Consortium Board Action Sheet - cgiar
CGIAR Consortium Board: Action Log DOCUMENT Governance message: This document is part of a confidential internal deliberative process of the Consortium Board and will not be made public until after deliberations are concluded. CB22 - 02 Document category: Paper is able to be shared with Centers for input in advance of CB22 deliberations
Last Updated: 24 September 2015
Introductory Note: The purpose of this document is to record all agreed pending or ongoing decisions and all actions along with the current status of each of these to ensure the tracking of progress of these items. Each item will remain on this sheet until complete. When complete for the first time, it will appear on the second page. After this details will be available if required but not visible. No.
Decision/ Agenda Item Action Owner
Action / Next Steps
Milestones
Status
Status Notes
Receipt of 2014 ICARDA Financial Reports and Annual Performance Report
In Progress
Review 2014 ICARDA Financial Reports and Annual Performance Report and ensure disbursement for 2015 is made.
A. Board Decisions - Pending or Ongoing A-3
CB14, Decision Ref 180 Consortium Office The Board approved the allocation of up to $4M in 2014 (for 2013-14) and $2M in 2015 to support ICARDA’s Investment Plan through the 6 CRPs concerned in the 2014-15 FinPlan.
B. Other Action Points - Pending or Ongoing B-14
CB20, Agenda item 6
Lynn Haight
Oversight of Dryland Systems CRP: Engagement on a routine basis Consortium Board to reach out to the ICARDA Board Chair to share the importance of very close monitoring and ICARDA Board interventions as required.
1 of 2
As required
No.
Decision/ Agenda Item Action Owner
Action / Next Steps
Milestones
Status
Status Notes
Completed
The Board approved a CO 2015 RM bduget of US$300,000 as confirmed by email to the Board on 24 June 2015 On 1 September 2015 confirmation was received from the Fund Office of approval on a no objection basis by the Funders Forum.
A. Board Decisions - Pending or Ongoing A. Board Decisions - Completed since the last in-person Board meeting A-1
CB/B19/DP3
Paul Zuckerman and Tony Simons
Subject to the reallocation of up to US$500,000 for resource mobilization activities, the Board approved the 2015 PoWB as Dependent on completion of presented, with use of the reallocated funds being dependent upon Board approval of a budget and work plan for those funds. Action Point B-8 below.
A-2
CB/B20/DP05
Fund Office
The Board endorses, for submission and endorsement by the Fund Council and final approval of the Funders’ Forum, the CGIAR 18 May 2015 - CO sent to FO for on- Completed Strategy and Results Framework 2016 – 2030 as set out in Annex 1 to document number CB20-12, Revision 1 forwarding to the Funders Forum
B. Other Action Points - Completed since the last in-person Board meeting B-5
CB19, Agenda item 4
Consortium Office Future of Genebanks Funding: Officially submit the final genebanks options paper to the Fund Council at the same time as the new generation CRP preproposals, by reason that Genebanks funding is part of the system wide approach to the achievement of CGIAR’s vision and mission, and not a mini call for proposals.
FC14 (4-5 November 2015). Document Deadline for this: 6 October 2015
Complete
Progress reported at CB20 (Windsor)
B-6
CB19, Agenda item 4
Consortium Office CRPII pre-proposals: As recommended by the SPPC and endorsed by the Board (with regards to the CRP Second Call Guidance):
ISPC Meeting - 30 March 2015
Complete
Submitted to Fund Council in advance of FC13. Updated on as part of Agenda Item 5 at CB20. 2nd call issued, and pre-proposals submitted on 17 August 2015.
Complete
Prof. Molly Jahn appointed 11 May 2015. Unanimous Center approval given by electronic vote on 22 May 2015.
Centers Meeting - 11 May 2015 a. The guidance document should focus on the pre-proposal stage, with the strong recommendation that the length of preproposals be a maximum of 10 pages with the inclusion of annexes where appropriate and necessary; 2nd call launch - 15 June 2015 b. Incorporating an accountability matrix to identify drafting changes taken up or not, and taking up the drafting edits discussed at committee level as part of that process. B-9
CB19, Agenda item 7
Marion Guillou
Filling Board Member Vacancies: The Board noted the impending resignation of Martin Kropff as Board member with effect from 31 May 2015, and requested the NEC to undertake a review of the competencies and skills of Board members, to bring to the Board at its next in person meeting a recommendation on the desirable skills and experiences for persons to fill all Board and Committee member vacancies that will exist as at 1 June 2015.
