City of El Paso FY2012 City Manager’s Proposed Budget
Public Library
Mission Statement The El Paso Public Library serves our diverse community through information access, cultural enrichment and lifelong learning.
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FY2012 Department Goals Objectives • To Contribute to El Paso’s Local Economic Development • Enhance Technology to Meet Public Demand (digital literacy) • Maintain and Grow Sufficient / Sustainable Funding Sources
Performance Measures • Number of Workforce Development Classes Offered • Number of Computer Sessions • Number of Hits to Workforce Development Databases
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FY2012 Department Goals Impact on Council’s Strategic Plan • Libraries help people learn to read, the most basic and fundamental skill necessary to succeed educationally and economically in a changing world (literacy). • Libraries provide access to computers, databases, and career materials, libraries help people find a job and learn about career opportunities (workforce development). • Libraries help entrepreneurs and small business people gain the insight, market research and information necessary to grow, improve and sustain their business (business development). 4
Efficiencies Resulting From Reorganization Improved Internal Processes and Reassigned Staff to Support Neighborhood Library Hours: •Will achieve a 12% increase in Public Service Hours citywide. • Adding Monday Service citywide for the first time since 1978. •Standardized Library Hours across the system for improved customer service.
Streamlined Management Team for Business Process Improvement •Reduced Administrative Structure to One Deputy Director Position.
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Goal of Restructure The goal of the impending Library restructuring is to provide a more equitable balance of staff between all of the libraries in our system, in order to achieve the following: • 6 days a week service at all libraries in the EPPL system with the exception of Main Library, which will continue to be open seven days a week. •Providing uniformity to the schedules of all libraries in the system so library users will have an easier time remembering when we are open at all libraries. •Providing an equitable number of staff at each library in order to enhance creative library programming at each library. •Increases in circulation to stop our downward spiral by offering a fresh collection of materials and extended hours of service. •Revitalizing employees in new surroundings with new coworkers.
Hours of Service/Staffing Impact • Main Library hours reduced by 9% (6 hours) • Richard Burges reduced by 4% (2 hours) • Westside, Clardy Fox, Jose Cisneros, Irving Schwartz, Judge Marquez and Ysleta increasing by 22% (8 hours) • Memorial Park and Armijo increasing 13% (5 hours) • Esperanza Moreno and Dorris Van Doren increasing 10% (3 hours) • Transferring 32 staff to provide coverage for the above: – Main Library staffing reduced by 14 positions (41% of budgeted headcount) – Technical Services reduced by 2 positions (efficiencies achieved through implementation of 2012 Enterprise Application Upgrade to SirsiDynix Symphony)
Efficiencies Resulting From Reorganization MONDAY
TUESDAY
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
SUNDAY
Days of Service
10-7
10-7
10-7
10-7
11-6
10-6
12-6
7
Armijo
1-6
10-7
10-7
10-7
1-6
10-6
6
Westside
1-6
10-7
10-7
10-7
1-6
10-6
6
Dorris Van Doren
1-6
10-7
10-7
10-7
1-6
10-6
6
7:30-8
10-7
7:30-8
7:30-8
7:30-4
10-3
6
Richard Burges
1-6
10-7
10-7
10-7
1-6
10-6
6
Memorial Park
1-6
10-7
10-7
10-7
1-6
10-6
6
Clardy Fox
1-6
10-7
10-7
10-7
1-6
10-6
6
Jose Cisneros Cielo Vista
1-6
10-7
10-7
10-7
1-6
10-6
6
Esperanza Moreno
1-6
10-7
10-7
10-7
1-6
10-6
6
Irving Schwartz
1-6
10-7
10-7
10-7
1-6
10-6
6
Judge Marquez
1-6
10-7
10-7
10-7
1-6
10-6
6
Ysleta
1-6
10-7
10-7
10-7
1-6
10-6
6
Main Library
WEST CLUSTER
EPCC NW Campus CENTRAL CLUSTER
EAST CLUSTER
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FY2012 Priorities/Major Initiatives Launch El Paso Ready to Read: •According to the 2010 Census there are 50,976 children from 0-5 years of age in El Paso. (44.2% of children under 18 years) •Our mission is to encourage all adults who have significant contact with children 0-5 to talk and read with them to help them succeed both in school and life. •The development of language and literacy skills begins at birth. •Programs will model best practices, while engaging young minds. Strategic Goal: Literacy and Workforce Development 11
FY2012 Priorities/Major Initiatives Launch EPPL Education and Career Center : •Dedicated computers with free access to job-related software. •ESL and Citizenship classes. •Practice placement & entrance exams including the ACT, SAT, GRE and others. •Interactive online practice tests for preparatory examinations including entrance exams and certification, licensing and civil service tests. •The latest books on career choices, job hunting, writing effective resume & cover letter, interviewing tips. •Information on 2 & 4 year colleges, technical schools, scholarships & financial aid. Strategic Goal: Literacy and Workforce Development
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FY2012 Priorities/Major Initiatives Complete Roll-Out of Virtual Village (BTOP): •Administering an $8.4MM grant to implement the Virtual Village concept. •BTOP’s purpose is to establish public computer centers; deploy new or improved broadband Internet facilities; increase broadband Internet usage and adoption, including among vulnerable populations. • Launch EL Paso’s first state of the art Mobile Technology Training Lab • Complete installation of all 93 sites, Approx. 1400+/- workstations installed. • Delivering the full curriculum (pyramid) and approx. 50,000 cumulative hours of training.
