CITY OF CORNELIUS
C ITY OF C ORNELIUS
CORNELIUS CITY COUNCIL MEETING March 1, 2010 City Council Chambers 1310 N. Adair St. Cornelius, OR 97113
AGENDA 7:00 p.m. 1.
Pledge of Allegiance and Roll Call
Mayor Bill Bash
ADOPTION OF AGENDA
0B
U
2.
CONSENT AGENDA
1B
U
The items on the Consent Agenda are considered routine and all will be adopted by one motion unless a Council Member or a person in the audience requests, before the vote on the motion, to have any item considered separately. If any item is removed from the Consent Agenda, the Mayor will indicate when it will be discussed.
A. B. C.
3.
Approve Minutes: February 1, 2010 Approve Bills: March 2010 Liquor License Renewals Su Casa Imports Inc., 81 N 11th (Rafael Mendoza) Tabb’s Sports Bar and Grill, LLC, 148 N 20th Ave. (Ron Tabb) Kay’s Investments, 2888 Baseline (Kay Melli & Aboullah Melli)
CITIZEN PARTICIPATION – ITEMS NOT ON THE AGENDA
2B
U
Please sign a citizen participation card and turn it in to the staff table along with any written testimony. Please wait to be called up to the microphone. Please keep comments to three (3) minutes or less. Please stay on topic and do not repeat information. Please honor the process; i.e.: do not carry on conversations while others are speaking.
4.
APPOINTMENTS
A.
5. 4B
None
PRESENTATIONS U
A.
Graffiti Enforcement Status Report‐‐Sergeant Watts
Cornelius City Council Agenda‐March 1, 2010
6.
PUBLIC HEARING
5B
U
A.
7.
Annexed Property Withdrawal from Washington County Fire District No. 2
UNFINISHED BUSINESS
6B
U
A.
8.
None
NEW BUSINESS 7BU
A.
Ordinance No. 913‐Annexed Property Withdrawal from Fire District No. 2 Reynolds
B.
Oregon State Parks and Recreation Local Government Grant Application Tarrybrooke Park Pathway
C.
9.
Flax Plant Road Local Improvement District Prepayment
REPORTS 8BU
A. B. C.
10.
COUNCIL ANNOUNCEMENTS A.
City Council Work Session‐March 8, 2010 7:00 p.m.
B.
City Council Meeting‐March 15, 2010 7:00 p.m.
EXECUTIVE SESSION 10BU
A.
12.
City Councilor Report: Dalin‐WCCC Mayors Report: Bash‐MPAC City Manager Report: Q2 Financial Report
9BU
11.
None
ADJOURNMENT 1BU
Cornelius City Council Agenda‐March 1, 2010
Reynolds
Waffle
C ITY OF C ORNELIUS CITY COUNCIL MEETING MINUTES February 1, 2010 City Council Chambers 1310 N. Adair St. Cornelius, OR 97113 Council President Jef Dalin called the regular City Council meeting to order at 7:00 p.m. and led the pledge of allegiance. Roll call was taken. Council Present: Steve Heinrich, Jef Dalin, Bob Ferrie and Brad Coffey. Excused Absence: Bill Bash Staff Present: Dave Waffle, City Manager and Debby Roth, City Recorder‐Treasurer 1. ADOPTION OF THE AGENDA Councilor Heinrich requested the addition of Item 8.C‐ Approval of Metro Construction Excise Tax Planning Grant Application. A motion was made by Councilor Heinrich to approve the amended agenda, seconded by Councilor Ferrie. Motion carried 4‐0. Ayes: Councilor Heinrich, Councilor Ferrie, Councilor Coffey and Council President Dalin. CONSENT AGENDA: 2. A. Approve Minutes: January 19, 2010 B. Approve Bills: February 2010 C. Liquor License Renewals Fred Meyer #60, 2200 Baseline Road (Joe Herbert, Manager) Supermercado San Alejando, 80 N. 10th (Heriberto Cuellar) A motion was made by Councilor Heinrich to approve the consent agenda as presented, seconded by Councilor Ferrie. Motion carried 4‐0. Ayes: Councilor Heinrich, Councilor Ferrie, Councilor Coffey and Council President Dalin. 3. CITIZEN PARTICIPATION – ITEMS NOT ON THE AGENDA‐NONE 4.
APPOINTMENTS Page 1 of 6
Cornelius City Council Meeting Minutes – February 1, 2010
A.
Budget Committee 3 year terms: Appointment‐Sheila Ryan; Re‐appointment‐Ralph Brown
Council President Dalin recommended the appointment of Sheila Ryan and the re‐ appointment of Ralph Brown to the Budget Committee. A motion was made by Councilor Heinrich to approve the appointment of Sheila Ryan and re‐ appointment of Ralph Brown each serving a 3 year term on the Budget Committee, seconded by Councilor Coffey. Motion carried 4‐0. Ayes: Councilor Heinrich, Councilor Ferrie, Councilor Coffey and Council President Dalin. 5. PRESENTATIONS A. Comprehensive Annual Financial Report (CAFR) Kammie Austin, CPA‐ Merina & Co. Kammie Austin, Merina & Co. partner stated their auditing firm completed the city audit with a clean opinion on December 14, 2009. The financial statements were submitted to the Government Finance Officers Association for the Certificate of Achievement for Excellence in Financial Reporting. Ms. Austin reviewed the audit process with the City Council and stated there were no disagreements with management. She thanked the city staff for their excellent preparation and cooperation which made the process of the audit run smoothly. Councilor Coffey asked Ms. Austin, how long should the City retain the same auditing firm? Ms. Austin stated every three to five years a request for proposals (RFP) for auditing services would be sufficient. City Manager Waffle stated he appreciated the cooperation of Merina and Co. and issued special thanks to Ellie Jones, Accounting Manager for her contributions to the audit process and the management of city finances.
6.
7.
PUBLIC HEARING A. City Council Goals FY 2010‐11 Council President Dalin opened the public hearing at 7:19 p.m. on the City Council Goals FY 2010‐11 and asked for public testimony in support or opposition. There was no written or public testimony and the public hearing was closed. UNFINISHED BUSINESS‐NONE
Page 2 of 6 Cornelius City Council Meeting Minutes – February 1, 2010
8.
NEW BUSINESS A. Resolution No. 1734‐Local Contract Review Board Rule Amendment City Manager Waffle presented Resolution No. 1734, stating the City Council, acts as the Local Contract Review Board and can enact and amend administrative rules. Staff discovered a need to clarify and provide examples for an existing exemption for contacts with qualified non‐profit agencies. This clarification will increase the likelihood of compliance with state statutes regarding such contracts and the rules of the Local Contract Review Board. The City may enter into contracts with qualified non‐profit agencies providing employment for disabled individuals under ORS 279.835 to 279.855 without a competitive process. The City shall contract with such agencies when required by law. To the extent competition exists among qualified non‐profit agencies, the City shall select the qualified non‐profit agency offering the lowest price for an acceptable level of service.
City officials and employees shall consult the State Procurement Office for updates and the current list of agencies offering such services and products in Washington County. Among the listed products and services now available are: Document imaging; E‐waste recycling; Janitorial services; Liquid soaps; Engraved name plates and signs; Rubber and date stamps. A motion was made by Councilor Coffey to approve Resolution No. 1734, A RESOLUTION OF THE LOCAL CONTRACT REVIEW BOARD OF THE CITY OF CORNELIUS, OREGON, AMENDING THE RULES OF THE LOCAL CONTRACT REVIEW BOARD REGARDING AN EXEMPTION FROM COMPETITIVE BIDDING FOR CONTRACTS WITH QUALIFIED NON‐PROFIT AGENCIES, and this action take effect immediately, seconded by Councilor Ferrie. Motion carried 4‐0. Ayes: Councilor Heinrich, Councilor Ferrie, Councilor Coffey and Council President Dalin. B. City Council Goals FY 2010‐11 City Manager Waffle presented the City’s proposed mission statement, goals and objectives for 2010‐11. It was the result of several work sessions with members of the City Council and management staff. A public hearing was advertised at the City Council meeting on February 1st. The goals and mission statement were essentially unchanged from the current set of goals. Only the objectives and tasks changed to reflect either accomplishments or new suggestions. A motion was made by Councilor Coffey to approve the City of Cornelius goals and objectives for 2010‐11 as noted in Exhibit A, seconded by Councilor Ferrie. Motion carried 4‐0. Ayes: Councilor Heinrich, Councilor Ferrie, Councilor Coffey and Council President Dalin. C. Approval of Metro Construction Excise Tax Planning Grant Application Page 3 of 6 Cornelius City Council Meeting Minutes – February 1, 2010
City Manager presented a request to apply for a $79,000 Metro Construction Excise Tax (CET) Planning Grant to advance the goal of a fifty acre State Certified Industrial Site in Cornelius. The Cornelius Holladay Industrial Park project has been a top priority and goal of the City Council, Economic Development and Planning Commissions and staff. The City lacks funding for the land studies and development analyses necessary to make the site ‘shovel ready’ as the State requires. The grant would pay for surveying, wetland study and vegetative corridor functional assessment, and proactive traffic analysis, a vital step in getting the land developed for jobs that Cornelius needs. A motion was made by Councilor Coffey to approve Cornelius’ application for a $79,000 Metro CET Planning Grant for surveying, wetland study & vegetative corridor functional assessment, and traffic analysis for the Cornelius Holladay Park Industrial Site development, seconded by Councilor Heinrich. Motion carried 4‐0. Ayes: Councilor Heinrich, Councilor Ferrie, Councilor Coffey and Council President Dalin. 9. REPORTS A. City Council Report: Councilor Dalin provided an update on the Joint Policy Advisory Committee on Transportation meeting. The Metro Urban/Rural Reserves was discussed at great length. B. Mayors Report: Mayor Bash absence was due to his attendance at the Metro Urban/Rural Reserves meeting. C. City Manager Report: City Manager Waffle reported the Rural Fire Protection District would be meeting with the City Council on February 22, 2010 at 6:00 p.m. Dinner would be provided. 10. INFORMATION AND DISCUSSION ITEMS A. City Council Work Session‐February 8, 2010 7:00 p.m. B.