B-13
CB19, Agenda item 9
Consortium Office The Board Chair proposed the introduction of a consent Agenda system for Board meetings. There was also support across the Must be issued 6 weeks before each Complete Board for use of electronic decision points when appropriate, as used by other governing mechanisms. CB Meeting
2 of 2
CB20 11 May 2015
First used at CB20, Windsor
Last Updated: 24 September 2015
Introductory Note: The purpose of this document is to record all agreed pending or ongoing decisions and all actions along with the current status of each of these to ensure the tracking of progress of these items. Each item will remain on this sheet until complete. When complete for the first time, it will appear on the second page. After this details will be available if required but not visible. No.
Decision/ Agenda Item Action Owner
Action / Next Steps
Milestones
Status
Status Notes
Receipt of 2014 ICARDA Financial Reports and Annual Performance Report
In Progress
Review 2014 ICARDA Financial Reports and Annual Performance Report and ensure disbursement for 2015 is made.
A. Board Decisions - Pending or Ongoing A-3
CB14, Decision Ref 180 Consortium Office The Board approved the allocation of up to $4M in 2014 (for 2013-14) and $2M in 2015 to support ICARDA’s Investment Plan through the 6 CRPs concerned in the 2014-15 FinPlan.
B. Other Action Points - Pending or Ongoing B-14
CB20, Agenda item 6
Lynn Haight
Oversight of Dryland Systems CRP: Engagement on a routine basis Consortium Board to reach out to the ICARDA Board Chair to share the importance of very close monitoring and ICARDA Board interventions as required.
1 of 2
As required
No.
Decision/ Agenda Item Action Owner
Action / Next Steps
Milestones
Status
Status Notes
Completed
The Board approved a CO 2015 RM bduget of US$300,000 as confirmed by email to the Board on 24 June 2015 On 1 September 2015 confirmation was received from the Fund Office of approval on a no objection basis by the Funders Forum.
A. Board Decisions - Pending or Ongoing A. Board Decisions - Completed since the last in-person Board meeting A-1
CB/B19/DP3
Paul Zuckerman and Tony Simons
Subject to the reallocation of up to US$500,000 for resource mobilization activities, the Board approved the 2015 PoWB as Dependent on completion of presented, with use of the reallocated funds being dependent upon Board approval of a budget and work plan for those funds. Action Point B-8 below.
A-2
CB/B20/DP05
Fund Office
The Board endorses, for submission and endorsement by the Fund Council and final approval of the Funders’ Forum, the CGIAR 18 May 2015 - CO sent to FO for on- Completed Strategy and Results Framework 2016 – 2030 as set out in Annex 1 to document number CB20-12, Revision 1 forwarding to the Funders Forum
B. Other Action Points - Completed since the last in-person Board meeting B-5
CB19, Agenda item 4
Consortium Office Future of Genebanks Funding: Officially submit the final genebanks options paper to the Fund Council at the same time as the new generation CRP preproposals, by reason that Genebanks funding is part of the system wide approach to the achievement of CGIAR’s vision and mission, and not a mini call for proposals.
FC14 (4-5 November 2015). Document Deadline for this: 6 October 2015
Complete
Progress reported at CB20 (Windsor)
B-6
CB19, Agenda item 4
Consortium Office CRPII pre-proposals: As recommended by the SPPC and endorsed by the Board (with regards to the CRP Second Call Guidance):
ISPC Meeting - 30 March 2015
Complete
Submitted to Fund Council in advance of FC13. Updated on as part of Agenda Item 5 at CB20. 2nd call issued, and pre-proposals submitted on 17 August 2015.
Complete
Prof. Molly Jahn appointed 11 May 2015. Unanimous Center approval given by electronic vote on 22 May 2015.
Centers Meeting - 11 May 2015 a. The guidance document should focus on the pre-proposal stage, with the strong recommendation that the length of preproposals be a maximum of 10 pages with the inclusion of annexes where appropriate and necessary; 2nd call launch - 15 June 2015 b. Incorporating an accountability matrix to identify drafting changes taken up or not, and taking up the drafting edits discussed at committee level as part of that process. B-9
CB19, Agenda item 7
Marion Guillou
Filling Board Member Vacancies: The Board noted the impending resignation of Martin Kropff as Board member with effect from 31 May 2015, and requested the NEC to undertake a review of the competencies and skills of Board members, to bring to the Board at its next in person meeting a recommendation on the desirable skills and experiences for persons to fill all Board and Committee member vacancies that will exist as at 1 June 2015.
B-13
CB19, Agenda item 9
Consortium Office The Board Chair proposed the introduction of a consent Agenda system for Board meetings. There was also support across the Must be issued 6 weeks before each Complete Board for use of electronic decision points when appropriate, as used by other governing mechanisms. CB Meeting
2 of 2
CB20 11 May 2015
First used at CB20, Windsor
