Colorado USA Wrestling
FINAL APPROVED MINUTES - Colorado USA Wrestling September 29, 2013 Board of Directors Meeting Meeting Held at 1:00 pm – 6:00 pm SOT Academy 17 South Gilbert, Castle Rock, CO Meeting minutes written by Paul Trygstad, Secretary. Meeting also recorded electronically Jason Babi, CUSAW State Chairman called the meeting to order at 1:15 pm. Roll Call – Board Member Attendees: Jason Babi, Paul Trygstad, Joe Perera, Cam McElhaney, Ben Vombar, Luke Morris, Jeff Estradaff Estrada, Bill Barron, Chad Vandiver, Guests: Mo Babi, Pat Babi, Bill Curtis. Bill Curtis asked to be parliamentarian. Motion made by Cam McElhaney to use a conference call-in number for the meeting. Discussion: Bill Curtis asked what the Bylaws say. Motion withdrawn until agenda is approved. JEFF ESTRADA – Motion to approve the agenda, 2nd CAM MCELHANY, passed JEFF ESTRADA – Motion to approve conference call-in number, BEN VOMBAR 2nd passed Meeting open by electronic means passed CAM MCELHANY – Motion to recess, LM – 2nd, passed CAM MCELHANY – Motion to come out of recess, CV 2nd, passed 1:34 PM – JEFF ESTRADAFF ESTRADA Motion to approve the minutes from the 2013 annual meeting. 2nd CAM MCELHANY, passed Secretary Report JEFF ESTRADA - Motion to approve 2013 annual meeting minutes of September 15, 2013, 2nd CAM MCELHANY, passed Current USAW Enrollment for Colorado is 19 clubs, 226 coaches and 251 athletes. CAM MCELHANY – Motion to discuss attendance, 2nd BILL CURTIS – Discussion. JB summarized bylaws associated with attendance and emphasized attendance. Attendance discussed and the provisions of the bylaws will be followed. Tammy LeValley did a good job of keeping track of the attendance in the past so this will also continue. CAM MCELHANY – Motion for discussion on electronic meeting attendance. 2nd BILL CURTIS. Discussion on the use of electronic call-in for meetings. PAUL TRYGSTAD – Events Director will propose a board meeting schedule for the year. BILL CURTIS – use of web conferencing is standard practice in business. LUKE MORRIS – need to create guidelines. BILL BARRON- have details in the meeting schedule that is posted. BEN VOMBAR – opposed to have all meetings mandatory attendance in person, will not be able to attend all meetings. BEN VOMBAR – 3 in a row makes sense. CAM MCELHANY – What will is cost? Chad Vandiver joined meeting BILL CURTIS – motion to take this to committee. CAM MCELHANY – 2nd passed Chairman’s Report –
Financial report given by Jason Babi for Russ Vialapando $25,500 in bank account $1800 new member checks Bills: o $300 – hasty o $9809 All American o $86.81 overnight shipping charge Breakdown – $6044.30 Fargo, $3775 Duals o $200 Arrow Stage – broken mirror damage JEFF ESTRADA – Motion to approve these, BEN VOMBAR 2nd passed JOE PEREIRA – explanation on All American. Overnight shipping charge was due to a lack of details when they left. Shirts were wrong color, this was corrected. Joe wanted money back. Women’s singlet was the wrong color. Billed for the shirts. PB – When were the shirts received? Discussion CAM MCELHANY – motion to have treasurer resolve this, track the sales, look into this and pay the bill. BILL CURTIS – 2nd, passed