City Offices closed in recognition of President’s Day‐ February 15, 2010
C.
City Council Meeting‐Tuesday February 16, 2010 7:00 p.m.‐Canceled
D.
Joint Council/Rural Fire Board Meeting‐Monday February 22, 2010 6:00 p.m.
11.
EXECUTIVE SESSION‐NONE Page 4 of 6
Cornelius City Council Meeting Minutes – February 1, 2010
ADJOURNMENT
12. A motion was made by Councilor Heinrich to adjourn the Council meeting, seconded by Councilor Dalin. Motion carried 4‐0. Ayes: Councilor Heinrich, Councilor Ferrie, Councilor Coffey and Council President Dalin. The meeting was adjourned at 8:09 p.m. Date Debby Roth, CMC, City Recorder‐Treasurer Next Ordinance No. 913 Next Resolution No. 1735
Page 5 of 6 Cornelius City Council Meeting Minutes – February 1, 2010
City of Cornelius Agenda Report March 1, 2010 To:
The Honorable Mayor and Members of the Cornelius City Council
From:
Dick Reynolds, Planning Manager
Through:
Dave Waffle, City Manager
Subject:
Public Hearing and Approval of Ordinance No. 913
Date: February 4, 2010 _________________________________________________________________________________ Summary: This ordinance will withdraw approximately 16 acres of land at the east end of the City from Washington County Fire District No. 2. This land is located in the City and is currently served by the Cornelius Fire Department. Previous Council Action: Council annexed this land into the City in 2002-03 with the adoption Ordinance # 843. Background/Problem Discussion: This is an ordinance to correct an error in Ordinance No. 843 that annexed approximately 16 acres of land at the east end of the City along TV Highway in 2002-03. The recorded documentation for this annexation incorrectly withdrew this land from the Cornelius Rural Fire District. These parcels are located in Washington County Fire District No. 2 and need to be withdrawn from that district.
Recommendation: Adopt Ordinance No. 913 and declared an emergency due to a filing deadline for changes in the tax district status of property and this Ordinance shall be effective immediately. Proposed Motion: I move that the Cornelius City Council adopt Ordinance No. 913, AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF CORNELIUS, OREGON THAT WITHDRAWS PREVISOULY ANNEXED PROPERTIES FROM WASHINGTON COUNTY FIRE DISTRICT NO. 2 AND DECLARING AN EMERGENCY and this ordinance shall take effect March 1, 2010.
ORDINANCE NO. 913 CORNELIUS, OREGON AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CORNELIUS, OREGON THAT WITHDRAWS PREVISOULY ANNEXED PROPERTIES FROM WASHINGTON COUNTY FIRE DISTRICT NO. 2 AND DECLARING AN EMERGENCY FINDINGS: The City of Cornelius annexed the properties identified in ‘Exhibit A’ into the City in 2003 with the adoption of Ordinance No. 843. At that time the annexed properties were not withdrawn from Washington County Fire District No. 2 by Ordinance No. 843. The Cornelius City Fire Department currently serves these annexed properties. To withdraw the annexed properties from Washington County Fire District No. 2 would officially place them in the jurisdiction of the Cornelius City Fire Department. The City now withdraws the annexed properties from the Washington County Fire District No. 2. The Oregon Department of Revenue has a filing deadline of March 31st of each year for notification of changes in the tax districts of properties. The City Council did not hold a second meeting in February 2009 where this matter could have been considered. The normal ordinance adoption process of 1st and 2nd reading and an effective date 30 days thereafter would not permit the City to meet the State’s deadline. The property owners paying taxes to Washington County Fire District No. 2 are affected by this deadline. NOW THEREFORE, BASED ON THE FOREGOING, THE CITY OF CORNELIUS ORDAINS AS FOLLOWS: Section 1.
The properties described in ‘Exhibit A’ and its attachments are withdrawn from Washington County Fire District No. 2.
Section 2.
Any findings by a court of competent jurisdiction that any portion of this Code is unconstitutional or invalid shall not invalidate other provisions of this Code.
Section 3.
An emergency is hereby declared due to a filing deadline for changes in the tax district status of property and this Ordinance shall take effect March 1, 2010.
PASSED AND ADOPTED THIS 1st day of March, 2010. City of Cornelius, Oregon By:
William Bash, Mayor
ATTEST: By:
Debby Roth, City Recorder-Treasurer Ordinance No. 913 City of Cornelius -1-
City of Cornelius Agenda Report March 1, 2010 To:
The Honorable Mayor and Members of the Cornelius City Council
From:
Dick Reynolds, Planning Manager
Through:
Dave Waffle, City Manager
Subject:
OPRD Local Government Grant – Tarrybrooke Park
Date:
February 24, 2010
_______________________________________________________________________ Summary: The City of Cornelius adopted a new Parks Master Plan and a Parks ADA Transition Plan, both became effective on December 2, 2009. In both of these Plans, the construction of an ADA compliant pathway in Tarrybrooke Park to park facilities is identified as a high priority. The City has the opportunity to apply for an Oregon State Parks & Recreation Local Government grant to assist in funding the construction of a new ADA pathway to connect to the existing sidewalk to facilities in the park. Previous Council Action: Adopted the Parks Master Plan and ADA Transition Plan in 2009. Background/Problem Discussion: There is no ADA compliant connection from the public sidewalk to facilities in the park (i.e. sports court, play equipment). Alternatives/Financial Implications: The City estimates the construction cost for the new pathway would be approximately $8,500, of which 85% is SDC eligible ($7,225). The remaining 15% ($1,275) would be funded by the OPRD Local Government Grant. Advisory Board Recommendation (if needed): None, at this time. Recommendation: Direct staff to proceed with the application of a Local Government Grant from the Oregon State Parks & Recreation Department for pathway construction in Tarrybrooke Park. Proposed Motion: I move that the Cornelius City Council direct City Staff to proceed with the application for a Local Government Grant from the Oregon State Parks Department for pathway construction in Tarrybrooke Park
Decision Package Request
City of Cornelius Fiscal year
2010-11
Fund
01 - General
Program
Tarrybrk Path
Granting Agency Department
Low
Priority Rating:
N/A
Parks
Total Year One Costs Cost Breakdown
Budget Request: ADA accessible path at Tarrybrooke Park Detailed Description of Request: Construction of approximately 175-200 lineal feet of ADA accessible pathway connecting the public sidewalk to facilities in the Tarrybrooke Park.
Personnel Srvc
0
Material & Srvc
0
Capital
7,225 0
Transfers Other
1,275
Total
8,500
Impact on Annual Capital Need/Justification: Currently no facilities in the park are ADA accessible and the City of Cornelius has a higher than average per capita disabled population.
Budget Prior to 2008/09
Benefits/Impact on Services: This park improvement would provide access to the park facilities for all citizens of Cornelius year round.
2010/11
8,500
2011/12
0
2012/13
0
2013/14
0
2014/15
0
Total 5 Year Cost
Consequences of Delaying/Eliminating this Project: The park be limited in use and prevent use of facilities by the City's disabled population.
8,500
Funding or Financing Source: Parks SDC's & Gen. Fund
Supporting Goal behind Budget Request: Goal 4 - Improve the quality of the City's public services and infrastructure.
Type
Amount
Fund 16
7,225
OPRD - State Grant
1,275
Total
8,500
Comments/Open Issues: Fund - 16 Parks System Development Charges and it is a High Priority
Approvals:
Grants:
City Manager
Payment Details
City Recorder
Project Start Date
City Council
Grant Period
City of Cornelius
Program Name:
Budget Decision Package Request Year One Cost Analysis
Tarrybrk Path Fiscal Year 2010/11 Cost Breakdown Personnel Services
Item:
Material & Services
Capital
ADA accessible path
Transfers
Other
7,225
1,275
Total
8,500 0 0 0 0 0 0 0 0 0 0 0
Total
Comments:
0
0
7,225
0
1,275
8,500
This project total cost is estimated at $8,500 and it is eligible for Park SDC's to pay for 85% of it, which equals $7,225. The remaining 15% ($1,275) will be paid from a OPRD State Grant.
City of Cornelius
Budget Decision Package Reqeust Five Year Cost Analysis
Projects:
Five Year Breakdown
2010/11
2011/12
2012/13
2013/2014
Total
2014/2015
Revenue Source Prior year carry over
0
Grants
0
SDC/TIF
7,225
7,225
Fund Transfer
0
Financing
0
Other
1,275
1,275
Projects:
0 0 0 0 0 0 0 0 0
Total
Comments:
8,500
0
0
0
85% of the project is SDC eligible; the reamining 15% would be paid from a OPRD - State Grant.
