Confirmation Packet
2017 National Community Service Event Confirmation Packet Thank you for registering for the 7th Annual Phi Kappa Tau National Community Service Event at North Star Reach Camp (1200 University Camp Drive, Pinckney, MI) from March 31-April 2, 2017. We are really excited to have Phi Kappa Tau brothers assist North Star Reach camp again this year. Below is some important information that will help you in preparing for the event: 1) TRAVEL – Please fill out the NCSE travel form by March 18th so we can coordinate travel accordingly to the camp. Regardless if you are driving or flying we need you to submit the form. a.
Arrival to camp i. Friday: Everyone must arrive by 7 p.m. eastern. (Dinner will be provided from 6-7 p.m.)
1.
DRIVING – Please do not arrive before 4 p.m. eastern. This will give us time to prepare and set everything up to be ready for your arrival. When you arrive, please proceed to the dining hall.
2.
FLYING – Please plan to arrive no later than 5 p.m. eastern at the Detroit International Airport (DTW). We will have transportation arranged from the airport to camp.
*It is REALLY important that you fill out your travel so that we can coordinate shuttles accordingly. b.
Departure from camp i. Sunday: Everyone will depart after the closing around 1:30 p.m. after lunch.
1.
DRIVING – Please plan accordingly as you will be leaving at 1:30 p.m.
2.
FLYING – Please plan your flight to LEAVE no earlier than 4 p.m. eastern. We will coordinate shuttles to the airport departing camp at 1:45 p.m.
Note: Please note that you are expected to stay on camp from the time you arrive Friday until we conclude on Sunday. If, for any reason you cannot stay the entire weekend, please contact Jess Schauble at [email protected].
2)
TENTATIVE SCHEDULE *Subject to change
Friday, March 31 4 - 7 p.m. 4:30 - 6 p.m. 6 - 7 p.m. 7 - 8 p.m. 8 - 9:30 p.m. 9:30 - 11:30 p.m. 11:30 p.m. Saturday, April 1 7 - 7:45 a.m. 8 - 8:15 a.m. 8:15 a.m. - 12:15 p.m. 12:15 p.m. 12:30 - 1:15 p.m. 1:15 – 5:45 p.m. 6:15 - 7:45 p.m. 8 - 11:30 p.m. 11:30 p.m. Sunday, April 2 7 - 7:30 a.m. 7:30 - 11 a.m. 11 a.m. - Noon 12:30 - 1:30 p.m. 3)
Activity Participant check-in Camp tours Buffet dinner Welcome Brotherhood Building Free time Quiet time Activity Breakfast Morning welcome Project work Clean-up Lunch Project work Dinner SeriousFun Panel Campfire/free time Quiet time Activity Breakfast Project work Debrief/pack up/clean cabin Lunch/departure
PACKING LIST
Participants will have the opportunity to assist the camp in the following projects: landscaping, cleaning, dock installation, building firewood racks, trash/water jug stands and staircases, and cutting wood. a.
What to Bring i. Check the weather! Be prepared to work in rain or shine. ii. Work Clothes - Wear clothes/shoes you don’t mind getting dirty (if you have letters you don’t mind getting dirty, they make for great work shirts especially in pictures). iii. Work boots – Depending on the weather, some groups may be trail blazing. Please be prepared to have proper shoes for working in the woods. iv. Spare pair of shoes – it may be muddy. Please bring footwear that you can wear inside the dining hall and cabins to help keep them clean! v. Weather appropriate Non-work clothes – While we will be working a lot, there will be social time during dinner and after. Bring something comfortable
and check the weather before packing. vi. Work gloves – If you have extras that you can bring for people that don’t have any, we would appreciate it. vii. Toiletry Items – We appreciate your effort in good hygiene. viii. Water Bottles – Hydration is extremely important to ensure that we are safe while working on camp. ix. Hats/Sun Glasses x. Sunscreen xi. Linens – With the camp being brand new, the camp does not provide linens. You will need to bring your own towel and sleeping bag/bed linens and pillow. b.
What NOT to bring (Note: for the safety of camp keeping its licenses, you may be asked to leave if caught with any of the following) i. Any illegal substances/drugs (this includes tobacco and alcohol) – If you are a smoker and need to smoke over the weekend, we can make arrangements for that, but the camp grounds are smoke and tobacco free. ii. Weapons of any sort (pocket knives are ok and might come in handy, but let’s be smart about what we bring). iii. Anything that would give a bad name to Phi Tau or the Camp/Network.
