Club Policies & General Information
Club Policies & General Information WELCOME TO LOCH LLOYD From our community here at The Country Club of Loch Lloyd – congratulations on this special celebration taking place in your life. It is an honor and privilege to be a part of this incredible day, which is why we pride ourselves on the highest standard of services and amenities a country club has to offer. We provide a multitude of special event services and spaces to create that special moment for every event. We look forward to hosting your function and making memories that will last a lifetime.
AVAILABILITY: The Country Club at Loch Lloyd offers a unique style for every vision with a multitude of event spaces to fit your every need. Room Banquet Facility Fireside Grill Formal Dining Room Conference Room Event Lawn*
Capacity (w/ Dance Floor) 220 100 N/A N/A 250
Capacity (w/o Dance Floor) 240 120 40 10 275
Rental Fee $1,500 $3,000 $250 $100 $1,500
*Event Lawn requires rentals from outside vendors including but not limited to tent and chair rentals.
Rooms are assigned by the estimated maximum number of guests expected to attend your event. Additional rental fees may be applicable if group attendance differs from the initial estimated attendees. The Club reserves the right to re-assign banquet facilities in order to accommodate an increase or decrease in guaranteed attendance. If the Fireside Grill is being rented for ceremony and reception, there will be a $250 additional fee to flip the room between events. All room rentals are for a time period of four hours. Additional time may be purchased at $300 per hour. However, all functions must end by midnight. Parties are limited to designated room and perimeter patios assigned by the Special Events Coordinator. No access is permitted to the golf course, cart paths, putting greens, tee boxes, golf course ponds, resident lake, or the 19th Hole Bar & Grill. For the safety of you and your guests, these areas are restricted to golfers and residents only. No glitter or confetti is to be used on the Loch Lloyd property. A $500 cleaning fee will be assessed for violation of this policy.
CONTRACTS AND DEPOSITS: Contracts: A signed Special Event Contract and initial deposit is required to secure a date and space for all special events at The Country Club at Loch Lloyd. Deposits: A nonrefundable deposit of $1,500 will be required upon receipt of this contract, and second deposit of $1,500 is due within 30 days of the contract date. Events of 50 guests or less require a $400 deposit. 100% of the estimated food cost will be due 30 days prior to the event date, and the final bill will be due on the day/night of the event. Cancellation Policy: If you decide to release your space for any reason, cancellation policies may apply. Cancellations within 30 days of the event date will result in loss of deposit and the estimated food and beverage cost will be charged. PRICES: All food and beverage price quotes are subject to a 20% service charge and appropriate sales tax. The Club reserves the right to alter its prices based on changing food costs until 90 days prior to the function. If price increases affect your selected menu, we will work with you to make menu adjustments or find alternate selections to manage the change.
FOOD & BEVERAGE FOOD MINIMUMS: The Country Club at Loch Lloyd requires a food and beverage minimum for all events. This total excludes service charge and appropriate sales tax. For events between the hours of 7am and 4pm Monday – Thursday, $20 is the minimum per person. The minimum is $30 per person for any event Friday, Saturday, Sunday, or Monday-Thursday after 4pm. MENU SELECTION: The complete menu selection, including both food and beverage selections, must be coordinated and finalized with the Special Events Coordinator no later than 30 days prior to the event date. Requested changes to the menu after this time cannot be guaranteed. All food and beverage must be purchased through The Country Club at Loch Lloyd with the exception of specialty cakes. PLATED DINNER MENU OPTIONS: -Maximum of two entrée choices is permitted (duo plates available at additional cost). -All other courses must be the same for all guests. -Final guarantee of attendance with a breakdown for each entrée is required no later than noon, 14 business days prior to the event. (Either clearly marked place cards or guest entrée selection chart is required for events with multiple entrées). STATIONED BUFFET DINNER MENU OPTIONS: -Final guarantee of attendance is required no later than noon, 14 days prior to the event. -Any additional stations added are subject to additional attendant fees. -Buffet options are based on 1.5 hours of service. -Policy does not allow any food items purchased to be taken out of a public function room. BEVERAGE: The Country Club at Loch Lloyd is responsible for the administration, sale, and service of all alcoholic beverages in accordance with the Missouri Liquor Laws. It is our policy that The Club must supply all liquor, beer, and wine. No one will be permitted to bring any alcohol onto the premises. Host will be responsible for assisting in any alcohol related problems. We strongly urge your guests not to mix drinking and driving.