0
8,500
City of Cornelius Agenda Report To:
Mayor William Bash and Members of the City Council
From: Dave Waffle, City Manager Date: February 25, 2010 Re:
Early Redemption of Term Bond
Summary: On June 1, 2010 the City has the option to redeem the term bond associated with the Flax Plant Road project from 1999. The amount of principal outstanding is $440,000. If redeemed the City avoids paying an additional $122,100 in interest payments to the bond holders. The City has sufficient funds for this redemption. Previous Council Action: In 2009 the City Council authorized a foreclosure notice process that resulted in the seizure of one property and forced the payment of severely delinquent accounts in several special assessment districts. The City Council reviewed this matter at its work session on February 8, 2010. Background/Problem Discussion: The Flax Plant Road project consisted of a series of street, water main, sanitary sewer and storm sewer improvements in that area in the late 1990’s. The City borrowed money based upon the pledge of payments, over time, from the benefitting property owners. The specifications of the bond sale created level debt service during the first ten years, interest only for most of the remaining years and a balloon payment of $440,000 in 2019. The balloon payment can now be paid in part or in full on June 1 or December 1 of each year. The staff proposes to pay the entire amount. Wells Fargo Bank needs to be notified by April 15, 2009 if we wish to redeem on June 1st. The bulk of the extra funds to pay this off come from the delinquent and penalty payments we received from two property owners (Johnson and Emmert). The amount of net working capital in the Bancroft Bond Fund (#10) on 7/1/09 was $462,086. Since then additional LID payments, in excess of $193,000, have been received. There are still a few outstanding and delinquent accounts. We have started the series of foreclosure notices on the delinquent accounts again like we did last year. Some of them are very familiar names from the previous round. Redeeming this balloon payment on the Flax Plant project leaves sufficient revenue now and in future years to meet the remaining obligations of that fund. The only bond issue remaining is the East Baseline project. The remaining balance owed on that fund
February 25, 2010
is $2.6 million. Much of that is due from TMT Development, Kay Investments (Melli) and several others. Early redemption does not affect the requirement that the accounts within Flax Plant Road LID pay their outstanding balances. Any funds received stay within the Bancroft Bond fund and will be used on the East Baseline debt. As part of this redemption we are also paying off the small amounts due the Flax Plant Road LID by the Street Fund, Fixed Asset Water Fund and the Fixed Asset Surface Water Management Fund. The total amount due from those three funds is $57,343. There will be no future withdrawals from those funds. Overall the City will save paying $122,100 in interest over the next 9 years. Alternatives/Financial Implications: The City could allow this opportunity to pass by now as it comes again every six months. However the interest rate on the balances is 5.0% and our investments are earning only about 0.68%. Advisory Committee Recommendation (if needed): N.A. Recommendation: I urge the City Council to authorize me to redeem the entire balance outstanding of $440,000 on the City of Cornelius, Oregon Limited Tax Improvement Bonds, Series 1999 (Flax Plant Road) on the next interest payment date of June 1, 2010 with notice to the paying agent on or before April 15, 2010. This is the opportunity gained by pressuring the delinquent accounts and is in the best interest of the City. I have wanted to redeem these bonds from the time that I first looked at the City’s financial records due to the high interest rates. Proposed Motion: I make a motion to authorize the City Manager to redeem the entire balance outstanding of $440,000 on the City of Cornelius, Oregon Limited Tax Improvement Bonds, Series 1999 (Flax Plant Road) on the next interest payment date of June 1, 2010 with notice to the paying agent on or before April 15, 2010. cc:
Ellie Jones, Accounting Manager
drw/AR LID 022410
2
City of Cornelius
Financial Status Report
For the 6 month period ending December 31, 2009
Prepared by: Amber Mathiesen – Management Analyst January 2010
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
Introduction The financial status report for the 6 month period ending December 31, 2009 is presented. This report shows actual revenue and expenditures as of December 31, 2009, the 2009-2010 Adopted Budget, and historical information for fiscal years 2008-2009 and 2007-2008. This information was prepared from fiscal information contained in the Vadim and Springbrook software systems and is unaudited. We are anticipating the need for some budget adjustments to allow for the expenditure of some unanticipated grants and construction excise taxes that are to be passed through to other agencies.
2
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
General Fund Revenue The general fund revenues include State Revenues, Property and Construction Taxes, Fines, Licenses & Fees, Franchise Payments and Grants. Interest income is down budget-wide due to a general decrease in interest rates. At this time of year it most property tax revenue for the current year has been received. However we will continue to see small amounts of revenue trickle in through the remainder of the year. Therefore the levy should be at least if not more than the anticipated amount of $1,877,200. Past year’s property taxes continue to arrive as well. Final net working capital values have been determined some of these balances differ from the budget, primarily due to the timing of development activities. This quarter we received notification that the City won the GFOA Award for Distinguished Budget Presentation FY 2010. Due to some construction early in the fiscal year there is lots of Construction Excise Tax to pass onto other agencies. A supplemental budget will be required to adjust for the amounts in excess of the original budget. State Revenues are monies from Revenue Sharing, OLCC and Cigarette Tax. The City has received $74,238 to date. This is slightly lower than anticipated. Property tax revenues in the amount of $1,784,625 have been received to date. This is roughly 93% of the overall budgeted amount and good news for this time of the year. Development related revenue is generally at budget so far this fiscal year. Revenue from Public Works Permits, and System Development Charges is down because of slowed development activity. Building Permits appear to be high, but this is due to the timing of the WalMart Project transferring from last fiscal year to this fiscal year. Licenses and Fees include Business Licenses Permits, Planning permits, Administrative fees, Lien Access Fees, General Services Fees and Construction Excise Tax. These revenue sources are also beginning to see a turn around as the economy begins to recover.
3
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
General Fund and Property Tax Revenue 5,000 4,500 4,000 3,500 3,000 2,500 2,000 1,500
General Fund
Property Tax
Historical 08‐09
General Fund
Actual 12.31.09
0
Budget 09‐10
500
Historical 07‐08
1,000
Property Tax
Actual 12.31.09
3,387,404
Budget 09‐10
4,938,191
1,927,200
Historical 08‐09
4,612,965
1,881,659
Historical 07‐08
4,384,702
1,801,246
1,784,625
4
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
Planning Fees: Planning fees are on target based on projections of conservative amount of construction projects in the city.
Fund 1 Planning Fees
40 35 30 25 20 Historical 07‐08 15
Historical 08‐09
10 Budget 09‐10 5 Actual 12.31.09
0 Planning Fees
Planning Fees Actual 12.31.09
8,166
Budget 09‐10
17,410
Historical 08‐09
15,312
Historical 07‐08
35,990
5
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
General Fund Expenditures are presented by departments: The next graph shows the comparative history of the public safety departments which include police, fire and court. Police: Currently the Police Department operating ended at 48% Personnel cost are running close to projections. However with recent increases in major crime activity and projected staffing shortages due to medical and personal leaves over lapping we may see an increase in overtime costs. Material & Services expenditures are at 61%, some is attributed to larger expenses such as ammunition and records services. Fire: The department is seeing a surge in volunteers. This is in part due using grant funds to hire a volunteer coordinator. Volunteers help cut down on the number times the department must re-tap, or call for a volunteer to man the apparatus. A great deal of training is planned to correspond with the end of summer fire season for both volunteers and paid staff. Several driveway inspections took place this quarter as well as completion of general maintenance to the fire fleet, especially the rebuilding of the brush engine. Most of the Brush engine expense will be reimbursed and is another budget adjustment item. Court: Expenditures for this department are slightly lower than average for this time of year due to little need for operational supplies. Fewer citations have been written this fiscal year causing processing costs to also decrease. 2009-2010 Expenditures: Police Fire Court
48% of Budget 48% of Budget 35% of Budget
6
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
General Fund Public Safety
2,000
1,500
1,000
500
Historical 07‐08 Historical 08‐09 Budget 09‐10
0 Police
Actual 12.31.09
Actual 12.31.09 Fire Court
Police
Fire
Court
889,594
402,461
57,209
Budget 09‐10
1,856,334
844,362
162,515
Historical 08‐09
1,771,927
658,537
75,130
Historical 07‐08
1,595,123
695,736
152,856
7
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
Library: The library continues to experience growth with more people coming in and checking out materials. Library fine revenue is at 68% collected. Both revenue and expenses are increasing from year to year as the library increases the number of customers served. We have spent 73% of our book/materials budget. A significant portion of this goes to annual subscription services for periodicals.
Parks: This division is focused on maintenance of existing parks. Parks expenditures appear slightly lower than projected for this time of the year but this is due to the inclusion of capital projects in the year long projection. Many of the capital projects will not be started until later in the fiscal year.