Strategic Goal: Literacy & Workforce and Business Development
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FY2012 Library Organizational Chart Administration 2
Public Service
Operations
Grants
Main 48.88
Business Office 4
TTPLS 4
Neighborhood Libraries 94.68
Technical Services 13
BTOP 79
Technology 5
Public Relations 3
**Public Service not reflective of Reorganization
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FY2012 Proposed All Funds Budget Comparison by Character APPROPRIATIONS
ADOPTED FY11
PROPOSED FY12
% CHANGE
PERSONAL SERVICES
$7,250,840
$6,876,552
- 5.16%
CONTRACTUAL SERVICES
$ 420,500
$ 369,413
-12.15%
MATERIALS & SUPPLIES
$ 862,800
$ 888,429
+ 2.97%
OPERATING EXPENSES
$
$
30,346
-68.87%
$ 165,929
$ 100,371
-39.51%
$8,797,540
$8,265,111
- 6.05%
$8,796,940
$8,265,111
- 6.05%
97,471
NON-OPERATING INTERGOVERNMENTAL CAPITAL OUTLAY INTERNAL TRANSFERS TOTAL BUDGET
LESS: TRANSFERS/GRANT MATCHES
NET BUDGET
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FY2012 BTOP Funds Budget Comparison by Character APPROPRIATIONS
ADOPTED FY11
PROPOSED FY12
% CHANGE
PERSONAL SERVICES
$2,581,834
100%
CONTRACTUAL SERVICES
$ 721,108
100%
MATERIALS & SUPPLIES
$ 424,281
100%
OPERATING EXPENSES
$ 202,549
100%
$ 4,465,980
100%
$8,395,752
100%
$8,395,752
100%
NON-OPERATING INTERGOVERNMENTAL CAPITAL OUTLAY INTERNAL TRANSFERS TOTAL BUDGET
LESS: TRANSFERS/GRANT MATCHES
NET BUDGET
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FY2012 Proposed General Fund Budget Comparison by Character APPROPRIATIONS
ADOPTED FY11
PROPOSED FY12
% CHANGE
PERSONAL SERVICES
$6,993,305
$6,876,552
-1.67%
CONTRACTUAL SERVICES
$ 312,622
$ 365,413
16.89%
MATERIALS & SUPPLIES
$ 818,987
$ 874,767
6.81%
OPERATING EXPENSES
$
$
12,810
88.11%
$8,131,724
$8,129,542
-0.03%
$8,131,724
$8,129,542
-0.03%
6,810
NON-OPERATING INTERGOVERNMENTAL CAPITAL OUTLAY INTERNAL TRANSFERS TOTAL BUDGET
LESS: TRANSFERS/GRANT MATCHES
NET BUDGET
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FY2012 Proposed Authorized Position Count FY2011 Adopted General Fund Non – General Fund *Grants Total Authorized Positions
170.56 4 174.56
FY2012 Proposed 170.56 79 249.56
% Change 0% 1,875.00% 42.97%
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Department Specific Budget Highlights Variances/Changes from FY11 Adopted • Book budget increased 10%, with no affect to bottom line. • Budgeted 2% increase for salaries/wages ($106,000). • Attrition at 9.56% (hold 18 vacancies). • Increase in Contractual Services Expenses such as Security. •
Increase in Materials & Supplies such as janitorial supplies/paper products.
Reason for Changes: Factors, Budgetary Impact, (i.e. efficiencies, coordination of services between departments) • Loss of All State Direct Aid (Loan Star) funding: • Eliminates funding for Library Programming: Summer Reading Club (10,000 participants annually), Teen Fest Event (5,000 participants annually), and Adult Literary and Cultural Programs (5,000 participants annually). • Eliminates all staff development/continuing education, local mileage allowance, and partial technology upgrade funding. 19
Questions/Comments
(915) 543-5433 www.elpasolibrary.org www.facebook.com/elpasolibrary www.twitter.com/elpasopubliclibrary
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