Arrow stage line – broken mirror, cause of broken mirror not found CAM MCELHANY – Motion to pay. BEN VOMBAR – 2nd passed Credit cards – Russ would like to change banks. CAM MCELHANY – Motion to change banks CHAD VANDIVER – 2nd Discussion: US Banks are in Fargo. Wells Fargo are in Fargo. BILL CURTIS – Corporate governance needs to be checked, mike take review of counsel. CAM MCELHANY – Amend motion to have Russ complete due diligence. BILL CURTIS – Banks not longer require two signatures. CAM MCELHANY withdrew the motion. JEFF ESTRADA – Motion to accept Treasures report 2nd LUKE MORRIS, passed
Chairman’s Report Would like to get computers for Chairman, Secretary and Treasurer. Consolidate and transition is benefit. Some discussion, costs are a concern. Motion to discuss financial books. Discussion. BEN VOMBAR – Motion to send letter to Cory Kness and notify other board members. BILL BARRON – Motion to transfer all written documents to electronic. 2nd BEN VOMBAR, passed. This will be a special committee to put together an electronic system of records in a secure manner. JASON BABI opened the subject of having a cell phone system or phone system/answering system for CUSAW. BILL CURTIS Motion to Discuss, 2nd by CAM MCELHANY, passed. Discussion. Web site, email’s ect... BILL CURTIS Motion to have the steering committee look at this, 2nd BEN VOMBAR, passed Sport’s Engine – Jeff Estrada and Jason Babi recommended looking into Sprots Engine BILL CURTIS motion to accept Chairman’s report, 2nd Ben Vombar, passed Old Business
JASON BABI Started with positions up for elections. PAUL TRYGSTAD summarized the response of the solicitation to membership via the individual email and web posting for board member positions and also committee members. A total of 9 people responded. Events – Ramon Trujillo Pairing – Kay Pickerell Parliamentarian - Rick Jacoby Member at Large – Rudy Cortez, Bill Curtis, Doug Pfau, Scott Dooley Committee members: Geri Bruggink, Bill Curtis, Ron Granieri, Scott Dooley, Scott Dooley, Ramon Trujillo, Mo Babi, Rod Cozzetto JOE PEREIRA – Motion to extend new board positions and committee approval another 30 days and defer to next months board meeting. Discussion. Roll call JP – Yes PT – NO CM – No BV – No LM – No JE – Yes BC – No CM - NO JOE PEREIRA made a motion to appoint the nominee Ramon Trujillo as events director by acclimation, 2nd CAM MCELHANY, passed. JOE PEREIRA made a motion to appoint the nominee Kay Pickerell as pairings director by acclimation, 2nd Ben Vombaur, passed. JASON BABI read the summary of nominee Rick Jacoby’s email and bio of interest in the Parliamentarian position. Cam McElhany made a motion to appoint the nominee Rick Jacoby as Parliamentarian by acclimation, 2nd Ben Vombaur, passed. Summary of members at large position provided by Jason Babi. Discussion on Members at large. Four members at large are up for election. Regional emphasis was discussed. Cam noted that that as Folkstyle Director he will be working on regions. LUKE MORRIS suggested that this go to committee. Discussion on specific purpose of Members at Large. JEFF ESTRADA Motion made to have the Members at Large go to the Bylaws, Committee, 2nd CAM MCLHANEY, discussion. Passed. Committees – Jason summarized several committee examples and explanation of duties. JEFF ESTRADA – Motion made to accept the Steering Committee nominees Ron, Mo, 2nd Ben Vombaur. Discussion. passed. Ben Vombaur – Motion made to accept the Finance Committee nominee Geri Bruggink , 2nd Cam McElhany. Discussion. passed. JEFF ESTRADA – Motion made to accept the Grant & Fund Raising Committee nominees Scott Dooley, Geri Bruggink, 2nd Cam McElhany. Discussion. passed.