2009-2010 Expenditures: Library Parks
47% of Budget 33% of Budget
8
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
General Fund Library and Parks 600 500 400 300 200
Historical 07‐08 Historical 08‐09
100
Budget 09‐10 0
Actual 12.31.09 Library
Parks Library
Parks
Actual 12.31.09
162,928
180,932
Budget 09‐10
348,315
552,340
Historical 08‐09
285,028
118,956
Historical 07‐08
230,235
84,335
9
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
Planning and Community Development: These Divisions were moved from the Internal Service Fund to better account for the way expenditures are made. Development related expenditures are scheduled to match revenue to the extent possible. Major expenditures are primarily in personal services. Due to the timing of the completion of Walmart some Construction Excise Tax revenues and expenses are being realized in this fiscal year rather than last fiscal year. This means a supplemental budget will be required to allow for the revenue and related intergovernmental payments. This is the cause of Community Development showing 73% expended at this time. 2009-2010 Expenditures: Community Development Planning
73% of Budget 32% of Budget
10
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
Community Development and Planning
500 450 400 350 300 250 200 150
Historical 07‐08
100
Historical 08‐09
50
Budget 09‐10
0
Actual12.31.09 Community Development
Planning
Community Development
Planning
Actual12.31.09
232,815
91,235
Budget 09‐10
315,338
149,415
Historical 08‐09
276,327
193,368
Historical 07‐08
299,753
251,344
11
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
Internal Service Fund Internal Service Fund Expenditures are presented by departments: All of these divisions are within budget. Many of the costs charged to these areas are fixed and generally predictable. We do have some expenses that are a little more challenging to project. The City Attorneys involved in advice on the gas tax referendum and PGE franchise negotiations causing slightly higher than normal professional service expenses. While the following activity takes place in Fund #12 and not in fund 2 it is a capital expense related to IT. We are purchasing 10 new PC’s in Q1 and Q2 to replace most remaining computers still with the Windows 2000 operating system. Windows has just released Windows 7 so Windows 2000 is the equivalent of “Windows 3”. We also implemented off-site, Internet-based archiving of important data files to increase business continuity opportunities if fire or other disasters occur. 2008-09 Expenditures: Administrative Facilities IT
52% of Budget 42% of Budget 73% of Budget
12
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
Fund 2 Administrative, IT and Facilities
1,000 900 800 700 600 500 400 300 Historical 07‐08 200 Budget 08‐09 100 Budget 09‐10 0 Administrative
Actual 12.31.09 Facilities
IT
Administrative
Facilities
IT
Actual 12.31.09
450,529
125,571
33,111
Budget 09‐10
862,306
299,895
45,370
Budget 08‐09
930,646
298,297
45,500
Historical 07‐08
844,320
383,431
39,192
13
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
Building Services Fund Building permit revenue was projected to be lower this year due to projected construction. However, the delayed timing of Wal Mart’s construction is causing the revenue to be higher this fiscal year. Building Inspection Revenue 120% of Budget
Fund 3 Building Permit Revenue
700 600 500 400 Historical 07‐08
300
Historical 08‐09
200
Budget 09‐10
100
Actual 12.31.09
0 Building Permits
Building Permits Actual 12.31.09
654,638
Budget 09‐10
541,750
Historical 08‐09
315,647
Historical 07‐08
225,623
14
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
Building Inspection Expenditures The Building expenditures are lower due to a lower than projected development, but will pick up as Wal Mart completes construction 2009-2010 Expenditures: Building Inspection
30% of Budget
Fund 3 Building Inspection
500 450 400 350 300 250
Historical 07‐08
200
Historical 08‐09
150 100
Budget 09‐10
50 Actual 12.31.09
0 Building Inspection
Building Inspection Actual 12.31.09
163,710
Budget 09‐10
541,750
Historical 08‐09
507,537
Historical 07‐08
283,959
15
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
Storm Drain Fund: Revenue for this fund is stable.
Fund 4 Storm Drain Revenue
700 600 500 400 Historical 07‐08
300
Historical 08‐09
200
Budget 09‐10 100 Actual 12.31.09
0 Storm Drain
Storm Drain Actual 12.31.09
368,174
Budget 09‐10
667,883
Historical 08‐09
507,537
Historical 07‐08
388,983
16
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
Surface Water Management Expenditures: The bulk of the expenditures in this fund is for daily operations and is fairly predictable.
Fund 4 Surface Water Management
500 450 400 350 300 250 Historical 07‐08 200 Historical 08‐09
150 100
Budget 09‐10
50 Actual 12.31.09
0 Storm Drain
Storm Drain Actual 12.31.09
218,745
Budget 09‐10
566,110
Historical 08‐09
484,318
Historical 07‐08
405,294
17
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
Water Fund: Revenue sources are performing as expected with the exception of System Development Charges and Public works permits. These are performing better than projected due to the timing of the Wal-Mart project.
Fund 5 Water Revenues 2,000
1,500
1,000
500
Historical 07‐08
SDC
Historical 08‐09
Meter Fees
Budget 09‐10
Water Fees Connection Fees Late Fees
Actual 12.31.09
0
Water Fees
Connection Fees
Late Fees
Meter Fees
SDC
957,669
16,560
35,210
5,250
93,412
Budget 09‐10
1,899,000
27,600
78,000
7,450
22,702
Historical 08‐09
1,580,842
31,595
77,260
2,250
8,652
Historical 07‐08
1,270,650
33,559
69,254
13,575
125,377
Actual 12.31.09
18
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
Water Fund Expenditures: The bulk of the expenditures in this fund are for daily operations. The Water Operations reflecting only26% expended is due to the timing of capital projects projected for later this fiscal year. 2009-2010 Expenditures: Water Operations Engineering
26 % of Budget 43 % of Budget
Fund 5 Water
2,000
1,500
1,000
Historical 07‐08
500
Historical 08‐09 Budget 09‐10 0
Actual 12.31.09 Water Engineering Water
Engineering
650,934
148,910
Budget 09‐10
2,476,558
339,754
Historical 08‐09
1,143,472
256,465
Historical 07‐08
1,510,299
189,509
Actual 12.31.09
19
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
City of Cornelius Utility Billing Aging Report
Month End September 2007 September 2008
Total Outstanding
Current Outstanding
Past Due Outstanding
Percentage of PD to Total
383,509.11
338,665.38
44,843.73
12%
472,595.77
396,417.11
76,178.66
16%
December 2008 428,399.79
346,168.45
82,231.34
19%
March 2009
402,077.84
346,878.62
55,199.22
14%
June 2009 September 2009
444,180.32
376,932.30
67,248.02
15%
502,876.73
424,958.93
77,917.80
15%
October 2009
470,571.65
394,895.64
75,676.01
16%
November 2009 425,607.07
336,865.34
88,741.73
21%
December 2009 481,413.77
377,275.69
104,138.08
22% *
The percentage of past due amounts had peaked in December 2008 at 19% until this quarter. A billing error in December is skewing the data for this report. Staff is closely monitoring this trend. *Error in sewer billing
20
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
Sanitary Sewer Fund: Rate related revenue for this fund is stable. SDC’s are higher than projected due to the timing of some Wal Mart related development.
Fund 6 Sanitary Sewer Revenues
2,000
1,500
1,000
Historical 07‐08
500
Historical 08‐09 Budget 09‐10 0
Actual 12.31.09 Sewer Fees
SDC
Sewer Fees
SDC
920,156
153,400
Budget 09‐10
1,916,000
90,000
Historical 08‐09
1,767,209
69,600
Historical 07‐08
1,646,755
165,100
Actual 12.31.09
21
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
Sanitary Sewer Expenditures: The bulk of the expenditures in this fund is for daily operations and is fairly predictable. The slowing shown in the overall expenditures is from budgeted projects not being started yet. 2009-2010 Expenditures: Sewer
39% of Budget
Fund 6 Sanitary Sewer
2,000
1,500
1,000 Historical 07‐08 Historical 08‐09 500 Budget 09‐10 Actual 12.31.09
0 Sanitary Sewer
Sanitary Sewer Actual 12.31.09
920,156
Budget 09‐10
2,346,001
Historical 08‐09
1,905,885
Historical 07‐08
1,755,256
22
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
Street Fund: State and local (county) gas taxes are down roughly 11%. The street light fee is performing as projected.
Fund 7 Street Revenues
500
400
300
200 Historical 07‐08 100 Historical 08‐09 Budget 09‐10 0 State Gas Tax
Actual 12.31.09 Local Gas Tax Street Light Fee State Gas Tax
Local Gas Tax
Street Light Fee
Actual 12.31.09
181,090
17,827
46,206
Budget 09‐10
456,000
43,200
90,500
Historical 08‐09
420,676
42,919
89,738
Historical 07‐08
470,678
45,846
80,090
23
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
Street Fund Expenditures: The operational expenditures for this fund are on target. Capital construction for 10th Avenue and for connecting improvements are budgeted this fiscal year. More expenditures will be realized once work for these project begins.
Fund 7 Street
2,000
1,500
1,000 Historical 07‐08 HIStorical 08‐09 500 Budget 09‐10
Actual 12.31.09
0 Street and Pathway
Street and Pathway Actual 12.31.09 Budget 09‐10
371,816 3,702,031
HIStorical 08‐09
883,425
Historical 07‐08
1,207,733
24
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
SDC Revenues: These revenues are generated by development. Many of the SDC’s reflect higher than projected figures for this time of year. Much of this is due to more development than originally projected as well as the delay of the Wal Mart project.
Fund 13. 14. 15 and 16 SDC Revenues 500
400
300
200
100
Historical 07‐08 Historical 08‐09 Budget 09‐10
0 FA Water FA Sewer SDC FA Storm SDC Parks SDC SDC
Actual 12.31.09
FA Water SDC
FA Sewer SDC
FA Storm SDC
Parks SDC
Actual 12.31.09
95,775
21,115
14,022
19,287
Budget 09‐10
67,050
8,750
29,841
28,201
Historical 08‐09
39,375
15,900
5,533
10,715
Historical 07‐08
61,566
48,200
19,654
50,270
25
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
Transportation Development Revenue: Transportation Development revenue is generated by development. Development has declined significantly in the economic recession.
Fund 17 Transportation Development
2,500
2,000
1,500 Historical 07‐08 1,000 Histoprical 08‐09 500
Budget 09‐10 Actual 12.31.09
0 Traffic Impact
Traffic Impact Actual 12.31.09 Budget 09‐10
889,378 2,530,620
Histoprical 08‐09
771,411
Historical 07‐08
139,671
26
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
Fund 18 Vehicle Replacement Fund The revenue source for this fund is transfers from the street and utility funds. Each utility pays into this fund based on an equipment replacement schedule. At this point this year the primary expense was purchase of a new hybrid car to replace an older SUV.
Fund 18 Vehicle Replacement Expenditure 2,000
1,500
1,000
Historical 07‐08 Historical 08‐09
500
Budegt 09‐10 Actual 12.31.09
0 Vehicle Replacement
Vehicle Replacement Actual 12.31.09
30,553
Budegt 09‐10
52,000
Historical 08‐09
12,238
Historical 07‐08
0
27
CORNELIUS CITY COUNCIL MEETING March 1, 2010 City Council Chambers 1310 N. Adair St. Cornelius, OR 97113
AGENDA 7:00 p.m. 1.
