CITY OF NEWPORT 169 SW Coast Highway Newport, Oregon 97365 ...
CITY OF NEWPORT 169 SW Coast Highway Newport, Oregon 97365 541-574-0603 c.atkinsonthecityofnewport.net OREGON
TOURISM MARKETING GRANT FUND APPLICATION The purpose of the grant program is to promote tourism and increase stays in lodging establishments within the city limits of Newport. Funding for events/activities scheduled for the off and/or shoulder seasons, September 15 through June 15 will be given priority. Funding may not be provided for well established events/activities, although funding may be provided for expansion or changes of existing events if the city determines the changes will increase tourism. Applications for grant funds must be submitted two months prior to an event to allow sufficient time for review by the Destination Newport Committee and the City Council at their regularly scheduled meetings. The regular Destination Newport Committee meetings are held on the second Thursday of the month. Applications will be reviewed by the Destination Newport Committee and forwarded to the City Council with a recommendation for approval or denial. Applications must be submitted to the City Manager’s Office. The city reserves the right to grant all or a portion of a request; deny a request; or recommend no award regardless of availability of funds.
Zi Please read the rules instructions on page 5. prior to completion.
*Use additional sheets as necessary.
1
General Information:
Name of Applicant Organization: City of Newport Parks and Recreation Department 169 SW Coast Hwy.
Mailing Address: City, State, Zip: Telephone:
Newport,
OR, 97365
(541)
E-Mail Address:
Fax:
M.CavanaughNewport0regon.gov
Principal Contact Mailing Address
(541) 574-6596
Michael
Cavanaugh
(If different from Applicant):
(If different from Applicant):
City, State, Zip: Telephone:
E-Mail
Fax:
Address: Saturday & Sunday September 30-October 1,
Date(s)
and
Time(s)
2017
of Event:
Description of Event or Activity*:
Surfing enthusiasts from all over Pacific Northwest will converge on Newport to challenge their skills against the rugged Pacific Ocean. The contest will run over 2 days. Preliminary and quarterfinal heats will be on Saturday. Finals and awards will be on Sunday. Nature of Event or Activity: Single Day Event Multi-night local lodging event
2
days
Extended calendar event. Amount of Funding Requested: Total Event/Activity Budget:
What specific
days
$ $
3000 6950
marketing expenditures
will
the granted funds be used for?*
Pacific Northwest targeted marketing efforts including: Ads in surf publications and surf shops Online marketing and social media outlet expenses Mailing of flyers and posters to surf shops across the Northwest List event/activity supporters or partners*:
Ossies Surf Shop will be our partner in all aspects of planning, developing and hosting this contest. Rogue Brewery has pledged a large amount of in-kind sponsorship to help us make this event a huge success.
*Use additional sheets as necessary.
2
Applicant/organization must be a non-profit corporation. Attach a copy of the IRS determination letter. Has applicant received funding in prior years from the city for this event/activity? If yes, when: Received funding from this grant last year.
Projected Event/Activity Impact: Describe how the event/activity will affect the Newport economy (e.g., room nights, number of visitors/attendees, restaurant sales, retail sales, etc.)*: We anticipate this event bringing around 700 visitors to town. Many participants in this type of activity have a family and disposable income. They will often travel to events with their spouse and children. This will provide business to local hotels, campsites, restaurants, stores, and tourist attractions. With this being a two day event, all of the competitors will come to town for the entire weekend.
Financial Reporting Requirements: Please provide a proposed budget of revenues and expenditures in a form similar to the following: PROPOSED REVENUES Source 1
Participation fees
Source #2
Sponsorships & Grants
Source #3
Merchandise sales
Amount
$ 3000
Amount
4000
Amount
$1000
Source #4
Amount
$________
Source #5
Amount
$________
TOTAL REVENUES
*Use additional sheets as necessary.
$8000
3
PROPOSED EXPENDITURES Competitor/Volunteer Shirts
Amount
$1000
Use #2
Awards and contest packets supplies.
Amount
$1000
Use #3
Contest officials and fees
Amount
Use #4
Ads in publications and online
Use #5
Event setup supplies
Amount
300
Use #6
Services (porter potties, tents, etc)
Amount
1200
Use #7
Mailing promo materials to
Amount
200
Use #8
Permits
Use #1
Use #9 Use #10
surf shops.
Amount
Event Insurance Poster
Amount
Amount
& website design
Amount
700 $_______
1000 $________
200 600 $________
750
TOTAL EXPENDITURES
6950
REVENUES MINUS EXPENDITURES
$1050
As a final condition to accepting granted funds, the applicant agrees to provide the City of Newport with a final report summarizing result of the event/activity (e.g., attendance, local and regional publicity, lodging occupancy, closing revenue and expenditure report, etc.), with a detailed and verified accounting.