JEFF ESTRADA – Motion made to accept the Bylaws Committee nominees Pat Babi, Rod Cozzetto and Bill Curtis, 2nd Ben Vombaur. Discussion. passed. New Business Agenda items moved to steering committee. Ben Vombaur motion Table web site update to October, 2nd Cam Mcelhany, discussion, passed JEFF ESTRADA – Motion to table committee reports till October Meeting, 2nd Cam McElhany, passed. Directors Reports Jason Babi asked that the Directors work on goals & budgets by the next meeting. Officials Director – Bill Barron provided a written report for this meeting and distributed. Folkstyle Director – Cam McElhany provided a written report and distributed to the board. CAM MCELHANY – motion to table the absent Directors until the next meeting, 2nd JEFF ESTRADA, passed. Junior Director – Summary of ideas on next years Junior training camp location at UNC. Discussion. CAM MCELHANY – motion to accept Junior Director Report, 2nd Bill Barron, Passed. Cadet Director Report Luke Morris– Coaching summary. Get more HS coaches involved. Not just FS/GR but all coaches. JEFF ESTRADA – motion to accept Cadet Director report, 2nd Cam MCELHANY, passed Folkstyle Director – CAM MCELHANY summarized regional outreach strategy and received input from Matt Pageant. Regions mapped out. Olympians getting involved. Frosh/so promote with Luke. Keep the JV kids in the room. Middle school programs. RMN Events and support. JEFF ESTRADA – motion to accept the Folkstyle Director Report, 2nd Luke Morris, passed. Mat Officials Report – Bill Barron reviewed handout associated with the Mat Officials goals and program. JEFF ESTRADA motion to accept, 2nd Luke Morris, passed Athlete Directors Report – Chad Vandiver Cam McElhany - Motion for guidelines for coaches at Fargo, 2nd Jeff Estrada, passed
Discussion on Roberts Rules of Order training. Jason has material Next Meeting – October 20, 2013 at 2:00 pm – SOT Academy CAM MCELHANY – motion to accept, 2nd Ben Vombaur, passed CAM MCELHANY – motion to adjourn meeting – 2nd Ben Vombaur, passed. Meeting time 4: 30 hours Respectfully Submitted Paul Trygstad, Secretary CUSAW
Financial report given by Jason Babi for Russ Vialapando $25,500 in bank account $1800 new member checks Bills: o $300 – hasty o $9809 All American o $86.81 overnight shipping charge Breakdown – $6044.30 Fargo, $3775 Duals o $200 Arrow Stage – broken mirror damage JEFF ESTRADA – Motion to approve these, BEN VOMBAR 2nd passed JOE PEREIRA – explanation on All American. Overnight shipping charge was due to a lack of details when they left. Shirts were wrong color, this was corrected. Joe wanted money back. Women’s singlet was the wrong color. Billed for the shirts. PB – When were the shirts received? Discussion CAM MCELHANY – motion to have treasurer resolve this, track the sales, look into this and pay the bill. BILL CURTIS – 2nd, passed
Arrow stage line – broken mirror, cause of broken mirror not found CAM MCELHANY – Motion to pay. BEN VOMBAR – 2nd passed Credit cards – Russ would like to change banks. CAM MCELHANY – Motion to change banks CHAD VANDIVER – 2nd Discussion: US Banks are in Fargo. Wells Fargo are in Fargo. BILL CURTIS – Corporate governance needs to be checked, mike take review of counsel. CAM MCELHANY – Amend motion to have Russ complete due diligence. BILL CURTIS – Banks not longer require two signatures. CAM MCELHANY withdrew the motion. JEFF ESTRADA – Motion to accept Treasures report 2nd LUKE MORRIS, passed
Chairman’s Report Would like to get computers for Chairman, Secretary and Treasurer. Consolidate and transition is benefit. Some discussion, costs are a concern. Motion to discuss financial books. Discussion. BEN VOMBAR – Motion to send letter to Cory Kness and notify other board members. BILL BARRON – Motion to transfer all written documents to electronic. 2nd BEN VOMBAR, passed. This will be a special committee to put together an electronic system of records in a secure manner. JASON BABI opened the subject of having a cell phone system or phone system/answering system for CUSAW. BILL CURTIS Motion to Discuss, 2nd by CAM MCELHANY, passed. Discussion. Web site, email’s ect... BILL CURTIS Motion to have the steering committee look at this, 2nd BEN VOMBAR, passed Sport’s Engine – Jeff Estrada and Jason Babi recommended looking into Sprots Engine BILL CURTIS motion to accept Chairman’s report, 2nd Ben Vombar, passed Old Business