Pledge of Allegiance and Roll Call
Mayor Bill Bash
ADOPTION OF AGENDA
0B
U
2.
CONSENT AGENDA
1B
U
The items on the Consent Agenda are considered routine and all will be adopted by one motion unless a Council Member or a person in the audience requests, before the vote on the motion, to have any item considered separately. If any item is removed from the Consent Agenda, the Mayor will indicate when it will be discussed.
A. B. C.
3.
Approve Minutes: February 1, 2010 Approve Bills: March 2010 Liquor License Renewals Su Casa Imports Inc., 81 N 11th (Rafael Mendoza) Tabb’s Sports Bar and Grill, LLC, 148 N 20th Ave. (Ron Tabb) Kay’s Investments, 2888 Baseline (Kay Melli & Aboullah Melli)
CITIZEN PARTICIPATION – ITEMS NOT ON THE AGENDA
2B
U
Please sign a citizen participation card and turn it in to the staff table along with any written testimony. Please wait to be called up to the microphone. Please keep comments to three (3) minutes or less. Please stay on topic and do not repeat information. Please honor the process; i.e.: do not carry on conversations while others are speaking.
4.
APPOINTMENTS
A.
5. 4B
None
PRESENTATIONS U
A.
Graffiti Enforcement Status Report‐‐Sergeant Watts
Cornelius City Council Agenda‐March 1, 2010
6.
PUBLIC HEARING
5B
U
A.
7.
Annexed Property Withdrawal from Washington County Fire District No. 2
UNFINISHED BUSINESS
6B
U
A.
8.
None
NEW BUSINESS 7BU
A.
Ordinance No. 913‐Annexed Property Withdrawal from Fire District No. 2 Reynolds
B.
Oregon State Parks and Recreation Local Government Grant Application Tarrybrooke Park Pathway
C.
9.
Flax Plant Road Local Improvement District Prepayment
REPORTS 8BU
A. B. C.
10.
COUNCIL ANNOUNCEMENTS A.
City Council Work Session‐March 8, 2010 7:00 p.m.
B.
City Council Meeting‐March 15, 2010 7:00 p.m.
EXECUTIVE SESSION 10BU
A.
12.
City Councilor Report: Dalin‐WCCC Mayors Report: Bash‐MPAC City Manager Report: Q2 Financial Report
9BU
11.
None
ADJOURNMENT 1BU
Cornelius City Council Agenda‐March 1, 2010
Reynolds
Waffle
C ITY OF C ORNELIUS CITY COUNCIL MEETING MINUTES February 1, 2010 City Council Chambers 1310 N. Adair St. Cornelius, OR 97113 Council President Jef Dalin called the regular City Council meeting to order at 7:00 p.m. and led the pledge of allegiance. Roll call was taken. Council Present: Steve Heinrich, Jef Dalin, Bob Ferrie and Brad Coffey. Excused Absence: Bill Bash Staff Present: Dave Waffle, City Manager and Debby Roth, City Recorder‐Treasurer 1. ADOPTION OF THE AGENDA Councilor Heinrich requested the addition of Item 8.C‐ Approval of Metro Construction Excise Tax Planning Grant Application. A motion was made by Councilor Heinrich to approve the amended agenda, seconded by Councilor Ferrie. Motion carried 4‐0. Ayes: Councilor Heinrich, Councilor Ferrie, Councilor Coffey and Council President Dalin. CONSENT AGENDA: 2. A. Approve Minutes: January 19, 2010 B. Approve Bills: February 2010 C. Liquor License Renewals Fred Meyer #60, 2200 Baseline Road (Joe Herbert, Manager) Supermercado San Alejando, 80 N. 10th (Heriberto Cuellar) A motion was made by Councilor Heinrich to approve the consent agenda as presented, seconded by Councilor Ferrie. Motion carried 4‐0. Ayes: Councilor Heinrich, Councilor Ferrie, Councilor Coffey and Council President Dalin. 3. CITIZEN PARTICIPATION – ITEMS NOT ON THE AGENDA‐NONE 4.
APPOINTMENTS Page 1 of 6
Cornelius City Council Meeting Minutes – February 1, 2010
A.
Budget Committee 3 year terms: Appointment‐Sheila Ryan; Re‐appointment‐Ralph Brown
Council President Dalin recommended the appointment of Sheila Ryan and the re‐ appointment of Ralph Brown to the Budget Committee. A motion was made by Councilor Heinrich to approve the appointment of Sheila Ryan and re‐ appointment of Ralph Brown each serving a 3 year term on the Budget Committee, seconded by Councilor Coffey. Motion carried 4‐0. Ayes: Councilor Heinrich, Councilor Ferrie, Councilor Coffey and Council President Dalin. 5. PRESENTATIONS A. Comprehensive Annual Financial Report (CAFR) Kammie Austin, CPA‐ Merina & Co. Kammie Austin, Merina & Co. partner stated their auditing firm completed the city audit with a clean opinion on December 14, 2009. The financial statements were submitted to the Government Finance Officers Association for the Certificate of Achievement for Excellence in Financial Reporting. Ms. Austin reviewed the audit process with the City Council and stated there were no disagreements with management. She thanked the city staff for their excellent preparation and cooperation which made the process of the audit run smoothly. Councilor Coffey asked Ms. Austin, how long should the City retain the same auditing firm? Ms. Austin stated every three to five years a request for proposals (RFP) for auditing services would be sufficient. City Manager Waffle stated he appreciated the cooperation of Merina and Co. and issued special thanks to Ellie Jones, Accounting Manager for her contributions to the audit process and the management of city finances.
6.
7.
PUBLIC HEARING A. City Council Goals FY 2010‐11 Council President Dalin opened the public hearing at 7:19 p.m. on the City Council Goals FY 2010‐11 and asked for public testimony in support or opposition. There was no written or public testimony and the public hearing was closed. UNFINISHED BUSINESS‐NONE
Page 2 of 6 Cornelius City Council Meeting Minutes – February 1, 2010
8.
NEW BUSINESS A. Resolution No. 1734‐Local Contract Review Board Rule Amendment City Manager Waffle presented Resolution No. 1734, stating the City Council, acts as the Local Contract Review Board and can enact and amend administrative rules. Staff discovered a need to clarify and provide examples for an existing exemption for contacts with qualified non‐profit agencies. This clarification will increase the likelihood of compliance with state statutes regarding such contracts and the rules of the Local Contract Review Board. The City may enter into contracts with qualified non‐profit agencies providing employment for disabled individuals under ORS 279.835 to 279.855 without a competitive process. The City shall contract with such agencies when required by law. To the extent competition exists among qualified non‐profit agencies, the City shall select the qualified non‐profit agency offering the lowest price for an acceptable level of service.
City officials and employees shall consult the State Procurement Office for updates and the current list of agencies offering such services and products in Washington County. Among the listed products and services now available are: Document imaging; E‐waste recycling; Janitorial services; Liquid soaps; Engraved name plates and signs; Rubber and date stamps. A motion was made by Councilor Coffey to approve Resolution No. 1734, A RESOLUTION OF THE LOCAL CONTRACT REVIEW BOARD OF THE CITY OF CORNELIUS, OREGON, AMENDING THE RULES OF THE LOCAL CONTRACT REVIEW BOARD REGARDING AN EXEMPTION FROM COMPETITIVE BIDDING FOR CONTRACTS WITH QUALIFIED NON‐PROFIT AGENCIES, and this action take effect immediately, seconded by Councilor Ferrie. Motion carried 4‐0. Ayes: Councilor Heinrich, Councilor Ferrie, Councilor Coffey and Council President Dalin. B. City Council Goals FY 2010‐11 City Manager Waffle presented the City’s proposed mission statement, goals and objectives for 2010‐11. It was the result of several work sessions with members of the City Council and management staff. A public hearing was advertised at the City Council meeting on February 1st. The goals and mission statement were essentially unchanged from the current set of goals. Only the objectives and tasks changed to reflect either accomplishments or new suggestions. A motion was made by Councilor Coffey to approve the City of Cornelius goals and objectives for 2010‐11 as noted in Exhibit A, seconded by Councilor Ferrie. Motion carried 4‐0. Ayes: Councilor Heinrich, Councilor Ferrie, Councilor Coffey and Council President Dalin. C. Approval of Metro Construction Excise Tax Planning Grant Application Page 3 of 6 Cornelius City Council Meeting Minutes – February 1, 2010
City Manager presented a request to apply for a $79,000 Metro Construction Excise Tax (CET) Planning Grant to advance the goal of a fifty acre State Certified Industrial Site in Cornelius. The Cornelius Holladay Industrial Park project has been a top priority and goal of the City Council, Economic Development and Planning Commissions and staff. The City lacks funding for the land studies and development analyses necessary to make the site ‘shovel ready’ as the State requires. The grant would pay for surveying, wetland study and vegetative corridor functional assessment, and proactive traffic analysis, a vital step in getting the land developed for jobs that Cornelius needs. A motion was made by Councilor Coffey to approve Cornelius’ application for a $79,000 Metro CET Planning Grant for surveying, wetland study & vegetative corridor functional assessment, and traffic analysis for the Cornelius Holladay Park Industrial Site development, seconded by Councilor Heinrich. Motion carried 4‐0. Ayes: Councilor Heinrich, Councilor Ferrie, Councilor Coffey and Council President Dalin. 9. REPORTS A. City Council Report: Councilor Dalin provided an update on the Joint Policy Advisory Committee on Transportation meeting. The Metro Urban/Rural Reserves was discussed at great length. B. Mayors Report: Mayor Bash absence was due to his attendance at the Metro Urban/Rural Reserves meeting. C. City Manager Report: City Manager Waffle reported the Rural Fire Protection District would be meeting with the City Council on February 22, 2010 at 6:00 p.m. Dinner would be provided. 10. INFORMATION AND DISCUSSION ITEMS A. City Council Work Session‐February 8, 2010 7:00 p.m. B.