Date
Applicant Signature Michael J. Cavanaugh
Applicant Printed Name
*Use additional sheets as necessary.
4
TOURISM MARKETING GRANT FUND APPLICATION The purpose of the grant program is to promote tourism and increase stays in lodging establishments within the city limits of Newport. Funding for events/activities scheduled for the off and/or shoulder seasons, September 15 through June 15 will be given priority. Funding may not be provided for well established events/activities, although funding may be provided for expansion or changes of existing events if the city determines the changes will increase tourism. Applications for grant funds must be submitted two months prior to an event to allow sufficient time for review by the Destination Newport Committee and the City Council at their regularly scheduled meetings. The regular Destination Newport Committee meetings are held on the second Thursday of the month. Applications will be reviewed by the Destination Newport Committee and forwarded to the City Council with a recommendation for approval or denial. Applications must be submitted to the City Manager’s Office. The city reserves the right to grant all or a portion of a request; deny a request; or recommend no award regardless of availability of funds.
Zi Please read the rules instructions on page 5. prior to completion.
*Use additional sheets as necessary.
1
General Information:
Name of Applicant Organization: City of Newport Parks and Recreation Department 169 SW Coast Hwy.
Mailing Address: City, State, Zip: Telephone:
Newport,
OR, 97365
(541)
E-Mail Address:
Fax:
M.CavanaughNewport0regon.gov
Principal Contact Mailing Address
(541) 574-6596
Michael
Cavanaugh
(If different from Applicant):
(If different from Applicant):
City, State, Zip: Telephone:
Fax:
Address: Saturday & Sunday September 30-October 1,
Date(s)
and
Time(s)
2017
of Event:
Description of Event or Activity*:
Surfing enthusiasts from all over Pacific Northwest will converge on Newport to challenge their skills against the rugged Pacific Ocean. The contest will run over 2 days. Preliminary and quarterfinal heats will be on Saturday. Finals and awards will be on Sunday. Nature of Event or Activity: Single Day Event Multi-night local lodging event
2
days
Extended calendar event. Amount of Funding Requested: Total Event/Activity Budget:
What specific
days
$ $
3000 6950
marketing expenditures
will
the granted funds be used for?*
Pacific Northwest targeted marketing efforts including: Ads in surf publications and surf shops Online marketing and social media outlet expenses Mailing of flyers and posters to surf shops across the Northwest List event/activity supporters or partners*:
Ossies Surf Shop will be our partner in all aspects of planning, developing and hosting this contest. Rogue Brewery has pledged a large amount of in-kind sponsorship to help us make this event a huge success.
*Use additional sheets as necessary.
2
Applicant/organization must be a non-profit corporation. Attach a copy of the IRS determination letter. Has applicant received funding in prior years from the city for this event/activity? If yes, when: Received funding from this grant last year.
Projected Event/Activity Impact: Describe how the event/activity will affect the Newport economy (e.g., room nights, number of visitors/attendees, restaurant sales, retail sales, etc.)*: We anticipate this event bringing around 700 visitors to town. Many participants in this type of activity have a family and disposable income. They will often travel to events with their spouse and children. This will provide business to local hotels, campsites, restaurants, stores, and tourist attractions. With this being a two day event, all of the competitors will come to town for the entire weekend.
Financial Reporting Requirements: Please provide a proposed budget of revenues and expenditures in a form similar to the following: PROPOSED REVENUES Source 1
Participation fees
Source #2
Sponsorships & Grants
Source #3
Merchandise sales
Amount
$ 3000
Amount
4000
Amount
$1000
Source #4
Amount
$________
Source #5
Amount
$________
TOTAL REVENUES
*Use additional sheets as necessary.
$8000
3
PROPOSED EXPENDITURES Competitor/Volunteer Shirts
Amount
$1000
Use #2
Awards and contest packets supplies.
Amount
$1000
Use #3
Contest officials and fees
Amount
Use #4
Ads in publications and online
Use #5
Event setup supplies
Amount
300
Use #6
Services (porter potties, tents, etc)
Amount
1200
Use #7
Mailing promo materials to
Amount
200
Use #8
Permits
Use #1
Use #9 Use #10
surf shops.
Amount
Event Insurance Poster
Amount
Amount
& website design
Amount
700 $_______
1000 $________
200 600 $________
750
TOTAL EXPENDITURES
6950
REVENUES MINUS EXPENDITURES
$1050
As a final condition to accepting granted funds, the applicant agrees to provide the City of Newport with a final report summarizing result of the event/activity (e.g., attendance, local and regional publicity, lodging occupancy, closing revenue and expenditure report, etc.), with a detailed and verified accounting.
Date
Applicant Signature Michael J. Cavanaugh
Applicant Printed Name
*Use additional sheets as necessary.
4