DRESS CODE: No one may enter the Clubhouse unless dressed in strict accordance with the Club’s dress code of business attire. Denim, tee-shirts, overalls, cutoffs, etc., are not allowed in the Clubhouse. It will be the responsibility of the host to inform guests of The Club’s dress code. ADDITIONAL AMENITIES: Linens: The Club’s standard tablecloths linen colors are white, ivory, sandalwood, and black with a wide selection of colored napkins available at no additional charge. Specialty linens are available upon request and will incur a 15% surcharge – please contact the Special Events Coordinator for pricing. Cake Service: Specialty cakes may be brought inwith prior arrangements made between you and the Special Events Coordinator with a charge of $1.00 per person. We will gladly cut and serve your specialty cake. Dance Floor: Loch Lloyd rents a real-wood dance floor from All Seasons Event Rentals. The dance floor can be set up in either the Main Dining Room or Banquet Room – please contact the Special Events Coordinator for pricing. Coatroom: A coatroom attendant may be provided for a charge of $15 per hour. Audio-Visual: Audio-Visual equipment can be provided based upon availability. If rental from an outside vendor is necessary, contact the Special Events Coordinator for pricing. Please note there will be a 15% surcharge on any equipment rented through The Club. Special Arrangements: Entertainment, decorations, flowers, and other approved vendors may be brought into The Club. Please review these special arrangements with the Special Events Coordinator prior to your function. No items may be attached with nails, staples, or any other substances that may damage The Club’s walls, fixtures, and furnishings. -Special event rental items such as tables, chairs, specialty linens, etc., are available to be ordered by The Country Club at Loch Lloyd. All items rented through The Club will incur an additional 15% handling fee plus appropriate sales tax. LIABILITY: The Country Club at Loch Lloyd is not responsible for property lost, stolen, or left on the premises.
AVAILABILITY: The Country Club at Loch Lloyd offers a unique style for every vision with a multitude of event spaces to fit your every need. Room Banquet Facility Fireside Grill Formal Dining Room Conference Room Event Lawn*
Capacity (w/ Dance Floor) 220 100 N/A N/A 250
Capacity (w/o Dance Floor) 240 120 40 10 275
Rental Fee $1,500 $3,000 $250 $100 $1,500
*Event Lawn requires rentals from outside vendors including but not limited to tent and chair rentals.
Rooms are assigned by the estimated maximum number of guests expected to attend your event. Additional rental fees may be applicable if group attendance differs from the initial estimated attendees. The Club reserves the right to re-assign banquet facilities in order to accommodate an increase or decrease in guaranteed attendance. If the Fireside Grill is being rented for ceremony and reception, there will be a $250 additional fee to flip the room between events. All room rentals are for a time period of four hours. Additional time may be purchased at $300 per hour. However, all functions must end by midnight. Parties are limited to designated room and perimeter patios assigned by the Special Events Coordinator. No access is permitted to the golf course, cart paths, putting greens, tee boxes, golf course ponds, resident lake, or the 19th Hole Bar & Grill. For the safety of you and your guests, these areas are restricted to golfers and residents only. No glitter or confetti is to be used on the Loch Lloyd property. A $500 cleaning fee will be assessed for violation of this policy.
