration. i)
Res. No. 153-13 Accepting the Water Treatment Plant Pilot Study Results and Recommendations Motion by Vanderlinde second by Hunt to approve Resolution No. 153-13 accepting the water treatment plant preliminary design and pilot study for evaluating water treatment plants and improving water quality (City Project No.02-13). Motion carried 4- 0.
ii)
Res. No. 154-13 Approving Agreement with WSB for Water Treatment Plant Design Motion by Hunt second by Vanderlinde to approve Resolution No. 154-13 approving
The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. O:\City Council\Council 2013\Minutes\Draft\2013.12.02 CC Minutes.docx
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an agreement with WSB and Associates to provide the final design services for the North System and the South System Water Treatment Plants (City Project No. 0213). Motion carried 4 – 0. d) Resolution No. 155-13 Accepting Gillespie Donation and Approving the Donation Agreement Batty distributed and presented a revised staff report and resolution. Changes included a definition of park purposes and changing the 30 year requirement to 40 years. Motion by Hunt second by Christians to approve Resolution No. 155-13 Accepting the Donation of Land from William B. Gillespie Trust, Carol O’Connor Trustee and Approving the Donation Agreement. Motion carried 4 – 0. Fischer recessed the meeting at 9:23pm. The meeting reconvened at 9:30pm. e) Res. No. 156-13 Extending Road Committee Funk presented the staff report as found in the City Council packet dated December 2, 2013. Motion by Hunt to approve Resolution No. 156-13 extending the Road Committee one year. Motion carried 4 – 0. f)
Set a joint special meeting with the St. Bonifacius City Council on Thursday, December 5th at 7:00 pm at St. Bonifacius City Hall/Council Chambers to discuss consolidation Motion by Hunt second by Christians to set a joint special meeting with the St. Bonifacius City Council on Thursday, December 5th at 7:00 pm at St. Bonifacius City Hall/Council Chambers to discuss consolidation. Motion carried 4 – 0.
7) Administrative Items a) Res. No. 157-13 Approving Claims Motion by Vanderlinde second by Hunt to approve Resolution No. 157-13 Approving Claims. Motion carried 4 – 0. b) Council Reports i) Mayor Fischer – Attended Northwest Hennepin League of Municipalities and heard about bikes and the Planning Commission and Rotary meetings went well. ii)
Mark Vanderlinde – Attended the LMCC-TV meeting and their franchise agreement negotiations have been extended until February 2014.
iii)
Anne Hunt –Lake Minnetonka Conservation District (LMCD) is having an open house with Sheriff Stanek and is having an open house to show the public their new office spaces. She is also attending a Pioneer Sarah Creek Watershed District meeting regarding the future plans of the organization
iv) Arlene Donahue - Absent v)
Bob Christians – Attended the WCC tree-lighting ceremony which was well attended by the public.
c) Staff Reports - None d) Set Next Meeting Agendas - January 6, 2013 Special Meeting and January 6, 2013 Regular Meeting
The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. O:\City Council\Council 2013\Minutes\Draft\2013.12.02 CC Minutes.docx
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8) Adjournment Motion by Vanderlinde second by Hunt to adjourn the meeting at 9:41pm. Motion carried 4 – 0. Respectfully Submitted,
Terri Haarstad City Clerk
The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. O:\City Council\Council 2013\Minutes\Draft\2013.12.02 CC Minutes.docx
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