4) TRAVEL STIPEND – Information regarding the travel stipend will be sent out concluding the event so that you can fill out and submit your application to be reimbursed in a timely fashion. 5) NEED TO CANCEL? – If, for any reason, you can no longer attend, please let Jess Schauble, [email protected], know immediately so that we can open your spot to another brother who would like to attend.
Arrival to camp i. Friday: Everyone must arrive by 7 p.m. eastern. (Dinner will be provided from 6-7 p.m.)
1.
DRIVING – Please do not arrive before 4 p.m. eastern. This will give us time to prepare and set everything up to be ready for your arrival. When you arrive, please proceed to the dining hall.
2.
FLYING – Please plan to arrive no later than 5 p.m. eastern at the Detroit International Airport (DTW). We will have transportation arranged from the airport to camp.
*It is REALLY important that you fill out your travel so that we can coordinate shuttles accordingly. b.
Departure from camp i. Sunday: Everyone will depart after the closing around 1:30 p.m. after lunch.
1.
DRIVING – Please plan accordingly as you will be leaving at 1:30 p.m.
2.
FLYING – Please plan your flight to LEAVE no earlier than 4 p.m. eastern. We will coordinate shuttles to the airport departing camp at 1:45 p.m.
Note: Please note that you are expected to stay on camp from the time you arrive Friday until we conclude on Sunday. If, for any reason you cannot stay the entire weekend, please contact Jess Schauble at [email protected].
2)
TENTATIVE SCHEDULE *Subject to change
Friday, March 31 4 - 7 p.m. 4:30 - 6 p.m. 6 - 7 p.m. 7 - 8 p.m. 8 - 9:30 p.m. 9:30 - 11:30 p.m. 11:30 p.m. Saturday, April 1 7 - 7:45 a.m. 8 - 8:15 a.m. 8:15 a.m. - 12:15 p.m. 12:15 p.m. 12:30 - 1:15 p.m. 1:15 – 5:45 p.m. 6:15 - 7:45 p.m. 8 - 11:30 p.m. 11:30 p.m. Sunday, April 2 7 - 7:30 a.m. 7:30 - 11 a.m. 11 a.m. - Noon 12:30 - 1:30 p.m. 3)
Activity Participant check-in Camp tours Buffet dinner Welcome Brotherhood Building Free time Quiet time Activity Breakfast Morning welcome Project work Clean-up Lunch Project work Dinner SeriousFun Panel Campfire/free time Quiet time Activity Breakfast Project work Debrief/pack up/clean cabin Lunch/departure
PACKING LIST
Participants will have the opportunity to assist the camp in the following projects: landscaping, cleaning, dock installation, building firewood racks, trash/water jug stands and staircases, and cutting wood. a.
What to Bring i. Check the weather! Be prepared to work in rain or shine. ii. Work Clothes - Wear clothes/shoes you don’t mind getting dirty (if you have letters you don’t mind getting dirty, they make for great work shirts especially in pictures). iii. Work boots – Depending on the weather, some groups may be trail blazing. Please be prepared to have proper shoes for working in the woods. iv. Spare pair of shoes – it may be muddy. Please bring footwear that you can wear inside the dining hall and cabins to help keep them clean! v. Weather appropriate Non-work clothes – While we will be working a lot, there will be social time during dinner and after. Bring something comfortable
and check the weather before packing. vi. Work gloves – If you have extras that you can bring for people that don’t have any, we would appreciate it. vii. Toiletry Items – We appreciate your effort in good hygiene. viii. Water Bottles – Hydration is extremely important to ensure that we are safe while working on camp. ix. Hats/Sun Glasses x. Sunscreen xi. Linens – With the camp being brand new, the camp does not provide linens. You will need to bring your own towel and sleeping bag/bed linens and pillow. b.
What NOT to bring (Note: for the safety of camp keeping its licenses, you may be asked to leave if caught with any of the following) i. Any illegal substances/drugs (this includes tobacco and alcohol) – If you are a smoker and need to smoke over the weekend, we can make arrangements for that, but the camp grounds are smoke and tobacco free. ii. Weapons of any sort (pocket knives are ok and might come in handy, but let’s be smart about what we bring). iii. Anything that would give a bad name to Phi Tau or the Camp/Network.
4) TRAVEL STIPEND – Information regarding the travel stipend will be sent out concluding the event so that you can fill out and submit your application to be reimbursed in a timely fashion. 5) NEED TO CANCEL? – If, for any reason, you can no longer attend, please let Jess Schauble, [email protected], know immediately so that we can open your spot to another brother who would like to attend.