City Offices closed in recognition of President’s Day‐ February 15, 2010
C.
City Council Meeting‐Tuesday February 16, 2010 7:00 p.m.‐Canceled
D.
Joint Council/Rural Fire Board Meeting‐Monday February 22, 2010 6:00 p.m.
11.
EXECUTIVE SESSION‐NONE Page 4 of 6
Cornelius City Council Meeting Minutes – February 1, 2010
ADJOURNMENT
12. A motion was made by Councilor Heinrich to adjourn the Council meeting, seconded by Councilor Dalin. Motion carried 4‐0. Ayes: Councilor Heinrich, Councilor Ferrie, Councilor Coffey and Council President Dalin. The meeting was adjourned at 8:09 p.m. Date Debby Roth, CMC, City Recorder‐Treasurer Next Ordinance No. 913 Next Resolution No. 1735
Page 5 of 6 Cornelius City Council Meeting Minutes – February 1, 2010
City of Cornelius Agenda Report March 1, 2010 To:
The Honorable Mayor and Members of the Cornelius City Council
From:
Dick Reynolds, Planning Manager
Through:
Dave Waffle, City Manager
Subject:
Public Hearing and Approval of Ordinance No. 913
Date: February 4, 2010 _________________________________________________________________________________ Summary: This ordinance will withdraw approximately 16 acres of land at the east end of the City from Washington County Fire District No. 2. This land is located in the City and is currently served by the Cornelius Fire Department. Previous Council Action: Council annexed this land into the City in 2002-03 with the adoption Ordinance # 843. Background/Problem Discussion: This is an ordinance to correct an error in Ordinance No. 843 that annexed approximately 16 acres of land at the east end of the City along TV Highway in 2002-03. The recorded documentation for this annexation incorrectly withdrew this land from the Cornelius Rural Fire District. These parcels are located in Washington County Fire District No. 2 and need to be withdrawn from that district.
Recommendation: Adopt Ordinance No. 913 and declared an emergency due to a filing deadline for changes in the tax district status of property and this Ordinance shall be effective immediately. Proposed Motion: I move that the Cornelius City Council adopt Ordinance No. 913, AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF CORNELIUS, OREGON THAT WITHDRAWS PREVISOULY ANNEXED PROPERTIES FROM WASHINGTON COUNTY FIRE DISTRICT NO. 2 AND DECLARING AN EMERGENCY and this ordinance shall take effect March 1, 2010.
ORDINANCE NO. 913 CORNELIUS, OREGON AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CORNELIUS, OREGON THAT WITHDRAWS PREVISOULY ANNEXED PROPERTIES FROM WASHINGTON COUNTY FIRE DISTRICT NO. 2 AND DECLARING AN EMERGENCY FINDINGS: The City of Cornelius annexed the properties identified in ‘Exhibit A’ into the City in 2003 with the adoption of Ordinance No. 843. At that time the annexed properties were not withdrawn from Washington County Fire District No. 2 by Ordinance No. 843. The Cornelius City Fire Department currently serves these annexed properties. To withdraw the annexed properties from Washington County Fire District No. 2 would officially place them in the jurisdiction of the Cornelius City Fire Department. The City now withdraws the annexed properties from the Washington County Fire District No. 2. The Oregon Department of Revenue has a filing deadline of March 31st of each year for notification of changes in the tax districts of properties. The City Council did not hold a second meeting in February 2009 where this matter could have been considered. The normal ordinance adoption process of 1st and 2nd reading and an effective date 30 days thereafter would not permit the City to meet the State’s deadline. The property owners paying taxes to Washington County Fire District No. 2 are affected by this deadline. NOW THEREFORE, BASED ON THE FOREGOING, THE CITY OF CORNELIUS ORDAINS AS FOLLOWS: Section 1.
The properties described in ‘Exhibit A’ and its attachments are withdrawn from Washington County Fire District No. 2.
Section 2.
Any findings by a court of competent jurisdiction that any portion of this Code is unconstitutional or invalid shall not invalidate other provisions of this Code.
Section 3.
An emergency is hereby declared due to a filing deadline for changes in the tax district status of property and this Ordinance shall take effect March 1, 2010.
PASSED AND ADOPTED THIS 1st day of March, 2010. City of Cornelius, Oregon By:
William Bash, Mayor
ATTEST: By:
Debby Roth, City Recorder-Treasurer Ordinance No. 913 City of Cornelius -1-
City of Cornelius Agenda Report March 1, 2010 To:
The Honorable Mayor and Members of the Cornelius City Council
From:
Dick Reynolds, Planning Manager
Through:
Dave Waffle, City Manager
Subject:
OPRD Local Government Grant – Tarrybrooke Park
Date:
February 24, 2010
_______________________________________________________________________ Summary: The City of Cornelius adopted a new Parks Master Plan and a Parks ADA Transition Plan, both became effective on December 2, 2009. In both of these Plans, the construction of an ADA compliant pathway in Tarrybrooke Park to park facilities is identified as a high priority. The City has the opportunity to apply for an Oregon State Parks & Recreation Local Government grant to assist in funding the construction of a new ADA pathway to connect to the existing sidewalk to facilities in the park. Previous Council Action: Adopted the Parks Master Plan and ADA Transition Plan in 2009. Background/Problem Discussion: There is no ADA compliant connection from the public sidewalk to facilities in the park (i.e. sports court, play equipment). Alternatives/Financial Implications: The City estimates the construction cost for the new pathway would be approximately $8,500, of which 85% is SDC eligible ($7,225). The remaining 15% ($1,275) would be funded by the OPRD Local Government Grant. Advisory Board Recommendation (if needed): None, at this time. Recommendation: Direct staff to proceed with the application of a Local Government Grant from the Oregon State Parks & Recreation Department for pathway construction in Tarrybrooke Park. Proposed Motion: I move that the Cornelius City Council direct City Staff to proceed with the application for a Local Government Grant from the Oregon State Parks Department for pathway construction in Tarrybrooke Park
Decision Package Request
City of Cornelius Fiscal year
2010-11
Fund
01 - General
Program
Tarrybrk Path
Granting Agency Department
Low
Priority Rating:
N/A
Parks
Total Year One Costs Cost Breakdown
Budget Request: ADA accessible path at Tarrybrooke Park Detailed Description of Request: Construction of approximately 175-200 lineal feet of ADA accessible pathway connecting the public sidewalk to facilities in the Tarrybrooke Park.
Personnel Srvc
0
Material & Srvc
0
Capital
7,225 0
Transfers Other
1,275
Total
8,500
Impact on Annual Capital Need/Justification: Currently no facilities in the park are ADA accessible and the City of Cornelius has a higher than average per capita disabled population.
Budget Prior to 2008/09
Benefits/Impact on Services: This park improvement would provide access to the park facilities for all citizens of Cornelius year round.
2010/11
8,500
2011/12
0
2012/13
0
2013/14
0
2014/15
0
Total 5 Year Cost
Consequences of Delaying/Eliminating this Project: The park be limited in use and prevent use of facilities by the City's disabled population.
8,500
Funding or Financing Source: Parks SDC's & Gen. Fund
Supporting Goal behind Budget Request: Goal 4 - Improve the quality of the City's public services and infrastructure.
Type
Amount
Fund 16
7,225
OPRD - State Grant
1,275
Total
8,500
Comments/Open Issues: Fund - 16 Parks System Development Charges and it is a High Priority
Approvals:
Grants:
City Manager
Payment Details
City Recorder
Project Start Date
City Council
Grant Period
City of Cornelius
Program Name:
Budget Decision Package Request Year One Cost Analysis
Tarrybrk Path Fiscal Year 2010/11 Cost Breakdown Personnel Services
Item:
Material & Services
Capital
ADA accessible path
Transfers
Other
7,225
1,275
Total
8,500 0 0 0 0 0 0 0 0 0 0 0
Total
Comments:
0
0
7,225
0
1,275
8,500
This project total cost is estimated at $8,500 and it is eligible for Park SDC's to pay for 85% of it, which equals $7,225. The remaining 15% ($1,275) will be paid from a OPRD State Grant.
City of Cornelius
Budget Decision Package Reqeust Five Year Cost Analysis
Projects:
Five Year Breakdown
2010/11
2011/12
2012/13
2013/2014
Total
2014/2015
Revenue Source Prior year carry over
0
Grants
0
SDC/TIF
7,225
7,225
Fund Transfer
0
Financing
0
Other
1,275
1,275
Projects:
0 0 0 0 0 0 0 0 0
Total
Comments:
8,500
0
0
0
85% of the project is SDC eligible; the reamining 15% would be paid from a OPRD - State Grant.