JASON BABI Started with positions up for elections. PAUL TRYGSTAD summarized the response of the solicitation to membership via the individual email and web posting for board member positions and also committee members. A total of 9 people responded. Events – Ramon Trujillo Pairing – Kay Pickerell Parliamentarian - Rick Jacoby Member at Large – Rudy Cortez, Bill Curtis, Doug Pfau, Scott Dooley Committee members: Geri Bruggink, Bill Curtis, Ron Granieri, Scott Dooley, Scott Dooley, Ramon Trujillo, Mo Babi, Rod Cozzetto JOE PEREIRA – Motion to extend new board positions and committee approval another 30 days and defer to next months board meeting. Discussion. Roll call JP – Yes PT – NO CM – No BV – No LM – No JE – Yes BC – No CM - NO JOE PEREIRA made a motion to appoint the nominee Ramon Trujillo as events director by acclimation, 2nd CAM MCELHANY, passed. JOE PEREIRA made a motion to appoint the nominee Kay Pickerell as pairings director by acclimation, 2nd Ben Vombaur, passed. JASON BABI read the summary of nominee Rick Jacoby’s email and bio of interest in the Parliamentarian position. Cam McElhany made a motion to appoint the nominee Rick Jacoby as Parliamentarian by acclimation, 2nd Ben Vombaur, passed. Summary of members at large position provided by Jason Babi. Discussion on Members at large. Four members at large are up for election. Regional emphasis was discussed. Cam noted that that as Folkstyle Director he will be working on regions. LUKE MORRIS suggested that this go to committee. Discussion on specific purpose of Members at Large. JEFF ESTRADA Motion made to have the Members at Large go to the Bylaws, Committee, 2nd CAM MCLHANEY, discussion. Passed. Committees – Jason summarized several committee examples and explanation of duties. JEFF ESTRADA – Motion made to accept the Steering Committee nominees Ron, Mo, 2nd Ben Vombaur. Discussion. passed. Ben Vombaur – Motion made to accept the Finance Committee nominee Geri Bruggink , 2nd Cam McElhany. Discussion. passed. JEFF ESTRADA – Motion made to accept the Grant & Fund Raising Committee nominees Scott Dooley, Geri Bruggink, 2nd Cam McElhany. Discussion. passed.
JEFF ESTRADA – Motion made to accept the Bylaws Committee nominees Pat Babi, Rod Cozzetto and Bill Curtis, 2nd Ben Vombaur. Discussion. passed. New Business Agenda items moved to steering committee. Ben Vombaur motion Table web site update to October, 2nd Cam Mcelhany, discussion, passed JEFF ESTRADA – Motion to table committee reports till October Meeting, 2nd Cam McElhany, passed. Directors Reports Jason Babi asked that the Directors work on goals & budgets by the next meeting. Officials Director – Bill Barron provided a written report for this meeting and distributed. Folkstyle Director – Cam McElhany provided a written report and distributed to the board. CAM MCELHANY – motion to table the absent Directors until the next meeting, 2nd JEFF ESTRADA, passed. Junior Director – Summary of ideas on next years Junior training camp location at UNC. Discussion. CAM MCELHANY – motion to accept Junior Director Report, 2nd Bill Barron, Passed. Cadet Director Report Luke Morris– Coaching summary. Get more HS coaches involved. Not just FS/GR but all coaches. JEFF ESTRADA – motion to accept Cadet Director report, 2nd Cam MCELHANY, passed Folkstyle Director – CAM MCELHANY summarized regional outreach strategy and received input from Matt Pageant. Regions mapped out. Olympians getting involved. Frosh/so promote with Luke. Keep the JV kids in the room. Middle school programs. RMN Events and support. JEFF ESTRADA – motion to accept the Folkstyle Director Report, 2nd Luke Morris, passed. Mat Officials Report – Bill Barron reviewed handout associated with the Mat Officials goals and program. JEFF ESTRADA motion to accept, 2nd Luke Morris, passed Athlete Directors Report – Chad Vandiver Cam McElhany - Motion for guidelines for coaches at Fargo, 2nd Jeff Estrada, passed
Discussion on Roberts Rules of Order training. Jason has material Next Meeting – October 20, 2013 at 2:00 pm – SOT Academy CAM MCELHANY – motion to accept, 2nd Ben Vombaur, passed CAM MCELHANY – motion to adjourn meeting – 2nd Ben Vombaur, passed. Meeting time 4: 30 hours Respectfully Submitted Paul Trygstad, Secretary CUSAW