CONTRACTS AND DEPOSITS: Contracts: A signed Special Event Contract and initial deposit is required to secure a date and space for all special events at The Country Club at Loch Lloyd. Deposits: A nonrefundable deposit of $1,500 will be required upon receipt of this contract, and second deposit of $1,500 is due within 30 days of the contract date. Events of 50 guests or less require a $400 deposit. 100% of the estimated food cost will be due 30 days prior to the event date, and the final bill will be due on the day/night of the event. Cancellation Policy: If you decide to release your space for any reason, cancellation policies may apply. Cancellations within 30 days of the event date will result in loss of deposit and the estimated food and beverage cost will be charged. PRICES: All food and beverage price quotes are subject to a 20% service charge and appropriate sales tax. The Club reserves the right to alter its prices based on changing food costs until 90 days prior to the function. If price increases affect your selected menu, we will work with you to make menu adjustments or find alternate selections to manage the change.
FOOD & BEVERAGE FOOD MINIMUMS: The Country Club at Loch Lloyd requires a food and beverage minimum for all events. This total excludes service charge and appropriate sales tax. For events between the hours of 7am and 4pm Monday – Thursday, $20 is the minimum per person. The minimum is $30 per person for any event Friday, Saturday, Sunday, or Monday-Thursday after 4pm. MENU SELECTION: The complete menu selection, including both food and beverage selections, must be coordinated and finalized with the Special Events Coordinator no later than 30 days prior to the event date. Requested changes to the menu after this time cannot be guaranteed. All food and beverage must be purchased through The Country Club at Loch Lloyd with the exception of specialty cakes. PLATED DINNER MENU OPTIONS: -Maximum of two entrée choices is permitted (duo plates available at additional cost). -All other courses must be the same for all guests. -Final guarantee of attendance with a breakdown for each entrée is required no later than noon, 14 business days prior to the event. (Either clearly marked place cards or guest entrée selection chart is required for events with multiple entrées). STATIONED BUFFET DINNER MENU OPTIONS: -Final guarantee of attendance is required no later than noon, 14 days prior to the event. -Any additional stations added are subject to additional attendant fees. -Buffet options are based on 1.5 hours of service. -Policy does not allow any food items purchased to be taken out of a public function room. BEVERAGE: The Country Club at Loch Lloyd is responsible for the administration, sale, and service of all alcoholic beverages in accordance with the Missouri Liquor Laws. It is our policy that The Club must supply all liquor, beer, and wine. No one will be permitted to bring any alcohol onto the premises. Host will be responsible for assisting in any alcohol related problems. We strongly urge your guests not to mix drinking and driving.
DRESS CODE: No one may enter the Clubhouse unless dressed in strict accordance with the Club’s dress code of business attire. Denim, tee-shirts, overalls, cutoffs, etc., are not allowed in the Clubhouse. It will be the responsibility of the host to inform guests of The Club’s dress code. ADDITIONAL AMENITIES: Linens: The Club’s standard tablecloths linen colors are white, ivory, sandalwood, and black with a wide selection of colored napkins available at no additional charge. Specialty linens are available upon request and will incur a 15% surcharge – please contact the Special Events Coordinator for pricing. Cake Service: Specialty cakes may be brought inwith prior arrangements made between you and the Special Events Coordinator with a charge of $1.00 per person. We will gladly cut and serve your specialty cake. Dance Floor: Loch Lloyd rents a real-wood dance floor from All Seasons Event Rentals. The dance floor can be set up in either the Main Dining Room or Banquet Room – please contact the Special Events Coordinator for pricing. Coatroom: A coatroom attendant may be provided for a charge of $15 per hour. Audio-Visual: Audio-Visual equipment can be provided based upon availability. If rental from an outside vendor is necessary, contact the Special Events Coordinator for pricing. Please note there will be a 15% surcharge on any equipment rented through The Club. Special Arrangements: Entertainment, decorations, flowers, and other approved vendors may be brought into The Club. Please review these special arrangements with the Special Events Coordinator prior to your function. No items may be attached with nails, staples, or any other substances that may damage The Club’s walls, fixtures, and furnishings. -Special event rental items such as tables, chairs, specialty linens, etc., are available to be ordered by The Country Club at Loch Lloyd. All items rented through The Club will incur an additional 15% handling fee plus appropriate sales tax. LIABILITY: The Country Club at Loch Lloyd is not responsible for property lost, stolen, or left on the premises.