0
8,500
City of Cornelius Agenda Report To:
Mayor William Bash and Members of the City Council
From: Dave Waffle, City Manager Date: February 25, 2010 Re:
Early Redemption of Term Bond
Summary: On June 1, 2010 the City has the option to redeem the term bond associated with the Flax Plant Road project from 1999. The amount of principal outstanding is $440,000. If redeemed the City avoids paying an additional $122,100 in interest payments to the bond holders. The City has sufficient funds for this redemption. Previous Council Action: In 2009 the City Council authorized a foreclosure notice process that resulted in the seizure of one property and forced the payment of severely delinquent accounts in several special assessment districts. The City Council reviewed this matter at its work session on February 8, 2010. Background/Problem Discussion: The Flax Plant Road project consisted of a series of street, water main, sanitary sewer and storm sewer improvements in that area in the late 1990’s. The City borrowed money based upon the pledge of payments, over time, from the benefitting property owners. The specifications of the bond sale created level debt service during the first ten years, interest only for most of the remaining years and a balloon payment of $440,000 in 2019. The balloon payment can now be paid in part or in full on June 1 or December 1 of each year. The staff proposes to pay the entire amount. Wells Fargo Bank needs to be notified by April 15, 2009 if we wish to redeem on June 1st. The bulk of the extra funds to pay this off come from the delinquent and penalty payments we received from two property owners (Johnson and Emmert). The amount of net working capital in the Bancroft Bond Fund (#10) on 7/1/09 was $462,086. Since then additional LID payments, in excess of $193,000, have been received. There are still a few outstanding and delinquent accounts. We have started the series of foreclosure notices on the delinquent accounts again like we did last year. Some of them are very familiar names from the previous round. Redeeming this balloon payment on the Flax Plant project leaves sufficient revenue now and in future years to meet the remaining obligations of that fund. The only bond issue remaining is the East Baseline project. The remaining balance owed on that fund
February 25, 2010
is $2.6 million. Much of that is due from TMT Development, Kay Investments (Melli) and several others. Early redemption does not affect the requirement that the accounts within Flax Plant Road LID pay their outstanding balances. Any funds received stay within the Bancroft Bond fund and will be used on the East Baseline debt. As part of this redemption we are also paying off the small amounts due the Flax Plant Road LID by the Street Fund, Fixed Asset Water Fund and the Fixed Asset Surface Water Management Fund. The total amount due from those three funds is $57,343. There will be no future withdrawals from those funds. Overall the City will save paying $122,100 in interest over the next 9 years. Alternatives/Financial Implications: The City could allow this opportunity to pass by now as it comes again every six months. However the interest rate on the balances is 5.0% and our investments are earning only about 0.68%. Advisory Committee Recommendation (if needed): N.A. Recommendation: I urge the City Council to authorize me to redeem the entire balance outstanding of $440,000 on the City of Cornelius, Oregon Limited Tax Improvement Bonds, Series 1999 (Flax Plant Road) on the next interest payment date of June 1, 2010 with notice to the paying agent on or before April 15, 2010. This is the opportunity gained by pressuring the delinquent accounts and is in the best interest of the City. I have wanted to redeem these bonds from the time that I first looked at the City’s financial records due to the high interest rates. Proposed Motion: I make a motion to authorize the City Manager to redeem the entire balance outstanding of $440,000 on the City of Cornelius, Oregon Limited Tax Improvement Bonds, Series 1999 (Flax Plant Road) on the next interest payment date of June 1, 2010 with notice to the paying agent on or before April 15, 2010. cc:
Ellie Jones, Accounting Manager
drw/AR LID 022410
2
City of Cornelius
Financial Status Report
For the 6 month period ending December 31, 2009
Prepared by: Amber Mathiesen – Management Analyst January 2010
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
Introduction The financial status report for the 6 month period ending December 31, 2009 is presented. This report shows actual revenue and expenditures as of December 31, 2009, the 2009-2010 Adopted Budget, and historical information for fiscal years 2008-2009 and 2007-2008. This information was prepared from fiscal information contained in the Vadim and Springbrook software systems and is unaudited. We are anticipating the need for some budget adjustments to allow for the expenditure of some unanticipated grants and construction excise taxes that are to be passed through to other agencies.
2
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
General Fund Revenue The general fund revenues include State Revenues, Property and Construction Taxes, Fines, Licenses & Fees, Franchise Payments and Grants. Interest income is down budget-wide due to a general decrease in interest rates. At this time of year it most property tax revenue for the current year has been received. However we will continue to see small amounts of revenue trickle in through the remainder of the year. Therefore the levy should be at least if not more than the anticipated amount of $1,877,200. Past year’s property taxes continue to arrive as well. Final net working capital values have been determined some of these balances differ from the budget, primarily due to the timing of development activities. This quarter we received notification that the City won the GFOA Award for Distinguished Budget Presentation FY 2010. Due to some construction early in the fiscal year there is lots of Construction Excise Tax to pass onto other agencies. A supplemental budget will be required to adjust for the amounts in excess of the original budget. State Revenues are monies from Revenue Sharing, OLCC and Cigarette Tax. The City has received $74,238 to date. This is slightly lower than anticipated. Property tax revenues in the amount of $1,784,625 have been received to date. This is roughly 93% of the overall budgeted amount and good news for this time of the year. Development related revenue is generally at budget so far this fiscal year. Revenue from Public Works Permits, and System Development Charges is down because of slowed development activity. Building Permits appear to be high, but this is due to the timing of the WalMart Project transferring from last fiscal year to this fiscal year. Licenses and Fees include Business Licenses Permits, Planning permits, Administrative fees, Lien Access Fees, General Services Fees and Construction Excise Tax. These revenue sources are also beginning to see a turn around as the economy begins to recover.
3
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
General Fund and Property Tax Revenue 5,000 4,500 4,000 3,500 3,000 2,500 2,000 1,500
General Fund
Property Tax
Historical 08‐09
General Fund
Actual 12.31.09
0
Budget 09‐10
500
Historical 07‐08
1,000
Property Tax
Actual 12.31.09
3,387,404
Budget 09‐10
4,938,191
1,927,200
Historical 08‐09
4,612,965
1,881,659
Historical 07‐08
4,384,702
1,801,246
1,784,625
4
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
Planning Fees: Planning fees are on target based on projections of conservative amount of construction projects in the city.
Fund 1 Planning Fees
40 35 30 25 20 Historical 07‐08 15
Historical 08‐09
10 Budget 09‐10 5 Actual 12.31.09
0 Planning Fees
Planning Fees Actual 12.31.09
8,166
Budget 09‐10
17,410
Historical 08‐09
15,312
Historical 07‐08
35,990
5
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
General Fund Expenditures are presented by departments: The next graph shows the comparative history of the public safety departments which include police, fire and court. Police: Currently the Police Department operating ended at 48% Personnel cost are running close to projections. However with recent increases in major crime activity and projected staffing shortages due to medical and personal leaves over lapping we may see an increase in overtime costs. Material & Services expenditures are at 61%, some is attributed to larger expenses such as ammunition and records services. Fire: The department is seeing a surge in volunteers. This is in part due using grant funds to hire a volunteer coordinator. Volunteers help cut down on the number times the department must re-tap, or call for a volunteer to man the apparatus. A great deal of training is planned to correspond with the end of summer fire season for both volunteers and paid staff. Several driveway inspections took place this quarter as well as completion of general maintenance to the fire fleet, especially the rebuilding of the brush engine. Most of the Brush engine expense will be reimbursed and is another budget adjustment item. Court: Expenditures for this department are slightly lower than average for this time of year due to little need for operational supplies. Fewer citations have been written this fiscal year causing processing costs to also decrease. 2009-2010 Expenditures: Police Fire Court
48% of Budget 48% of Budget 35% of Budget
6
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
General Fund Public Safety
2,000
1,500
1,000
500
Historical 07‐08 Historical 08‐09 Budget 09‐10
0 Police
Actual 12.31.09
Actual 12.31.09 Fire Court
Police
Fire
Court
889,594
402,461
57,209
Budget 09‐10
1,856,334
844,362
162,515
Historical 08‐09
1,771,927
658,537
75,130
Historical 07‐08
1,595,123
695,736
152,856
7
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
Library: The library continues to experience growth with more people coming in and checking out materials. Library fine revenue is at 68% collected. Both revenue and expenses are increasing from year to year as the library increases the number of customers served. We have spent 73% of our book/materials budget. A significant portion of this goes to annual subscription services for periodicals.
Parks: This division is focused on maintenance of existing parks. Parks expenditures appear slightly lower than projected for this time of the year but this is due to the inclusion of capital projects in the year long projection. Many of the capital projects will not be started until later in the fiscal year.
2009-2010 Expenditures: Library Parks
47% of Budget 33% of Budget
8
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
General Fund Library and Parks 600 500 400 300 200
Historical 07‐08 Historical 08‐09
100
Budget 09‐10 0
Actual 12.31.09 Library
Parks Library
Parks
Actual 12.31.09
162,928
180,932
Budget 09‐10
348,315
552,340
Historical 08‐09
285,028
118,956
Historical 07‐08
230,235
84,335
9
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
Planning and Community Development: These Divisions were moved from the Internal Service Fund to better account for the way expenditures are made. Development related expenditures are scheduled to match revenue to the extent possible. Major expenditures are primarily in personal services. Due to the timing of the completion of Walmart some Construction Excise Tax revenues and expenses are being realized in this fiscal year rather than last fiscal year. This means a supplemental budget will be required to allow for the revenue and related intergovernmental payments. This is the cause of Community Development showing 73% expended at this time. 2009-2010 Expenditures: Community Development Planning
73% of Budget 32% of Budget
10
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
Community Development and Planning
500 450 400 350 300 250 200 150
Historical 07‐08
100
Historical 08‐09
50
Budget 09‐10
0
Actual12.31.09 Community Development
Planning
Community Development
Planning
Actual12.31.09
232,815
91,235
Budget 09‐10
315,338
149,415
Historical 08‐09
276,327
193,368
Historical 07‐08
299,753
251,344
11
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
Internal Service Fund Internal Service Fund Expenditures are presented by departments: All of these divisions are within budget. Many of the costs charged to these areas are fixed and generally predictable. We do have some expenses that are a little more challenging to project. The City Attorneys involved in advice on the gas tax referendum and PGE franchise negotiations causing slightly higher than normal professional service expenses. While the following activity takes place in Fund #12 and not in fund 2 it is a capital expense related to IT. We are purchasing 10 new PC’s in Q1 and Q2 to replace most remaining computers still with the Windows 2000 operating system. Windows has just released Windows 7 so Windows 2000 is the equivalent of “Windows 3”. We also implemented off-site, Internet-based archiving of important data files to increase business continuity opportunities if fire or other disasters occur. 2008-09 Expenditures: Administrative Facilities IT
52% of Budget 42% of Budget 73% of Budget
12
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
Fund 2 Administrative, IT and Facilities
1,000 900 800 700 600 500 400 300 Historical 07‐08 200 Budget 08‐09 100 Budget 09‐10 0 Administrative
Actual 12.31.09 Facilities
IT
Administrative
Facilities
IT
Actual 12.31.09
450,529
125,571
33,111
Budget 09‐10
862,306
299,895
45,370
Budget 08‐09
930,646
298,297
45,500
Historical 07‐08
844,320
383,431
39,192
13
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
Building Services Fund Building permit revenue was projected to be lower this year due to projected construction. However, the delayed timing of Wal Mart’s construction is causing the revenue to be higher this fiscal year. Building Inspection Revenue 120% of Budget
Fund 3 Building Permit Revenue
700 600 500 400 Historical 07‐08
300
Historical 08‐09
200
Budget 09‐10
100
Actual 12.31.09
0 Building Permits
Building Permits Actual 12.31.09
654,638
Budget 09‐10
541,750
Historical 08‐09
315,647
Historical 07‐08
225,623
14
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
Building Inspection Expenditures The Building expenditures are lower due to a lower than projected development, but will pick up as Wal Mart completes construction 2009-2010 Expenditures: Building Inspection
30% of Budget
Fund 3 Building Inspection
500 450 400 350 300 250
Historical 07‐08
200
Historical 08‐09
150 100
Budget 09‐10
50 Actual 12.31.09
0 Building Inspection
Building Inspection Actual 12.31.09
163,710
Budget 09‐10
541,750
Historical 08‐09
507,537
Historical 07‐08
283,959
15
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
Storm Drain Fund: Revenue for this fund is stable.
Fund 4 Storm Drain Revenue
700 600 500 400 Historical 07‐08
300
Historical 08‐09
200
Budget 09‐10 100 Actual 12.31.09
0 Storm Drain
Storm Drain Actual 12.31.09
368,174
Budget 09‐10
667,883
Historical 08‐09
507,537
Historical 07‐08
388,983
16
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
Surface Water Management Expenditures: The bulk of the expenditures in this fund is for daily operations and is fairly predictable.
Fund 4 Surface Water Management
500 450 400 350 300 250 Historical 07‐08 200 Historical 08‐09
150 100
Budget 09‐10
50 Actual 12.31.09
0 Storm Drain
Storm Drain Actual 12.31.09
218,745
Budget 09‐10
566,110
Historical 08‐09
484,318
Historical 07‐08
405,294
17
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
Water Fund: Revenue sources are performing as expected with the exception of System Development Charges and Public works permits. These are performing better than projected due to the timing of the Wal-Mart project.
Fund 5 Water Revenues 2,000
1,500
1,000
500
Historical 07‐08
SDC
Historical 08‐09
Meter Fees
Budget 09‐10
Water Fees Connection Fees Late Fees
Actual 12.31.09
0
Water Fees
Connection Fees
Late Fees
Meter Fees
SDC
957,669
16,560
35,210
5,250
93,412
Budget 09‐10
1,899,000
27,600
78,000
7,450
22,702
Historical 08‐09
1,580,842
31,595
77,260
2,250
8,652
Historical 07‐08
1,270,650
33,559
69,254
13,575
125,377
Actual 12.31.09
18
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
Water Fund Expenditures: The bulk of the expenditures in this fund are for daily operations. The Water Operations reflecting only26% expended is due to the timing of capital projects projected for later this fiscal year. 2009-2010 Expenditures: Water Operations Engineering
26 % of Budget 43 % of Budget
Fund 5 Water
2,000
1,500
1,000
Historical 07‐08
500
Historical 08‐09 Budget 09‐10 0
Actual 12.31.09 Water Engineering Water
Engineering
650,934
148,910
Budget 09‐10
2,476,558
339,754
Historical 08‐09
1,143,472
256,465
Historical 07‐08
1,510,299
189,509
Actual 12.31.09
19
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
City of Cornelius Utility Billing Aging Report
Month End September 2007 September 2008
Total Outstanding
Current Outstanding
Past Due Outstanding
Percentage of PD to Total
383,509.11
338,665.38
44,843.73
12%
472,595.77
396,417.11
76,178.66
16%
December 2008 428,399.79
346,168.45
82,231.34
19%
March 2009
402,077.84
346,878.62
55,199.22
14%
June 2009 September 2009
444,180.32
376,932.30
67,248.02
15%
502,876.73
424,958.93
77,917.80
15%
October 2009
470,571.65
394,895.64
75,676.01
16%
November 2009 425,607.07
336,865.34
88,741.73
21%
December 2009 481,413.77
377,275.69
104,138.08
22% *
The percentage of past due amounts had peaked in December 2008 at 19% until this quarter. A billing error in December is skewing the data for this report. Staff is closely monitoring this trend. *Error in sewer billing
20
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
Sanitary Sewer Fund: Rate related revenue for this fund is stable. SDC’s are higher than projected due to the timing of some Wal Mart related development.
Fund 6 Sanitary Sewer Revenues
2,000
1,500
1,000
Historical 07‐08
500
Historical 08‐09 Budget 09‐10 0
Actual 12.31.09 Sewer Fees
SDC
Sewer Fees
SDC
920,156
153,400
Budget 09‐10
1,916,000
90,000
Historical 08‐09
1,767,209
69,600
Historical 07‐08
1,646,755
165,100
Actual 12.31.09
21
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
Sanitary Sewer Expenditures: The bulk of the expenditures in this fund is for daily operations and is fairly predictable. The slowing shown in the overall expenditures is from budgeted projects not being started yet. 2009-2010 Expenditures: Sewer
39% of Budget
Fund 6 Sanitary Sewer
2,000
1,500
1,000 Historical 07‐08 Historical 08‐09 500 Budget 09‐10 Actual 12.31.09
0 Sanitary Sewer
Sanitary Sewer Actual 12.31.09
920,156
Budget 09‐10
2,346,001
Historical 08‐09
1,905,885
Historical 07‐08
1,755,256
22
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
Street Fund: State and local (county) gas taxes are down roughly 11%. The street light fee is performing as projected.
Fund 7 Street Revenues
500
400
300
200 Historical 07‐08 100 Historical 08‐09 Budget 09‐10 0 State Gas Tax
Actual 12.31.09 Local Gas Tax Street Light Fee State Gas Tax
Local Gas Tax
Street Light Fee
Actual 12.31.09
181,090
17,827
46,206
Budget 09‐10
456,000
43,200
90,500
Historical 08‐09
420,676
42,919
89,738
Historical 07‐08
470,678
45,846
80,090
23
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
Street Fund Expenditures: The operational expenditures for this fund are on target. Capital construction for 10th Avenue and for connecting improvements are budgeted this fiscal year. More expenditures will be realized once work for these project begins.
Fund 7 Street
2,000
1,500
1,000 Historical 07‐08 HIStorical 08‐09 500 Budget 09‐10
Actual 12.31.09
0 Street and Pathway
Street and Pathway Actual 12.31.09 Budget 09‐10
371,816 3,702,031
HIStorical 08‐09
883,425
Historical 07‐08
1,207,733
24
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
SDC Revenues: These revenues are generated by development. Many of the SDC’s reflect higher than projected figures for this time of year. Much of this is due to more development than originally projected as well as the delay of the Wal Mart project.
Fund 13. 14. 15 and 16 SDC Revenues 500
400
300
200
100
Historical 07‐08 Historical 08‐09 Budget 09‐10
0 FA Water FA Sewer SDC FA Storm SDC Parks SDC SDC
Actual 12.31.09
FA Water SDC
FA Sewer SDC
FA Storm SDC
Parks SDC
Actual 12.31.09
95,775
21,115
14,022
19,287
Budget 09‐10
67,050
8,750
29,841
28,201
Historical 08‐09
39,375
15,900
5,533
10,715
Historical 07‐08
61,566
48,200
19,654
50,270
25
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
Transportation Development Revenue: Transportation Development revenue is generated by development. Development has declined significantly in the economic recession.
Fund 17 Transportation Development
2,500
2,000
1,500 Historical 07‐08 1,000 Histoprical 08‐09 500
Budget 09‐10 Actual 12.31.09
0 Traffic Impact
Traffic Impact Actual 12.31.09 Budget 09‐10
889,378 2,530,620
Histoprical 08‐09
771,411
Historical 07‐08
139,671
26
City of Cornelius Financial Status Report For the 6 month period ending December 31, 2009
Fund 18 Vehicle Replacement Fund The revenue source for this fund is transfers from the street and utility funds. Each utility pays into this fund based on an equipment replacement schedule. At this point this year the primary expense was purchase of a new hybrid car to replace an older SUV.
Fund 18 Vehicle Replacement Expenditure 2,000
1,500
1,000
Historical 07‐08 Historical 08‐09
500
Budegt 09‐10 Actual 12.31.09
0 Vehicle Replacement
Vehicle Replacement Actual 12.31.09
30,553
Budegt 09‐10
52,000
Historical 08‐09
12,238
Historical 07‐08
0
27
